23 ACCOUNTING PROCESS 1.

23

UNIT – 2 ACCOUNTING CONCEPTS, PRINCIPLES AND

CONVENTIONS

LEARNING OUTCOMES
After studying this unit, you would be able to:
♦ Grasp the basic accounting concepts, principles and conventions and observe their implications while
recording transactions and events.
♦ Identify the three fundamental accounting assumptions:
• Going Concern
• Consistency
• Accrual
♦ Understand the qualitative characteristics that will help to develop the skill in course of time to prepare
financial statements.

UNIT OVERVIEW
Entity concept

Money measurement concept

Periodicity concept

Accrual concept
Concepts, Principles, Conventions

Matching concept

Going Concern concpet

Cost concept

Realisation Concept

Dual aspect concept

Conservatism

Consistency

Materiality

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1.24 PRINCIPLES AND PRACTICE OF ACCOUNTING

2.1 INTRODUCTION
Let us imagine a situation where you are a proprietor and you take copies of your books of account to five different
accountants. You ask them to prepare the financial statements on the basis of the above records and to calculate
the profits of the business for the year. After few days, they are ready with the financial statements and all the
five accountants have calculated five different amounts of profits and that too with very wide variations among
them. Guess in such a situation what impact would it leave on you about accounting profession. To avoid this, a
generally accepted set of rules have been developed. This generally accepted set of rules provides unity of
understanding and unity of approach in the practice of accounting and also in better preparation and presentation
of the financial statements.
Accounting is a language of the business. Financial statements prepared by the accountant communicate
financial information to the various stakeholders for decision-making purpose. Therefore, it is important that
financial statements prepared by different organizations should be prepared on uniform basis. Also there should
be consistency over a period of time in the preparation of these financial statements. If every accountant starts
following his own norms and notions for accounting of different items then there will be an utter confusion.
To avoid confusion and to achieve uniformity, accounting process is applied within the conceptual framework of
‘Generally Accepted Accounting Principles’(GAAPs). The term GAAPs is used to describe rules developed for the
preparation of the financial statements and are called concepts, conventions, postulates, principles etc. These
GAAPs are the backbone of the accounting information system, without which the whole system cannot even
stand erectly. These principles are the ground rules, which define the parameters and constraints within which
accounting reports are generated. Accounting principles are basic norms and assumptions on which the whole
accounting system has been developed and established. Accountant also adheres to various accounting
standards issued by the regulatory authority for the standardization of accounting policies to be followed under
specific circumstances. These conceptual frameworks, GAAPs and accounting standards are considered as the
theory base of accounting.

2.2 ACCOUNTING CONCEPTS

Accounting concepts define the assumptions on the basis of which financial statements of a business entity are
prepared. Certain concepts are perceived, assumed and accepted in accounting to provide a unifying structure
and internal logic to accounting process. The word concept means idea or notion, which has universal application.
Financial transactions are interpreted in the light of the concepts, which govern accounting methods. Concepts
are those basic assumptions and conditions, which form the basis upon which the accountancy has been laid.
Unlike physical science, accounting concepts are only result of broad consensus. These accounting concepts lay
the foundation on the basis of which the accounting principles are formulated.

2.3 ACCOUNTING PRINCIPLES

“Accounting principles are a body of doctrines commonly associated with the theory and procedures of accounting
serving as an explanation of current practices and as a guide for selection of conventions or procedures where
alternatives exist.”
Accounting principles must satisfy the following conditions:
1. They should be based on real assumptions;

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25 ACCOUNTING PROCESS 1.25

2. They must be simple, understandable and explanatory;

3. They must be followed consistently;
4. They should be able to reflect future predictions;
5. They should be informational for the users.

2.4 ACCOUNTING CONVENTIONS

Accounting conventions emerge out of accounting practices, commonly known as accounting principles, adopted
by various organizations over a period of time. These conventions are derived by usage and practice. The
accountancy bodies of the world may change any of the convention to improve the quality of accounting
information. Accounting conventions need not have universal application.
In the study material, the terms ‘accounting concepts’, ‘accounting principles’ and ‘accounting conventions’ have
been used interchangeably to mean those basic points of agreement on which financial accounting theory and
practice are founded.

2.5 CONCEPTS, PRINCIPLES AND CONVENTIONS - AN OVERVIEW

Now we shall study in detail the various accounting concepts on which accounting is based. The following are
the widely accepted accounting concepts:
(a) Entity concept: Entity concept states that business enterprise is a separate identity apart from its owner.
Accountants should treat a business as distinct from its owner. Business transactions are recorded in the
business books of accounts and owner’s transactions in his personal books of accounts. The practice of
distinguishing the affairs of the business from the personal affairs of the owners originated only in the
early days of the double-entry book-keeping. This concept helps in keeping business affairs free from
the influence of the personal affairs of the owner. This basic concept is applied to all the organizations
whether sole proprietorship or partnership or corporate entities.
Entity concept means that the enterprise is liable to the owner for capital investment made by the owner.
Since the owner invested capital, which is also called risk capital, he has claim on the profit of the
enterprise. A portion of profit which is apportioned to the owner and is immediately payable becomes
current liability in the case of corporate entities.
Example: Mr. X started business investing ` 7,00,000 with which he purchased machinery for ` 5,00,000
and maintained the balance in hand. The financial position of the will be as follows:
`
Capital 7,00,000
Machinery 5,00,000
Cash 2,00,000

This means that the enterprise owes to Mr. X ` 7,00,000. Now if Mr. X spends ` 5,000 to meet his family
expenses from the business fund, then it should not be taken as business expenses and would be
charged to his capital account (i.e., his investment would be reduced by ` 5,000). Following the entity
concept the revised financial position would be

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1.26 PRINCIPLES AND PRACTICE OF ACCOUNTING

