Project Workbook Information

The project workbook allows project managers, team members, sponsors, and stakeholders to easily track and monitor project activities. Any of these
worksheets can easily be broken out into separate documents.

Suggested Sheets for All Projects

Data Filling out the Data sheet completes the header portion of all remaining sheets in the project workbook.

Minicharter The Project Minicharter sheet can be used as a charter for small projects or a summarization of a full charter for larger projects.
The Stoplight Report sheet contains a status report that can be used to keep sponsors, team members, and stakeholders informed of project
Stoplight progress.

Budget The Budget sheet allows you to track original budget, expenditures to date, and any cost variance.
The Cost/Benefit Analysis sheet allows you to review the proposed project and potential alternatives and make a project selection based
CBA on a greater ROI (return on investment).
The Risk Management Matrix sheet allows you to identify, qualify, quantify, and prioritize risks (events that might happen; the
Risks uncertainty of a project), create mitigation and contingency plans, and assign risks owners.

Issues The Issues Log sheet allows you to identify and monitor project issues (unplanned events that have happened).
The Action Items sheet allows you to track and monitor action items assigned to team members. Action items are tasks that must be done
Action but are too insignificant from a time perspective to track in your project schedule.
The Deliverable Milestones sheet allows you to identify major deliverable milestones and the due dates, objectives, assumptions, and
Miles constraints relevant to that deliverable milestone.
The Work Breakdown Structure sheet includes the activities that must be completed during a project, the effort required, all relevant dates,
WBS and the resources assigned to do the work.

Roster The Roster sheet provides contact information for all those involved on the project.
The Roles and Responsibilities sheet shows the primary role of team members, any deliverables in which they are involved, and the
R&R percentage of time they are expected to work on the project.
The Resource Assignment Matrix sheet shows you what type of resource is responsible for, or somehow involved with, each deliverable.
RAM The tasks listed are samples; you should update the RAM with tasks appropriate for your project.

RCM The Resource Commitment Matrix sheet shows how many effort hours each person on the project has been allocated by month.

A&C The Assumptions and Constraints sheet allows you to track project assumptions and constraints.

Decision The Decision Log sheet allows you to track all major decisions made during the course of the project.
 Project Workbook Information
The Communication Plan sheet allows you to detail your communication plan: how you are going to communicate, whom you will be
Comm communicating with, how often, in what format, etc.

Stake The Stakeholder Analysis sheet allows you to identify stakeholders, their role, and their requirements.

Expectations The Expectations sheet allows you to identify and track the expectations of various stakeholders.

Chg Log The Change Control Log sheet allows you to track all change requests that are in process or finalized.
Deliver The Deliverable Acceptance Log sheet allows you to track the status of deliverable acceptances.
PERT The PERT Analysis sheet allows you to perform PERT analysis on WBS tasks.
Delphi The Delphi Exercise sheet allows you to develop estimates for WBS tasks through the Delphi technique.
TimeSum The Timesheet Totals sheet allows you to track effort hours of your entire team by individual and by month.
Timesheet The Timesheet can be used by each team member to submit effort hours by activity, by month.
The Initial Project Size Estimate sheet allows you to estimate, at high-levels (40,000 ft. view), the size of a project. This estimate should
Size Est not be considered final as requirements and technical specifications typically have not been fully developed yet.
The Resource Loading sheet allows you to identify the work effort required, the duration, and the allowed commitment level of each
Res Load person assigned to the project.
Qual Metrics The Project Quality Metrics sheet allows you to identify critical success criteria, related quality metrics, and their priority.

Source: www.iappm.org
Project Jembatan Sedang
Project #
Project manager Dayat
Sponsor Jembatan Sedang
Project artifacts
Last updated 11/3/2017
 Project Minicharter
Project Jembatan Sedang Project #
Project manager Dayat Sponsor Jembatan Sedang
Project artifacts 0 Updated 11/3/17
Background

analisis kebutuhan pengelolaan SDM dan seberasa jauh aplikasi OHRM

Business need and
business benefits

Modul Admin, modul PIM (Personal Indentity Mangement), modul ESS (Employee Self Service), modul Leaves (Cuti), Modul Report danmodul Rekrutmen
Objectives

