Sage Timberline Office

Accounts Payable
Accounts Payable puts you in charge of the entire payables processfrom the minute invoices come in your door, through the approval process, payment selection, and check printing. Invoice entry is simple and efficient with a spreadsheet entry grid that can be navigated by keyboard or mouse. Payment selection is even easier with a process that can select invoices to pay by any criteria you define. And generating vendor checks is a snap with advanced check writing capabilities like two-party checks and customizable checks and stubs. Using integrated access tools, your payables information is always immediately available. Interactive inquiries let you view stored information in seconds for quick lookups and over-the-phone answers. And customizable reports let you calculate and print information in any format you choose for in-depth payables analysis. Get up and running quickly and efficiently when you streamline your software setup with the Setup Wizard. And the Workflow Center provides instant access to the tasks you perform most often in a simple, intuitive workflow layout

BENEFITS
Easy and accurate invoice tracking starts the minute invoices come through your door. Customizable check printing adapts to your needs. Specify pre-fill information for fast invoice entries. Customize Account Payables accurate vendor tracking to your specifications.

Following is a detailed list of the features Accounts Payable offers to keep you on top of expenses and in control of your cash flow:

Vendor tracking
Log vendor terms for automatic calculation of discount amounts and payment dates. Track vendor contact names, phone numbers, fax numbers, and other essential information. Add up to 250 user-defined data fields to track additional information. Specify information that prefills during invoice entry (for example, discount amount, discount date, payment date, and GL account). Track general liability, workers compensation, automobile, and umbrella insurance. Track 1099 information. Track miscellaneous deductions (for example, workers comp). Set up one-time or temporary vendors without adding them to your permanent vendor list. Use a single vendor list for multiple companies while tracking 1099 information separately. Track separate fiscal and calendar year totals to accommodate 1099 and other tax reporting.

Invoice entry
Track invoices the minute they come through your door with an optional pending invoice system. Use recurring invoices to process rent payments, contract fees, and more. Prefill information that repeats every line to reduce key strokes. Distribute invoices to multiple properties, jobs, cost codes, categories, and general ledger accounts. Allocate invoices by predefined percentages. Customize the distribution grid by vendor type to include only entry fields needed for each vendor. Enter and pay invoices for future periods. Place invoices or distributions on hold during invoice entry. Tie invoices to commitments.

Sage Timberline Office

Accounts Payable

Receive a warning if a vendors insurance has expired. Receive a warning if a subcontractor or suppliers invoice doesnt match estimates or commitments so you dont over or underpay. Set up new vendors on-the-fly. Enter joint-check payees during invoice entry. Automatically calculate due dates based on vendor terms. Default the accounting date as the invoice date, date entered or date received. Post discounts to multiple properties or jobs. Track discounts that you took advantage of as well as those you missed. Automatically calculate tax liability. Associate invoice distributions to owners draw (pay when paid). Automatically assign bank accounts.

Reporting
Choose from nearly 40 pre-designed Accounts Payable reports to calculate and print information at any time (for example, Open Invoice, Approved Invoice Register, and Cash Requirements). Apply conditions and ranges to print exactly the information you need. Modify nearly all of the more than 500 reports, or create new reports using Report Designer.

Setup Wizard
Use a grid-like window to enter vendors or copy and paste your vendor list from a spreadsheet. Stay on the right track with built-in Tips and Tricks. Enter Beginning Balances and tie back to the GL. Automatically back up your data.

Payment selection
Display invoices by any criteria you define. Automatically or manually select invoices for payment. Make partial payments. Give discounted invoices priority. Manage retainage and lien waivers. Place invoices, distributions, vendors, jobs or commitments on hold during payment selection. Enter joint check payees during invoice selection. Enter a payment memo for the check stub.

Workflow Center
Easily reconcile General Ledger to AP sub-ledgers. Quickly access the tasks performed most often in an intuitive workflow layout. Easily view commonly used reports and inquiries. Instantly access assistance topics with a click of the mouse.

Additional features
Record invoices and print checks from one place for quick vendor or COD payment using the Quick Check feature. Change or delete invoices even after they have been posted. Void checks and reinstate invoices. Enter electronic notes to document information on invoices and vendors. Attach other files (for example, scanned images of purchase orders or receiving documents) to invoices and vendors. Allow responsible staff to approve invoices electronically using an optional invoice approval system. Reconcile checks using Check Management. Customize the toolbar for push-button access to reports, inquiries and tasks. Change descriptions that appear on the screen to match your companys standard terminology. Set up macros for unattended processing of predefined tasks. Define security rights by user or group. Track lien waivers. Enter expenses to one company but pay invoices from another company (intercompany accounting). Import invoices from other programs. Accounts Payable is a part of Sage Timberline Office, fully integrated software created to streamline work and connect the people you depend on to build your business.

Check printing
Print two-party checks. Define the content and layout of the check face and stub. Sort checks in vendor, job, property, or GL account prefix order. Draft checks from separate banks in the same check run. Print the vendors customer ID for your company on the check. Automatically print a detailed or summary check register following the check run. Produce MICR-encoded checks with an interface to Create-a-Check.

Inquiry
Choose from 16 pre-designed Accounts Payable inquiries (for example, Invoice Register, AP Aging, and Vendor Insurance). Drill down on summary information to view supporting detail (for example, click on a vendor to see associated invoices, or click on an invoice to see associated distributions and payments). Apply conditions to display only the information you want to see. View and insert electronic notes and file attachments. Insert columns of data on-the-fly to quickly access additional information. Modify any of the more than 100 inquiries, or create new inquiries using Inquiry Designer.

2008 Sage Software, Inc. All rights reserved. Sage, the Sage logos and the Sage Sage product and service names mentioned herein are registered trademarks or trademarks of Sage Software, Inc., or its affiliated entities. All other trademarks are the property of their respective owners. 01/09 09-50600

Sage Timberline Office

15195 NW Greenbrier Pkwy Beaverton, OR 97006-5701 www.sagecre.com

Sage Timberline Office

Accounts Receivable
Accounts Receivable gives you all the tools you need to stay in touch with clients and on top of receivables to proactively manage your cash position. Accounts Receivable records complete client profiles to help you monitor relationships and facilitate timely payments. A customer contacts list records titles, e-mail addresses, pager numbers and other vital information to help you target communications. And a built-in correspondence log tracks client communications to help you follow up on concerns. Solid accounting capabilities make it simple to process cash receipts accurately and quickly. Automatically post payments to the oldest outstanding invoice or manually post to individual invoices or items. Enter unapplied customer payments, miscellaneous and job cost receipts all in one session. And easily issue debit and credit adjustments as needed. Using integrated access tools, your receivables information is always immediately available. Interactive inquiries let you view stored information in seconds for quick lookups and over-the-phone answers. And customizable reports let you calculate and print information in any format you choose for in-depth receivables analysis. Get up and running quickly and efficiently when you streamline your software setup with the Setup Wizard. And the Workflow Center provides instant access to the tasks you perform most often in a simple, intuitive workflow layout.

BENEFITS
Customized reports at the touch of a button. Quick and easy cash receipt entries. Accurate and up-to-the-minute customer tracking. Invoice entries specifically set up to your specifications.

Following is a detailed list of the features Accounts Receivable offers to help you manage your cash receipts and client relationships: Customer tracking Record payments, credit histories, default billing information, rate tables, invoice formats, and more. Track customer totals by aging categories, outstanding amount, billed amount, payments, retainage, and more. Track last aging date, average days to pay, and average outstanding balance to monitor your customers payment history. Define your own aging periods and label them with a custom description. Use the invoice date or invoice due date to age customer balances by days or months. Establish customer credit limits and ratings. Maintain a customer correspondence log to enhance communication (for example, log phone conversations, letters, memos, faxes). Link correspondence to customers, contracts, contract items, change orders, invoices, jobs, extras, cost codes, and cash receipts. Track correspondence follow-up dates. Maintain an online rolodex of customer contacts. Track to-dos with a customer checklist (for example, credit checks, and references). Apply tax-exempt status to billable items using a customized list (for example, exempt, not exempt, total billed, subcontract, labor, equipment). Select tax exemption by type of cost for a customer or contract item. Add up to 250 user-defined data fields to track additional customer information.

