Employee Master File Creation Form FORM: PAY01

(Applicable for both Payroll and GP Fund)

EMPLOYEE ID (TO BE ASSIGNED BY OFFICE)

01 OFFICE OF THE

02 FOR THE MONTH OF /20

03 DDO CODE:
(Cost Center) Description:
04

PERSONNEL ACTIONS - INFO TYPE 00

05 DATE OF ENTRY (DD/MM/YYYY) 06 CURRENT GOVERNMENT
/ /
07 EMPLOYEE GROUP 08 EMPLOYEE GRADE (SUB GROUP)

09 EMPLOYEE CNIC NUMBER 10 DOB (DD/MM/YYYY)

/ /
11 DATE OF ENTRY INTO GOVERNMENT SERVICE (DD/MM/YYYY) 12 REASON FOR ACTION
/ /

PERSONAL DATA - INFO TYPE 0002

13 TITLE o Mr. o Miss o Ms. o Mrs.

14 LAST NAME

15 FIRST NAME

16 FATHER / HUSBAND NAME

17 DISTRICT OF DOMICILE 18 MARITAL STATUS

19 CITY OF BIRTH 20 DATE OF MARRIAGE (IF APPLICABLE)

/ /
21 PROVINCE OF DOMICILE 22 NO. OF DEPENDENTS

23 NATIONALITY 24 RELIGION

ORGANIZATIONAL ASSIGNMENT - INFO TYPE 0001

25 DDO CODE (COST CENTER) 26 DDO CODE (FUND CENTER)

27 DISTRICT (SUB AREA) 28 CONTRACT GOVERNMENT

o Sindh Government o Punjab Government

29 POSITION o Federal Government o KPK Government

o GAZETTED o NON- GAZETTED o AJK Government o Baluchistan Government

30 DESIGNATION 31 MINISTRY (ORGANIZATIONAL UNIT)

32 FUND SECTION 33 PAYROLL SECTION

34 BUCKLE NUMBER (IF ANY)

 PRESENT ADDRESS - INFO TYPE 0006
35 CARE OF

36 HOUSE NO. / STREET

37 POSTAL CODE 38 CITY 39 DISTRICT

40 PROVINCE / REGION 41 CONTACT NUMBER 42 COMPANY HOUSING

o YES o NO

PERMANENT ADDRESS - INFO TYPE 0006

o Permanent Address is same as above. o Permanent Address is different from above.
43 CARE OF

44 HOUSE NO. / STREET

45 POSTAL CODE 46 CITY 47 DISTRICT

48 PROVINCE / REGION 49 CONTACT NUMBER 50 COMPANY HOUSING

o YES o NO

BASIC PAY - INFO TYPE 0008

51 PAY SCALE TYPE 52 BPS YEAR (PAY SCALE AREA) 53 GRADE (PAY SCALE GROUP) 54 PAY SCALE LEVEL

55 PAYS
WAGE TYPE DESCRIPTION AMOUNT WAGE TYPE DESCRIPTION AMOUNT

56 LEAVES - INFO TYPE 2001

CODE DESCRIPTION BALANCE CODE DESCRIPTION BALANCE

57 BANK DETAIL - INFO TYPE 0009

BANK BRANCH (BANK KEY)

58 POSTAL CODE 59 CITY

60 BANK ACCOUNT NUMBER

61 PAYMENT METHOD

GP FUND SUBSCRIPTION - INFO TYPE 0057

62 WAGE TYPE 63 GPF SUBSCRIPTION

GP FUND - INFO TYPE 9202

64 INTEREST APPLIED 65 GP FUND BALANCE
o YES o NO
66 GP FUND BALANCE DATE (DD/MM/YYYY) 67 OLD GP FUND ACCOUNT NUMBER
/ /
 CREATE DATA SPECIFICATION - INFO TYPE 0041
68 DATE APPOINTED AS GAZETTED OFFICER (DD/MM/YYYY) 69 SUSPENSION DATE
/ / / /
70 EXPIRY OF AD HOC / CONTRACT DATE
/ /

INTERNAL DATA - INFO TYPE 0032

71 PREVIOUS PERSONNEL NUMBER (IF ANY) 72 NATIONAL TAX NUMBER (NTN) 73 LEAVE WITHOUT PAY
--
74 CASH CENTER

75 FAMILY INFORMATION - INFO TYPE 0021

SR. % AGE OF OTHER
RELATION FIRST NAME LAST NAME NOMINEE DATE OF BIRTH NATIONALITY EMP. TYPE
NO. SHARE NATIONALITY

76 RECURRING PAYMENTS (ALLOWANCES) - INFO TYPE 0014

WAGE TYPE DESCRIPTION AMOUNT WAGE TYPE DESCRIPTION AMOUNT

77 RECURRING PAYMENTS (DEDUCTIONS) - INFO TYPE 0014

WAGE TYPE DESCRIPTION AMOUNT WAGE TYPE DESCRIPTION AMOUNT

PAYROLL STATUS - INFO TYPE 003

SALARY
78 Start Payment Stop Payment
STATUS CNIC:

EDUCATION AND QUALIFICATIONS

A ACADEMIC EDUCATION - INFOTYPE 0022
SR. INSTITUTE DESCRIPTION OF EDUCATION DATE OBTAINED MARKS/GRADE
1

3
B PROFESSIONAL QUALIFICATIONS - INFOTYPE 0024
SR. INSTITUTE DESCRIPTION OF EDUCATION DATE OBTAINED MARKS/GRADE
1

Prepared By Audited/Checked By Entered/Verified By Employee Signature

REQUIRED DOCUMENTS:
Please attach copies of all these documents duly attested by Drawing & Disbursing officer with official by name stamp.
Attached
Sr. Documents/Papers Required
Yes No
1. Attested copies of (i) CNIC and (ii) Domicile / PRC.
Copy of Advertisement / Newspaper cutting with name of Newspapers and date of publication (In
2.
case of Fresh / Disabled quota).
3. Result of the Examination. (FPSC, SPSC, NTS etc.)
4. Offer of appointment / Order of Appointment
5. Posting order
6. Duty joining report & Charge assumption report
7. Medical Fitness Certificate (In Original along with photocopy)
8. Vacancy Position dully verified with FD budget.
List dully signed by concerned Administrative Secretary for creation of new SAP ID (for fresh /
9.
Disable quota appointment).
Summary of appointment (Showing name of appointee) dully approved by the Chief Secretary (In
10.
case of deceased quota appointment).
11. Approval of District / Department Recruitment Committee (DRC).
12. No objection certificate. (When applied through proper channel)
i) FRC issued by NADRA, ii) Obituary and iii) Heir-ship Certificate (in case of appointment made on
13.
deceased quota).
Death certificate of deceased employ issued by NADRA/Union Council (in case of appointment
14.
made on deceased quota).
Attested copy of PPO / L.P.C / Pension Pay slip showing SAP ID of deceased employee whose legal
15.
heir has been appointed (In case of deceased quota appointment).
Attested copies of (i) Matriculation, (ii) Intermediate, (iii) Graduation and (iv) Master’s Degree (Where
16.
applicable).
17. Copies of passed manual bill(s), Cheques (For old/time barred appointment)
18. Age relaxation order (In case of over aged appointment)
19. Certificate that the official is not appointed in Ban Period. (Where applicable)
20. Relieving / Resignation letter from previous job. (Where applicable)
21.

22.

23.

24.

25.

_______________________
Drawing & Disbursing Officer

By Name Stamp: Date: _____________