Liability ` `
Capital 7,00,000
Less : Drawings (5,000) 6,95,000
Machinery 5,00,000
Cash 1,95,000

(b) Money measurement concept: As per this concept, only those transactions, which can be measured in
terms of money are recorded. Since money is the medium of exchange and the standard of economic
value, this concept requires that those transactions alone that are capable of being measured in terms
of money be only to be recorded in the books of accounts. Transactions, even if, they affect the results of
the business materially, are not recorded if they are not convertible in monetary terms. Transactions and
events that cannot be expressed in terms of money are not recorded in the business books. For example;
employees of the organization are, no doubt, the assets of the organizations but their measurement in
monetary terms is not possible therefore, not included in the books of account of the organization.
Measuring unit for money is taken as the currency of the ruling country i.e., the ruling currency of a
country provides a common denomination for the value of material objects.
It may be mentioned that when transactions occur across the boundary of a country, one may see many
currencies. Suppose a businessman sells goods worth ` 50 lakhs at home and he also sells goods worth
of 1 lakh Euro in the United States. What is his total sales? ` 50 lakhs plus 1 lakh Euro.
These are not amenable to even arithmetic treatment. So transactions are to be recorded at uniform
monetary unit i.e. in one currency. Suppose EURO 1 = ` 71.
Total Sales = ` 50 lakhs plus 71 lakhs = ` 121 lakhs. Money Measurement Concept imparts the essential
flexibility for measurement and interpretation of accounting data.
This concept ignores that money is an inelastic yardstick for measurement as it is based on the implicit
assumption that purchasing power of the money is not of sufficient importance as to require adjustment.
Also, many material transactions and events are not recorded in the books of accounts just because
they cannot be measured in monetary terms. Therefore, it is recognized by all the accountants that this
concept has its own limitations and inadequacies. Yet it is used for accounting purposes because it is
not possible to adopt a better measurement scale.
Entity and money measurement are viewed as the basic concepts on which other procedural concepts
hinge.
(c) Periodicity concept: This is also called the concept of definite accounting period. As per going concern’
concept an indefinite life of the entity is assumed. For a business entity it causes inconvenience to
measure performance achieved by the entity in the ordinary course of business.
If a textile mill lasts for 100 years, it is not desirable to measure its performance as well as financial
position only at the end of its life.
So a small but workable fraction of time is chosen out of infinite life cycle of the business entity for
measuring performance and looking at the financial position. Generally one year period is taken up for
performance measurement and appraisal of financial position. However, it may also be 6 months or 9
months or 15 months.

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27 ACCOUNTING PROCESS 1.27

According to this concept accounts should be prepared after every period & not at the end of the life of the
entity. Usually this period is one calendar year. We generally follow from 1st April of a year to 31st March
of the immediately following year.
Thus, for performance appraisal it is not necessary to look into the revenue and expenses of an unduly
long time-frame. This concept makes the accounting system workable and the term ‘accrual’ meaningful. If
one thinks of indefinite time-frame, nothing will accrue. There cannot be unpaid expenses and non-
receipt of revenue. Accrued expenses or accrued revenue is only with reference to a finite time-frame
which is called accounting period.
Thus, the periodicity concept facilitates in:
(i) Comparing of financial statements of different periods
(ii) Uniform and consistent accounting treatment for ascertaining the profit and assets of the business
(iii) Matching periodic revenues with expenses for getting correct results of the business operations
(d) Accrual concept: Under accrual concept, the effects of transactions and other events are recognised
on mercantile basis i.e., when they occur (and not as cash or a cash equivalent is received or paid) and
they are recorded in the accounting records and reported in the financial statements of the periods to
which they relate. Financial statements prepared on the accrual basis inform users not only of past
events involving the payment and receipt of cash but also of obligations to pay cash in the future and of
resources that represent cash to be received in the future.
To understand accrual assumption knowledge of revenues and expenses is required. Revenue is the
gross inflow of cash, receivables and other consideration arising in the course of the ordinary activities
of an enterprise from sale of goods, from rendering services and from the use by others of enterprise’s
resources yielding interest, royalties and dividends. For example, (1) Mr. X started a cloth merchandising.
He invested ` 50,000, bought merchandise worth ` 50,000. He sold such merchandise for ` 60,000.
Customers paid him ` 50,000 cash and assure him to pay ` 10,000 shortly. His revenue is ` 60,000. It
arose in the ordinary course of cloth business; Mr. X received ` 50,000 in cash and ` 10,000 by way of
receivables.
Take another example; (2) an electricity supply undertaking supplies electricity spending ` 16,00,000
for fuel and wages and collects electricity bill in one month ` 20,00,000 by way of electricity charges.
This is also revenue which arose from rendering services.
Lastly, (3) Mr. A invested ` 1,00,000 in a business. He purchased a machine paying ` 1,00,000. He
rented it for ` 20,000 annually to Mr. B. ` 20,000 is the revenue of Mr. A; it arose from the use PG the
enterprise’s resources.
Expense is a cost relating to the operations of an accounting period or to the revenue earned during the
period or the benefits of which do not extend beyond that period.
In the first example, Mr. X spent ` 50,000 to buy the merchandise; it is the expense of generating revenue of
` 60,000. In the second instance ` 16,00,000 are the expenses. Also whenever any asset is used it has a
finite life to generate benefit. Suppose, the machine purchased by Mr. A in the third example will last for
10 years only. Then ` 10,000 is the expense every year relating to the cost of machinery.