Sage Timberline Office

Accounts Receivable

Invoice entry Use Billing to post invoices to Accounts Receivable and enter manual invoices or electronically import invoices produced by other systems. Customize the invoice entry window. Predefine days-before-due for each customer to automatically assign invoice due dates. Automatically bill retainage by customer, contract, contract item, job or cost code. Bill retainage as percent of total held or a flat amount. Print invoices using a format you specify. Cash receipt entry Define deposit types (for example, check, cash, wire, transfer). Enter unapplied customer payments, miscellaneous payments, job cost receipts, and other cash receipts in a single entry session. Distribute payments as needed (for example, distribute billed amounts to invoices, General Ledger accounts, customer cash receipts, jobs, contract items, cost types, and more). Automatically post payments to the longest outstanding invoice or manually post to specific invoices or invoice items. Post partial payments. Assign default General Ledger accounts for posting receivables, revenue and miscellaneous entries. Automatically post payment entries to a default bank account. Customize the cash receipts entry window. Write off retainage amounts on retainage billed invoices. Receivable adjustment Edit and adjust invoices, cash receipts and adjusting entries. Adjust or write off billed amounts including billed retainage. Void invoices and maintain a record of voided invoices for audit purposes. Issue debit and credit adjustments to existing invoices or to customers records for application to future invoices. Apply customer adjustments to invoices. Credit an invoices unpaid balance. Change the status of an invoice. Mark a cash receipt as NSF. Enter refunds. Print debit or credit memos using a format you specify (for example, billed credit, billed debit, accounts receivable credit, accounts receivable debit, customer credit, customer debit, bad debt). Inquiry Choose from several customizable Accounts Receivable inquiries (for example, aging, last invoice/receipt, activity by contract).
2008 Sage Software, Inc. All rights reserved. Sage, the Sage logos and the Sage Sage product and service names mentioned herein are registered trademarks or trademarks of Sage Software, Inc., or its affiliated entities. All other trademarks are the property of their respective owners. 01/09 09-50601

Drill down on summary information to view supporting detail (for example, click on a customer to see invoice aging detail). Apply conditions to display only the information you want to see. View and insert electronic notes and file attachments. Insert columns of data on-the-fly to quickly access additional information. Modify any of the more than 100 inquiries, or create new inquiries using Inquiry Designer. Reporting Choose from several pre-designed Accounts Receivable reports to calculate and print information at any time (for example, cash projection, statement of account detail/due date, customer aging summary). Apply conditions and ranges to print exactly the information you need. Modify nearly all of the more than 500 reports, or create new reports using Report Designer. Setup Wizard Enter customer information manually or copy and paste from a spreadsheet. Stay on the right track with built-in Tips and Tricks. Enter Beginning Balances and tie back to the GL. Automatically back up your data. Workflow Center Quickly access frequently performed tasks in an intuitive workflow layout. Easily view commonly used reports and inquiries. Instantly access assistance topics with a click of the mouse. Easily reconcile General Ledger to AR sub-ledgers. Additional features Enter electronic notes to document information on customers, contacts, payments, adjustments and invoices. Attach other electronic files to customers, contacts, payments, adjustments, and invoices. Customize the toolbar for push-button access to reports, inquiries, and tasks. Change descriptions that are on the screen to match your companys standard terminology. Set up macros for unattended processing of predefined tasks. Define security rights by user or group. Enter invoices to one company but apply cash receipts to another company (intercompany accounting). Accounts Receivable is a part of Sage Timberline Office, fully integrated software created to streamline work and connect the people you depend on to build your business.

Sage Timberline Office

15195 NW Greenbrier Pkwy Beaverton, OR 97006-5701 www.sagecre.com

Sage Timberline Office

General Ledger
General Ledger is the Sage Timberline Office storehouse for financial activity and history. Accounting information from other Sage Timberline Office applications flows seamlessly to General Ledger where its stored in an account format that you customize to fit your business. There, the information is easily retrieved and reported using integrated information access tools. General Ledgers tight integration ensures that subsidiary ledgers stay in balance with the general ledger, that clear audit trails lead to original activity, and that account reconciliation is fast and efficient. General Ledgers flexible accounting format allows you to maintain multiple divisions, regions or companies within the same database. And customizable reports and financial statements let you present the numbers in virtually any format required by your company or business partners. General Ledger also helps you maintain accuracy. Error correction capabilities let you make adjustments without compromising accounting integrity. Flexible entry lets you post to the correct GL period, whether its current, prior or future. And broad, secure inquiry access allows designated employees inside and outside of the accounting department to view the numbers without tampering with them. Get up and running quickly and efficiently when you streamline your software setup with the Setup Wizard. And the Workflow Center provides instant access to the tasks you perform most often in a simple, intuitive workflow layout. Following is a detailed list of the features General Ledger offers to help you manage every fiscal detail with textbook precision:

BENEFITS
Complete and accurate financial activities at the touch of a button Single point of entry for information that flows seamlessly to other Sage Timberline Office applications User defined tracking of multiple companies and accounts Customizable workflow center for frequently performed tasks specific to your business

Account tracking Format GL account IDs with up to 25 alphanumeric characters. Track multiple companies, departments, divisions, etc. in the same database with user-defined account prefixes and suffixes. Define different period-end dates and year-end dates for each company, department, division, etc. as your organizational structure requires. Define each account with one of 12 account types to facilitate financial statement design and ratio analysis (for example, current assets, current liability, and other income). Store 23 periods of previous activity and six periods of future activity. Choose between cash and accrual accounting methods, or track both simultaneously (Service Management utilizes the accrual accounting method only). Track debit activity for cash flow reporting. Add up to 250 user-defined data fields to track additional account information. Restrict the GL accounts that can be used in other modules (for example, only allow AP control accounts to be used in Accounts Payable). Define partners for tracking joint venture ownership percentages. Store a secondary account ID (for example, the parent companys account) on each GL account.

Sage Timberline Office

Entry and processing Automatically or manually update transactional activity from other Sage Timberline Office accounting modules. Automatically or manually assign batch numbers for tracing entry sources. Use up to 99 journals for classifying entries. Keep previous periods open while processing in the current period. Open and close periods as needed (security permitting). Open and close periods independently by company, department, division, etc. Edit prior period and prior year transactions (security permitting). Process auto-recurring entries weekly, monthly, quarterly, semi-annually or annually. Enter adjusting transactions for the current period that will be reversed automatically in the next period. Automatically allocate expenses based on pre-defined percentages. Recover and/or escalate tenant charges in Property Management using stored actual expenses or budgets. Force journal entries to balance by company, department, division, etc. before exiting an entry session. Summarize transactions with similar attributes. Copy the chart of accounts to expedite the setup of another company, division, etc. Budgeting Define up to ten budgets per year for each account. Create budgets for an unlimited number of future years. Optionally enter budgets on a quarterly basis. Copy previous budgets or activity into your working budget. Use formulas to modify existing budgets or to create new ones. Inquiry Choose from several pre-designed General Ledger inquiries (for example, the Account inquiry and Budget Information inquiry). Drill down on summary information to view supporting detail (for example, click on a GL expense account to view underlying AP transactions). Apply conditions to display only the information you want to see. View and insert electronic notes and file attachments. Insert columns of data on-the-fly to quickly access additional information. Modify any of the more than 100 inquiries, or create new inquiries using Inquiry Designer. Reporting Choose from several pre-designed General Ledger reports to calculate and print information at any time (for example, Trial Balance, Current Ledger and Year-To-Date Ledger). Apply conditions and ranges to print exactly the information you need. Modify nearly all of the more than 500 reports, or create new reports using Report Designer. Financial statements

General Ledger

Modify General Ledgers default financial statements or create new ones using Financial Statement Designer. Define the contents of each column and line. Perform custom calculations on financial data, such as liquidity ratios. Compare companies, regions, divisions, properties, etc. (GL account prefixes) side-by-side in column format. Create multiple financial statement formats for each company, region, division, property, etc. Produce consolidated or comparative financial statements for either related or non-related fiscal entities. Produce reports using the account numbering scheme of joint venture partners, lending institutions or government agencies. Cut, copy and paste information from one financial statement to another. Print statements for current and prior periods. Setup Wizard Select and edit accounts from a predefined Chart of Accounts, manually enter, or copy and paste your Chart of Accounts from a spreadsheet. Automatically back up your data. Stay on the right track with built-in Tips and Tricks. Enter Beginning Balances and tie back to the GL. Workflow Center Quickly access frequently performed tasks in an intuitive workflow layout. Easily view commonly used reports and inquiries. Easily reconcile General Ledger and sub-ledgers. Instantly access assistance and help topics with a click of the mouse. Additional features Automatically generate due-to and due-from transactions to keep separate companies, divisions, etc. in balance (intercompany accounting). Edit entries after theyve been posted (security permitting). Enter electronic notes to document information on accounts and transactions. Attach other files (for example, spreadsheets or word processing documents) to accounts and transactions. Define security rights by user or group. Customize the toolbar for push-button access to financial statements, reports, inquiries and tasks. Change descriptions that appear on the screen to match your companys standard terminology. Set up macros for unattended processing of predefined tasks. Import transactions and budgets from other applications. General Ledger is a part of Sage Timberline Office, fully integrated software created to streamline work and connect the people you depend on to build your business.
Sage Timberline Office

