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JCQ Invigilator Checklist

This document provides a checklist for invigilators to follow when conducting written examinations. It outlines procedures for [1] setting up the examination room, [2] identifying candidates, and [3] activities before, during, and after the examination. Key steps include clearing displays, posting exam details, checking candidate IDs, distributing materials, supervising candidates, and collecting scripts. The checklist aims to help invigilators administer exams according to standard procedures.

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Nazia Enayet
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337 views2 pages

JCQ Invigilator Checklist

This document provides a checklist for invigilators to follow when conducting written examinations. It outlines procedures for [1] setting up the examination room, [2] identifying candidates, and [3] activities before, during, and after the examination. Key steps include clearing displays, posting exam details, checking candidate IDs, distributing materials, supervising candidates, and collecting scripts. The checklist aims to help invigilators administer exams according to standard procedures.

Uploaded by

Nazia Enayet
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PDF, TXT or read online on Scribd
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Checklist for invigilators (for written examinations)

This checklist summarises the most essential actions for invigilating written
examinations. It must be issued to invigilators as part of their preparation and training.
Invigilators must be familiar with the JCQ publication Instructions for conducting
examinations in advance of the examinations.

A Arranging the examination room


1 Check that any charts, diagrams, etc. have been cleared from the walls.
2 Check that you have the following on display:
• an analogue or digital clock that all candidates can see clearly;
• a board/display showing the centre number, subject title, paper number and the actual
starting and finishing time of the examination(s).
3 Check that you have:
• for the main examination hall/room a printed paper copy or an electronic copy,
accessible via a laptop or tablet, of the JCQ Instructions for conducting examinations ;
• any subject-specific instructions and/or stationery lists issued by the relevant awarding
body;
• a seating plan of the examination.
4 Check that your mobile phone, to be used in emergencies only, has been switched to silent
mode.
B Identifying candidates
1 Make sure you know the identity of every candidate in the examination room.
2 Check the documentary evidence that private candidates or transferred candidates
provide.
You must ensure that they are the same people who were entered/registered for the
examination/assessment.
C Before the examination
1 Check the front of the question paper for the exact requirements for authorised materials,
particularly calculators, dictionaries (see F page 2), anthologies and set texts.
2 Tell candidates that they must now follow the regulations of the examination.
3 Warn candidates that they must give you any unauthorised materials. This includes
potential technological/web enabled sources of information such as iPods,
mobile phones, MP3/4 players, smartwatches and wrist watches which have a
data storage device.
4 Tell candidates to remove their wrist watch and place it on their desk so that it is in sight
of the invigilator(s).
5 Tell the candidates:
• to fill in the details on the front of the answer booklet and any supplementary sheets,
e.g. candidate name, centre number; in black ink;
• to read the instructions on the front of the question paper.
6 Tell the candidates about any erratum notices.
7 Remind candidates to write clearly using black ink, not to use highlighters or gel pens in
their answers and to write in the designated sections of the answer booklet.
8 Tell candidates when they may begin and how much time they have.

1
D During the examination
1 Accurately complete the attendance register - see section 22 of the Instructions for
conducting examinations.
2 See section 21 of the Instructions for conducting examinations if a candidate arrives late.
3 Be vigilant. Supervise the candidates at all times to prevent cheating and distractions.
4 Do not give any information to candidates about:
• suspected mistakes in the question paper unless an erratum notice has been issued or
permission has been given by the awarding body;
• any question on the paper or the requirements for answering particular questions.
5 See section 23 of the Instructions for conducting examinations as to when a candidate may
leave the examination room.
6 Make sure that a question paper is not removed from the examination room during the
examination.
7 Make sure that an appropriate member of staff is available to accompany any candidates
who need to leave the room temporarily.
8 In an emergency see section 25 of these Instructions and your centre’s emergency
evacuation procedure.
9 Keep a record of any incidents which arise during the examination.
10 Tell candidates to stop writing at the end of the examination.
E After the examination
1 Check and sign the attendance register.
2 Tell candidates to check that they have:
• written all the necessary information on their scripts including supplementary answer
sheets;
• crossed out rough work or unwanted answers;
• placed any loose additional answer sheets inside the answer booklet.
3 Collect all scripts, question papers and any other material before candidates leave the
examination room.
4 Arrange scripts in the order candidates appear on the attendance register.
5 Make sure that scripts are stored securely before being sent to the approved assessor.
F Use of calculators and dictionaries
1 Candidates are allowed to use calculators, unless the specification for the subject says
otherwise.
2 Candidates are not allowed to use dictionaries in any examinations.

Effective from February 2019

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