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1.28 PRINCIPLES AND PRACTICE OF ACCOUNTING

Accrual means recognition of revenue and costs as they are earned or incurred and not as money is
received or paid. The accrual concept relates to measurement of income, identifying assets and liabilities.
Example: Mr. J D buys clothing of ` 50,000 paying cash ` 20,000 and sells at ` 60,000 of which customers
paid only ` 50,000.
His revenue is ` 60,000, not ` 50,000 cash received. Expense (i.e., cost incurred for the revenue) is
` 50,000, not ` 20,000 cash paid. So the accrual concept based profit is ` 10,000 (Revenue – Expenses).
As per Accrual Concept : Revenue – Expenses = Profit
Accrual Concept provides the foundation on which the structure of present day accounting has been
developed.
Alternative as per Cash basis
Cash received in ordinary course of business – Cash paid in ordinary course of business = profit.
Timing of revenue and expense booking could be different from cash receipt or paid.
(i) when cash received before revenue is - a liability is created when cash is received in
booked advance
(ii) when cash received after revenue is - an asset called Trade receivables is created
booked
(iii) when cash paid before expense is booked - creates an asset called Trade Advance when
cash is paid in advance
(iv) when cash paid after expense is booked - creates a liability called payables or Trade
payables or outstanding liabilities
(e) Matching concept: In this concept, all expenses matched with the revenue of that period should only be
taken into consideration. In the financial statements of the organization if any revenue is recognized then
expenses related to earn that revenue should also be recognized.
This concept is based on accrual concept as it considers the occurrence of expenses and income and
do not concentrate on actual inflow or outflow of cash. This leads to adjustment of certain items like
prepaid and outstanding expenses, unearned or accrued incomes.
It is not necessary that every expense identify every income. Some expenses are directly related to the
revenue and some are time bound. For example:- selling expenses are directly related to sales but rent,
salaries etc are recorded on accrual basis for a particular accounting period. In other words periodicity
concept has also been followed while applying matching concept.
Mr. P K started cloth business. He purchased 10,000 pcs. garments @ ` 100 per piece and sold 8,000
pcs. @ ` 150 per piece during the accounting period of 12 months 1st January to 31st December, 2019.
He paid shop rent @ ` 3,000 per month for 11 months and paid ` 8,00,000 to the suppliers of garments
and received ` 10,00,000 from the customers.
Let us see how the accrual and periodicity concepts operate.
Periodicity Concept fixes up the time-frame for which the performance is to be measured and financial
position is to be appraised. Here, it is January 2019 - December, 2019. So revenues and expenses are

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29 ACCOUNTING PROCESS 1.29

to be measured for the year 2019 and assets and liabilities are to be ascertained as on
31st December, 2019.
Accrual Concept operates to measure revenue of ` 12,00,000 (arising out of sale of garments 8,000 Pcs
× ` 150) which accrued during 2019, not the cash received ` 10,00,000 and also the expenses correctly.
Shop rent for 12 months is an expense item amounting to ` 36,000, not ` 33,000 the cash paid.
Should the accountant treat ` 10,00,000 as expenses for purchase of merchandise? And should he treat
` 1,64,000 as profit? (Revenue ` 12,00,000-Merchandise ` 10,00,000. Shop Rent ` 36,000). Obviously
the answer is No. Matching links revenue with expenses.
Revenue – Expenses = Profit
But this unqualified equation may create misconception. It should be defined as : Periodic Profit =
Periodic Revenue – Matched Expenses
From the revenue of an accounting period such expenses are deducted which are expended to generate the
revenue to determine profit of that period.
In the given example revenue relates to only sale of 8,000 pcs. of garments. So the cost of 8,000 pcs of
garments should be treated as expenses.
` `
Thus, Profit = Revenue 12,00,000
Loss Expenses:
Merchandise 8,00,000
Shop Rent 36,000 (8,36,000)
3,64,000
Assets:
Inventory (2,000 pcs x `100) 2,00,000
Trade receivables 2,00,000
Cash (Cash Receipts `10,00,000 – cash payments ` 8,33,000) 1,67,000
5,67,000
Liabilities:
Trade Payables 2,00,000
Expenses Payables 3,000
Capital (for Profit) 3,64,000
5,67,000

Thus, accrual, matching and periodicity concepts work together for income measurement and recognition
of assets and liabilities.
(f) Going Concern concept: The financial statements are normally prepared on the assumption that an
enterprise is a going concern and will continue in operation for the foreseeable future. Hence, it is
assumed that the enterprise has neither the intention nor the need to liquidate or curtail materially the

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1.30 PRINCIPLES AND PRACTICE OF ACCOUNTING

scale of its operations; if such an intention or need exists, the financial statements may have to be
prepared on a different basis and, if so, the basis used needs to be disclosed.
The valuation of assets of a business entity is dependent on this assumption. Traditionally, accountants
follow historical cost in majority of the cases.
Suppose Mr. X purchased a machine for his business paying ` 5,00,000 out of ` 7,00,000 invested by
him. He also paid transportation expenses and installation charges amounting to ` 70,000. If he is still
willing to continue the business, his financial position will be as follows:
BALANCE SHEET
Liability ` Assets `
Capital 7,00,000 Machinery 5,70,000
Cash 1,30,000
7,00,000 7,00,000

