LOGO

of
Assembly

Draft
DETAILED PROJECT REPORT (DPR)

For
Roll-Out of National e-Vidhan
Application (NeVA)
In
Name of Legislative
Assembly/Council

Project Tentative Outlay: Rs XX,XX,XX,XXX

National e-Vidhan Application DPR- Assembly/Council Name

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 Table of Contents
Sr No Content Page
No
1 INTRODUCTION ABOUT THE PROJECT

2 BACKGROUND OF THE PROJECT

3 FUNCTIONS AND DUTIES

4 PROJECT BRIEF

5 STAKEHOLDERS OF THE PROJECT AT STATE LEVEL

6 OVERVIEW OF THE ONLINE SYSTEM

7 ONLINE SYSTEM (TO-BE)

8 PROJECT EXECUTION & ESTIMATED COST

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 1. Introduction about the Project
1.1 Introduction
National eVidhan Application (NeVA), a Mission Mode Project, a part
of Digital India is a scheme to digitize and make the functioning of
State Legislatures paperless. In this Project, the Ministry of
Parliamentary Affairs is the Nodal Ministry. This Project is in line with
the "Go Green" initiative of the Government of India. The Speaker,
Assembly/Council Name is the Executing Authority for NeVA Project
in Assembly/Council Name.

1.2 Aim of the Project:

This project aims at providing computer facilities and infrastructure
in the office of the Hon'ble Speaker/ Chairman, Hon'ble Deputy
Speaker/ Chairman, Secretary and senior officers, setting up of Local
Area Network/ Wide Area Network infrastructure, e-Mail/ Internet
empowerment/ e- facilitation center for Members, electronic laying of
papers, creating of dynamic web site of the State Legislative
Assemblies, computerization of all the branches of the State/ UTs
Legislatures including Reporter's Branch, Legislative Branch, Editing
Branch, Question Branch, Committee Branches, Library reference
Services, Members Amenities and Service Branch.
• In addition, setting up of Video Conferencing Infrastructure, Digital
Library for storing the past records in digital format shall be
encouraged.
• In order to provide training and assistance to the Members, a NeVA
Kendra (e Facilitation Center) will be set up at each location under
the Nodal Officer.
• Multipurpose touch screen panels will be installed for each
Member in the House.
• Facility of Video Conferencing.

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It also aims at to assist the Members of the State Legislature to use the
latest ICT tools for preparing themselves for participation in the
legislative debates more effectively. This also aimed at providing tools in
the hands of members to be in contact with the citizen of their Legislative
Constituency. This will provide a platform to the citizen to submit their
grievances and demand to their respective elected representatives in
order to resolve the problem quickly.

2. BACKGROUND OF PROJECT
2.1 Background of Project

National e-Vidhan Application (NeVA) is one of the 44 Mission

Mode Projects (MMPs) under the Digital India Programme (DIP) under the
State category. The Ministry of Parliamentary Affairs (MoPA), Government
of India is the Nodal Department for National e-Vidhan Application
(NeVA) MMP. National e-Vidhan Application (NeVA) is to be implemented
in all the States/UTs Legislative locations.

The Aim/Objective of National e-Vidhan Application is

electronic flow of information, electronic laying of documents on the
Table of the House and electronic information exchange among all the
stakeholders to create paperless legislature in the country. This will also
provide Data analytics, Information processing and comparative analysis
of the data of all the State Legislatures. The electronic delivery of services
to its key stakeholder i.e. the Members of the State Legislatures is the
one of the key mission of National e-Vidhan Application.

As per the guidelines for implementation of National e-Vidhan

Application from Ministry of Parliamentary Affairs, Government of India
published in March 2020, for the implementation of NeVA in the States,
each House has to prepare a Detailed Project Report (DPR) along-with
Gap Analysis of Information Technology Assets and manpower
requirement. DPR so prepared is to be submitted to MoPA after approval
from State level NeVA Implementation Committee.

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 In view of this, survey of Assembly/ Council Name for the Gap
analysis of IT assets and networking requirements was done. Taking
cues from the DPR of MoPA and the survey of Assembly/ Council Name,
a proposal has been prepared with the estimated cost of Rs.
XX,XX,XX,XXX. Funding pattern for the project will be in the ratio of
60:40/90:10 (check whichever is applicable) between Ministry of
Parliamentary Affairs, GoI and Government of State/UT.