2009 Sage Software, Inc. All rights reserved. Sage, the Sage logos and the Sage product and service names mentioned herein are registered trademarks or trademarks of Sage Software, Inc., or its affiliated entities. All other trademarks are the property of their respective owners. 02/09 09-50618

15195 NW Greenbrier Pkwy Beaverton, OR 97006-5701 www.sagecre.com

Sage Timberline Office

Job Cost
Job Cost is the Sage Timberline Office resource that collects all project-related information and stores it in a format you customize to fit your business. From a simple costing structure with basic job codes and standard cost codes, to a sophisticated structure with multi-sectioned jobs, multi-sectioned cost codes, and multiple cost categories, Job Cost can handle virtually any level of tracking complexity. Job Cost gives you complete control over commitment and change order management. Enter subcontracts and purchase orders directly into Job Cost, or import them from other programs, then track them against invoices for total control over committed costs. And manage every step of the change order processfrom pending through approvalto ensure change order profitability. Using integrated information access tools, your project information is always immediately available. Interactive inquiries let employees view informationsuch as potential cost overruns, percent complete, and production units in placeon the screen in seconds. And customizable reports let you calculate and print information in any format you choose for in-depth project analysis. Get up and running quickly and efficiently when you streamline your software setup with the Setup Wizard. Workflow Center provides instant access to the tasks you perform most often in a simple, intuitive workflow layout. Job Central allows you to compile the various components of a job from one convenient spot, and you have the complete job picturefrom start to finishavailable from a single location. Following is a detailed list of the features Job Cost offers to help you keep projects on track:

BENEFITS
Project information is always a click away Easily control commitment and change order management Handle virtually any level of Job Costing complexity

Job tracking Track contract amounts, estimates, costs, subcontracts, purchase orders, quantity totals, production information, customer information, billings, and other project information in as much detail as you need. Format job IDs with up to 10 alphanumeric characters and up to three sections. Format cost code IDs with up to 12 alphanumeric characters and up to four sections. Track an unlimited number of user-definable cost categories. Use an optional extra costing level to isolate special cost areas without disassociating them from the main job. Set up standard cost codes and categories to streamline job setup and to improve consistency of cost analysis. Add up to 250 user-defined data fields to several Job Cost records to track additional job information. Track project totals by job, year, quarter, month or week. Track period-to-date accumulators daily, weekly, bi-weekly or semi-monthly. Track job status and scheduling dates. Define custom totals and miscellaneous accumulators. Define tax groups for each job by cost type. Set up GL cost account groups to debit GL cost accounts by type of job. Entry and processing Send all job-related information from other Sage Timberline Office applications to Job Cost. Enter direct costs into Job Cost, or import them from other programs (for example, overhead allocations, and miscellaneous cost adjustments). Enter owner change orders, commitment change orders, estimates and commitments. Lock an original estimate to prevent modification. Easily edit entries even after theyve been posted (security permitting).

Sage Timberline Office

Reporting

Job cost

Capture daily labor hours for certified jobs. Optionally prevent edits to transactions originating outside of Job Cost. Specify exactly which GL accounts may be used for various jobs, tasks, etc. Specify who should approve AP invoices for each job. Commitment management Enter subcontracts and purchase orders for any combination of jobs, cost codes or categories. Break out subcontracts or purchase orders into unlimited line items. Track item descriptions, scopes of work, scheduling information, and insurance requirements. Track payment and performance bond information. Track detailed contract approval information. Track schedule dates for each subcontract. Retrieve and change vendor insurance information from Accounts Payable to reflect separate insurance for a project. Track miscellaneous commitment requirements with a user-defined item checklist. Track secondary vendors to generate joint checks and monitor secondary liens. Mark cost codes or categories as bought out to analyze contract variances.

Choose from several pre-designed Job Cost reports to calculate and print information at any time (for example, Cost at Completion Trends, Committed Cost Detail, and Change Order Log). Apply conditions and ranges to print exactly the information you need. Modify nearly all of the more than 500 reports, or create new reports using Report Designer. Setup Wizard Reduce overall implementation time with streamlined processes. Decrease manual data entry with copy and paste functionality. Set up software at your own pace. Setup Wizards will remember where you left off. Stay on the right track with built-in Tips and Tricks. Enter beginning balances and tie back to GL. Automatically back up your data. Workflow Center Quickly access frequently performed tasks in an intuitive workflow layout. Easily view commonly used reports and inquiries. Instantly access assistance and help topics with a click of the mouse. Job Central

Change order management Enter and track owner requested change orders and commitment change orders. Document who initiated the request, who prepared the change order, who approved it and when. Track changes to the original contract, estimate, subcontracts, purchase orders, and production totals. Track the status of each change order item with customizable descriptions (for example, requested, verbal OK). Associate commitment change orders with owner change orders. Tie change orders to contracts and budgets. Record billable or internal change orders. Enter revisions to production units. Inquiry Choose from several pre-designed Job Cost inquiries (for example, Profit Summary, Remaining Estimate, Required Productivity). Drill down on summary information to view supporting detail (for example, click on a job to see cost code information). Apply conditions to display only the information you want to see. View and insert electronic notes and file attachments. Insert columns of data on-the-fly to quickly access additional information. Modify any of the more than 100 inquiries, or create new inquiries using Inquiry Designer.

Set up jobs, including billing information, schedule of values, and estimates all from one convenient location. Ensure accurate data entry with copy and paste capability. Complete the setup at your pace. Job Central will remember where you left off. Get fast access to Job Central processes right from Desktop. Additional features Enter additional project information (for example, percent completes, production units in place, anticipated change orders) with customizable field worksheets. Import estimates, commitments and direct costs from other programs. Enter notes and attach electronic files (for example, spreadsheets or word processing documents) throughout Job Cost for additional documentation. Track jobs for multiple companies in the same general ledger. Define security rights by user or group. Customize the toolbar for push-button access to reports, inquiries, and tasks. Change descriptions that are on the screen to match your companys standard terminology. Set up macros for unattended processing of predefined tasks. Access Sage Timberline Office project accounting information with other ODBC-compliant programs (for example, Microsoft Excel and Word). Job Cost is a part of Sage Timberline Office, fully integrated software created to streamline work and connect the people you depend on to build your business.

2009 Sage Software, Inc. All rights reserved. Sage, the Sage logos and the Sage product and service names mentioned herein are registered trademarks or trademarks of Sage Software, Inc., or its affiliated entities. All other trademarks are the property of their respective owners. 02/09 09-50622

Sage Timberline Office

15195 NW Greenbrier Pkwy Beaverton, OR 97006-5701 www.sagecre.com

Sage Timberline Office

Billing
Billing can accommodate all your customer invoicing needs. Use it to automatically produce time-and-material, cost plus, lump sum progress billing and unit priced invoices according to your contractual requirements. Or, quickly and easily create free-form invoices independent of your contracts at any time. For cost-based billings, Billing collects and tracks costs from other Sage Timberline Office applications for inclusion in your invoices. Billing automatically applies user-defined billing rates and markups to cost items, then lets you change, hold, write up or down work-in-progress amounts prior to invoicing. For fixed-priced invoices, Billing gives you a worksheet to enter amounts, percent complete and units to bill. For free-form invoices, you simply enter billing information directly into an invoice template on the screen. Billing lets you control the look and content of your invoices to meet your customers needs. After invoices are produced, the information is sent to Accounts Receivable for cash receipt processing.

BENEFITS
Quick and easy billing management for all your customer invoicing needs. Save valuable time by setting up userdefined billing rates and mark-ups to cost items. Highly customizable cost based and fixed price contract billing allows total control of YOUR billing processes. Select invoices from an extensive library of predetermined formats, or create your own for a look unique to your business.

Following is a detailed list of the features Billing offers to help you produce timely, accurate invoices: Cost-based contract billing Generate billings for time and materials and cost plus contracts. Automatically post costs from Job Cost, Accounts Payable, Payroll and Equipment Cost modules to Billing for use in invoice production. Define billable and nonbillable costs in a number of different ways, including by cost type, cost code, contract item, etc. Create markup tables to efficiently apply standard percents to labor, material, subcontractor, equipment, overhead and other cost types. Create billing rate tables to efficiently apply billing rates by cost type. Calculate billing rates using nearly 30 different key classifications (for example, job, employee, vendor, equipment type). Enter effective dates on rate tables and markup tables to control when Billing uses specific tables for calculation. Produce invoices for all unbilled work-in-progress (WIP) through a date you specify. Edit WIP information to adjust amounts prior to billing. Bill standard items that are not associated with direct costs (for example, inventory items or service orders). Take advantage of invoice add-ons (for example, charges or deductions) to modify invoice amounts based on fixed amounts or percentages. Automatically calculate sales tax based on tax information stored on the contract. Fixed-price contract billing Generate billings for progress billing, unit priced and lump sum contracts. Automatically calculate retainage using different retainage percents by contract item.