Now if he decides to back out and desires to sell the machine, it may fetch more than or less than
` 5,70,000. So his financial position should be different. If going concern concept is taken, increase/
decrease in the value of assets in the short-run is ignored. The concept indicates that assets are kept for
generating benefit in future, not for immediate sale; current change in the asset value is not realisable
and so it should not be counted.
(g) Cost concept: By this concept, the value of an asset is to be determined on the basis of historical cost, in
other words, acquisition cost. Although there are various measurement bases, accountants traditionally
prefer this concept in the interests of objectivity. When a machine is acquired by paying ` 5,00,000,
following cost concept the value of the machine is taken as ` 5,00,000. It is highly objective and free
from all bias. Other measurement bases are not so objective. Current cost of an asset is not easily
determinable. If the asset is purchased on 1.1.1995 and such model is not available in the market, it
becomes difficult to determine which model is the appropriate equivalent to the existing one. Similarly,
unless the machine is actually sold, realisable value will give only a hypothetical figure. Lastly, present
value base is highly subjective because to know the value of the asset one has to chase the
uncertain future.
However, the cost concept creates a lot of distortion too as outlined below :
(a) In an inflationary situation when prices of all commodities go up on an average, acquisition cost
loses its relevance. For example, a piece of land purchased on 1.1.1995 for ` 2,000 may cost
` 1,00,000 as on 1.1.2020. So if the accountant makes valuation of asset at historical cost, the
accounts will not reflect the true position.
(b) Historical cost-based accounts may lose comparability. Mr. X invested ` 1,00,000 in a machine
on 1.1.1995 which produces ` 50,000 cash inflow during the year 2020, while Mr. Y invested
` 5,00,000 in a machine on 1.1.2005 which produced ` 50,000 cash inflows during the year. Mr. X
earned at the rate 50% while Mr. Y earned at the rate 10%. Who is more efficient? Since the assets
are recorded at the historical cost, the results are not comparable. Obviously it is a corollary
to (a).

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31 ACCOUNTING PROCESS 1.31

(c) Many assets do not have acquisition costs. Human assets of an enterprise are an example. The
cost concept fails to recognise such asset although it is a very important asset of any
organization.
Many other controversial issues have arisen in financial accounting that revolves around the cost
concept which will be discussed at the advanced stage. However, later on we shall see that in many
circumstances, the cost convention is not followed. See conservatism concept for an example, which will
be discussed later on in this unit.
(h) Realisation concept: It closely follows the cost concept. Any change in value of an asset is to be
recorded only when the business realises it. When an asset is recorded at its historical cost of ` 5,00,000
and even if its current cost is ` 15,00,000 such change is not counted unless there is certainty that such
change will materialize.
However, accountants follow a more conservative path. They try to cover all probable losses but do not
count any probable gain. That is to say, if accountants anticipate decrease in value they count it, but if
think of this in terms
of an asset
there is increase in value they ignore it until it is realised. Economists are highly critical about the
realisation concept. According to them, this concept creates value distortion and makes accounting
meaningless.
Example: Mr. X purchased a piece of land on 1.1.1995 paying `2,000. Its current market value is
` 1,02,000 on 31.12.2020. Should the accountant show the land at `2,000 following cost concept and
ignoring `1,00,000 value increase since it is not realised? If he does so, the financial position would be:
BALANCE SHEET
Liabilities ` Asset `
Capital 2,000 Land 2,000
2,000 2,000
Is it not proper to show it in the following manner?
BALANCE SHEET
Liabilities ` Asset `
Capital Unrealised Gain 2,000 Land 1,02,000
1,00,000
1,02,000 1,02,000

Now-a-days the revaluation of assets has become a widely accepted practice when the change in value is
of permanent nature. Accountants adjust such value change through creation of revaluation (capital)
reserve.
Thus the going concern, cost concept and realization concept gives the valuation criteria.
(i) Dual aspect concept: This concept is the core of double entry book-keeping. Every transaction or event
has two aspects:
(1) It increases one Asset and decreases other Asset;
(2) It increases an Asset and simultaneously increases Liability;

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1.32 PRINCIPLES AND PRACTICE OF ACCOUNTING

(3) It decreases one Asset, increases another Asset;

(4) It decreases one Asset, decreases a Liability.
Alternatively:
(5) It increases one Liability, decreases other Liability;
(6) It increases a Liability, increases an Asset;
(7) It decreases Liability, increases other Liability;
(8) It decreases Liability, decreases an Asset.
Example:
BALANCE SHEET
Liabilities ` Assets `
Capital 1,50,000 Machinery 2,00,000
Bank Loan 75,000 Cash 1,00,000
Other Loan 75,000
3,00,000 3,00,000

Transactions:
(a) A new machine is purchased paying ` 50,000 in cash.
(b) A new machine is purchased for ` 50,000 on credit, cash is to be paid later on.
(c) Cash paid to repay bank loan to the extent of ` 50,000.
(d) Raised bank loan of ` 50,000 to pay off other loan.
Effect of the Transactions:
(a) Increase in machine value and decrease in cash balance by ` 50,000.
BALANCE SHEET (1 & 3)
Liabilities ` Assets `
Capital 1,50,000 Machinery 2,50,000
Bank Loan 75,000 Cash 50,000
Other Loan 75,000
3,00,000 3,00,000

(b) Increase in machine value and increase in Creditors by ` 50,000.

BALANCE SHEET (2 & 6)
Liabilities ` Assets `
Capital 1,50,000 Machinery 2,50,000
Creditors for machinery 50,000 Cash 1,00,000

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33 ACCOUNTING PROCESS 1.33

Bank Loan 75,000

Other Loan 75,000
3,50,000 3,50,000

(c) Decrease in bank loan and decrease in cash by ` 50,000.

BALANCE SHEET (4 & 8)
Liabilities ` Assets `
Capital 1,50,000 Machinery 2,00,000
Bank Loan 25,000 Cash 50,000
Other Loan 75,000
2,50,000 2,50,000

(d) Increase in bank loan and decrease in other loan by ` 50,000.

BALANCE SHEET (5 & 7)
Liabilities ` Assets `
Capital 1,50,000 Machinery 2,00,000
Bank Loan 1,25,000 Cash 1,00,000
Other Loan 25,000
3,00,000 3,00,000

So every transaction and event has two aspects.

