Presto!

PageManager
9 Windows

User's Guide

S/N: 207930-02-01-W-E-060614-10
Copyright
© 2010-2014, NewSoft Technology Corp. All Rights Reserved.

No portion of this document may be copied or reproduced in any manner without

prior written permission from NewSoft Technology Corp. (NewSoft).

NewSoft has no warranties to this documentation and disclaims any implied

warranty of merchantability or fitness for a particular purpose. All information
contained herein is subject to change without notice.

All sample images and electronic files included in the documentation and
distribution materials are copyrighted by their respective photographers and not
allowed to be copied or reproduced in any manner.

Trademarks
IBM, PC, and VGA are registered trademarks of International Business Machines
Corporation.

Windows XP, Windows Vista, Windows 7 and Windows 8 are registered

trademarks of Microsoft Corporation.

Google Drive is a registered trademark of Google Inc.

Evernote is a registered trademark of Evernote Corporation.

Facebook is a registered trademark of Facebook Inc.
Dropbox is a registered trademark of Dropbox, Inc.
OneDrive is a registered trademark of Microsoft Corporation.
All other trademarks are the properties of their respective owners.

www.newsoftinc.com
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www.newsoft.eu.com
www.newsoft.com.cn

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Contents
Chapter 1 Introducing PageManager 1
Features ........................................................................................ 2

Live Update................................................................................... 3

Chapter 2 Getting Started 4

Getting Familiar with the Desktop .............................................. 4
Menu Bar ................................................................................... 5
Command Toolbar ..................................................................... 5
Quick Links ................................................................................ 7
Cloud Storage ............................................................................ 7
Tree View Window ..................................................................... 7
Application Bar........................................................................... 8
Presto! Scan Buttons ................................................................. 8
Display Area .............................................................................. 8
Document Pallet......................................................................... 9
Status Bar .................................................................................. 9

Viewing Files ................................................................................ 9

Thumbnail View ....................................................................... 10
List View .................................................................................. 11
Tile View .................................................................................. 11
Page View................................................................................ 11
OCR View ................................................................................ 13

Setting Preferences ................................................................... 14

Chapter 3 Working with PageManager 17

Getting Files ............................................................................... 18
Acquiring Images from Scanners ............................................. 18
Setting Preferences for Scanning....................................... 18
Getting Images from Scanners........................................... 20
Getting Files with Presto! Scan Buttons ............................. 20
Customizing Presto! Scan Buttons ..................................... 21

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 Getting Images with the Quick Button on Your Scanner .... 22
Loading Photos from Digital Cameras ..................................... 23
Getting Files from Digital Storage Devices .............................. 23
Getting Files by Importing ........................................................ 23
Importing from Lotus Notes ................................................ 24
Importing from Presto! Wrapper ......................................... 24

Using the Document Pallet........................................................ 25

Using Share to Cloud Services................................................. 26

Logging In and Out of Cloud Storage....................................... 26
Editing Files on Cloud Storage ................................................ 26
Exchanging between PageManager and Cloud Storage Sites 27

Using the Application Bar ......................................................... 30

Sending Files through the Application Bar ............................... 30
Adding Applications to the Application Bar .............................. 31
Removing Applications from the Application Bar ..................... 31
Changing the Properties of Applications on the Application Bar32

Managing Files ........................................................................... 33

Arranging ................................................................................. 34
Creating a New Folder ....................................................... 34
Moving Files ....................................................................... 34
Duplicating Files ................................................................. 34
Removing Files................................................................... 34
Form Dispatching..................................................................... 35
Adding a New Form............................................................ 35
Dispatching Forms ............................................................. 35
Checking Sorted Forms...................................................... 36
Renaming ................................................................................ 36
Renaming a File ................................................................. 36
Batch Renaming Files ........................................................ 36
Stacking ................................................................................... 37
Saving...................................................................................... 38
Saving a File ...................................................................... 38
Saving a File as PDF.......................................................... 39

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 Saving a File as XPS (Windows Vista or above) ................ 39

Annotating Files......................................................................... 39
Image Annotation Toolbar........................................................ 40
Text Annotation Toolbar........................................................... 41
XPS Annotation Toolbar (Windows Vista or above)................. 42

Enhancing Images ..................................................................... 43

Touchup Toolbar...................................................................... 43
Deskewing an Image ............................................................... 46
Making a Slide Show ............................................................... 47

Converting Images to Text (OCR)............................................. 47

Converting to Searchable PDF ................................................. 48

Deleting OCR Text ..................................................................... 48

Backing up Files ........................................................................ 49

Searching for Files..................................................................... 50

Specifying the File or Folder Properties ................................... 50
Searching Files ........................................................................ 51
Searching Contents ................................................................. 52
Indexing Service Searching ..................................................... 52
Searching the Backup Files ..................................................... 53

Printing and Faxing Files .......................................................... 53

Setting up for Printing and Faxing............................................ 54
Printing..................................................................................... 54
Faxing ...................................................................................... 54
Using PrintFun ......................................................................... 55

Moving Faxes or Mail to a Folder ............................................. 56

Exporting Files ........................................................................... 57

Exporting to Lotus Notes.......................................................... 57
Exporting with Presto! Wrapper ............................................... 58

Appendix 59
Menu Commands ....................................................................... 59

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 File Menu ................................................................................. 59
Edit Menu................................................................................. 61
View Menu ............................................................................... 62
Tools Menu .............................................................................. 63
Page Menu .............................................................................. 64
OCR Menu............................................................................... 65
Touchup Menu ......................................................................... 66
Annotations Menu .................................................................... 67
Help Menu ............................................................................... 67

Supported File Formats............................................................. 68

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Chapter 1 Introducing PageManager
Fast, fun, and efficient - Presto! PageManager makes it easy to scan,
share, and organize your photos and documents. It is the easiest way to
turn paper into organized digital documents. Everybody in an office can
quickly learn and use it. Presto! PageManager works with scanners,
multifunction printers, and networked digital copiers to turn paper
documents into digital documents.
You can create, write, and open PDF files without file conversion or other
applications. You can split multiple page PDF files into separate files or
merge several PDF files into one. You can group your files, stack your
files, or spread them out. You can define a folder as a document inbox for
e-mail attachments so you can easily monitor all incoming documents.

Presto! PageManager makes it easy to scan, share and organize your files.

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 Introducing PageManager

Let's first take a look at these exciting features, and start-up procedures.
• Features
• Live Update

Features
• Use Thumbnail view, List view, and Tile view to easily arrange
and find files.
• Exchange files between PageManager and popular cloud spaces
for easier file sharing.
• Share files by converting them to portable file formats like PDF
and XPS.
• Import from and export to a Lotus Notes database.
• Scan double-sided and send images to your favorite programs
with just a click.
• Easily organize files just like Windows File Explorer.
• Assign categories to forms.
• View files without opening other applications with PageManager
document and image viewers.
• Play audio or preview video files in Thumbnail view.
• Easily stack related image and document files - even with
different file formats.
• Get text out of an image with reliable and accurate OCR (Optical
Character Recognition).
• Easily find backup files, annotations, title, author, and memo
information with the efficient search function.
• Convert normal PDF files into searchable PDF files and save
much time when finding terms.
• Add annotations without affecting the original file with handy
annotation tools, such as text, stamp, highlighter, freehand line,
straight line, sticky note, and bookmark.
• Enhance images with a set of image tools such as crop, rotate,
flip, invert color, auto-enhancement, brightness, and contrast,
color adjustment, and remove noise.

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 Introducing PageManager

Live Update
When starting PageManager, if you have not registered with NewSoft Live
Update, a dialog box appears asking you to register. Registering with
NewSoft Live Update allows you to receive notices of any new program

updates. You can always click the Live Update icon on the Command
toolbar to check for available updates.

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Chapter 2 Getting Started
This chapter provides a quick look at PageManager. The desktop, various
ways you can view your files, and the preferences will be introduced in the
following sections.
• Getting Familiar with the Desktop
• Viewing Files
• Setting Preferences

Getting Familiar with the Desktop

Here is the default look for PageManager. You can customize it from the
View menu. You can change the size of the thumbnails and show or hide
other areas as you wish.

The PageManager desktop

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 Getting Started

1. Menu Bar
2. Command Toolbar
3. Quick Links
4. Cloud Storage
5. Tree View Window
6. Application Bar
7. Presto! Scan Buttons
8. Display Area
9. Document Pallet
10. Status Bar

Menu Bar
The Menu bar provides the commands you use to perform the functions of
the program. See the Menu Commands section for details.

Command Toolbar
The Command toolbar includes most commonly used commands. Just
click one to execute the command.

Acquire Image Data

Acquire images from a TWAIN or WIA-compliant device.

Enable/ Disable Presto! Scan Buttons

Show or hide Presto! Scan Buttons.

Presto! Scan Buttons Settings

Customize Presto! Scan Buttons.

Save As
Save the selected file as a new one.