2.2 Other Basic Information of the Project:

National e-Vidhan Application (NeVA) project is being

implemented in the Assembly/ Council Name to automate the entire
workflow of the Assembly/ Council Name & its Secretariat. The basic
information about the project is as given below:-

Title of the Project: National eVidhan Application (NeVA) – A Green

Governance Tool for Paperless Assembly (e-Assembly to e- Democracy)

Project initiating by: Assembly/ Council Name Secretariat

Background of the Assembly/Council Name Secretariat:

………………………………………………………………………………………………
…………………………Details of House coming into existence along with
background including no of members and districts in the State
………………………………………………………………………………………………
………………………………………………………………………………………………
………………………………………………………………………………………………
………………………………………………………………………………………………
………………………………………………………………………………………………
………………………………………………………………………………………………
………………………………………………………………………………………………
……………………………………………………………………………………………

Name and Job Title of the key contact person (person responsible
for initiation)

Name Address Fax Landline Email

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Project Rollout Partners:-

i) Funding Organizations:
Ministry of Parliamentary Affairs, Government of India and
Government of State/UT in the ratio 60:40/ 90:10.
ii) Seeker Secretariat: Assembly/Council Secretariat
iii) Mode of Implementation/ Procurement: To be opted out
of the procedures indicated in project guideline.
iv) Technical Support Department: NIC State Unit

Memorandum of Understanding (MOUs):-

MOU between Ministry of Parliamentary Affairs and

Assembly/Council Name- The MOU will give the details of the NeVA
implementation plan, List of Items to be procured for implementation of
National e-Vidhan Application Project, Roles and responsibilities of
MoPA, State Legislatures and other stakeholders.

Key Parameters used for calculating estimated cost of the project

S.N. Description Symbol Qty.

Number of Hon’ble Members of Legislative

1 Assembly/Council #Members …

Number of Employees of Assembly/Council

2 Secretariat who will use computers #Employees ….

Number of Branches of Assembly/Council

3 Secretariat # Branches …

Number of State/UT-level Accredited Media

4 Persons #Media …

Approx Rs
Expected Saving for the State/UT Legislature XX Cr/
5 due to NeVA (Rs.) #Saving annum

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 3. Functions and Duties
Legislative Assembly/Council Name (Vidhan
Sabha/Parishad)

The Assembly/ Council Name is the unicameral legislature of the Indian

state of State Name. The present strength of the Assembly/ Council is
XXX. The Legislative Assembly/ Council represents the people of State
Name. The members of Assembly/ Council are directly elected by people
on the basis of universal adult franchise. They are directly elected by all
adult citizens registered as voters in the State. All men and women who
are 18 years of age and above are eligible to be included in the voters’
List. They vote to elect members of State Assembly. Members are elected
from territorial constituencies. The State is divided into as many (single
member) constituencies as the number of members to be elected. Certain
numbers of seats are reserved (if any).

In order to become a Member of Assembly/ Council a person must:

· be a citizen of India;
· have attained the age of 25 years;
· his/her name must be in voters’ list;
· must not hold any office of profit i.e.;
· Should not be a government servant.

The tenure of Assembly/ Council is five years, but the Governor can
dissolve it before the completion of its term on the advice of Chief
Minister. It may be dissolved by the President in case of constitutional
emergency proclaimed under Article 356 of the Constitution.

Presiding Officer (The Speaker/Chairman)

The members of Assembly/ Council elect their Presiding Officer. The

Presiding Officer is known as the Speaker/Chairman. The
Speaker/Chairman presides over the meetings of the House and
conducts its proceedings. He maintains order in the House, allow the
Members to ask questions and speak. He puts Bills and other measures
to vote and announces the result of voting. The Speaker/Chairman does
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not ordinarily vote at the time of voting. However, he may exercise
casting vote in case of a tie.

The Deputy Speaker/Chairman presides over the meeting during the

absence of the Speaker/Chairman. He is also elected by the Assembly
from amongst its members.

Sessions of the State Legislature

The State Legislature meets at least thrice a year and the interval between
two Sessions cannot be more than six months. The Governor summons
and prorogues the Sessions of State Legislature. He addresses the
Assembly/ Council at the commencement of the first Session after each
general election and at the commencement of the first Session of the year.
This Address reflects the policy statement of the government which is to
be discussed in the Legislature.