This gives basic accounting equation :
Equity (E) + Liabilities (L) = Assets (A)
or
Equity (E)= Assets (A) – Liabilities(L)
Or, Equity + Long Term Liabilities + Current Liabilities = Fixed Assets + Current Assets
Or, Equity + Long Term Liabilities = Fixed Assets + (Current Assets – Current Liabilities)
Or, Equity = Fixed Assets + Working Capital – Long Term Liabilities

ILLUSTRATION 1 current assets - current liabilities = working

capital
Develop the accounting equation from the following information: -
Particulars March 31, 2019 March 31, 2020
(`) (`)
Capital 1,00,000 ?
12% Bank Loan 1,00,000 1,00,000
Trade Payables 75,000 70,000
Fixed Assets 1,25,000 1,10,000

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1.34 PRINCIPLES AND PRACTICE OF ACCOUNTING

Trade Receivables 75,000 80,000

Inventory 70,000 80,000
Cash & Bank 5,000 6,000
Required
Find the profit for the year & the Balance sheet as on 31/3/2020.

SOLUTION

For the year ended March 31, 2019:

Equity = Capital ` 1,00,000
Liabilities = Bank Loan + Trade Payables
` 1,00,000 + ` 75,000 = ` 1,75,000
Assets = Fixed Assets + Trade Receivables + Inventory + Cash & Bank
` 1,25,000 + ` 75,000 + ` 70,000 + ` 5,000 = ` 2,75,000
Equity + Liabilities = Assets
` 1,00,000 + ` 1,75,000 = 2,75,000
For the year ended March 31, 2020:
Assets = ` 1,10,000 + ` 80,000 + ` 80,000 + ` 6,000 = ` 2,76,000
Liabilities = ` 1,00,000 + ` 70,000 = ` 1,70,000
Equity = Assets – Liabilities = ` 2,76,000 – ` 1,70,000 = ` 1,06,000 Profits = New Equity – Old Equity
= ` 1,06,000 – `1,00,000 = ` 6,000
(j) Conservatism: Conservatism states that the accountant should not anticipate any future income
however they should provide for all possible losses. When there are many alternative values of an asset,
an accountant should choose the method which leads to the lesser value. Later on we shall see that the
golden rule of current assets valuation - ‘cost or market price whichever is lower’ originated from this
concept.
The Realisation Concept also states that no change should be counted unless it has materialised. The
Conservatism Concept puts a further brake on it. It is not prudent to count unrealised gain but it is
desirable to guard against all possible losses.
For this concept there should be at least three qualitative characteristics of financial statements, namely,
(i) Prudence, i.e., judgement about the possible future losses which are to be guarded, as well as
gains which are uncertain.
(ii) Neutrality, i.e., unbiased outlook is required to identify and record such possible losses, as well as
to exclude uncertain gains,
(iii) Faithful representation of alternative values.

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35 ACCOUNTING PROCESS 1.35

Many accounting authors, however, are of the view that conservatism essentially leads to understatement of
income and wealth and it should not be the basis for the preparation of financial statements.
(k) Consistency: In order to achieve comparability of the financial statements of an enterprise through time,
the accounting policies are followed consistently from one period to another; a change in an accounting
policy is made only in certain exceptional circumstances.
The concept of consistency is applied particularly when alternative methods of accounting are equally
acceptable. For example a company may adopt any of several methods of depreciation such as written-
down-value method, straight-line method, etc. Likewise there are many methods for valuation of
inventories. But following the principle of consistency it is advisable that the company should follow
consistently over years the same method of depreciation or the same method of valuation of Inventories
which is chosen. However in some cases though there is no inconsistency, they may seem to be
inconsistent apparently. In case of valuation of Inventories if the company applies the principle ‘at cost
or market price whichever is lower’ and if this principle accordingly results in the valuation of Inventories
in one year at cost price and the market price in the other year, there is no inconsistency here. It is only
an application of the principle.
But the concept of consistency does not imply non-flexibility as not to allow the introduction of improved
method of accounting.
An enterprise should change its accounting policy in any of the following circumstances only:
a. To bring the books of accounts in accordance with the issued Accounting Standards.
b. To comply with the provision of law.
c. When under changed circumstances, it is felt that new method will reflect more true and fair picture
in the financial statement.
(l) Materiality: Materiality principle permits other concepts to be ignored, if the effect is not considered
material. This principle is an exception to full disclosure principle. According to materiality principle, all
the items having significant economic effect on the business of the enterprise should be disclosed in the
financial statements and any insignificant item which will only increase the work of the accountant but will
not be relevant to the users’ need should not be disclosed in the financial statements.
The term materiality is the subjective term. It is on the judgement, common sense and discretion of the
accountant that which item is material and which is not. For example stationary purchased by the
organization though not used fully in the accounting year purchased still shown as an expense of that
year because of the materiality concept. Similarly depreciation on small items like books, calculators etc.
is taken as 100% in the year of purchase though used by the entity for more than a year. This is because
the amount of books or calculator is very small to be shown in the balance sheet though it is the asset
of the company.
The materiality depends not only upon the amount of the item but also upon the size of the business,
nature and level of information, level of the person making the decision etc. Moreover an item material
to one person may be immaterial to another person. What is important is that omission of any information
should not impair the decision-making of various users.

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2.6 FUNDAMENTAL ACCOUNTING ASSUMPTIONS

There are three fundamental accounting assumptions :
(i) Going Concern
(ii) Consistency
(iii) Accrual
All the above three fundamental accounting assumptions have already been explained in para 2.5.
If nothing has been written about the fundamental accounting assumption in the financial statements then it is
assumed that they have already been followed in their preparation of financial statements. However, if any of the
above mentioned fundamental accounting assumption is not followed then this fact should be specifically
disclosed.

2.7 FINANCIAL STATEMENTS

The aim of accounting is to keep systematic records to ascertain financial performance and financial position of
an entity and to communicate the relevant financial information to the interested user groups. The financial
statements are basic means through which the management of an entity makes public communication of the
financial information along with selected quantitative details. They are structured financial representations of the
financial position and the performance of an enterprise. To have a record of all business transactions and also to
determine whether all these transactions resulted in either ‘profit or loss’ for the period, all the entities will prepare
financial statements viz., balance sheet, profit and loss account, cash flow statement etc. by following various
accounting concepts, principles, and conventions which have been already discussed in detail.