Save as PDF
Save the active document in PDF format.

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 Getting Started

Save as XPS (Windows Vista or above)

Save the active document in XPS format.

Export to Presto! Wrapper

Save the file in the Presto! Wrapper (.exe) format.

Find
Set parameters for searching files and folders.

Stack
Stack selected files.

Unstack
Spread out a stack.

Thumbnail View
See files in Thumbnail view.

List View
See detailed information for the files including Type, Size,
Image Information, Date Modified Time, Date Created,
Annotations, and Author.

Tile View
See both thumbnails and detailed information.

Page View
View the selected file at full size.

OCR View
Display text in files that have been processed with OCR.

Zoom Out
Reduce the thumbnail or image size.

Zoom In
Enlarge the thumbnail or the image size.

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 Getting Started

Preferences
Change the settings for JPEG compression, OCR languages,
document viewing options, toolbar editing, PDF options and tip
settings.

Link to NewSoft Website

You can get NewSoft product information from the Web.

Live Update
Register with NewSoft Live Update. Registered users will
receive notices of new programs, NewSoft news, and program
patches.

Quick Links
You can drag frequently used folders to the Quick Links area from a third
party path. Folders dragged here are shortcuts only and not actual folders.
You can right-click shortcuts to open or remove the folders without
affecting the real folders.

Cloud Storage
You can have access to popular storage sites in the tree view windows,
including Microsoft OneDrive, Google Drive, and Dropbox. You can
browse, edit, upload, or download files from a thumbnail view window.

Tree View Window

The Tree View window displays the folder organization for your computer
just as in Windows Explorer. When you click a folder, files in the folder will
be displayed as thumbnails or lists in the Display Area.

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 Getting Started

1. You can drag often-used folders to the Quick Links area.

2. The Cloud Storage window displays the cloud service types that you
can access from PageManager. You can double-click to open a log in
dialog box to enter your ID and password. After you are online, you
can browse thumbnail files and select and upload an image to your
cloud account.

PageManager creates a folder, My PageManager in the

My Documents folder. This folder contains sample files
for you to practice with.

Application Bar
You can send files directly to another program or device by dragging them
to the Application bar.

Presto! Scan Buttons

Presto! Scan Buttons combine scanning and sending files into one step.
Once clicked, PageManager scans and sends the data to the designated
program or device.

Display Area
This area shows files in the selected viewing mode. Refer to the Viewing
Files section for more details.

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 Getting Started

Document Pallet
You can pick files from different folders and drag them to the Document
Pallet, and then send them together to a folder or an e-mail message. You
can double-click or right-click to log in to a cloud storage site with an
account and password, and then upload the converted PDF files to a
specified folder in cloud storage.

Status Bar
The Status Bar displays information about the selected item and current
activity.

Viewing Files
PageManager can view many image, document, video, and audio file
formats.
You can open a file by double-clicking a thumbnail in the Display area.
Supported PDF, XPS, image, and document files will be opened in
PageViewer or opened with the associated program. Audio and video files
will be opened with the media player.
You may need to enter the password before opening a PDF file with
password security.
PageManager provides a choice of viewing modes. You can view your
files in the manner that is best suited for your documents and purposes.
This section introduces the following viewing options.
• Thumbnail View
• List View
• Tile View
• Page View
• OCR View

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 Getting Started

Thumbnail View
The first time PageManager starts, it will be in Thumbnail view. Go to

Thumbnail view by clicking on the Command toolbar. Each

thumbnail represents a file in the selected folder.
The Open With... command helps you open the folder that was most
recently used with a third party application.
1. Select a file in the thumbnail window.
2. Right-click the selected file, point to Open with... and click a third-
party application to open it.
You can change the thumbnail size from the View menu.
From the View menu, point to Sort, and click By Name, By Type, By
Size, By Author, By Date, and By Keyword to arrange the thumbnails in
various ways. Click Descending or Ascending to arrange or reverse the
order of the thumbnails.
The file name is at the bottom of each thumbnail, and an icon indicating
the file type is at the upper-left. Images have no icons. There may be one
of the following icons that reveal important information about the file.

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 Getting Started

If the file has been processed with OCR, this icon will
appear. Double-click the icon to view the text.
This corner icon appears when several files are
stacked. Click to move up and down through the stack.

If the file is read-only, this icon will appear.

This icon will appear if the image file has annotation

information.
If the file is video or audio, you can click the play or
/ stop icon to preview the file.

List View

Click on the Command toolbar to switch to List view. In List view,

the details of the files including File Name, Type, Size, Image Information,
Date Modified, Date Created, Annotations, Keywords, Memory, Author,
and Stack can be viewed. You can right-click any heading to customize
the list.

Tile View

Click on the Command toolbar to switch to Tile view. In Tile view,

you can see file thumbnail and the details at the same time. The details
include File Name, Type, Size, and Date Modified.
You can change the thumbnail size from the View menu.

Page View
To switch to Page view, double-click a thumbnail or select a thumbnail,

and click on the Command toolbar. In Page view, images can be

viewed, edited, and annotated. Some document files including .doc, .rtf,
and .txt can be annotated, and many other types of document files can be
viewed. Various tools will be available in the toolbars, depending on the
file type of the currently opened file.
You can also zoom in or zoom out with commands from the Page menu.

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 Getting Started

1. Image Annotation Toolbar

2. Touchup Toolbar
3. Text Annotation Toolbar
4. XPS Annotation Toolbar (Windows Vista or above)
5. For stacked files, you can click a number to view a separate page.
6. For files in the Tiff (multi-page) format, click the left and right arrows to
see each page.

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 Getting Started

OCR View
A file that has been processed with OCR (Optical Character Recognition)
can be viewed and modified in OCR view. Click on the Command
toolbar to switch to the OCR View.

Select
Click this button to select the text to edit.

Move
Use this tool to pan when you are in close-up.

Place Character Before the Selection

Click this button to add a letter before the cursor position.

Place Character After the Selection

Click this button to add a letter after the cursor position.

Delete
Click this button to erase the selected letter.

If the selected file has not been processed by OCR,

clicking will perform OCR before opening the file in
OCR view.

In OCR view, text can be copied and pasted into documents in other
formats, like *.txt, *.doc, and *.rtf. Select text, choose Copy from the Edit
menu, and the selection can be pasted to another document.

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 Getting Started

Setting Preferences
Click on the Command toolbar and specify how you would like
PageManager to handle files.
Toolbar Edit
You can customize the PageManager toolbar. Select a tool button, and
click , , Move Up or Move Down to add, delete, or move the tool
button on the toolbar.
Compression
You can drag the JPEG Image Quality slider to specify the image quality.
OCR
Choose the recognized language to be the same as your language in the
image files for OCR. For example, if the material is in pure Traditional
Chinese, you can select Traditional Chinese from the list. When your
image files contain English and Japanese, please select Japanese-
English to perform OCR.
Document
Choose to view documents with PageManager or with the associated
applications. For example, if you select Associated Application, a .doc file
will open in Microsoft Word and in a new window. Otherwise, it will open in
Page view.

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 Getting Started

Save PDF Option

Select from the following options when you save PDF files.
Save Document As
Choose to save multiple documents into one PDF file or in separate
PDF files.
Document Size
Choose to make images in the original size or fit them to the page in
PDF files. This option is only effective on images.
Save Mode
When saving images as PDF files, you should select from the
following OCR options.
• Image: Select this option to save the image as it is in a PDF file.
• Text and Image: Select this option, and the image will be
processed with OCR and separated into text and images in a PDF
file.
• Searchable PDF: Select this option, and OCR will be performed
on the image. The text and the images will be separated into two
different layers in the PDF file with the images on top and the text
on the bottom as searchable PDF files.
Compression Options
When converting images into PDF files, consider the following
options.
• Lossless (LZW/G4): Choose this option, and documents will be
kept as clear as the original and no degradation will occur during
compression.
• Lossy (JPEG): Choose this option to have the documents
compressed in a generally efficient way.
• Mixed: Choose this option to preserve the text as clear as the
original and compress the images.

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 Getting Started

Special Standard
You can choose a PDF style suitable for a particular use.
• None: Use this option for documents that have no special
requirements.
• PDF/A: Use this option for documents that will be archived.
Documents conforming to this standard will be secure and easily
searched.
• PDF/X: Use this option for documents that will need to be
professionally printed. Documents with this attribute will contain
all the information that the print shop will need to reproduce it
exactly.
Use password security
If selected, a password will need to be specified when saving a
document in the PDF format.
Save file information into PDF file
Choose this option to import the document information into the PDF
file. Right-click a file and select Properties... to see the information
you’ve entered.
When the PDF file is finished, open it and select Properties from the
File menu to see the file information.
Tip Settings
Choose the options to show tips for Index Searching, viewing documents,
resolving problems when converting files.
View
Type a number in the box. If a folder is selected that contains more files
than this number, the display will switch to List view.