POWERS AND FUNCTIONS OF THE STATE LEGISLATURE

Law Making Function

The primary function of the State Legislature is law-making. The State

Legislature is empowered to make laws on State List and Concurrent
List. The Parliament Assembly and the Legislative Assemblies have the
right to make the laws on the subjects mentioned in the Concurrent List.
But in case of contradiction between the Union and State law on the
subject the law made by the Union shall prevail.

Bills are of two types-Ordinary Bills and Money Bills. The Bills are
introduced in the State Legislature. After the Bill is passed by State
Legislature, it is sent to the Governor for his assent. The Governor can
send back the Bill for reconsideration. When this Bill is passed again by
the Legislature, the Governor has to give his assent.

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Financial Powers

The State Legislature keeps control over the finances of the State. A
money Bill is introduced in the Assembly. The money Bill includes
authorisation of the expenditure to be incurred by the government,
imposition or abolition of taxes, borrowing, etc. The Bill is introduced by a
Minister on the recommendations of the Governor. After a money Bill is
passed by the Assembly, it is sent to the Governor for his assent. The
Governor cannot withhold his assent, as money Bills are introduced with
his prior approval.

Control over the Executive

The State Legislature keeps control over the executive. The Council of
Ministers is responsible to Assembly collectively and remains in the office
so long as it enjoys the confidence of the Assembly. The Council is
removed if the Assembly adopts a vote of no-confidence, or when it rejects
a government Bill.

In addition to the no-confidence motion, the Legislature keeps checks on

the government by asking questions and supplementary questions,
moving adjournment motions and calling attention notices.

Electoral Functions

The elected Members of the Assembly are Members of the Electoral

College for the election of the President of India. Thus, they have say in
the election of the President of the Republic. The Members of the
Assembly also elect Members of the Rajya Sabha from their respective
States. In all these elections, Members of the Assembly cast their votes in
accordance with single transferable vote system.

Constitutional Functions

The Constitution Amendment requires special majority of each House of

the Parliament and ratification by not less than half of the States relating
to Federal subjects. The resolution for the ratification is passed by State

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Legislatures with simple majority. However, a constitutional amendment
cannot be initiated in the State Legislature.

Legislature Secretariat

The Legislative Assembly/ Council Secretariat, besides providing

Secretarial assistance in legislative functioning of the Hon’ble Speaker/
Chairman, caters to the multifarious requirements of the Members of
Legislative Assembly/ Council with a view to rendering them timely
assistance in the discharge of their functions. The Legislative Secretariat
also takes care of the welfare of the Members and Ex-Members. Some of
the important functions are as under:-

i) To control the Executive through Questions, Motions,

Resolutions, Committees etc.
ii) To control the finances through general discussions on
Budget, device of token cut on demands and discussions on
Finance Bills and Appropriation Bills and
iii) To enact Legislations.

COMMITTEE SYSTEM

The enormous range and magnitude of the government activities in the

present day State has led State Legislature to shift emphasis from
lawmaking activities to supervision/control of the administration. This is
not limited only to the voting of moneys by the State Legislature but also
extends to ensure that expenditure is incurred in a prudent & specified
manner on plans and programmes approved by the Legislature and that
the objectives underlying these programmes are achieved. State
Legislature as a body, however, is not in a position to undertake this
stupendous task on its own nor it is practically possible. As a matter of
fact, it cannot use the floor time for minute details nor it has enough
time for doing so. Therefore, to make Assembly/ Council surveillance
effective and more meaningful, a suitable machinery is required. The
Committees are constituted to ensure this accountability of the Executive
to the Legislature. Besides, enabling more people to become associated
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with the governmental processes, these also help in making use of the
experience and expertise in guiding and supervising the government's
functioning. These Committees are, therefore, referred to as "House in
Miniature" or "House in Perpetuity"
At the commencement of the first Session after each general election and
thereafter before the commencement of each financial year or from time
to time when the occasion otherwise arises, different Committees of the
House for specific, or general purposes are nominated by the Speaker/
Chairman.