Sage Timberline Office

Billing

Track scheduled values and units by contract item (for example, sitework, concrete). Use an entry spreadsheet to enter fixed-price billings (for example, current amounts, retainage, percents or units to bill for each contract item). Automatically prefill the entry spreadsheet with contracted amounts, prior billed amounts, units and percents billed. Automatically calculate sales tax based on tax information stored on the contract. Bill for materials stored on the job. Printing cost-based and fixed-price invoices Design the look and content of invoices by selecting from an extensive library of predefined formats for the invoice header, body, totals and footer sections. Customize invoice look and content even further using Crystal Reports. Push a button to preview invoices on the screen before printing. Print draft invoices for managers review. Reprint final invoices. Print invoices by specific criteria (for example, only approved invoices). Free-form invoice entry and printing Create free-form invoices for a job, extra or cost code with or without setting up a contract. Optionally produce invoices for a customer without posting billing information to the job. Input billing information into an entry window that resembles an actual invoice. Retrieve descriptions and prices from standard item tables, rate tables and add-on tables to speed invoice entry. Include text in the invoice template. Retrieve customer and billing information from Accounts Receivable during invoice entry. Define which billings items are taxable on an item-by-item basis. Apply different totaling options, including subtotals and grand totals. Identify required entry information for each job and receive a warning if that information is omitted (for example, require cost code entry). Customize the look and content of the printed invoice format (for example, design the invoice to print on pre-designed forms).

Inquiry Choose from several customizable Billing inquiries (for example, Work in Progress by Customer, Contract Based Invoices, and Worksheet Entries). Drill down on summary information to view supporting detail (for example, click on a job to see WIP detail). Apply conditions to display only the information you want to see. View and insert electronic notes and file attachments. Insert columns of data on-the-fly to quickly access additional information. Modify any of the more than 100 inquiries, or create new inquiries using Inquiry Designer, a Sage Timberline Office product. Reporting Choose from several pre-designed Billing reports to calculate and print information at any time (for example, Invoice Status, Work In Progress, Add on Table Detail). Apply conditions and ranges to print exactly what you need. Modify nearly all of the more than 500 reports, or create new reports using Report Designer, a Sage Timberline Office product. Additional features Enter electronic notes to document information on rate tables, markup tables, entry worksheets, invoices and other Billing records. Attach other electronic files (for example, spreadsheets and word processing documents) to records throughout Billing. Customize the toolbar for push-button access to reports, inquiries and tasks. Change descriptions that are on the screen to match your companys standard terminology. Set up macros for unattended processing of predefined tasks. Define security rights by user or group.

Billing is a part of Sage Timberline Office, fully integrated software created to streamline work and connect the people you depend on to build your business.

2009 Sage Software, Inc. All rights reserved. Sage, the Sage logos and the Sage product and service names mentioned herein are registered trademarks or trademarks of Sage Software, Inc., or its affiliated entities. All other trademarks are the property of their respective owners. Crystal Reports is the registered trademark and technology of Business Objects SA. 01/09 09-50604

Sage Timberline Office

15195 NW Greenbrier Pkwy Beaverton, OR 97006-5701 www.sagecre.com

Sage Timberline Office

Equipment Cost
Our fully integrated Equipment Cost module tracks ownership, maintenance, cost, revenue, location, and profitability for every piece of equipment in your fleet. By managing this information and providing easy access to it, Equipment Cost helps maximize your equipment investments. Customers can easily enter equipment related cost and revenue information directly into Equipment Cost, through Payroll timesheets, or Accounts Payable invoices. This information is then distributed to Job Cost, General Ledger, and Billing for appropriate processing. Equipment Cost also helps with equipment maintenance and resource allocation. In addition to make, model, and year, Equipment Cost tracks meter readings, license expirations, location, and more. You can even establish miscellaneous entries to track additional information, such as fuel consumed or miles traveled. Using integrated access tools, your equipment information is always immediately available. Interactive inquiries let you view stored information in seconds; and customizable reports let you calculate and print information in any format you need to conduct in-depth equipment analysis.

BENEFITS
Easily track all costs incurred for every piece of equipment in your fleet Modify more than 500 available reports for all equipment costs relative to your business needs Know exactly how profitable your equipment really is

Following is a detailed list of the features Equipment Cost offers to help you make informed equipment decisions that benefit your bottom line: Equipment tracking Identify each piece of equipment with a flexible ID code of up to 10 alphanumeric characters and up to three sections. Maintain a log of equipment specifications (for example, make, model, year, meter, and odometer readings). Track rental information (for example, renter, rental date, return date, external rental rates). Track ownership information (for example, purchase date, purchase price, seller, and fair market appraisal). Track license and permit expiration dates. Add up to 250 user-defined data fields to track additional equipment information. Group equipment by type (for example, trucks, lifts, backhoes) for maximum processing efficiency. Identify a piece of equipment as an attachment to another (for example, the bucket of a backhoe) and track the attachments costs and revenue separately. Track equipment status with user-definable descriptions (for example, in service, out of service). Track equipment revenue and cost information for profit analysis. Define miscellaneous entries to track additional details (for example, trips, gallons of fuel used, tons carried, on-road miles, downtime). Define units for costs, revenue, and miscellaneous entries (for example, hours, gallons, miles, tons, flat amounts). Accumulate costs, revenue, and miscellaneous entries by week, month, year, or life-to-date. Choose to either accumulate miscellaneous entries or replace existing values with new values on an ongoing basis.

Sage Timberline Office

Equipment Cost

Revenue and cost tracking Define equipment revenue and cost codes with up to 12 alphanumeric characters and four sections. Record cost and revenue amount totals to-date, next week, month-to-date, next month, year-to-date, next year, and life-to-date (also record revenue units by these accumulations). Track depreciation with an interface to depreciation management software from Sage. Group cost codes by any classification (for example, operating costs, ownership costs). Analyze trends in cost, revenue, and profits with historical equipment tracking. Track pass-through costs (costs that are billed to the job and not the equipment, but are related to the equipment for reporting purposes). Set up revenue and cost rate tables to streamline entry. Define cost and billing rates with up to four decimal places and use formulas to calculate rates. Use cost and revenue rate tables to automatically assign rates to individual pieces of equipment, equipment types, jobs, employees, etc. Entry and processing Enter equipment revenue on an hourly basis or by your own custom rate (for example, daily, weekly, monthly, break-even, or stand-by rates). Enter revenue information through Payroll time cards or directly into Equipment Cost. Enter cost information through Payroll time cards, AP invoices, or directly into Equipment Cost. Post equipment costs to a job instead of a piece of equipment (for example, when a job site surface ruins tires and the replacement cost needs to be attributed to the job). Automatically send job-related equipment costs to Billing for cost-based billing contracts (for example, time and materials, cost plus). Automatically track location, operator, and date of operation based on the last transaction entered. Customize cost and revenue entry grids. Verify data entry with customizable entry journals. Inquiry Choose from several pre-designed Equipment Cost inquiries (for example, Profit Analysis, Utilization, Monthly Trends, and Own vs. Rent). Drill down on summary information to view supporting detail (for example, click on a piece of equipment to see associated revenue and cost transactions).

Apply conditions to display only the information you want to see. View and insert electronic notes and file attachments. Insert columns of data on-the-fly to quickly access additional information. Modify any of the more than 100 inquiries, or create new inquiries using Inquiry Designer. Reporting Choose from several pre-designed Equipment Cost reports to calculate and print information at any time (for example, Profit w/ Attachments, License/ Permit Expiration, and Cost Spreadsheet). Apply conditions and ranges to print exactly the information you need. Modify nearly all of the more than 500 reports, or create new reports using Report Designer. Additional features Automatically generate balancing GL entries if you have separate companies for equipment ownership and construction. Import revenue, costs, meter readings, and other entries from third-party software systems (for example, depreciation from Sage FAS). Enter electronic notes to document information throughout Equipment Cost. Attach other files throughout Equipment Cost (for example, attach a digital image of a piece of equipment). Customize the toolbar for push-button access to reports, inquiries, and tasks. Change descriptions that appear on the screen to match your companys standard terminology. Set up macros for unattended processing of predefined tasks. Define security rights by user or group.

Equipment Cost is a part of Sage Timberline Office, fully integrated software created to streamline work and connect the people you depend on to build your business.