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Chapter 3 Working with PageManager
PageManager can handle everything from getting files; to viewing, editing,
and organizing; and finally to saving and exporting. This chapter provides
the following information about mastering the myriad capabilities of
PageManager.
• Getting Files
• Using the Document Pallet
• Using Share to Cloud Services
• Using the Application Bar
• Managing Files
• Annotating Files
• Enhancing Images
• Converting Images to Text (OCR)
• Converting to Searchable PDF
• Deleting OCR Text
• Backing up Files
• Searching for Files
• Printing and Faxing Files
• Moving Faxes or Mail to a Folder
• Exporting Files

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 Working with PageManager

Getting Files
PageManager lets you get images and documents from devices like
scanners and digital cameras, or import files from Lotus Notes databases
or the executable Presto! Wrapper files. These topics introduce various
ways of getting files.
• Acquiring Images from Scanners
• Loading Photos from Digital Cameras
• Getting Files from Digital Storage Devices
• Getting Files by Importing

Acquiring Images from Scanners

PageManager works well with TWAIN and WIA-compatible scanners. The
Scan Buttons streamline operation by combining the scan and send tasks
into one step. Here are the topics about scanning.
• Setting Preferences for Scanning
• Getting Images from Scanners
• Getting Files with Presto! Scan Buttons
• Customizing Presto! Scan Buttons
• Getting Images with the Quick Button on Your Scanner

Setting Preferences for Scanning

The Preferences let you do things like choosing to scan without showing
the TWAIN user interface and changing the location for the scanned
images.
1. Click Scan Setting... on the File menu.
2. In the Scan Settings dialog box, choose to show or hide the TWAIN
User Interface.
• Clear Suppress TWAIN User Interface and the scanner's
TWAIN interface will be used for scanning. You can select a file
format from each list under Color (24-Bit), Gray (8-Bit), and
Whilte/Black (1-Bit).

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 Working with PageManager

• Select Suppress TWAIN User Interface and the scanning

interface will not be shown while scanning. If you're scanning
many pages in the same type, this one will save you from making
settings for each scan. If you select this option, you need to set
the following under Default Scan Options.
Select a Document Type, and an appropriate value for Scan
Mode, Scan Size, Resolution, Save as Type, and Prefix will be
given. You can also customize these settings. If you save a file as
*.jpg or *.pdf, some further options can be viewed by clicking the
button. For details, please refer to Setting Preferences.
Enable Document Feeder: This is only available in scanners
with document feeders. If there is paper in the feeder, the paper
will be fed in and scanned. Otherwise, a flatbed scan will be
performed.
Select the Enable Duplex Scanning to perform double-sided
scanning. Select Match the orientation of front and back
images to print the front and back of a page in the same
orientation.
Select Continuous Scan to scan one page after another with a
message in between asking whether you want to continue. Put
another page on flatbed of scanner and click Yes to have another
scan. Documents from a Continuous Scan will be stacked.
When the message appears again, click No to stop scanning.

Brightness : Drag the slider to adjust the brightness level.

Contrast : Drag the slider to sharpen or blur the definition

between light and dark areas.

Threshold : Lets you specify which density values on the

original are converted to black and which to white. This option is
only available in black-and-white mode. A lower threshold value
will result in a lighter image; on the other hand, a higher threshold
value will cause the image to be darker.
3. Select Descreen to have clearer images from magazines,
newspapers, or other printed documents.
4. The Cropping option provides two modes to crop your scanned
documents:

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 Working with PageManager

BizCard: Crop name cards automatically.

Picture: Crop photos or images automatically.
5. If you select Apply Form Dispatch, the scanned forms will be sent to
the appropriate categories automatically. Clear this option and select
whether to send the scanned images to the My PageManager folder
or to the active folder that has been selected in the Tree View window.
6. Click Save Settings to save the scan settings in your hard disk. This
saves repeating the same settings in the future. Later, when you want
to use these scan settings, click Load Settings and choose the
profile.
7. Click OK.
All future scanning will be performed with the scanning settings you made
here (until you change them).

Getting Images from Scanners

Before you scan, make sure the scanner driver is installed, and that the
scanner is on and properly connected to your computer. For details,
please refer to the scanner's documentation.
1. Choose Select Source... from the File menu.
2. Select a scanner from the Sources list, and click Yes.
3. Place the material on the scanner.

4. Click on the Command toolbar.

5. The scan will be performed, and the scanned images will be saved in
the location you selected in the Scan Settings dialog box. For details,
please refer to Setting Preferences for Scanning.

Getting Files with Presto! Scan Buttons

Presto! Scan Buttons combine scanning and opening into one step. With
one click, Presto! Scan Buttons will immediately scan the image and send
it to the designated program. You can even use them without first opening
PageManager. Before starting PageManager, connect the scanner to your
computer.
1. Click Select Source... from the File menu and select a scanner.
2. Place the material on your scanner.

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 Working with PageManager

3. Click the scan button for your target application.

To show or hide the Scan Buttons, select or clear Presto! Scan Buttons
from the View menu.
You can use Presto! Scan Buttons without opening PageManager, if you
have done the following:
1. Click Presto! Scan Buttons Settings... from the Tools menu.
2. In the dialog box, select Start Presto! Scan Buttons when Windows
starts.

3. Afterwards, whenever Windows starts, an icon, , will appear on

the taskbar. Double-click the icon to open Presto! Scan Buttons.

Customizing Presto! Scan Buttons

You can customize Presto! Scan Buttons as needed.
1. Click Presto! Scan Buttons Settings... on the Tools menu.
2. When the Presto! Scan Buttons Settings dialog box appears, select
a scan button to edit, or click Add Application, and make the
following settings.
• Enter a name for the scan button in the Name box and select a
target application from the Scan to list. The scan button icon at
the left will change accordingly.
Click Properties... and select a file format. Scanned images will
be opened with the format specified here. For details, please refer
to Changing the Properties of Applications on the Application Bar.
• Select Start Presto! Scan Buttons when Windows starts to
show the Presto! Scan Buttons icon on the system tray each time
Windows starts.
You can scan images directly without starting Presto!
PageManager by right-clicking the Presto! Scan Buttons icon on
the system tray, clicking Select Source..., and choosing a device
to use.
• For the other options, please refer to the Setting Preferences for
Scanning section.

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3. You can add a folder to scan button, so that you can easily scan files
to a specified folder. Click Add Folder, or right-click a folder in the
Tree View, and select Add to Scan Buttons. A scan button will be
added.
4. When satisfied with the changes, click OK.

Getting Images with the Quick Button on Your Scanner

Most scanners that support Still Image Architecture have a quick button
(sometimes called Start button or Scan button) that links the scanner
directly to a specified application. You can set the quick button to send
scanned images directly to a target application. For details, please refer to
the scanner documentation.

The operation may vary for different versions of

Microsoft Windows. For details, please consult the
Microsoft documentation.

The following example sets the quick button for a scanner under Microsoft
Windows XP.
1. Connect the scanner to the computer.
2. From the Start menu, point to Settings, select Control Panel, and
open Scanners and Cameras.
3. Only scanners supporting Still Image Architecture will be listed. Select
a scanner and click Properties.
4. This dialog box varies by scanner. Here's an example. Click the
Events tab, and select a quick button from the Scanner events list.
Select Presto! Scan Buttons in the Send to this application field so
that scanned images will be sent to PageManager.
5. Start PageManager and select Presto! Scan Buttons Settings...
from the Tools menu. In the Scan Button for Scanner tab, a list of
scan buttons will be displayed. Select one to be the selected
application.
The next time you press the quick button on the scanner, the scanned
data will be sent to the selected application.

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 Working with PageManager

Loading Photos from Digital Cameras

You can load photos from a TWAIN or WIA-compliant digital camera.
Before starting PageManager, make sure the driver is installed and your
digital camera is on and properly connected to the computer.
1. Choose Select Source... from the File menu.
2. Choose a digital camera from the Sources list, and click Yes.

3. Click from the toolbar.

4. Follow the instructions in the camera's user interface to start
downloading the images.
5. The images will be saved in the active folder by default. (You can
change the folder with the Scan Settings... command on the File
menu.)

Getting Files from Digital Storage Devices

You can get files from digital storage devices, such as digital cameras or
USB memory card readers. The device will be added to your computer as
a removable disk. For more details, please refer to the device
documentation.
Before starting PageManager, make sure the driver is installed, and the
device is turned on and properly connected to the computer.
1. Connect a digital storage device to the computer.
2. Find and select the device from the Tree View window.
3. The images appear in the Display Area.
4. Drag images to any of the computer folders in the Tree View window.