4.PROJECT BRIEF

4.1 OBJECTIVES OF THE NeVA MMP:

The objectives of the National e-Vidhan Application (NeVA) MMP

are to ensure the following:
Ø The backend computerization of all the branches of the State
Legislature Secretariats in order to ensure electronic delivery of
information / data to the Members of the State Legislature and
to interact with various State Government Departments.
Ø Efficient delivery of services with improved service levels by
undertaking extensive Business Process Reengineering (BPR) of
identified services and their processes.
Ø Capacity building and training for the Members of the State
Legislature, officials of the State Legislature Secretariat and
other officials of the State Government Departments by setting
up NeVA Seva Kendra (NSK), e-Learning Center in the State
Legislature location.
Ø Setting up of NeVA Seva Kendra (NSK) for e-Facilitation, in all
the State Legislature to assist the Members.
Ø Development of generic, multitenancy National e-Vidhan
Application (NeVA) product for implementation in the National
Data Centre Cloud (Meghraj).

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 Ø Delivery of public services (information dissemination) through
the public portals to ensure reliability, efficiency, transparency
and accountability of the Members of the State Legislature and
other State Government functionaries.
Ø Reducing the number of visits of citizen to their elected
representatives in order to get their grievances redressal.
Ø To provide e-interaction and efficient communication between
the citizen and their public representative.
Ø To enhance the perception and the image of the Members of the
State Legislature and the officials of the State Government.

4.2 SCOPE OF THE PROJECT

Ø The National e-Vidhan Application MMP envisages centralized

architecture at the National level with common application
software for each of the identified services for all the State
Legislatures. The application software will be hosted on the
National Cloud (Meghraj). Integration across States Legislatures
would be enabled, through mandatory adherence to technical
specifications and e Governance standards.

Ø Two key aspects of the Scheme are Business Process Re-

engineering (BPR) and creation of databases based on e-
Governance standards for the purposes of ensuring
interoperability. BPR is intended to enable process
simplification and significant value addition to Members and
citizens.

Ø The purpose of this document is to make blue prints for the

future ICT roadmap for all the State Legislatures of India in
order to make the State Legislatures - a Paperless State
Legislature. A mission Mode Project under the Prime Minister’s
Digital India Programme aims to achieve the following goals:

o To develop a generic National e-Vidhan Application (NeVA)

product.

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 o To design and develop sharable databases, which can be
shared by different State Legislatures for better control,
efficient services to the Hon’ble members of the State
Legislatures.

o Installation of Tablet devices for paper laying in the House.

o Business process reengineering for making the process e-

enable.

o Providing ICT Infrastructure in all the branches of State

Legislatures.

o To setup robust Network Infrastructure facilities with

backup for high speed LAN/WAN network, secured wifi
network, Audio/Video telephony and other Network service
for the use of Members of State Legislatures.

o Standardization of procedure to receive all the information in

electronic format from all the State Government
Departments.

o Setting up of NeVA Seva Kendra (NSK) e-Facilitation Centre

in each State Legislatures.

o Setting up of NeVA Seva Kendra (NSK) for e-Learning for

15/25 Members in each State Legislatures.

o Setting up of Media Centre for Accredited Journalists.

o Setting up of State Project Monitoring Unit (SPMU) at each

State Legislature.

o To deploy necessary Hardware/access devices in both the

houses of Legislature for electronic delivery of Services such
as electronic laying of all the assembly papers on the table of
the House in e-book format.

o To provide standard electronic platform to all the State’s

Ministries/Departments for electronic information
interchange with the Legislature Secretariats

o To make all the applications user friendly and device

independent in order to increase their usage by the various
stakeholders

o To make mobile friendly public portals

(multilingual/bilingual) for all the State Legislatures.

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 o To develop easy to use Mobile Apps in order to access
information/data immediately required to be accessed by the
Members and public at large.

o To increase the use of SMS/Email and Social media

platforms for better communication with the different
stakeholders

4.3 PROJECT OUTCOMES ENVISAGED

Ø Electronic delivery of all the Papers to be laid in the House in e-

Book format through the Display devises installed on the seats
of the Members.
Ø Faster communication with the citizens for redressal of their
grievances.
Ø Improvement in efficiency of the employees and reduction in
workload.
Ø Access to various Legislative databases across the States/UTs
Legislatures of the country for comparative data analytics.
Ø Post project evaluation and feedback mechanism for further
improvements of the system.
Ø Better monitoring mechanism.
Ø Bring transparency in the delivery system.
Ø Faster processing of files and information resulting in efficient
working of States/UTs Legislative Secretariats and State
Government Departments

4.4 AS IS and TO BE Scenario

AS-IS Scenario:-

1. There is no system in place for electronic flow of information

among the stake holders of Assembly/ Council Name.
2. There are around XX desktops/laptops in use by the employees.
The computers are mainly being used as a word processing tool
(or for any other purpose if any). Some desktops need to be
replaced.
3. For connectivity, State Wide Area Network is available. But
restructuring is required for LAN layout.
4. The Business processes of all the States/UTs legislatures are
similar in nature.