2009 Sage Software, Inc. All rights reserved. Sage, the Sage logos and the Sage product and service names mentioned herein are registered trademarks or trademarks of Sage Software, Inc., or its affiliated entities. All other trademarks are the property of their respective owners. 02/09 09-50615

Sage Timberline Office

15195 NW Greenbrier Pkwy Beaverton, OR 97006-5701 www.sagecre.com

Sage Timberline Office

Payroll
Payroll processes even the most complex construction payrolls automatically. Information generated in Payroll flows seamlessly throughout the software to help you monitor and control labor costs. Streamlined entry makes it easy to capture employee hours from the job site or the home office. Once the information is entered, Payroll calculates every pay, deduction, fringe benefit and tax based on predefined controls. Payroll even handles union processing, tax reciprocity, certified payroll and workers compall automatically. And an automated check run process makes it a snap to cut employee checks. Using integrated access tools, your payroll information is always immediately available. Interactive inquiries let you view stored informationsuch as total pay, overtime, and vacation hours taken on the screen in seconds. And customizable reports allow you to calculate and print information in any format you need to conduct in-depth labor analysis. To address international payroll issues, different versions of Payroll are offered for the United States, Canada and Australia. Each of these versions incorporates localized terminology, processing, and reporting requirements for the specific region. Get up and running quickly and efficiently when you streamline your software setup with the Setup Wizard. Workflow Center provides instant access to the tasks you perform most often in a simple, intuitive workflow layout. Following is a detailed list of the features Payroll offers to help you process checks and track employee information:

BENEFITS
Certified payroll handled automatically Easily monitor and control the most complex payroll needs Quickly customize timesheets for different departments of your organization Customize your own checks and stubs

Payroll controls Define unlimited pays, deductions and fringes for automatic payroll calculation. Easily set up tax tables for automatic calculation of federal, state, local and provincial taxes (Sage Timberline Office Service Plan subscribers receive regular federal, state and provincial tax table updates). Exempt pay or deductions from any tax type. Determine the order pays, deductions, fringes and taxes are calculated for each employee. Define guidelines for automatic calculation of overtime, workers comp and certified class. Define guidelines for automatic calculation of union pays, deductions and fringes for any combination of union, class and local. Easily set up rate tables to automatically calculate pay and fringe rates based on specific employment factors (for example, certified class, union, workers comp, equipment usage). Define rates and calculation methods at the company, union or employee level. Define employee groups for use in time entry, check printing and cost tracking (for example, field, office, salary).

Sage Timberline Office

Payroll

Entry and processing Enter time and other payroll information to jobs, cost codes, categories, days of the week, workers comp codes, union locals and classes, certified classes and more. Customize timesheet entry views for different employees, groups, departments, etc. Import timesheet information from Remote Time Entry or other timecapturing software. Automatically apply appropriate pay rates and workers comp codes based on predefined controls. Automatically prorate employee salary based on the hours worked for each job. Automatically calculate tax reciprocity based on resident and work locations. Automatically switch union locals based on job location. Enter daily payroll for certified jobs. Send detailed Payroll information to Job Cost, Billing, Equipment Cost and General Ledger. Verify entry with customizable audit journals. Check printing Define the content of the check face and stub. Record manual checks outside of the normal check run (for example, layoff checks). Easily recalculate checks that change after payroll is processed. Automatically print a detailed or summary check register following the check run. Employee tracking Track hire date, termination date, Davis-Bacon classification, home union and all other employee information. Track month-to-date, quarter-to-date and year-to-date employee totals for pays, deductions, fringes, and taxes. Track accumulated units or dollars that dont affect the employees check (for example, hours lost to injuries). Track personnel to-dos with a customizable checklist (for example, I-9 collection, drug testing). Add up to 250 user-defined data fields to track additional information (for example, drivers license numbers, cell phone numbers, and assigned company credit cards). Inquiry Choose from several pre-designed Payroll inquiries (for example, Employee Totals, Certified Activity, Check Time). Drill down on summary information to view supporting detail (for example, click on an employees total timesheet hours to see individual timesheet entries). Apply conditions to display only the information you want to see. View and insert electronic notes and file attachments. Insert columns of data on-the-fly to quickly access additional information.

Modify any of the more than 100 inquiries, or create new inquiries using Inquiry Designer. Reporting Choose from several pre-designed Payroll reports to calculate and print information at any time (for example, Workers Comp Detail, Monthly Employment Utilization, Union Summary). Produce different sets of reports based on your countrys requirements (for example, U.S. W-2s, Canadian T4s, Australian Group Certificates). Apply conditions and ranges to print exactly the information you need. Modify nearly all of the more than 500 reports, or create new reports using Report Designer. Setup Wizard Reduce overall implementation time with streamlined processes. Decrease manual data entry with copy and paste functionality. Set up taxes, fringes, pay types, and deductions in a fraction of the time, or select from predefined lists. Manually enter your employees or copy and paste from a spreadsheet. Stay on the right track with built-in Tips and Tricks. Enter beginning balances and tie back to GL. Automatically back up your data. Workflow Center Quickly access frequently performed tasks in an intuitive workflow layout. Easily view commonly used reports and inquiries. Instantly access assistance and help topics with a click of the mouse. Additional features Automatically process direct deposit checks. Easily edit or void checks even after theyve been posted. Enter notes and attach electronic files (for example, digital photos or scanned garnishments) throughout Payroll for additional documentation. Track union contract details. Enter employee time to one company or division but paychecks from another company or division. Transfer pay and tax totals for employee records that need to be processed separately throughout the year then consolidated for year-end tax reporting. Reconcile checks using Cash Management. Customize the toolbar for push-button access to reports, inquiries and tasks. Change onscreen descriptions to match your companys standard terminology. Set up macros for unattended processing of predefined tasks. Define security rights by user or group. Payroll is a part of Sage Timberline Office, fully integrated software created to streamline work and connect the people you depend on to build your business

2009 Sage Software, Inc. All rights reserved. Sage, the Sage logos and the Sage product and service names mentioned herein are registered trademarks or trademarks of Sage Software, Inc., or its affiliated entities. All other trademarks are the property of their respective owners. 02/09 09-50624

Sage Timberline Office

15195 NW Greenbrier Pkwy Beaverton, OR 97006-5701 www.sagecre.com

Sage Timberline Office

Remote Time Entry

Remote Time Entry is an efficiency tool designed to enhance payroll productivity and labor cost management. Using Remote Time Entry, labor information can be entered directly at the job site then transferred electronically to the home office for efficient posting to Payroll. Remote Time Entry is designed for optimum ease-of-use, so field personnel can accurately input labor information with minimal effort. The entry window looks like a paper timesheet, and it can be customized to include only the entry columns that are needed for the job or employee. Built-in import and export features ensure smooth communication between the field and home office. A simple export command makes it easy to send labor information to the home office. And field staff can automatically update job and employee records from the home office to maintain data consistency. Following is a detailed list of the features Remote Time Entry offers to help you improve communication between the field and the home office:

BENEFITS
Save valuable time by entering labor information in the field No more back and forth trips from the job site to the office Electronic information transfers save time and money

Time Entry Enter time by job or employee. Enter time daily, weekly, biweekly or semimonthly. Distribute time to multiple jobs, cost codes, categories, pay IDs and more (for example, regular hours worked, overtime hours worked, number of hours out injured). Ensure complete posting with a running entry proof. Define entry verification controls to ensure accurate posting. Copy existing timesheets to quickly produce new ones. Set timesheet approval options (for example, allow timesheet changes after accounting approval). Define entry cutoff days. Data import and export Automatically update the latest employee and job information from the home office. Export timesheet information for electronic update to Payroll. Inquiry Choose from several pre-designed Remote Time Entry inquiries (for example, Employee Timesheet Detail, Job Information with Detail). Drill down on summary information to view supporting detail (for example, click on an employee to see timesheet entries). Apply conditions to display only the information you want to see. View and insert electronic notes and file attachments. Insert columns of data on-the-fly to quickly access additional information. Modify any of the more than 100 inquiries, or create new inquiries using Inquiry Designer.

Sage Timberline Office

Remote Time Entry

Reporting Choose from several pre-designed Remote Time Entry reports to calculate and print information at any time (for example, Time Detail by Cost Code, Time Summarized by Employee). Apply conditions and ranges to print exactly the information you need. Modify nearly all of the more than 500 reports, or create new reports using Report Designer. Additional features Review timesheets before submitting to the home office with an automated approval process. Enter electronic notes to document information on employees, jobs, extras, cost codes, categories and pay IDs. Attach other files (for example, spreadsheets, and word processing documents) to employees, jobs, extras, cost codes, categories and pay IDs. Add up to 250 user-defined data fields to track additional information. Customize the toolbar for push-button access to reports, inquiries and tasks. Change onscreen descriptions to match your companys standard terminology. Set up macros for unattended processing of predefined tasks. Define security rights by user or group.