Getting Files by Importing

Besides acquiring images from scanners, digital cameras or storage
devices, you can also import files from Lotus Notes, or Presto! Wrapper,
an executable file created with PageManager.
• Importing from Lotus Notes
• Importing from Presto! Wrapper

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 Working with PageManager

Importing from Lotus Notes

PageManager can help you to import .txt and .tiff files from Lotus Notes.
1. In the Tree View window, select or create a folder for the imported
files.
2. From the File menu, point to Import from, and click Lotus Notes... to
open the Import dialog box.
3. Locate the path of the files from the Server and Database lists.
4. Select the files from the From list and add them to the Text File or
Image File lists.
5. Click Import.
The imported files will be in the selected folder.

Importing from Presto! Wrapper

If you receive files that have been combined with Presto! Wrapper, you
can either use the Presto! Wrapper program to extract the files or import
them in PageManager.
1. In the Tree View window, select or create a folder for the imported
files.
2. From the File menu, point to Import from and click Presto!
Wrapper... to see the Open dialog box.
3. Select the wrapper.
4. Click Open to import the files composed in the wrapper.
To use the Presto! Wrapper program, open the Presto! Wrapper file and
click Save As from the File menu of the Presto! Wrapper dialog box to
select a location for the wrapped files. When you click Save, the files will
be stored in the selected location.

If the image format is JPEG, TIFF, or PCX, then the

format saved by the wrapper will be the same as the
original format. Images in other formats will be saved as
JPEG.

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Using the Document Pallet

The Document Pallet helps collect pictures or documents so you can send
them to a specified location or to someone else by e-mail, or you can
double click or right-click to login a cloud storage with an account and
password, and send the documents to a specified folder in a cloud
storage.

To show the Document Pallet, click the button on the

status bar. Click the button at the top right of the Document Pallet bar
to hide the pallet.
To adjust the Document Pallet settings, click the button.
• Send the documents through e-mail by: Select an e-mail
application to use. Files to be sent by e-mail will be sent to the
selected program.
• Send the documents to a folder: Click the Browse... button to
specify a folder where the files will be sent.
• Send the documents to Dropbox: Click the Browse... button to
specify a cloud folder where the files will be sent.
• Send the documents to Google Drive: Click the Browse...
button to specify a cloud folder where the files will be sent.
• Send the documents to OneDrive: Click the Browse... button
to specify a cloud folder where the files will be sent.
• Convert image and documents to PDF: If you select this option,
the documents will be converted to PDF before being sent out, to
popular cloud storage sites, or to specific folders. Click the
Preferences button to make Save PDF settings. Refer to Setting
Preferences for details.
The ALT key has useful functions when dragging files to the Document
Pallet:
• Drag stacked files while holding down the ALT key and only the
top page will be moved.
• Drag multi-page PDF or TIFF files while holding down the ALT
key and only the top page will be moved.
To send documents, click the button, or right-click the document and
select Send. The documents will be sent to the specified place.

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The Document Pallet only keeps files temporarily. When

you send a file out, or close Presto! PageManager, the
files will be removed.

Using Share to Cloud Services

PageManager supports popular cloud services like Dropbox, Google
Drive, OneDrive, Facebook, and Evernote. Cloud storage lets you save
and access data on a cloud storage site while sharing helps others to see
your data. You can manage and share your data on a cloud storage site.
• Logging In and Out of Cloud Storage
• Editing Files on Cloud Storage
• Exchanging between PageManager and Cloud Storage
Sites

Logging In and Out of Cloud Storage

To Log In:
1. Double-click or right-click a popular cloud service in the tree view
window and select Log In from the menu. Enter your account and
password to log in, and the root files or sub-folder will be shown.
2. You can now drag files between Presto! PageManager and the cloud
without opening a web browser.
To Log Out:
Right-click an account in the Cloud window and select Log Off from the
command menu or quit PageManager.

Editing Files on Cloud Storage

When you click a folder from Cloud Storage, files in the folder will be
displayed as lists in the Display Area. You cannot stack them, or move
them to the Quick Link area.
Double-click a file in a cloud to open it in PageViewer. You can rotate,
copy, paste, save as, delete, edit, and even perform OCR.

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OCR results will be lost when you close the window. If

necessary, copy and paste it to another text editor after
OCR is performed.

Exchanging between PageManager and Cloud Storage

Sites
You can back up useful data and files with advanced security and
scalable storage on Dropbox, Google Drive, and OneDrive, or drag files to
Facebook or Evernote on the Application Bar.
To Store Files on Dropbox, Google Drive, and OneDrive:
There are several ways to exchange files. The easiest and most intuitive
is to drag-and-drop. You can also upload through the Document Pallet or
Presto! Scan Buttons. If you want to refresh and view the files currently on
both PageManager and the Cloud servers, right-click an account and
select Refresh to get all things done.
With drag-and-drop: you can drag files or folders directly to a cloud from
the Display Area or another place.
Through the Document Pallet: Click the button in the Document
Pallet, and select Send the documents to Dropbox, Send the
documents to Google Drive, or Send the documents to OneDrive. For
details, please refer to Using the Document Pallet.

Through the Presto! Scan Buttons: Click on the Menu bar to

open Presto! Scan Buttons, and click . You can add more Cloud
Storage buttons to the Scan Buttons. For details, please refer to
Customizing Presto! Scan Buttons.
To Share Files on Facebook or Evernote:
Cloud Share allows you to share a series of files or photos with your
friends.
Once you select a file or picture, drag it to the application bar to share it.
The shared image files will be put in an album and the video files will be
put in the root folder of the user account.
You can add descriptions or set options to the shared files for easier
management.

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Supported File Formats (Cloud Storage):

Cloud Manager is used to download or upload files. You can view the task
processing status, cancel, or delete a task through Cloud Manager. If the
files are not supported, they will be converted to jpg. unless you set some
options in the Application Properties dialog box when you import files. The
files in the cloud can be only shown in list view.
Files or folders in cloud storage cannot be dragged to Quick Links
window, or application bar.
The following are the supported file formats:

Google
Format Dropbox OneDrive Facebook Evernote
Drive

Images

BMP Y Y Y Y Y

GIF Y Y Y Y Y

TIFF Y Y Y N Y

PSD Y Y Y Y Y

JPEG Y Y Y Y Y

JPG Y Y Y Y Y

PNG Y Y Y Y Y

TIF Y Y Y Y Y

Documents

Doc. Y Y Y N Y

DOCM Y Y Y N Y

DOCX Y Y Y N Y

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PDF Y Y Y N Y

PPT Y Y Y N Y

TXT Y Y Y N Y

XLS Y Y Y N Y

XLSM Y Y Y N Y

XLSX Y Y Y N Y

PPS N Y Y N Y

PPSM N Y Y N Y

PPSX N Y Y N Y

PPTM N Y Y N Y

PPTX N Y Y N Y

Audio
/Video

WAV Y Y Y N Y

MP3 Y Y Y N Y

WMV Y Y Y Y Y

AVI Y Y Y Y Y

MPG Y Y Y Y Y

MPEG Y Y Y Y Y

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Using the Application Bar

The Application bar streamlines the process of sending and opening your
files. To complete a task faster, it automatically converts the selected file
into a format that is most frequently used in the target application. For
example, when you drag an image to Microsoft Word, it will be processed
with OCR before being opened in the program.
You can right-click an application on the Application bar and choose
Show Name and Icon to show the application name above the
application.
You can also add, remove, or change the properties of the applications.

Check the PageManager readme file for currently

supported applications.

You can find details in the following topics.

• Sending Files through the Application Bar
• Adding Applications to the Application Bar
• Removing Applications from the Application Bar
• Changing the Properties of Applications on the Application
Bar

Sending Files through the Application Bar

You can send files to various programs and devices with simple drag-and-
drop operations.
1. Select a thumbnail.
2. Drag it to a program or device on the Application bar.
The file will be opened with the target program or processed with the
selected device.

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Adding Applications to the Application Bar

You can put additional applications onto the Application bar for easier
access.
1. Click to open the Register Application Wizard dialog box.
2. Type a name for the application on the Application bar.
3. Click Browse to find an executable file (.exe), a link file (.lnk), or a
customized link file (.clk).
4. Choose an icon to represent the application.
5. Click Next.
6. Choose the type of application from image, text, or others.
7. Select file formats for the application.
8. Click Next.
9. Select a file format for PageManager to use when transferring
documents to this application.
10. Select Appear in Application Bar to have the icon appear on the
Application bar.
11. Click Finish.

Removing Applications from the Application Bar

You can remove applications that you registered.
1. On the Tools menu, point to Application Settings, and then click
Application Properties....
2. Clear the Appear in Application Bar check box to remove the icon
from the Application bar.
3. Click OK.