2.7.1 Qualitative Characteristics of financial Statements

Qualitative characteristics are the attributes that make the information provided in financial statements useful to
users. The following are the important qualitative characteristics of the financial statements:
1. Understandability: An essential quality of the information provided in financial statements is that it must be
readily understandable by users. For this purpose, it is assumed that users have a reasonable knowledge
of business, economic activities and accounting and study the information with reasonable diligence.
Information about complex matters that should be included in the financial statements because of its
relevance to the economic decision-making needs of users should not be excluded merely on the ground
that it may be too difficult for certain users to understand.
2. Relevance: To be useful, information must be relevant to the decision-making needs of users.
Information has the quality of relevance when it influences the economic decisions of users by helping
them evaluate past, present or future events or confirming, or correcting, their past evaluations.
The predictive and confirmatory roles of information are interrelated. For example, information about the
current level and structure of asset holdings has value to users when they endeavour to predict the ability
of the enterprise to take advantage of opportunities and its ability to react to adverse situations. The same
information plays a confirmatory role in respect of past predictions about, for example, the way in which
the enterprise would be structured or the outcome of planned operations.

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37 ACCOUNTING PROCESS 1.37

Information about financial position and past performance is frequently used as the basis for predicting
future financial position and performance and other matters in which users are directly interested, such as
dividend and wage payments, share price movements and the ability of the enterprise to meet its
commitments as they fall due. To have predictive value, information need not be in the form of an explicit
forecast. The ability to make predictions from financial statements is enhanced, however, by the manner in
which information on past transactions and events is displayed. For example, the predictive value of the
statement of profit and loss is enhanced if unusual, abnormal and infrequent items of income and
expense are separately disclosed.
3. Reliability: To be useful, information must also be reliable, Information has the quality of reliability when
it is free from material error and bias and can be depended upon by users to represent faithfully that
which it either purports to represent or could reasonably be expected to represent.
Information may be relevant but so unreliable in nature or representation that its recognition may be
potentially misleading. For example, if the validity and amount of a claim for damages under a legal
action against the enterprise are highly uncertain, it may be inappropriate for the enterprise to recognise
the amount of the claim in the balance sheet, although it may be appropriate to disclose the amount and
circumstances of the claim.
4. Comparability: Users must be able to compare the financial statements of an enterprise through time in
order to identify trends in its financial position, performance and cash flows. Users must also be able to
compare the financial statements of different enterprises in order to evaluate their relative financial
position, performance and cash flows. Hence, the measurement and display of the financial effects of
like transactions and other events must be carried out in a consistent way throughout an enterprise and over
time for that enterprise and in a consistent way for different enterprises.
An important implication of the qualitative characteristic of comparability is that users be informed of the
accounting policies employed in the preparation of the financial statements, any changes in those polices
and the effects of such changes. Users need to be able to identify differences between the accounting
policies for like transactions and other events used by the same enterprise from period to period and by
different enterprises. Compliance with Accounting Standards, including the disclosure of the accounting
policies used by the enterprise, helps to achieve comparability.
The need for comparability should not be confused with mere uniformity and should not be allowed to
become an impediment to the introduction of improved accounting standards. It is not appropriate for an
enterprise to continue accounting in the same manner for a transaction or other event if the policy
adopted is not in keeping with the qualitative characteristics of relevance and reliability. It is also
inappropriate for an enterprise to leave its accounting policies unchanged when more relevant and
reliable alternatives exist.
Users wish to compare the financial position, performance and cash flows of an enterprise over time.
Hence, it is important that the financial statements show corresponding information for the preceding
period(s).
The four principal qualitative characteristics are understandability, relevance, reliability and
comparability.
5. Materiality: The relevance of information is affected by its materiality. Information is material if its
misstatement (i.e., omission or erroneous statement) could influence the economic decisions of users

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1.38 PRINCIPLES AND PRACTICE OF ACCOUNTING

taken on the basis of the financial information. Materiality depends on the size and nature of the item or
error, judged in the particular circumstances of its misstatement. Materiality provides a threshold or cut-
off point rather than being a primary qualitative characteristic which the information must have if it is to
be useful.
6. Faithful Representation: To be reliable, information must represent faithfully the transactions and other
events it either purports to represent or could reasonably be expected to represent. Thus, for example,
a balance sheet should represent faithfully the transactions and other events that result in assets,
liabilities and equity of the enterprise at the reporting date which meet the recognition criteria.
Most financial information is subject to some risk of being less than a faithful representation of that
which it purports to portray. This is not due to bias, but rather to inherent difficulties either in identifying
the transactions and other events to be measured or in devising and applying measurement and
presentation techniques that can convey messages that correspond with those transactions and events.
In certain cases, the measurement of the financial effects of items could be so uncertain that enterprises
generally would not recognise them in the financial statements; for example, although most enterprises
generate goodwill internally over time, it is usually difficult to identify or measure that goodwill reliably. In
other cases, however, it may be relevant to recognise items and to disclose the risk of error surrounding
their recognition and measurement.
7. Substance over Form: If information is to represent faithfully the transactions and other events that it
purports to represent, it is necessary that they are accounted for and presented in accordance with their
substance and economic reality and not merely their legal form. The substance of transactions or other
events is not always consistent with that which is apparent from their legal or contrived form. For
example, where rights and beneficial interest in an immovable property are transferred but the
documentations and legal formalities are pending, the recording of acquisition/disposal (by the
transferee and transferor respectively) would in substance represent the transaction entered into.
8. Neutrality: To be reliable, the information contained in financial statements must be neutral, that is, free
from bias. Financial statements are not neutral if, by the selection or presentation of information, they
influence the making of a decision or judgement in order to achieve a predetermined result or outcome.
9. Prudence: The preparers of financial statements have to contend with the uncertainties that inevitably
surround many events and circumstances, such as the collectability of receivables, the probable useful
life of plant and machinery, and the warranty claims that may occur. Such uncertainties are recognised by
the disclosure of their nature and extent and by the exercise of prudence in the preparation of the
financial statements. Prudence is the inclusion of a degree of caution in the exercise of the judgments
needed in making the estimates required under conditions of uncertainty, such that assets or income are
not overstated and liabilities or expenses are not understated. However, the exercise of prudence does
not allow, for example, the creation of hidden reserves or excessive provisions, the deliberate
understatement of assets or income, or the deliberate overstatement of liabilities or expenses, because
the financial statements would then not be neutral and, therefore, not have the quality of reliability.
10. Full, fair and adequate disclosure: The financial statement must disclose all the reliable and relevant
information about the business enterprise to the management and also to their external users for which
they are meant, which in turn will help them to take a reasonable and rational decision. For it, it is
necessary that financial statements are prepared in conformity with generally accepted accounting
principles i.e the information is accounted for and presented in accordance with its substance and