Remote Time Entry is a part of Sage Timberline Office, fully integrated software created to streamline work and connect the people you depend on to build your business.

2009 Sage Software, Inc. All rights reserved. Sage, the Sage logos and the Sage product and service names mentioned herein are registered trademarks or trademarks of Sage Software, Inc., or its affiliated entities. All other trademarks are the property of their respective owners. 02/09 09-50628

Sage Timberline Office

15195 NW Greenbrier Pkwy Beaverton, OR 97006-5701 www.sagecre.com

Sage Timberline Office

Project Management
Simplifying how you manage projects. Keep the right people well informed at all times by providing quick and easy access to up-to-the-minute costs, contracts and document information

BENEFITS
Improved project communication between team members Eliminate duplicate efforts by sharing data between departments and work processes Get better control of the change management process

Centrally integrated data

Through integration with Accounting, Estimating, and Purchasing, youre able to issue and see all prime contracts, subcontracts, updated plans and drawings, change orders, purchase orders, meeting minutes, requests for information (RFIs), and other project-related documents. You can set up your job as early in a project as you wish, then renumber the job to fit company standards and release all information to accounting at a later date for review, approval, and use. And as new project information is entered in accounting or operations, all updates automatically appear in Project Management and all related accounting applications (security privileges permitting). With Sage Timberline Office, theres no need for duplicate data entry.

Real-time information for solid decisions

A centralized source of information is your assurance of having a complete and current picture of any project. For example, with the job overview inquiry or report you can instantly see the status of contracts, profit, billings, costs, cash, RFIs, and submittals all at once. Theres no need to manually synchronize accounting and project management software. Sage Timberline Office makes it automatic. Project information is always current and theres no limit to what information can be sharedcosts, budget revisions, change orders, forecasts, prime contracts, whatever you like.

Create, track and retrieve documents

Sage Timberline Office provides tools to create and track common project documents, such as RFIs, meeting minutes, submittals, and transmittals. Take a look at which RFIs havent yet been responded to and understand the potential impact of outstanding requests on a projects cost and schedule. The central database also lets you easily query across logs or jobs to review the status of any document. You always know what tasks remain, assuring that nothing falls through the cracks. With the correspondence log you can add Microsoft Outlook e-mail, as well as Microsoft Word and Excel documents to Project Managements centralized database on-the-fly. It makes for convenient and thorough logging of all correspondence between project participants and because you have instant access to documentation stored in one placean easy way to resolve issues or questions without skipping a beat.

Access to information
By using inquiries and reports you can delve into the details behind the numbers. If youre ever on the phone and need to know about the payment of an invoice, you can pull it up in a hurry to see exactly how and when it was paid. Plus, job cost reports can also contain unposted costs as well, so you know where you truly stand today.

Sage Timberline Office

Project Management

Take charge of change orders

Easily control the change management process by quickly identifying potential change orders, soliciting quotes, and pricing. Youre able to record all the detailssuch as when quotes are due and from whomusing a familiar-looking pricing worksheet grid. Then, pending change requests and/or commitment change orders can be approved (security permitting) and passed on to accounting. The generation of commitment change orders is quick and easy as many fields are pre-filled from information in original commitments or change requests. And, best of all, project information is kept current and up-to-the-minute

Automatically roll forward outstanding items into the next meeting agenda. Access pre-designed reports and inquiries or design your own. Secure access to information or the ability to perform tasks by individual or by job. Customize drop-down lists and add custom fields to fit your business. Integration By storing all project information in one database, accounting and project management teams share the following information and tools: Job setup Budgets Prime contracts, subcontracts, and purchase orders Potential change orders Change orders Forecasts Labor and equipment cost details Percent complete and production quantities Reports and inquiries Prime contract, purchase order, and subcontractor change orders Accounts Payable invoices and checks Cost code lists Address Book with complete vendor and customer contact information System setup, including field descriptions, security, and more Inquiry and reporting Below are just a few of the 100-plus standard reports and inquiries that come with Project Management: Job status overview combining accounting and project management detail on one report. Job cost by date range, monthly cost, and cost type analysis, including unposted costs. Contract status showing accounts receivable invoices and payments. Purchase orders and subcontracts showing accounts payable invoices and checks. RFI overdue and unanswered logs and summaries. Submittal logs by company, status, and summary report. Transmittal logs by date, company, and status. Insurance and lien documents.

Easy to learn and easy to use

Project Management is designed to work the way you do. The software is straightforward and easy to learn because electronic documents mirror many of the paper documents youre probably using today.

Features and efficiencies Create, track and easily distribute documents, such as RFIs, submittals and transmittals using automated delivery methods; e-mail and fax documents directly from an entry screen. Control the change order process. Quickly identify potential change orders, solicit quotes, price out the changes, and issue pending and approved changes to accounting. Fully integrated, the commitment change process is streamlined as information is available and pre-filled from existing change requests and commitments. Manage cashflow and profitability by controlling change budgets, costs, and revenue. Issue prime contracts, subcontracts, purchase orders, potential change orders, and change orders, then release these items to accounting for review, approval, and use. Access subcontract and PO status, initial and revised totals, pending and approved changes, and amounts invoiced, retained and paid. Work with contracts, estimates, forecasts, change orders, and cost details. Set up jobs and enter contact information in one centralized location. Create a job directory with job-specific contact information and set up unlimited distribution lists. Set up job specific spec sections choosing from the standard list or create new ones. For new jobs, you can select which spec sections you want on the job or modify the list on existing jobs. Instantly log all project-related e-mail, Word and Excel documentation as you work with a single click, or add summary detail for easy sorting if desired. Document and coordinate the distribution of current drawings and sketches to all interested parties. Create meeting agendas and record meeting discussions, action items and persons responsible.

Sage Timberline Office

Project Management

All information needed to create an RFI is entered into one screen. Nothing complicated. Easy to train and learn

Project Management is a part of Sage Timberline Office, fully integrated financial and operations software for construction and real estate professionals.

With all accounting and project management information stored in one place, you can see current, complete project status at all times, and use inquiries to quickly delve into the detail behind any number.

2009 Sage Software, Inc. All rights reserved. Sage, the Sage logos and the Sage Sage product and service names mentioned herein are registered trademarks or trademarks of Sage Software, Inc., or its affiliated entities. All other trademarks are the property of their respective owners. 01/09 09-50610

Sage Timberline Office

15195 NW Greenbrier Pkwy Beaverton, OR 97006-5701 www.sagecre.com

Sage Timberline Office

Document Management
Organize all important documents and files for fast, easy storage, retrieval, and routing. Document Management helps you eliminate the inefficiencies of managing excess files and paperwork. Document Management is an electronic document classification, storage, retrieval and routing system developed to run directly from within Sage Timberline Office. With Document Management, youll quickly experience increased efficiencies through improved storage and document access capabilities. As a result, you will be able to effectively put your hands on information in a matter of seconds rather than hours or days. Utilizing a secure DocuVault database, you can capture, classify, and archive any document created by computer or scanner. Your ability to store these document images in a highly compressed, secure format allows you to begin freeing up needed space in your office by eliminating filing cabinets and boxes you currently use to store your company property or project-related documentation. In addition, its powerful search engine allows you to retrieve files by document types, classifications, user-defined keywords, or multiple keywords with lightening fast results. Do you have documents that need to be routed for approval or require further instruction? No problem. With Document Management Rules-based Routing, you can ensure documents are reviewed by the right people in the right sequence every time. Should all reviewers receive a document simultaneously or should documents be sent to reviewers sequentially? Would you like to designate an alternate recipient if the original reviewer is unavailable? Who should be notified when a process is completed? These are just a few of the processes that Rules-based Routing can automate for you. By automating the routing and approval process, you can avoid unnecessary delays, mistakes and get paperwork approved faster. And, because of tight integration, invoice approval as well as invoice classification and creation, can be performed from within Accounts Payable and/or Document Management addressing the concept of one-time entry of data. A key feature of the Document Management application is its ability to integrate with other Sage Timberline Office applications. One of the benefits of this seamless integration is a convenient drop-down menu that allows you to organize your document with previously used data fields as you are classifying, routing, and approving current documents. Youre able to view document images at the same time youre entering data into Sage Timberline Office so its readily available. With Document Management you can share, link, and view document images within other Sage Timberline Office applications. Now you can find the information you need when you need it. Accessing important company and project related data has never been so easy and efficient.