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Changing the Properties of Applications on the

Application Bar
You can change the properties of image editing applications, document
editing applications, or file transferring applications on the Application bar.
Some applications, like printers, will have additional options.
To Change Properties of Image Editing Applications
For applications like Microsoft Paint, Adobe PhotoShop, Facebook and
Adobe Acrobat, use the following steps:
1. On the Tools menu, point to Application Settings, and then click
Application Properties....
2. Adjust the following options.
• Select an application from the list.
• Select the format for sending files to the target program. For
example, if you select Microsoft Paint as a target program and
choose Bitmap (*.bmp), the files will be sent to Microsoft Paint
and opened in the *.bmp format.
• Select whether to display the application on the Application bar.
• Some applications, like printers, will have additional options.
3. Click OK.
To Change Properties of Document Editing Applications:
For applications like WordPad, Notepad, Microsoft Word, Microsoft Excel,
and Microsoft PowerPoint, use the following steps.
1. On the Tools menu, point to Application Settings, and then click
Application Properties....
2. Adjust the following options.
• Select OCR image files, the selected file will be processed with
OCR before being sent to the application; or select Insert images
into the document, it will be inserted into the application.
• Select When multiple files are sent to this application,
combine them into one document, you can stack files or use
SHIFT key to select multiple files, and send to the target
application with a drag-and-drop operation.
• Select whether to display the application on the Application bar.

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3. Click OK.
To Change Properties of File Transferring Applications:
For applications like Microsoft Outlook, Windows Live Mail, and Net
Group, use the following steps:
1. On the Tools menu, point to Application Settings, and then click
Application Properties....
2. Adjust the following options.
• Select an application from the list.
• Select Convert image and documents to PDF to convert format
of the attachment to PDF format. If you don’t select this option,
the file will be attached as the original format.
• Select whether to display the application on the Application bar.
3. Click OK.

Managing Files
After receiving files from various sources, you can use PageManager to
manage them. Here are some of the general functions.
• Arranging
• Form Dispatching
• Renaming
• Stacking
• Saving

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Arranging
Organizing your files will help you to more easily find what you need. After
arranging files, if you cannot find the changes reflected in the Tree View
window or the Display Area, you can right-click the window and select
Refresh to update the display.
• Creating a New Folder
• Moving Files
• Duplicating Files
• Removing Files

Creating a New Folder

1. Select a disk drive or a folder from the Tree View window.
2. Click New Folder on the File menu.
3. Type a name for the new folder.

Moving Files
1. Select the thumbnails.
2. Drag them from the display area to a folder or disk drive in the Tree
View window.

Duplicating Files
1. Select thumbnails to copy.
2. Click Copy on the Edit menu.
3. Click the folder for saving the files.
4. Click Paste from the Edit menu.

Removing Files
1. Select thumbnails you want to delete.
2. Click Delete on the Edit menu.

You can restore deleted files from the Windows Recycle

Bin, if you do it before it is emptied.

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Form Dispatching
Form dispatching helps sort scanned forms and has them sent to different
locations. First of all, you should give each form a template and a location,
so that PageManager will know where to send the form. Forms that can't
be recognized will stay where they are.
• Adding a New Form
• Dispatching Forms
• Checking Sorted Forms

Adding a New Form

1. Point to Form Dispatching on the Edit menu and select Form
Dispatching Manager....
2. Select Add New Form... and type a name for the form. Existing forms
are listed for reference.
3. Click Add Template... to make a template for each page of the form.
Sometimes, a form has several pages with different styles. You need
to add more than one template for these forms. You can click Delete
Template to remove the selected one, and review the new template in
the Preview box.

A template must contain a table with at least three

horizontal lines and three vertical lines.

4. Click Change the Folder... to select a destination for scanned forms.

Otherwise, the recognized forms are sent to the default folder.
5. Click Finish.
Repeat the steps to add another new form, or select Edit Selected Form
to modify the form preferences. Click Remove Selected Form to remove
the current form.

Dispatching Forms
Now, it's time to dispatch the forms.
1. Select images or PDF files in the Display area.
2. Point to Form Dispatching, and select Automatic Form
Dispatching. The selected forms are sent to appropriate destinations.

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Forms with no templates are regarded as unknown, and

will be kept where they are.

Checking Sorted Forms

As templates sometimes are similar in style, scanned forms might not be
distributed as well as we would have liked. Follow these steps to review
the results.
1. When scanned forms are sent, go to the destination to see the results.
2. Review the unchecked files. (These file names will be in red.) If a form
is not dispatched to the proper folder, move it to the correct one. After
verifying a file, right-click it, and select Set Files as Checked.
3. (Optional) If all forms in a folder are known to be sorted correctly,
right-click the folder and select Set all Files as Checked.

Renaming
You can change file names individually or in batches.
• Renaming a File
• Batch Renaming Files

Renaming a File
1. Select a file.
2. Choose Rename from the Tools menu.
3. Type a new name.

Batch Renaming Files

1. Select files that will have the same name with sequential numbers.
2. Choose Batch Rename... from the Tools menu.
3. When the Batch Rename dialog box appears, type a name in the
Prefix box, and the number to start with in the Start Number box.
4. Click OK and the files will have the prefix with sequence numbers.

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Stacking
This function helps you to group files, especially when you have related
files in different file formats or you are using a scanner that can only scan
one page a time.
When you stack files, you can view them all in Page view, and batch
rename the files with a sequence number and a unique prefix.
To stack files do one of the following:
• Drag files on top of one another.

• Select several files and click on the Command toolbar.

• Select several files and choose Stack from the Tools menu.
• Select several files and choose Stack from the popup menu by
clicking the right mouse button.
Select a stack, a stack icon will appear on the thumbnail of a stack.
You can choose Batch Rename... from the Tools menu to rename all
files in the stack.
To unstack files do one of the following:

• Select a stack and click to spread out the files.

• From the Tools menu, point to Unstack and select All Pages to
spread out all files, or select Current Page to separate the
current file from the stack.
• Right-click a stacked file. Point to Unstack and select All Pages
to spread out all files, or select Current Page to separate the
current file from the stack.
To change order of stacked files, select a stack and point to Arrange
Stack from the Tools menu (or right-click the stack), and choose Move to
First, Move to Previous, Move to Next, or Move to Last to move the top
layer of document. In Page View, you can drag a tab to change the order
of stacked files.

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Saving
PageManager allows you to save files in various formats. You can see
details in the Supported File Formats. You can also save files in PDF or
XPS format (XPS is for Windows Vista or above). When installing
PageManager, a simulated printer, PageManager PDF Writer, is also
installed for saving files in the PDF file format.
• Saving a File
• Saving a File as PDF
• Saving a File as XPS (Windows Vista or above)

Saving a File

1. Click the Save As button to see the Save As dialog box.

2. Enter a file name and select a file format. Then locate the path for
storing the file.
3. If it is an image file with annotations, you can choose the Settings...
button and decide whether to keep annotations with the image.
• Save image with annotations, the annotations can be seen in
all image applications: select this option to have the image and
its annotations merged into one image file that can be viewed in
various image applications.
• Save image with annotations, the annotations only can be seen in
Presto! PageManager: select this option and the saved
annotations can only be viewed in PageManager.
• Save image without annotations: select this item and only the
image will be saved.
4. When converting PDF files to images, you can click Settings...
to choose Low (96 dpi), Normal (200 dpi), or High (300 dpi)
resolution.
5. Click Save.

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Saving a File as PDF

1. Click the Save as PDF button .

2. Type a file name, select the PDF file format, and then locate a path for
storing the file.
3. If it is an image file with annotations, you can choose the Settings...
button and decide whether to keep annotations with the image.
• Save image with annotations: select this option, and the image
and its annotations will merge into one image in the PDF file.
• Save image without annotations: select this option and only the
image will be saved.
4. If you want to make PDF file settings, click Properties... to choose
options. Refer to Setting Preferences for details.
5. Click Save.

Saving a File as XPS (Windows Vista or above)

1. Click the Save as XPS button .

2. Type a file name and locate the path for storing the file.
3. Click Save.

Annotating Files
PageManager can help you mark files for reference without affecting the
original file. You can type, stamp, highlight, draw, or add notes. You can
also choose to hide the annotations in Page view. Images or documents
open in Page view will be accompanied by the Image Annotation toolbar,
the Text Annotation toolbar, or the XPS Annotation toolbar (Windows
Vista or above).
• Image Annotation Toolbar
• Text Annotation Toolbar
• XPS Annotation Toolbar (Windows Vista or above)

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Image Annotation Toolbar

With images or PDF files open in Page view, this toolbar appears on the
right-hand side. If you cannot find the toolbar, click at the top-right
corner. Right-clicking each tool will allow you to customize the properties,
such as font, color, or line style.

Select Annotation
Selects annotation objects. Once selected, annotations can
be moved, resized, deleted, or edited.

Move (Images Only)

Use this tool to pan when you are in extreme close-up.

Text
1. Select this tool, and click the image where you want to
add text.
2. Type the text.
Stamp
Use this tool as a rubber stamp on an image. The impression
can be in the form of dates, images, or text.
1. Click the tool, and select a stamp from the list.
2. Click the image to place the stamp impression.
Creating a Stamp
1. Right-click the tool and select Properties....
2. Click Add Image..., and then click Browse to specify an
image, or click Add Text... and then type in the Stamp
Text box the text for the stamp. You can also click Time
or Date to insert the time or date information into the text
box.
3. Type a name for the stamp in the Name box.
4. Click OK.
To delete or modify a stamp right-click the tool and select
Properties.... Then click Delete or Modify to remove or
change the stamp.