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39 ACCOUNTING PROCESS 1.39

economic reality and not merely with its legal form. The disclosure should be full and final so that users
can correctly assess the financial position of the enterprise.
The principle of full disclosure implies that nothing should be omitted while principle of fair disclosure
implies that all the transactions recorded should be accounted in a manner that financial statement
purports true and fair view of the results of the business of the enterprise and adequate disclosure implies
that the information influencing the decision of the users should be disclosed in detail and should make
sense.
This principle is widely used in corporate organizations because of separation in management and
ownership. The Companies Act in pursuant of this principle has came out with the format of balance
sheet and profit and loss account. The disclosures of all the major accounting policies and other
information are to be provided in the form of footnotes, annexures etc. The practice of appending notes
to the financial statements is the outcome of this principle.
11. Completeness: To be reliable, the information in financial statements must be complete within the
bounds of materiality and cost. An omission can cause information to be false or misleading and thus
unreliable and deficient in terms of its relevance.
Thus, if accounting information is to present faithfully the transactions and other events that it purports
to represent, it is necessary that they are accounted for and presented in accordance with their
substance and economic reality, not by their legal form. For example, if a business enterprise sells its
assets to others but still uses the assets as usual for the purpose of the business by making some
arrangement with the seller, it simply becomes a legal transaction. The economic reality is that the
business is using the assets as usual for deriving the benefit. Financial statement information should
contain the substance of this transaction and should not only record going by legality. In order to be
reliable the financial statements information should be neutral i.e., free from bias. The prepares of
financial statements however, have to contend with the uncertainties that inevitably surround many
events and circumstances, such as the collectability of doubtful receivables, the probable useful life of
plant and equipment and the number of warranty claims that many occur. Such uncertainties are
recognised by the disclosure of their nature and extent and by exercise of prudence in the preparation
of financial statements. Prudence is the inclusion of a degree of caution in the exercise of judgement
needed in making the estimates required under condition of uncertainty such that assets and income are
not overstated and loss and liability are not understated.

SUMMARY
♦ Accounting concepts define the assumptions on the basis of which financial statements of a business
entity are prepared.
The following are the widely accepted accounting concepts:
(a) Entity concept (b) Money measurement concept
(c) Periodicity concept (d) Accrual concept
(e) Matching concept (f) Going Concern concept
(g) Cost concept (h) Realisation concept
(i) Dual aspect concept (j) Conservatism
(k) Materiality

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♦ Accounting principles are a body of doctrines commonly associated with the theory and procedures of
accounting serving as an explanation of current practices and as a guide for selection of conventions or
procedures where alternatives exist.”
♦ Accounting conventions emerge out of accounting practices, commonly known as accounting principles,
adopted by various organizations over a period of time.
♦ There are three fundamental accounting assumptions:
(i) Going Concern (ii) Consistency (iii) Accrual
♦ Qualitative characteristics are the attributes that make the information provided in financial statements
useful to users. Understandability, Relevance, Reliability, Comparability, Materiality, Faithful
Representation, Substance over Form, Neutrality, Prudence, Full, fair and adequate disclosure and
Completeness are the important qualitative characteristics of the financial statements.

TEST YOUR KNOWLEDGE

True and False
1. The concept helps in keeping business affairs free from the influence of the personal affairs of the owner is
known as the matching concept.
2. Entity concept means that the enterprise is liable to the owner for capital investment made by the owner.
3. Accrual means recognition as money is received or paid and not of revenue and costs as they are earned
or incurred.
4. The Conservatism Concept also states that no change should be counted unless it has materialized.
5. The concept of consistency implies non-flexibility as not to allow the introduction of improved method of
accounting.
6. The materiality depends only upon the amount of the item and not upon the size of the business, nature
and level of information, level of the person making the decision etc.

Multiple Choice Questions

1. (i) All the following items are classified as fundamental accounting assumptions except
(a) Consistency. (b) Business entity.
(c) Going concern.
(ii) Two primary qualitative characteristics of financial statements are
(a) Understandability and materiality. (b) Relevance and reliability.
(c) Neutrality and understandability.
(iii) Kanika Enterprises follows the written down value method of depreciating machinery year after
year due to
(a) Comparability. (b) Convenience.
(c) Consistency.