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 Service Area As-Is Status

Digital Assembly House Manual/Electronic Process

Business controlling Manual/Electronic Process

Assembly Reporters Manual/Electronic Process

List of Business Creation Manual/Electronic Process

Entry Pass Requests, Manual/Electronic Process

Generation & Verification

Budget Documents viewer Manual/Electronic Process

Questions Processing Manual/Electronic Process

Notices Manual/Electronic Process

Bills Management Manual/Electronic Process

Service Area As-Is Status

Constituency Management MIS Manual/Electronic Process

Legislation MIS / House Manual/Electronic Process

Proceedings MIS

User Management Manual/Electronic Process

Committees MIS Manual/Electronic Process

Manual/Electronic Process

Library MIS
Accounts MIS
Manual/Electronic Process
Procurement & Stores Manual/Electronic Process

As per/ Not as per guidelines of

Public Website GIGW

Mobile based Apps Available/ Not Available

Employee services & Employee

Claims / eOffice Manual/Electronic Process

4.5 TO-BE Scenario:-

Ø Legislative Assembly/ Council will have electronic processes
and information flow among the different stakeholders. All
Branches of House Secretariat will be NeVA enabled.

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 Ø All Legislative Members will be able to submit all types of
Notices and letters to the respective Legislative Secretariats in
electronic format only.
Ø All the papers will be laid in the House in electronic format.
Ø Information flow between by State Legislative Secretariat and all
the Government departments will be electronic.
Ø All the present processes in Legislative Secretariats will be re-
engineered as per the requirements of the National e-Vidhan
Application.
Ø Digital signature/e-Sign will be used for digital signing of all the
documents for submission and transfer.
Ø A common Content Management Framework (CMF) will be used
to develop State of the Art GIGW complaint Web portal for
dissemination of information to all the citizens.

4.6 List of proposed Services under NeVA projcet

Following are the services pertaining to Assembly/Council and its

Secretariat. These services will be included in the NeVA Project

Sr. Activities Proposed Services/Parameters

No.
1. Digital House v Speaker Pad:
ð To view the Business and List of
Members, whose Notices are received?
ð To communicate with the Secretary,
Minister or any other Member.