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Highlighter
Drag a rectangle for the part you want to highlight.

Freehand Line (Images Only)

Draw a line wherever you click and drag the pointer.

Straight Line (Images Only)

Drag it to produce a straight line on the image.

Sticky Note
Add sticky notes with comments to an image without defacing
it.
To post a note, select the tool and click a place where you
want to paste a note and type the information in the Note box
in the Sticky Note dialog box.

To rewrite the text, click , right-click the note, and select

Edit... The Sticky Note dialog box will open for you to rewrite
the text and adjust the text style and background color.

Text Annotation Toolbar

This toolbar appears only when you open .doc, .rtf, or .txt files in Page
view.

Select Annotation
Click to select the parts to be marked.

Move
Use this tool to pan when you are in close-up.

Add highlight
Click to make the selected part highlighted.

Add Bookmark
Click to make the selected part bookmarked.

Clear Highlight
Click to delete the selected highlight.

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Clear Bookmark
Click to delete the selected bookmark.

Find Previous Highlight

Click to go to the previous highlight.

Find Next Highlight

Click to go to the next highlight.

Find Previous Bookmark

Click to go to the previous bookmark.

Find Next Bookmark

Click to go to the next bookmark.

XPS Annotation Toolbar (Windows Vista or above)

In Vista or above, open an XPS file in Page view, a toolbar shows the
following:

Select Annotation
Click to select parts to be marked.

Add Highlight
Click to make selected part highlighted.

Add Text Sticky Note

Add sticky notes with comments to the document without
defacing it.
To post a note, select the tool, and type information in the
Sticky Note dialog box.
To rewrite a note, double-click the sticky note icon. The Sticky
Note dialog box will open to let you adjust the text note.

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Add Ink Sticky Note

Use this tool to add your handwritings to the annotation.
To post a note, mark a place, select the tool, and draw designs
or handwritten notes in the Sticky Note dialog box.
Double-click the sticky note icon to rewrite the note.

Clear Highlight
Click to delete the selected highlight.

Clear Text Sticky Note

Click to delete the selected text annotation.

Clear Ink Sticky Note

Click to delete the selected handwriting annotation.

Enhancing Images
PageManager can help you to enhance images by rotating, flipping,
reversing colors, auto-enhancing, changing brightness and contrast,
adjusting color, and removing noise. Open an image in Page view and
click on the right-hand side to show the Touchup toolbar. You can
also use the images to create a screen saver or set an image as
wallpaper on your computer desktop.
• Touchup Toolbar
• Deskewing an Image
• Making a Slide Show

Touchup Toolbar

In Page view, click at the top-right corner to switch to image editing

tools.

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Select Image
Defines the portion of the image to which you want to edit.
Only the portion enclosed will be changed.

Select Annotation
Selects annotation objects. Once selected, annotations can
be moved, resized, deleted, or edited.

Move
Drag in any direction to bring unseen portions into view
when an image has been magnified so that it doesn't fit
completely within the window.

Eraser
Clears the areas you don't want.
Changing the size of the eraser
1. Open the image.

2. Right-click and select Eraser Settings.

3. Drag the slider to change the size of the eraser.
Changing the Eraser Color
1. Open the image.

2. Right-click and select Eraser Settings.

3. In the Eraser Settings dialog box, click , and then

click a color on the image to have that color replace
the erased portions of the image.
4. Alternatively, you can double-click any color to have
the Color dialog box open for selecting a color.

This button is unavailable for 48-Bit True

Color and 16-Bit Gray images. Right-click
the image, select Properties, and click the
File Content tab to see the image type
information.

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Crop
Select part of an image and discard the rest. Click the tool
and drag a rectangle around the area you want to keep.
Then move the scissors cursor inside the rectangle and
click to confirm the selection.

Rotate selected image right 90 degrees

Rotate the selected image clockwise by 90 degrees.

Rotate selected image left 90 degrees

Rotate the selected image counterclockwise by 90
degrees.

Invert Color
Click the tool to apply photonegative effects to the selected
image. The colors in the image are replaced by their
opposites.

Auto Image Enhancement

Click the tool to fine-tune the images quality automatically.

Contrast/Brightness
Adjust the contrast and brightness of the image.
1. Click the tool.

2. Use the and buttons to zoom in and zoom out

the sample image. You can also move the frame in the
Original thumbnail for a closer view. An enlarged
image is displayed in the Sample window.
3. Drag the sliders to adjust the contrast and brightness
and observe the effects in the Sample window.
4. When satisfied with the result shown in the sample,
click OK.

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Color Adjustment
Change the overall tint of an image.
1. Click the tool.

2. Use the and buttons to zoom in and zoom out

the sample image. You can also move the frame in the
Original thumbnail for a closer view. An enlarged
image is displayed in the Sample window.
3. Drag the crosshairs to the desired hue on the color
wheel.
4. When satisfied with the result shown in the sample,
click OK.
Remove Noise
Click the tool to remove errors and spots on an image.
Cleaning up images can also improve OCR performance.

Flip selected image horizontally

Flip the selected image horizontally.

Flip selected image vertically

Flip the selected image vertically.

Deskewing an Image
You can straighten an image that was scanned skewed. This will give you
better OCR results.
1. Open the image in Page view.
2. Click Deskew Image from the Page menu. A blue line appears on the
image.
3. Drag the line close to an edge that is supposed to be horizontal or
vertical. Then drag either side of the blue line along the edge.
4. When ready, move the pointer over the line to show the hammer
pointer and click.

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The line you dragged will be used as a guide to straighten the image.

Making a Slide Show

The Slide Show option presents selected images consecutively as if you
were viewing your own slide show. Press ESC to exit the slide show.

Converting Images to Text (OCR)

One of the powerful features in PageManager is OCR (Optical Character
Recognition). OCR recognizes text on an image file and converts it into a
text format. The relative position of the recognized text and image remains
the same. The OCR results can be saved in PDF, HTML, RTF, or TXT
format.
The following conditions may affect the accuracy of the OCR results.
1. The quality of the image itself and the image format, e.g. color of
image, scanned resolution and/ or fonts used.
2. Certain hand written font styles and /or overly artistic fonts are not
easily recognized.
3. The condition of the image file, e.g. an image file that is worn out, has
been written on or is dirty, may not be recognized.
You can review and edit the text after recognition is finished. A floating
window shows the original text for your reference.
1. Select a thumbnail.

2. Click on the Command toolbar.

3. The text in the image is now recognized as text.

4. When proofing is finished, click the Save as PDF button to save

the OCR result in the PDF format. Alternatively, click the Save As
button .
5. Select a location and file type for the OCR results in one of the
following formats.
• Text saves only the text from the recognition results.
• Rich-Text-Format will save all image and text in the original
material layout.

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• HTML will save all image and text in the original material layout.
The image will be saved in a JPEG file format.
6. Type a file name.
7. Click Save.

Image quality is important for getting better OCR

results. Before starting OCR, you can choose 300~600
dpi to scan your images and use the Remove Noise tool
and the Deskew Image function to adjust the
scanned image.

Converting to Searchable PDF

With searchable PDF, you can search through scanned documents or
images, saving much time from reading page by page in search for a
single word or phrase. Follow the steps below to convert to a searchable
PDF.
1. Right-click a document.
2. Select Create Searchable PDF from the Shortcut menu, and OCR will
be performed.

A searchable PDF file is created, and it is ready for

searching.

Deleting OCR Text

If you are not satisfied with the text recognition results, you can delete it
and recognize it again.
1. Click Delete OCR Results on the Edit menu. The image will be as it
was before recognition.
2. Click OCR View on the command bar to perform OCR again.

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 Working with PageManager

Backing up Files
PageManager allows you to back up and restore important files. The files
you back up will be compressed and saved in a special format in a backup
source folder that can be easily restored if need be.
1. Select the folder to back up in the Tree View window.
2. Click Backup... on the File menu. The Backup Settings dialog box
will open.
3. Click Browse to change the source path.
4. In the Destination section, specify the file name, destination, label,
and memo information for the backup folder.
• Click Browse... to choose the destination, and type the file name
in the File Name box.
• (Optional) Click Set Password and type a password for
protecting your backup file.
• (Optional) In Label, type a title which you can identify this backup
file easily. This helps you to easily find the backup files in the
future.
• (Optional) Type other useful information in Memo for future
reference and searching.
5. Click OK.
To view backup files, choose Backup Information... from the View menu.
To restore backup files select the backup files and select Restore... from
the File menu. Locate the path for the backup folder and click OK.

You can search in backup files without restoring them

first. Find more information in the Searching the Backup
Files section.

