Empower Data Integrity
Empower Data Integrity
Presented by:
Mr. Jose Wilson Castro
jose_wilson_castro@waters.com
General Concerns
• Data Review
• Audit Trail Review
• Multiple Results
• Orphan Data
• Periodic Evaluation & Incident Management
• Historical Data
Summary
General Concerns
Summary
MHRA GMP Data Integrity Definitions and Guidance for Industry March 2015
https://www.gov.uk/government/uploads/system/uploads/attachment_data/file/412735/Data_integrity_definitions_and_guidance_v2.pdf
World Health Organization Guidance on Good Data and Record Management Practices September 2015
http://www.who.int/medicines/areas/quality_safety/quality_assurance/Guidance-on-good-data-management-practices_QAS15-
624_16092015.pdf
Available — for review and audit or inspection over the lifetime of the record
7
©2016 Waters Corporation 7
Why is Data Integrity so important?
No
Strength Validation or
Change
Control
Unsecured No Audit
Data Trail
D Safety
Purity
Data
Loss of confidence/trustAin the Manipulation
company Regulatory
T
Question all processes and Inspector
Review
procedures Poor OOS of
Aproduct
Question the safety of the
lab errors
All data:
Poor Review
good and
of Data
bad
©2016 Waters Corporation 8
Benefits of Computerized Systems for
Data Integrity
Electronic
Records
Printed
Records
General Concerns
• Data Review
• Audit Trail Review
• Multiple Results
• Orphan Data
• Periodic Evaluation & Incident Management
• Historical Data
Summary
COMPLEX
Printouts are NOT
Representative
LIMS
HPLC,
GC
UV
SIMPLE
Printouts
Spec
COULD
represent
original
pH
data Meter
Picture is a rendition of the image found in the MHRA GMP Data Integrity Definitions and
Guidance for Industry (March 2015)
©2016 Waters Corporation 13
Problem 1: How Do I Perform Regular
Review
Original Calibration
Processing Method Curves
Unchanged
Raw Data
File
Unique
Result
Original
Instrument Method
During a routine internal audit one of the FDA Warning Letter Statement:
mobile phases used for analysis is noticed “you did not perform a
to have had the wrong expiration date comprehensive investigation and
assigned to it, two weeks beyond its actual
a retrospective review”
expiration. Was it used past expiration?
What analysis were performed using this
mobile phase? Was it used to release
product?
General Concerns
• Data Review
• Audit Trail Review
• Multiple Results
• Orphan Data
• Periodic Evaluation & Incident Management
• Historical Data
Other Tools
REGULARLY REVIEWED
MHRA guidance for Data Integrity states that organizations
http://ec.europa.eu/health/files/eudralex/vol-4/annex11_01-2011_en.pdf
General Concerns
• Data Review
• Audit Trail Review
• Multiple Results
• Orphan Data
• Periodic Evaluation & Incident Management
• Historical Data
Other Tools
Result
Result(1)
Set
Result(2)
Sample Result
Set Set
Result(3)
Channel Result(4)
Number of Days to
Sign-Off
34 vs 7 days
General Concerns
• Data Review
• Audit Trail Review
• Multiple Results
• Orphan Data
• Periodic Evaluation & Incident Management
• Historical Data
Other Tools
Data is
Result(3)
Result Reported
Sets
Sample Result(2)
Project A Set
Result
Result(1)
Set
A well defined SOP for processing will help, but does that
project show all the data?
Data is not
Initial
Project B Sample Set
Result Sets Result(1) reported or
addressed
Unprocessed results
from all projects
©2016 Waters Corporation 42
“Data Integrity Dashboard”
–Injections, Sample Sets, Unprocessed
channels filtered by Sample Name
Identify injections, sample sets and channels referencing a given Sample Name
useful during investigations; sample, instrument, user, date range
multiple filters available to minimise scope, e.g. Project, System, Sample Set name/id,
user, vial etc
General Concerns
• Data Review
• Audit Trail Review
• Multiple Results
• Orphan Data
• Periodic Evaluation & Incident Management
• Historical Data
Summary
http://ec.europa.eu/health/files/eudralex/vol-4/annex11_01-2011_en.pdf
Top 10 Users by Node – Injections per project you can use this
dashboard to focus on where you want to perform a spot checks
for adherence to SOP procedures
Do you want to
audit a frequent or
infrequent user?
General Concerns
• Data Review
• Audit Trail Review
• Multiple Results
• Orphan Data
• Periodic Evaluation & Incident Management
• Historical Data
Summary
6
MONTHS
NOW
?
©2016 Waters Corporation 52
Waters Laboratory Analytics gets you
a step ahead…
The ability to data mine ALL of your data using the same tools
and dashboards so you can perform a quick assessment on if
CAPA initiatives, Lean/Six Sigma implementations, or process
improvements had an impact
General Concerns
• Data Review
• Audit Trail Review
• Multiple Results
• Orphan Data
• Periodic Evaluation & Incident Management
• Historical Data
Summary
Waters eLearning-On-Demand
(course availability may vary by region)
http://www.waters.com/waters/en_US/eLearning-On-Demand-Courses/nav.htm?cid=134780935
Project Management
Implementation Support
Instrument/Software Qualification
Training Services
Integration Services
http://www.waters.com/waters/home.htm