v Members Pad:
ð To view all the documents laid in the
House in e-Book format.
ð To send request to the Chair to speak
on a particular subject.
ð To send and receive notes between
Members.
ð To display photo/video of matter of
urgent public importance with the
permission of the Chair.
v Minister Pad:
ð To view hand written notes sent by the
Secretary/officials.
ð Facility to view supplementary replies
from the Departments.
v Speech Pad:
ð Digital e-Book viewer for facilitating of
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Sr. Activities Proposed Services/Parameters
No.
long speeches by the Ministers.
2. Business v To record the Speaker’s time and segregation
Controlling of data Member wise, Party wise and Subject
wise.
v Facility to control e-voting.
v Display of e-voting results.
3. Reporters v Facility to view List of Business, Questions
Branch and their answers, all other papers laid on
the Table of the House including Bills.
v Facility to view Session videos.
v Facility to listen Session Digital Audio Files.
v Facility to enter verbatim text based on the
time slots allotted to each Reporter.
v Facility of merging of verbatim text of
different languages among the Reporters.
v Facility to transfer verbatim report to the
Chief Reporter.
v Facility to view verbatim records of any other
sittings.
v Consolidate and prepare the final version of
the Day’s proceedings.
v Publishing of Days proceedings on the public
portal in Word/PDF format.
v Sending of verbatim records to the respective
Members in electronic form for making any
correction.
v Sending the final verbatim file to the synopsis
and editorial branch.
4. Synopsis v To access the verbatim prepared by the
Branch Reporters.
v To prepare the Days preceding summary in
the form of Synopsis.
v To publish the synopsis in the both the
languages on the public portal.
5. Editorial v To receive the Day’s proceedings in electronic
Branch format from the Reporters branch.
v To receive consolidated e-file of all the
Questions and their answers.
v To edit and prepare final edited version of
Days proceedings called Official Debate.
v To send the final official debates to the
printing section for printing of minimum
number of copies for keeping in the Library
and official records.
v To prepare electronic index of the official
debates
v To publish official debates with their
electronic index in order to provide search on
various parameters.
6. Table Office v List of Business (LOB) preparation.
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Sr. Activities Proposed Services/Parameters
No.
v Publishing of LOB e-
Book/PDF/Word/Text/xml format.
v Preparation of Bulletin Part-I.
v Publishing of Bulletin Part-I in e-
Book/PDF/Word/Text/xml format.
v Consolidation and finalization of Bulletin
Part-II.
v Publishing of Bulletin Part-II in e-
Book/PDF/Word/Text/xml format
7. Question Question Branch:
v Online/offline entry of Question Notices by
Members.
v Diary of Questions.
v Typing of Question texts.
v Sending provisional Questions to the
respective State Government Departments.
v Admissibility of Questions.
v Clubbing of Questions.
v Balloting of Questions notices received to
decide the priority of the Members.
v Preparation of final Question List for Starred
and Un-starred Questions.
v To publish Questions and their answers on
the public portal after the Question Hour.
Respective State Government Departments:
v To accept and prepare replies to the
questions.
v Forward the questions to other departments
under intimation to the Question branch.
v Submit the replies to the finally selected
questions.
v Update the replies till one hour before on the
date of question.
v Preparing probable supplementary questions
of a Starred Question and their replies for the
use of the concerned Ministers.
Minister:
v To access replies to the starred and Un-
starred question well in advance.
v To view the supplementary questions and
their replies.
v To receive hand written notes from the
department officials during the Question
Hour.
Secretary:
v To access replies to the starred and Un-
starred question well in advance.
v To brief the Ministers.
v To prepare hand written notes on
supplementary questions asked for the use of
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Sr. Activities Proposed Services/Parameters
No.
Minister.
8. Members v Online submission of all types of Notices.
Secured Portal v To access replies to the starred questions one
hour before the Question Hour in order to
prepare the supplementary questions to be
asked.
v To view their Pay slip, Payments to Bank,
TA/DA Bill, Medical Bill, Electricity & Water
Bill, Telephone Bill etc.
v To view the various Committee Meeting
schedules and their Agenda.
v To view the Study Visit, Tour details and their
itinerary.
v To view various Committee Reports.
v To view the draft reports prepared by the
concerned Branch.
v To submit their objections/changes desired
in the draft report.
v To communicate with the State Legislature
Department.
v Use of Group SMS/Group e-mail for
communicating with the various groups of
people.
v Submission and updation of Member’s Profile
alongwith photograph.
v Creating and updating customized
photo/picture gallery of images and videos for
the citizens.
v To submit request for issue of passes for their
personal staff.
v To submit request for visitors passes.
9. Bills Government Departments:
Management v Uploading of Bills to be introduced.
v Uploading all other subsequent versions of
the Bills until Assented.
v Scrutiny & suggestions and modification in
Bill.
Legislative Branch:
v To maintain Bills database.
v To update the various Dates as the Bill
progresses.
v Sending the Bill for Assent to the Governor.
v Sending the Bill to the Centre, in case
Parliament Nod is required.
v Sending the Bill to various Committees as
desired by the House.
Committee Branch:
v Seeking public opinion/suggestions on the
bills.
v Scrutiny of public opinion/suggestions.
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Sr. Activities Proposed Services/Parameters
No.
v Placing public opinion/suggestions in the
form of Summary for deliberation of the
Committee.
v To finalize the Report on Bill as finalized by
the Chairman of the Committee.
Citizens:
v Online submission of opinion/suggestions on
bills.
Members of State Legislatures:
v Scrutiny and suggesting amendments in bill
document.
10. Constituency Members:
Management v Updating Member’s Calendar (Meeting, Tour,
Visit, Public Appointments etc.)
v Updating Contact details of various
functionaries.
v Viewing the public grievances and forwarding
to the concerned authorities.
v Sending reminders in case of delay.
v Sending bulk SMS/e-mail to the citizens.
v Submitting List of works/proposals for
execution under MLA/MLC Local Area
Development Fund.
v To monitor and review the progress of works
running in the constituency.
Citizen:
v Online submission of public grievances
through Web and Mobile App.
v Online submission of demand by the public.
Other Government Departments:
v Updating current status of public grievances.
v Updating current status of public demands.
v Submission of reply on the subject forwarded
by Member.
v Updating Monthly financial and Physical
progress of various Projects/works new and
ongoing in their constituency.