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 Working with PageManager

Searching for Files

Besides searching the file names and contents, PageManager can find
folders or files by the properties you specify, including title, author,
keywords, memo, and annotations. Searching the backup files is also
available.
See the following topics for details.
• Specifying the File or Folder Properties
• Searching Files
• Searching Contents
• Indexing Service Searching
• Searching the Backup Files

Specifying the File or Folder Properties

Since PageManager can use the file or folder properties as search
criteria, you should specify the properties of your files and folders for
faster searching.
1. Select a file or folder.
2. Choose Properties... from the File menu.
3. In the dialog box, type the following information.

• Authors: Click . Type the author in the Name box, click Add
and then OK.

• Keywords: Click . Type the keyword in the Add Keyword

box, click Add and then OK.
• Memo: Type any additional information you want to have
associated with the file.
• Read-only: Set the file as read-only to protect it from being
inadvertently changed.
4. Click OK.

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 Working with PageManager

Searching Files
PageManager helps you find files easily.

1. Click on the Command toolbar.

2. Under Easy Search, set the following:
a. Locate Text
Type the text you want to search for in the Locate Text box.
Select Case Sensitive to limit the results to those that contain
text in the same case.
Select Use Indexing Service to help you find the documents
faster. (This option will be disabled unless you also select to
search in the Contents.)
Select the box or boxes where the text may be located.

Title The file or folder name.

Author/Keywords/Memo The information specified for file
or folder properties.
Annotations The information added with
Sticky Notes and Text annotation
tools.
OCR Results Images that have been
processed with OCR.
Contents The contents of the file.

b. Create Date
Select to limit the searched items by date.
c. Search Special

Bookmark The paragraphs with a Bookmark

annotation.
Highlight Text information marked with the
Highlighter tool.

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 Working with PageManager

d. Look in
Select the disk you want to search or click the Browse... button to
specify the folder to search.
3. Click Search, and the results will be displayed in the Search Results
field.
4. Select a file and click Go to to open the file in Page view.

Searching Contents
You can use this function to search text in Page view or to search through
annotations on an image file.
1. From the Page menu, point to Find in Contents and click Find... to
open the Find dialog box.
2. Enter text in the Text to Find box, and select Search up or Search
down, and whether or not to Match case.
3. Click Search File to search for the text.

Indexing Service Searching

Indexing Service creates indexes of the contents and properties of
documents so that you can find things faster. Click Use Indexing Service
on the Tools menu to start this function. You might not notice that it is
functioning, but it is.

1. Click on the Command toolbar.

2. Select Start Indexing Service in the Find dialog box. (Use Indexing
Service will not be available unless you also select Contents.)
3. Type the search text and click Search to begin searching.
For more information, please refer to Indexing Service from Microsoft
Windows Help.

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 Working with PageManager

Searching the Backup Files

This function allows you to search in the Backup files without restoring
them. Note that contents and annotations are not included in the backup
search criteria.
1. Choose Search File in Backup Files... from the Edit menu to open
the Find dialog box.
2. Enter information in the Locate Text box.
3. Select the places where the targeted text may be located -Title,
Author, Keywords, or Memo.
4. Click Search. The results will be displayed in the Search Results
field.
5. The results will include the backup information like File Name, Folder
Path, Label, and Backup File name to help you to locate the files.
If you want to open the files found in the search, you will need to restore
them first.

Printing and Faxing Files

With PageManager, you can use drag-and-drop operations to print or fax
your files. Make sure you have installed the print or fax driver and your
computer is connected with the printer.
• Setting up for Printing and Faxing
• Printing
• Faxing
• Using PrintFun

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 Working with PageManager

Setting up for Printing and Faxing

Set the properties for your printer or fax machine before using it.
1. From the File menu, point to Print/Fax Setup... and select a printer or
fax machine.
2. Make these settings.
• Select the print size from the Scaling Options group box.
• Select Use printer defaults or Diffuse under Halftone Image.
Diffuse gives the effect of a gradual change from white to black,
or black to white. Use printer defaults gives a sharp change from
white to black, or black to white.

This option is only available for a B/W printer.

• Select Display print dialog box before printing so you can

change the number of copies to print.
• Select Appear in Application Bar to show the application in the
Application bar for easy drag-and-drop operation.
3. Click OK.

Printing
Printing is just as easy as dragging-and-dropping.
1. Select a file.
2. Drag the file to the printer icon in the Application bar to start printing.

Faxing
If you have a fax modem with a fax program in your computer, you can fax
files directly in PageManager.
1. Select the file you want to fax.
2. Drag it to the Fax icon on the Application bar to open the fax program.
3. For specific instructions on creating a fax message, refer to your fax
program documentation.

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 Working with PageManager

Using PrintFun
PrintFun lets you print images as photos, stickers, or catalogs.
1. Select images from the thumbnails on the PageManager display area.
2. Drag the selected images to the PrintFun icon on the Application bar.
PrintFun will open.
3. Select the number of prints for each image separately, or click Set for
All and set the same number of prints for each image. Click OK to
proceed.
4. Select Photo, Sticker, or Catalog from the Categories list. Select a
layout, and then click OK.
If the layout you need is not in the list, click Layout settings and
design a new layout.
5. You can arrange the thumbnails by choosing from the Sort by list.
Choose from the list to sort thumbnails by File Name, File Date, File
Size, and File Type. Click Add more to add to the thumbnail list, or
select a thumbnail and click Delete to remove it from the list.
6. To include many copies of the images in the layout, select an image
from the thumbnail list and click an Apply Range option. Then, when
you click a cell in the preview area, the selected image will be inserted
in the page. Here are the Apply Range options.

Copies the selected photo into the cell clicked.

Copies the selected photo into each cell in the

row of the cell clicked.

Copies the selected photo into all cells from the

one clicked to the end of the page.

You can also click , and then a cell to delete the image from
the cell.

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 Working with PageManager

7. Click the button at the top right corner of any cell to enhance,
rotate, resize, align, or add text to the image. Review the changes in
the preview window. Click Apply to change the selected image, or
Apply to all to make the settings apply to all copies of the selected
image.
8. Click Layout settings to design a new layout.
9. To create a new page for printing, click Add page. When the Add
Page dialog box appears, select Original or New to give the page a
style. If you select New, repeat from the step 4. To delete the current
page, click Delete page.
10. To give a selected thumbnail a title, click Title&ldots;, type a title,
and choose a font in the Title dialog box.
11. To make trimming photos easier, click Cutting Guide to print marks
at the margins of each page. In the Cutting Guide dialog box, define
the margin styles for the pages and cells by selecting Add page
border and Add image border.
12. Click Print when satisfied with the configuration.

Moving Faxes or Mail to a Folder

A folder can be set as an inbox folder that is responsible for regularly
checking whether mail or faxes have come into the system or fax folder.
Anything that comes in will be moved to this inbox folder.
To set your inbox folder, please follow the steps below:
1. Right-click a folder in the Tree view and select Properties... This
folder is to be your inbox folder.
2. Select Set this folder as an inbox, and click Settings... An Inbox
Settings dialog box appears.
• Bringing incoming documents to this inbox from Your e-mail
folder: Click Browse to select a folder from your mail application.
Later, the incoming mail attachments will be copied to the Inbox
folder.
• Bringing incoming documents to this inbox from Fax folder or a
special folder: Click Browse to select a fax folder or special-use
folder. Later, the faxes or files in that folder will be moved to the
Inbox folder.

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Be sure that the fax folder or special folder is different

from the Inbox folder.

Please do not choose any of your system folders as the

fax folder or special folder, otherwise, the system files
will be moved and might cause your computer to crash.

• Apply Form Classification after bringing documents to this

inbox: Select this option to send the files from the fax or special
folder to appropriate category folders.
3. Click OK. The Inbox folder is set and turns red.

Exporting Files
Here are some of the many ways to distribute your files from
PageManager.
• Exporting to Lotus Notes
• Exporting with Presto! Wrapper

Exporting to Lotus Notes

PageManager can export data to your company's Lotus Notes database
system. The export file formats are TXT, HTML, PCX, TIFF, BMP, and
JPEG.
1. Select the files to send.
2. From the File menu, point to Export to, and select Lotus Notes... to
open the Export dialog box.
3. Locate the path from the Server and Database lists and the Title will
appear.
4. Click Export to send copies of the files to the database.

If your image file formats are not included in the above

listed formats, PageManager will automatically convert it
into the JPEG format and export to Lotus Notes.

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 Working with PageManager

Exporting with Presto! Wrapper

Presto! Wrapper allows you to package files with a built-in viewer. The
Viewer has simple functions like zoom-in, zoom-out, and browse. You can
also include a link to your personal or company website. If you have
annotations within the image files, you can also choose to show or hide
annotations in Presto! Wrapper. Click a thumbnail on the left side bar to
display the full image. If it is a document file, this file will open with its
associated program.
1. Select the files to send.