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41 ACCOUNTING PROCESS 1.41

(iv) A purchased a car for ` 5,00,000, making a down payment of ` 1,00,000 and signing a ` 4,00,000
bill payable due in 60 days. As a result of this transaction
(a) Total assets increased by ` 5,00,000.
(b) Total liabilities increased by ` 4,00,000.
(c) Total assets increased by ` 4,00,000 with corresponding increase in liabilities by
` 4,00,000.
(v) Mohan purchased goods for `15,00,000 and sold 4/5th of the goods amounting `18,00,000 and
met expenses amounting ` 2,50,000 during the year, 2020. He counted net profit as ` 3,50,000.
Which of the accounting concept was followed by him?
(a) Entity. (b) Periodicity.
(c) Matching.
(vi) A businessman purchased goods for ` 25,00,000 and sold 80% of such goods during the
accounting year ended 31st March, 2020. The market value of the remaining goods was `
4,00,000. He valued the closing Inventory at cost. He violated the concept of
(a) Money measurement. (b) Conservatism.
(c) Cost.
(vii) Capital brought in by the proprietor is
(a) Increase in asset and increase in liability
(b) Increase in liability and decrease in asset
(c) Increase in asset and decrease in liability
2. (i) Assets are held in the business for the
(a) Resale. (b) Conversion into cash
(c) Earning revenue.
(ii) Revenue from sale of products, is generally, realised in the period in which
(a) Cash is collected. (b) Sale is made
(c) Products are manufactured.
(iii) The concept of conservatism when applied to the balance sheet results in
(a) Understatement of assets. (b) Overstatement of assets.
(c) Overstatement of capital.
(iv) Decrease in the amount of trade payables results in
(a) Increase in cash. (b) Decrease in bank over draft account.
(c) Decrease in assets.

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1.42 PRINCIPLES AND PRACTICE OF ACCOUNTING

(v) The determination of expenses for an accounting period is based on the principle of
(a) Objectivity. (b) Materiality.
(c) Matching.
(vi) Economic life of an enterprise is split into the periodic interval to measure its performance is as
per
(a) Entity. (b) Matching.
(c) Periodicity.
3. (i) If an individual asset is increased, there will be a corresponding
(a) Increase of another asset or increase of capital.
(b) Decrease of another asset or increase of liability.
(c) Decrease of specific liability or decrease of capital.
(ii) Purchase of machinery for cash
(a) Decreases total assets. (b) Increases total assets.
(c) Retains total assets unchanged.
(iii) Consider the following data pertaining to Alpha Ltd.:
Particulars `
Cost of machinery purchased on 1st April, 2019 10,00,000
Installation charges 1,00,000
Market value as on 31st March, 2020 12,00,000
While finalizing the annual accounts, if the company values the machinery at ` 12,00,000.
Which of the following concepts is violated by the Alpha Ltd.?
(a) Cost. (b) Matching.
(c) Accrual.

Theoretical Questions
1. Write short notes on:
(i) Fundamental accounting assumptions.
(ii) Periodicity concept.
(iii) Accounting conventions.
2. Distinguish between:
(i) Money measurement concept and matching concept
(ii) Going concern and cost concept
3. Briefly explain the qualitative characteristics of the financial statements.

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43 ACCOUNTING PROCESS 1.43

ANSWERS/HINTS
Ture and False
1. False: Under matching concept all expenses matched with the revenue of that period should only be
taken into consideration. In the financial statements of the organization if any revenue is recognized then
expenses related to earn that revenue should also be recognized.
2. True: Since the owner invested capital, he has claim on the profits of the enterprise.
3. False: Under accrual concept, the effects of transactions and other events are recognised on mercantile
basis i.e., when they occur (and not as cash or a cash equivalent is received or paid) and they are
recorded in the accounting records and reported in the financial statements of the periods to which they
relate.
4. False: The Realisation Concept also states that no change should be counted unless it has materialised.
5. False: The concept of consistency does not imply non-flexibility as not to allow the introduction of
improved method of accounting.
6. True: As per materiality principle, all the items having significant economic effect on the business of the
enterprise should be disclosed in the financial statements.

Multiple Choice Questions

1.(i) (b) (ii) (b) (iii) (c) (iv) (c) (v) (c) (vi) (b)
(vii) (a) 2.(i) (c) (ii) (b) (iii) (a) (iv) (c) (v) (c)
(vi) (c) 3.(i) (b) (ii) (c) (iii) (a)

Theoretical Questions
1. (i) Fundamental accounting assumptions: There are three fundamental accounting
assumptions: Going Concern; Consistency and Accrual. If nothing has been written about the
fundamental accounting assumption in the financial statements then it is assumed that they
have already been followed in their preparation of financial statements.
(ii) Periodicity concept: According to this concept accounts should be prepared after every period
& not at the end of the life of the entity. For details, refer para 2.5.
(iii) Accounting conventions: Accounting conventions emerge out of accounting practices,
commonly known as accounting principles, adopted by various organizations over a period of
time. For details, refer para 2.4.
2. (i) Distinction between Money measurement concepts and matching concept
As per Money Measurement concept, only those transactions, which can be measured in
terms of money are recorded. Since money is the medium of exchange and the standard of
economic value, this concept requires that those transactions alone that are capable of being
measured in terms of money be only to be recorded in the books of accounts. Transactions
and events that cannot be expressed in terms of money are not recorded in the business books.

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1.44 PRINCIPLES AND PRACTICE OF ACCOUNTING

In Matching concept all expenses matched with the revenue of that period should only be taken
into consideration. In the financial statements of the organization if any revenue is recognized
them expenses related to earn that revenue should also be recognized.
(ii) Distinction between Going concern and cost concept
Going Concern Concept
The financial statements are normally prepared on the assumption that an enterprise is a going
concern and will continue in operation for the foreseeable future.
Cost concept
By this concept, the value of an asset is to be determined on the basis of historical cost, in other
words, acquisition cost. For details refer para 2.5.
3. Qualitative characteristics are the attributes that make the information provided in financial statements
useful to users. For details, refer para 2.7.

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