BENEFITS
Experience increased efficiencies
through improved document storage and access capabilities

Quickly and easily access important

company and project related information when you need it

Secure documents while still providing easy

access to those who need it

Eliminate the time-consuming hunt for

misplaced or misfiled documents

Automate the routing and approval process

that best fits your particular business needs

Sage Timberline Office

Document Management

Document Management Capabilities Classify your documents by a number of fields such as job number, cost code, property, document type, user-defined custom field, or pre-defined classification, to expedite search and retrieval. Gain real time access to Sage Timberline Office data while classifying documents. Retrieve documents instantly with powerful, high-speed search capabilities. Automate the routing and approval process using a variety of user-defined criteria. Compress documents easily, to save even more space, with a highly sophisticated compression routine. Use electronic notes and stamps, similar to ink stamping on documents, improving document history and facilitating the routing/approval process.

Ensure documents are routed and reviewed by the right people in the right sequence. Classify a collection of related documents for quick access to large groups of documents. Categorize groups of documents for quick CD burning or for internal and external distribution. Easily e-mail retrieved images as PDF Files. Get up and running quickly with the help of a simple, self-contained setup wizard. Integrate with e-mail applications to alert users of documents awaiting approval or review.

Now you can identify which recipients can approve, reject, or forward documents as well as a number of other conditions.

Document Management is part of the Sage Construction and Real Estate family of fully integrated software created to streamline work and connect the people you depend on to build your business.

2010 Sage Software, Inc. All rights reserved. Sage, the Sage logos and the Sage product and service names mentioned herein are registered trademarks or trademarks of Sage Software, Inc., or its affiliated entities. All other trademarks are the property of their respective owners. 03/10 09-51022

Sage Timberline Office

15195 NW Greenbrier Pkwy Beaverton, OR 97006-5701 www.sagecre.com

Sage Timberline Office

Purchasing
Purchasing gives you the tools to stay on top of material acquisition while keeping an eye on the bottom line. Purchasing handles everything from generating requisitions and purchase orders, to tracking PO change orders, to issuing receipts, return authorizations, invoices, and more. Through tight integration with Inventory, Purchasing gives you the ability to consolidate purchasing and the replenishment of inventory items through one information source. And interfaces to Job Cost, Equipment Cost and Accounts Payable allow you to efficiently capture all your material details. Draw from a complete item database to quickly generate POs for jobs, equipment, and inventory. Then print customized purchasing documents that include all the detail suppliers need, as well as style elementslike your company logothat enhance your professional image. Purchasing also helps you keep track of what has been delivered and what is still outstanding with complete item receiving capabilities. And you can automatically generate vendor invoices based on receipts to maximize workflow efficiency. Following is a detailed list of the features Purchasing offers to help you keep tight control over material acquisition:

BENEFITS
Customized purchasing documents created with the touch of a button Automatically generate vendor invoices from receipts for maximized efficiency Integrates with Inventory for the consolidation of purchases and replenishment of inventory items through one information source

Item tracking Track items in a shared database with Inventory to consolidate purchasing and the replenishment of inventory. Record and track item class, most recent cost and more. Set up automatic quantity conversions (for example, automatically convert pallets to boxes, or boxes to units). Track all suppliers for each item including the most recent price offered by each. Track contract pricing information for each item (for example, supplier, contract price, start and end dates, and quote number). Automatically update item record with the last supplier used during PO entry. Record a reorder point for each item and use reorder reporting to monitor status. Import and export items using Microsoft Excel. Purchase order processing Draw information from the item database to quickly generate POs for jobs, equipment, and inventory. Copy existing POs to generate new ones. Automatically pre-fill the PO entry window with item pricing information or most recent vendor and price (override the pre-fill if necessary). Customize the PO entry window to add and remove columns (for example, jobs, equipment, inventory items, GL accounts, retainage and more). Adjust row height and column width as needed (for example, expand row height to view all the text for a long PO description).

Sage Timberline Office

Purchasing

View current item statistics with a status bar at the bottom of the PO entry window (for example, see budget by cost code, quantity on order, quantity on hand, and a running total of the order amount and taxes). Enter PO change orders and track them separately in Job Cost. Track PO amounts against budgeted amounts and set security to control operators ability to enter POs that exceed budget. Store notes with up to 2,000 characters of information for each item. Edit uncommitted POs and void as needed. Record a separate ship-to address. Choose different PO document formats prior to printing. Preview the purchasing document on the screen before printing. Commit one or several pending orders all from a single screen. Use e-mail to send purchase orders and change orders. Create purchase orders, subcontracts, unit-rate or blanket orders. Receiving Enter receipts to multiple POs in the same entry session. Click a receive all button to automatically receive all displayed items, or receive items manually using an interactive checklist. Enter partial receipts and cancel or backorder the rest. Record delivery conditions using a customizable list (for example, damaged, returned, good order). Segregate receiving and invoicing functions, or combine them into a single step to streamline operations. Record add-on charges, such as freight, while receiving. Invoice entry Generate invoices automatically using receipt information. Optionally override receipts to edit invoices as needed. Record add-ons to the invoice and optionally prorate costs over multiple jobs (for example, record a freight charge that wasnt included in the original PO). Enter invoices for items that dont have associated POs (for example, enter an invoice for an item that was ordered over the phone). Enter partial invoices based on partial receipts.

Inquiry View stored information on the screen through an interactive purchasing inquiry. Use Previous and Next buttons to quickly scan through POs, receipts and invoices. Drill down from summary information to supporting detail (for example, drill down on a PO to see if items have been received). Apply filters to display exactly the information you want to see (for example, display all receipts for a particular day). Search for specific information using exact match or partial match criteria. Reporting Choose from several pre-designed Inventory reports to calculate and print information at any time (for example, PO Approval Status, Expected Shipments, Daily Receiving, Overdue Items). Use Crystal Reports to modify the look and content of existing reports or to create entirely new reports (Crystal Reports must be purchased separately). Include data fields from throughout Sage Timberline Office in customized reports using Crystal Reports. Add customized reports to the reports menu. Additional features Define security rights by employee or group for PO approval limit, PO change order limit, receipt add-on approval limit, and estimate override limit. Enter electronic notes to document additional information in POs, receipts and invoices. Change field descriptions to match your companys terminology.

Purchasing is a part of Sage Timberline Office, fully integrated software created to streamline work and connect the people you depend on to build your business.

2009 Sage Software, Inc. All rights reserved. Sage, the Sage logos and the Sage product and service names mentioned herein are registered trademarks or trademarks of Sage Software, Inc., or its affiliated entities. All other trademarks are the property of their respective owners. Crystal Reports is the registered trademark and technology of Business Objects SA. 02/09 09-50627

Sage Timberline Office

15195 NW Greenbrier Pkwy Beaverton, OR 97006-5701 www.sagecre.com

Sage Timberline Office

Inventory
Inventory is the Sage Timberline Office complete stock control application designed to keep you on top of all aspects of material management. Inventory handles everything from material receiving and item costing, to location tracking and physical counts. Efficient data entry processes allow you to record receipts, issues and adjustments, while automated item tracking manages an unlimited number of inventory items for multiple locations. And by taking advantage of Inventorys reporting and inquiry tools, you can keep tabs on real-time status of quantities, costs, item movements and valuations at any time. Through tight integration with Purchasing, Inventory gives you the ability to consolidate purchasing and replenishment of inventory items through one information source. Interfaces to Accounts Payable, Job Cost and Equipment Cost allow you to efficiently capture all your material management details

BENEFITS
Efficient material management customized around your business Easy importing and exporting with Microsoft Excel Track an unlimited number of inventory items for any number of locations Tight integration with Purchasing for consolidating inventory items through one information source

Following is a detailed list of the features Inventory offers to help you keep tight control of inventory material:

Item tracking Track items in a shared database with Purchasing to consolidate purchasing and replenishment of inventory. Track an unlimited number of inventory items, including non-stock items, for any number of locations. Track the quantity on hand and the quantity on order for each itemin total and by location. Specify by item whether to use standard, average, LIFO, FIFO and Last Cost. Define contract buy prices for a specific period of time. Assign unlimited suppliers per item. Define different units of measurement per item for purchasing, issuing and stock keeping. Handle fractional quantities using up to four decimal places. Define item classes to group similar materials and allocate costs to departments or cost centers (for example, define a vehicle maintenance class for air filters, motor oil, belts, etc). Track the last issue date, last date received, and the last time each item was counted. Track transaction history for an unlimited number of previous periods and years to monitor usage statistics. Store maximum, minimum and reorder quantities by location. Add jobs and extras on the fly. Store item barcodes for reporting purposes. Create item sets to process materials handling more efficiently.