2. Click on the Command toolbar to open the Save as dialog box.

3. From the Save as box, choose a directory.
4. Type a name for the executable file in the File name field.
5. Click Save.
You can attach the executable file to an e-mail message. The receiver can
open the file just by double-clicking it. The wrapper program will open with
thumbnails on the left. Clicking the thumbnail of an image file will open it
in the viewer. If the file is a document file, it will open with the associated
application.

If you don't have the associated program to open a

document file, a dialog box will appear asking you to
open it with another application.

58
Appendix
• Menu Commands
• Supported File Formats

Menu Commands
• File Menu
• Edit Menu
• View Menu
• Tools Menu
• Page Menu
• OCR Menu
• Touchup Menu
• Annotations Menu
• Help Menu

File Menu
Command Function

New Folder Creates a new folder.

Import Lotus Imports files from Lotus Notes.

from Notes...

Presto! Imports Presto! Wrapper files.

Wrapper...

Go to My Switches to the default folder.

PageManager

Save As... Saves a copy of the document in a separate

file.

Save as PDF... Saves a copy of the document in the PDF

format.

59
 Appendix

Save as XPS... Saves a copy of the document in the XPS

(Windows Vista or format.
above)

Export Lotus Exports files to Lotus Notes.

to Notes...

Presto! Saves files as Presto! Wrapper.

Wrapper...
Send File to Sends files to applications installed in your
system.
Share... Share folders on a network.

Backup... Saves your files for backup.

Restore... Opens backup files.

Acquire Image Data... Gets images from a scanner or digital

camera.

Select Source... Selects a device for getting images.

Scan Settings... Changes the scan settings.

Print/Fax Sends the active document to a printer or

fax application.

Print/Fax Setup... Changes printer or fax settings.

Print to PrintFun Prints images to photos, or catalogs.

Properties... Shows selected file or folder information.

Preferences... Customizes PageManager features.

Exit Exits PageManager.

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 Appendix

Edit Menu
Command Function

Undo Undoes up to the last 5 operations on an

image file.

Redo Redoes up to the last 5 operations that

were undone.

Cut Moves the selected object to the Clipboard.

Copy Duplicates the selected object to the

Clipboard.

Paste Inserts an object from the Clipboard.

Delete Removes the selected object.

Delete OCR Results Removes the text that has been performed
with OCR.

Search File... Performs a search.

Search Next File Finds the next matching document from the
current search.

Search File in Backup Finds a file from your backup files.

Files...

Set Files as Unchecked Sets files as unchecked.

Set Files as Checked Sets files as checked.

Set all Files as Sets all the files under the selected folder
Checked as checked.

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 Appendix

Form Form Creates or deletes form categories.

Dispatchi Dispatchi
ng ng
Manager...

Automatic Automatically dispatches documents into

Form categories.
Dispatchi
ng

Selects all thumbnails.

Select All

View Menu
Command Function

Switch View to Switches to Thumbnail view, List view, Tile

view, Page view, OCR view.

Thumbnail Size Changes the size of Thumbnails to Larger,

Large, Normal, Small, or Smaller.

Sort Arranges or reverses the order of

thumbnails in various ways including by
Name, Type, Size, Author, Date, and
Keyword.

Toolbars... Shows, hides, or customizes toolbars.

Application Bar Shows or hides the Application bar.

Tree View Shows or hides the Tree View window.

Presto! Scan Buttons Shows or hides Presto! Scan Buttons.

Backup Information... Shows tree view of the backup files.

Refresh Updates the screen to reflect any recent

changes.

Upload/Download Shows the uploading or downloading status.

Process

62
 Appendix

Tools Menu
Command Function

Stack Stacks files together.

Unstack All Pages Separates stacked
files.
Current Page Separates the current
file from a stack.

Arrange Stack Changes the sequence of the top layer of

stacked files.

Perform OCR Processes the selected file with OCR.

Merge PDF Merge the selected PDF files into one.

Split PDF Split a PDF file into a stacked multiple

pages.

Create Searchable Create image and image PDF to searchable

PDF PDF.
Rotate Left 90 Degrees Rotates images and
PDF files 90° counter-
clockwise.
Right 90 Degrees Rotates images and
PDF files 90°
clockwise.
180 Degrees Rotates images and
PDF files one half
turn.
Flip Horizontal Flips the file
horizontally.
Vertical Flips the file vertically.

Rename Changes the name of a file.

Batch Rename... Changes the names of several files with

sequential numbers.

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 Appendix

Application Settings Register New Adds to the

Application... Application bar.
Application Changes application
Properties... properties.
Refresh Updates the
Application Bar information on the
Application bar.

Presto! Scan Buttons Changes Presto! Scan Buttons settings.

Settings...

Slide Show Plays selected images in a slide show.

Start Indexing Service Starts or pauses indexing search function.

Page Menu
This menu appears when a file is open in Page view.

Command Function

Previous Document Switches to the previous document.

Next Document Switches to the next document.

Best Fit Page to Fits the image to the window.

Window

Best Fit Width to Fits the image to the width of the window.
Window

Actual Size Shows a full-sized image.

Zoom Out Reduces the image by 1/2, 1/3, 1/4, 1/5,

1/6, 1/7, or 1/8.

Zoom In Enlarges the image 2, 3, 4, 5, 6, 7, or 8

times.

64
 Appendix

Font Size Switches font size to Larger, Large, Normal,

Small, or Smaller.

Find in Contents Searches the text in Page View.

Deskew Image Adjusts the image orientation.

OCR Menu
This menu appears when a file is open in OCR view.

Command Function

Previous Document Switches to the previous document.

Next Document Switches to the next document.

Best Fit Page to Fits the image to the window.

Window

Best Fit Width to Fits the image to the width of the window.
Window

Actual Size Shows a full-sized image.

Zoom Out Reduces the image by 1/2, 1/3, 1/4, 1/5,

1/6, 1/7, or 1/8.

Zoom In Enlarges the image 2, 3, 4, 5, 6, 7, or 8

times.

Place Character Adds a letter before the cursor position.

Before the Selection

Place Character After Adds a letter after the cursor position.

the Selection

Preview Opens the Preview window.

65
 Appendix

Touchup Menu
This menu appears when viewing an image in Page view with the
Touchup toolbar selected.

Command Function

Crop Selects a portion of an image and discards

the rest.

Eraser Activates the Eraser tool to clear the area

you don't want.

Invert Creates photonegative effects.

Auto Image Enhances the image with preset attributes.

Enhancement

Contrast/Brightness... Adjusts the contrast and brightness of the

image.

Color Adjustment... Changes the tinting of the image.

Remove Noise Cleans up the image.

66
 Appendix

Annotations Menu
This menu appears when an image, a .doc, .rtf, or .txt file is opened in
Page view with the annotation tool selected.

Command Function

Line... Opens the Line Properties dialog box for

choosing a line format.

Font... Opens the Font dialog box for choosing a

font format.

Color... Opens the Color dialog box for choosing a

color format.

Stamps... Opens the Stamps Properties dialog box for

choosing a stamp or to edit or add new
stamps.

Hide/Show Hides or shows annotations.

Annotations

Help Menu
Command Function

Contents Opens the Help file.

Readme Opens the Readme file.

Live Update Connects to the NewSoft website for

updated information.

Link to NewSoft Gets product updates from the Web.

Website

About Presto! Displays program information, version

PageManager... number, and copyright.

67
 Appendix

Supported File Formats

Format View Save Import Search
Images
BMP Y Y N N

PCX Y Y N N

PCD Y N N N

GIF Y Y N N

TIFF Y Y N N

TIFF (Packbit) Y Y N N

TIFF (G3) Y Y N N

TIFF (G4) Y Y N N

TIFF (zip) Y N N N

JPEG Y Y N N

JPEG (Progressive) Y Y N N

PICT Y Y N N

TGA Y Y N N

TGA (RLE) Y Y N N

PSD Y Y N N

POF N N N N

Wrapper Viewer Y Y Y N

WMF (Windows N N Y N
metafile)

TIFF (Multi-page) Y Y N N

Tiff-fax Y N N N

Documents
Text Y N N Y

68
 Appendix

Microsoft Word
(doc, docx, docm, Y N N Y
rtf)

Excel (xls, xlsx,

Y N N Y
xlsm)

PowerPoint (ppt,
pptx, pptm, pps, Y N N Y
ppsx, ppsm)

OneNote (onepkg,
Y N N N
one)

Visio (vss, vsd, vst) Y N N Y

iWorks (numbers,
Y N N N
pages, key)

Adobe Acrobat
Y N N Y
Reader (pdf)

Normal text (txt) Y N N Y

HTML (html, htm)

Y N N Y
(shortcut)

XPS (Vista or
Y Y Y N
above)

XML Y N N N

AutoCAD (dwg,
Y N N N
dws, dwt, dxf)

Audio & Video

WAV Y N N N

MP3 Y N N N

MIDI Y N N N

WMV Y N N N

AVI Y N N N

MPG Y N N N

MPEG Y N N N

WAV Y N N N

69