11. Legislation Legislative Branch:

v Summoning of Session;
v Provisional Calendar of Session;
v Special Mentions;
v Resolutions;
v No-day-yet motions;
v Matters of Urgent Public importance;
v Zero Hour.
12 Committees Committee Secretariat:
v Constitution of Committees;
v Constitution of Sub-Committees;
v Creation of e-files;
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Sr. Activities Proposed Services/Parameters
No.
v Meeting schedule;
v Tour/Visit itinerary;
v Maintenance of Membership of Committees;
v Preparation of Committee Reports;
v Correspondence with concerned Government
Departments;
v Scrutiny of replies by the Departments;
v Reminders to Government Departments;
v SMS/e-mail integration;
v Laying of Reports on the Table of the House;
v Facilitating Action Taken Reports;
v Calling Public opinion on a particular subject;
v Examination and processing of the materials;
v Preparing Questionnaire for Oral
examination;
v Maintaining verbatim reports of various
meetings;
v Uploading all the related information/data on
the public portal.
Government Departments:
v Electronic submission of all types of
documents/reports;
v To provide online replies to queries received
from Committee Secretariat.

Members of Committee:
v To view meeting Notices, Tour itinerary
online;
v Online receipt of study material sent by
Committee Secretariat;
v Online scrutiny of replies submitted by
Government Departments.
13. Member Member Amenities Branch:
Amenities (MA) v Member’s personal details, contact details;
v Allotment of Government accommodation;
v Providing electricity/water connection;
v Providing Telephone/Mobile and Internet
facility;
v Quick redressal of Members complaints and
requests.
Members:
v Online submission of complaints/requests.
14. Members Salary MSA Branch:
and Allowances v Preparation of Salary Bills of Members and
(MSA) publishing of Pay slips;
v Online receipt of TA/DA Bills, Medical Bills;
v Processing of reimbursement of Bills (TA/DA,
Medical, Telephone, Electricity, Water, House
Rent, Mobile, Internet etc.
15. Procurement Store Inventory application:
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Sr. Activities Proposed Services/Parameters
No.
and Stores v Procurement of items;
v Receipt of online requests;
v Issue of items;
v Payment to vendors;
v Automatic updation of store inventory;
v Generation of various Registers/Reports.
State Legislature Secretariat Branches:
v Online request for issue of different items.
16. Digital Archives v Creation of online searchable repository for
all official Debates, Committee Reports,
Action Taken Reports, Bills etc. since the
inception of the State Legislatures.
17. Library Library:
v Automation of all the Library processes
including procurement of Books, Journals,
Periodicals etc., Online Catalogue
preparation, Stock entry, Issue &Return of
Books, Online Reminders to Users for delay
in returning of Books, Lost Books, Receipt of
Fine and its submission, SMS/e-mail
integration, Search and retrieval of digital
contents.
Members Reference Service:
v Online receipt of requests for information;
v Culling out of material from different sources;
v Uploading of electronic material in the
Member’s Inbox;
v Integration of SMS/e-mail facility.
18. Government Assurance Branch:
Assurances v Culling out of Assurances from verbatim
records;
v Creation of database for assurances culled
out;
v Online intimation to the concerned
Government Departments;
v Integration of SMS/e-mail;
v Preparation of Assurance Status Report for
the consideration of Committee;
v Sending Reminders to Government
Departments;
v Online information regarding extension of
time granted;
v Laying of Assurances Fulfillment Report in
the House.
Government Departments:
v Online access to the Assurances Database
belonging to a particular Department;
v Updation of Status of Assurances;
v Submission of request for extension of time &
dropping and transfer;
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Sr. Activities Proposed Services/Parameters
No.
v Submission of compliance Report.
19. Mobile APPs Mobile App for House Business:
v Session calendar;
v List of Business;
v Paper Laid;
v Bulletin Part-I and Bulletin Part-II;
v Synopsis of Debates;
v Verbatim Proceedings;
v Question List;
v Question/Answer Search;
v Government Assurances Search;
v Members Search;
v Bills Search;
v Contact Details of State Legislature
Secretariat.
Mobile App for Grievances/Demand
Submission and Management:
v A two way communication facility between
the citizen and the public representatives;