Sage Timberline Office

Inventory

Entry and processing Import and export items using Microsoft Excel. Enter receipts to record materials received from vendors or other warehouses, and to log items you fabricate using materials on hand. Issue materials for jobs, equipment, and office needs and automatically cost the materials appropriately (for example, costs for equipment maintenance materials can be sent to Equipment Cost for posting). Set up alternate items that can be substituted for another item in an out-ofstock or redundant situation. Record physical counts by location using an interactive item worksheet. Post inventory adjustments and revise unit rates directly from the physical count worksheet. Inquiry View stored information on the screen through an interactive inventory inquiry. Use Previous and Next buttons to quickly scan through items, locations and transactions. Drill down from summary information to supporting detail. Apply filters to display exactly the information you want to see (for example, display only items of a certain item class). Search for specific information using exact match or partial match criteria. Reporting Choose from several pre-designed Inventory reports to calculate and print information at any time (for example, Item Status, Reorder, Overstocked Items, Physical Count Sheet). Use Crystal Reports to modify the look and content of existing reports or to create entirely new reports (Crystal Reports must be purchased separately). Include data fields from throughout Sage Timberline Office in customized reports using Crystal Reports. Add customized reports to the reports menu.

Additional features Define security rights by employee or group. Enter electronic notes to document additional item information (for example, enter a note explaining why an item is being transferred from one location to another). Change field descriptions to match your companys terminology. Send standard costs to Job Cost while appropriately accounting for average cost in General Ledger, a Sage Timberline Office application. Create issues and orders from requisitions.

Inventory is a part of Sage Timberline Office, fully integrated software created to streamline work and connect the people you depend on to build your business.

2009 Sage Software, Inc. All rights reserved. Sage, the Sage logos and the Sage product and service names mentioned herein are registered trademarks or trademarks of Sage Software, Inc., or its affiliated entities. All other trademarks are the property of their respective owners. Crystal Reports is the registered trademark and technology of Business Objects SA. 02/09 09-50621

Sage Timberline Office

15195 NW Greenbrier Pkwy Beaverton, OR 97006-5701 www.sagecre.com

Sage Timberline Office

Service Management
Streamlining your control over service operations, Service Management software integrates with other applications for better communication between customers and your organizations dispatchers, technicians, and accounting staff. Ready access to Accounts Payable, Accounts Receivable, Job Cost, Payroll, Inventory, Purchasing, and General Ledger information enables you to track and streamline your response to service needs. Service Management simplifies service call dispatching, field technician management, and billing. Youre able to see the status of any service call including the time the call is scheduled, the type of service to be performed, and the technician assigned to perform the service. Information on vendors, invoices, purchase orders, and other financial details are entered into your system only once, eliminating redundancy and potential errors. Add-on modules further improve your operation by putting you in complete control of field purchasing, service agreements, warranties, as well as preventive maintenance.

BENEFITS
Easily lower response times for service dispatching Eliminate duplicate data entry and reduce the risk of potential errors

From within Service Managements easy-to-navigate dispatch board with enhanced visual controls, you have instant access to the service information surrounding each work order and the tasks you need to complete.

Sage Timberline Office

Service Management

Dispatching features and efficiencies Display as many as 450 service calls and 48 technicians at one time on the easy-to-use dispatch board. Monitor technician availability, work load, and scheduling conflicts through the dispatch boards enhanced visual controls. Retrieve a customers service history, geographic location, and accounts receivable information. Sort assignments by date and time and prioritize service calls by estimated start and finish times. Look up parts by item code, UPC code, category, or description. Track material runners and materials on order. Enter a purchase order while working inside the dispatch board. Drill down for access to additional information about specific service calls. Attach technician, customer, and equipment notes to work orders. Pull up a list of installed equipment including detail such as model number, service history, or warranty length. Check details of warranty types and service agreement coverage. Perform searches for existing work orders. Automatically carry over unfinished work orders to the next day. Let customers know exactly when technicians were dispatched using time stamps. Map out each technicians schedule for up to five weeks. Call up technician records, status, pager numbers, and more. Use time stamps to create an audit trail of actual hours worked and crosscheck them against technician time cards. Track non-work order time such as training, shop time, or vacation. From the dispatch board, perform skill checks by technician. Track what inventory was used on each work order. Billing features and efficiencies Automate pricing with small job fixed-rate pricing, flat rate pricing, or markup/discount. Bill multiple work orders based on one invoice. Bill customer accounts or individual service locations.

Implement a work order approval process prior to billing. Create a variety of invoice formats to suit your purposes. Invoice work orders on the fly. Set up unlimited rate tables for labor, materials, equipment, and other costs per customer. Establish special discounts by customer. Customize call types with their own labor rates. Price travel by trip charge or miles. Automatically price parts based on item or mark-up file. Add miscellaneous charges.

Service Management is a part of Sage Timberline Office, fully integrated operations and financial software for construction and real estate professionals.

2009 Sage Software, Inc. All rights reserved. Sage, the Sage logos and the Sage product and service names mentioned herein are registered trademarks or trademarks of Sage Software, Inc., or its affiliated entities. All other trademarks are the property of their respective owners. 02/09 09-50634

Sage Timberline Office

15195 NW Greenbrier Pkwy Beaverton, OR 97006-5701 www.sagecre.com

Sage Timberline Office

Service Purchasing
Added to Sage Timberline Offices core Service Management software, Service Purchasing provides tight management control over service-related purchases. Parts purchases required by service technicians are linked by this software to your work orders and purchase orders. Youre able to easily track and quickly match vendor invoices to purchase orders and, as needed, automatically update inventory, parts costs, and more.

BENEFITS
Increase profitability with more accuracy from parts purchases made in the field Quickly match vendor invoices to purchase orders

Purchase order control

Ensure accuracy by matching vendor invoices to purchase order. Automatically update inventory part costs. Assign purchase order numbers to the system automatically or manually. Attach purchase orders to fixed-price jobs in order to track costs. Credit purchase orders for core returns and RMAs. Automatically attach purchase orders to work orders and invoices. Service Purchasing is a part of Sage Timberline Office, fully integrated software created to streamline work and connect the people you depend on to build your business.

Keep tight control on purchasing by tying each purchase order to its related work order and customer.

2009 Sage Software, Inc. All rights reserved. Sage, the Sage logos and the Sage product and service names mentioned herein are registered trademarks or trademarks of Sage Software, Inc., or its affiliated entities. All other trademarks are the property of their respective owners. 02/09 09-50638

Sage Timberline Office

15195 NW Greenbrier Pkwy Beaverton, OR 97006-5701 www.sagecre.com

Sage Timberline Office

Information Assistant
Gain convenient access to Sage Timberline Office reports and inquiries without opening accounting software. Information Assistant is ideal for employees who need the data, not the application. In addition to providing your staff with the information they need to make better business decisions, Information Assistant can also help employees keep an eye on everything from insurance expirations to cost overruns with issue tracking. Log issues into a spreadsheet-style grid and classify the status and level of urgency, along with who should follow-up and how. Information Assistant can work with your e-mail software so that you can send out messages to others notifying them of issues. Issues can easily be accessed through Sage Timberline Office inquiries and reports, as well. Following is a detailed list of features Information Assistant offers to help you make better decisions, improve communication and stay on top of issues:

BENEFITS
Save valuable time accessing reports and inquiries without opening accounting modules Track issues critical to your profitability Easily definable security settings for the access of important information

Issue tracking Track any issue relevant to your business. Classify issue by status, level of urgency, and follow-up method to be taken. Link issues to inquiries and reports. Review and sort current issues with customizable issue viewer. Set conditions to display only the issues you want to see. Drill down on issues to access the Sage Timberline Office data that supports them. Reports and inquiries Include any standard or customized Sage Timberline Office inquiry or report on the Information Assistant menu (a complete set of Sage Timberline Office accounting applications contains more than 500 reports and 100 inquiries). Customize menu and toolbar for instant access to the inquiries and reports used most often. Set up macros in order to print a series of reports with a single command. Attach comments to property or project information with online note feature. Additional features Send issue information to anyone via e-mail systems. Define security rights by user or group. Customize the toolbar for push-button access to reports, inquiries, and tasks. Change on-screen descriptions to match your companys standard terminology. Set up macros for unattended processing of predefined tasks. Information Assistant is a part of Sage Timberline Office, fully integrated software created to streamline work and connect the people you depend on to build your business.

2009 Sage Software, Inc. All rights reserved. Sage, the Sage logos and the Sage product and service names mentioned herein are registered trademarks or trademarks of Sage Software, Inc., or its affiliated entities. All other trademarks are the property of their respective owners. 02/09 09-50619

Sage Timberline Office

15195 NW Greenbrier Pkwy Beaverton, OR 97006-5701 www.sagecre.com