Membantu pengelolaan sumber daya manusia secara efektif

Scope In Scope Out of Scope
modul Admin, modul PIM (Personal Indentity Mangement),
modul ESS (Employee Self Service), modul Leaves (Cuti), modul dalam pengelolaan keuangan harian operasional karyawan dan modul
Modul Report dan modul Rekrutmen personnel records
Opt
Mo
Deliverables Deliverable Due Date Mo
per part modul 11-Sep-17 Le
Note A for assumptions, C
for constraints Op
M
Flexibility matrix Scope Most flexible M
This is a field you can use L
Schedule Moderately flexible to identify risks by
Cost Moderately flexible categories such as O
Key considerations technological, personnel,
Risks
etc.
Assumptions & Constraints Category Risk Description
Sistem kerja mendukung kompeten Sistem kerja tidak kompeten hasilkan keterlambatan
Sarana memadahi baru Deliveri terganggu
Tersedia data & informasi lengkap Informasi kurang memadahi mengganggu program
Key considerations

Project Minicharter

Success criteria 1 - Mudah diaplikasikan

2 - Selesai tepat waktu
3 - Customer satisfaction
4-
5-
Signatures
Sponsor
Signature

Printed name

Sept/11/2017

Project manager
Signature

Dayat

Date
Options are:
Most flexible
Moderately flexible
Least flexible

Options are:
Most flexible
Moderately flexible
Least flexible
Options are:
Most flexible
Moderately flexible
Least flexible
 Issues Log
Project Jembatan Sedang Project #
Project manager Dayat Sponsor Jembatan Sedang
Project artifacts 0 Updated 43042
Options are:
5: High
4: Medium-high
3: Medium

Importance
2: Low-medium
1: Low
Date Date to Date
ID Issue Description Project Impact Action Plan/Resolution Owner Entered Review Resolved

How will this impact scope, How do you intend to deal with Who manages
1 What is the issue? schedule & cost? this issue? this issue?

10

11
 Issues Log

12

13

14

15
high

dium
 Deliverable Milestones
Project Jembatan Sedang Project #
Project manager Dayat Sponsor
Project artifacts Jembatan Sedang Updated

Planned Actual
ID Milestone Description Completion Completion Objectives
Meratakan dinding
1 1.Dinding Penahan Tanah penyangga jembatan 3 hari 1-Apr-23 Menahan kekuatan tanah
Membuat kerangka besi
2 1.1Pembesian dinding penahan 4 hari

3 1.2 Pemasang bekisting 1 hari

4 1.3 Pengecoran

5 2. Boredpile

10

11

12

13

14

15
 Deliverable Milestones
16

17

18

19

20

21

22

23

24

25

26

27

28

29

30

31

32

33
Deliverable Milestones
Jembatan Sedang
43042

Assumptions Constraints

Arus air kondisi normal Tanah berbatuan

 Roles and Responsibilities
Project Jembatan Sedang Project #
Project manager Dayat Sponsor Jembatan Sedang
Project artifacts 0 Updated 43042

% Assigned
Core/
Extended Deliverables Other Project
Name Team Deliverables Leading Participating On Project Role Responsibility Assignments
Roles and Responsibilities
 Resource Commitment Matrix
Project Jembatan Sedang Project #
Project manager Dayat Sponsor Jembatan Sedang
Project artifacts 0 Updated 43042

Effort Hours Committed

Names Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec Total
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
 Resource Commitment Matrix
Total 0 0 0 0 0 0 0 0 0 0 0 0 0
 Assumptions and Constraints
Project Jembatan Sedang Project #
Project manager Dayat Sponsor Jembatan Sedang
Project artifacts 0 Updated 43042
OptionsOptions
are: are:
A: assumption
Open
C: constraint
Closed

ID Description Comments Type Status Date Entered

10

11

12

13

14

15
Assumptions and Constraints
 Decision Log
Project Jembatan Sedang Project #
Project manager Dayat Sponsor Jembatan Sedang
Project artifacts 0 Updated 43042
Options are: Who made the decision?
Open
Closed

ID Decision Description Comments Owner Status Date Entered

10

11

12

13

14

15
Decision Log