v Online submission of grievances or demands;
v View of citizens demand/grievances by public
representatives;
v Forwarding of demands/grievances to various
official groups via mobile app itself;
v Updation of Status of demands/grievances by
various official groups;
v View the Status of pending
demands/grievances by the Members;
Mobile App for Budget:
v Access to all Budget related documents
(Financial year wise) in e-Book format;
v Search on Budget documents.
Mobile App for e-Constituency:
v GIS based e-Constituency App;
v Constituency population, boundary,
v To view Grievances map based on the
number of issues/grievances/demands
received from the citizens& disposed.
20. e-office e-office implementation in all State
implementation Legislatures:
v Employees database;
v Service Book;
v Leave Management;
v Loans and Advances;
v Leave Travel Allowances;
v Court Cases;
v e-File;
v TA/DA claim;
v Supplementary Bills;
v Income Tax Returns;
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Sr. Activities Proposed Services/Parameters
No.
v Allotment of official Vehicles;
v Government Accommodation;
v Aadhaar Based Attendance of Employees.
21. Public Portal v Content Management Framework (CMF)
based Web Portal for State Legislatures for
dissemination of information to the public;
v Live Webcast of House proceedings will be
available on public portal.
22. User For Super Administrator:
Management v Creation of various User types / Sub-types;
v Creation of functional modules / Sub-
modules;
v Approval of logins for all high level users like
Members, Secretaries etc.;
v Creation of Roles and allocation of Roles to
users.
For Self Service:
v Members/Officers can register themselves
with Aadhaar Number and Mobile Number
making it easy for building the user base;
v Users can request for validation and approval
by higher officials;
v User name and password will be sent on
registered mobile number/e-mail after
authentication;
v Specific Dashboard for each user roles;
v In addition to Aadhaar and password based
validation, officials can authenticate their
work by digital signature certificates.
23. Centralized v Issue of identity cards to Members;
Pass Cell v Issue of identity cards to employees;
v Online receipt of request for issue of identity
cards to the officials of various Government
Departments;
v Online request for issue of visitors passes;
v Online request for issue of identity cards to
accredited press/media journalists;
v Issue of Parking Labels to the Members and
others;
v Online Police verification process for issue of
various types of entry passes;
v Data analytics on various types of entry
passes.
Security Officials:
v Verification of entry passes by reading QR
code or Pass code;
v Provision of allowing and denying entry to the
pass holders;
v Viewing list of people issued visitor gallery
passes (Time slot wise/Date wise).
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Sr. Activities Proposed Services/Parameters
No.
24. Media Desk v A Media Desk in each State Legislature will
be set up. A set of 25 computers with
LAN/Internet connectivity shall be provided
for the journalists for covering the house
proceedings. This will facilitate faster printing
of the news relating to the Business in the
House in the Print Media.

4.7 Stakeholder Analysis

Roles and Responsibilities of various stakeholder of NeVA project is
worked out as below:

Stakeholder Group Roles and Level of Engagement/Communi

Responsibiliti Influence cation Strategy
es
Governor Directions High Addressing Assembly/
Council
Speaker/Deputy Executing the High Running the business of
Speaker/ Chairman/ business of Legislative Assembly/
Deputy Chairman Legislative Council
Assembly/
Council
Members of Legislative Interactions High Interactions of
Assembly/ Council with MLAs/MLCs with
(MLAs/ MLCs) Assembly/ Assembly/ Council and
Council and Public
Public
Secretary, Assembly/ Executing the High Running the business of
Council business of Legislative Assembly/
Legislative Council
Assembly/
Council

Employees of Assembly/ Assistance in Medium Day-to-day- assistance in

Council Secretariat executing the functioning of Assembly/
business of Council Secretariat
Legislative
Assembly/
Council

Chief Minister Implementing High -Reply of

/Ministers plans and questions/queries to
programmes Assembly/ Council and
Committees
-Directions to departments
w.r.t. MLA’s/ MLCs
requests
Administrative Implementing Medium Reply of questions/queries
Secretaries plans and to Assembly/ Council and
programmes Committees

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 Government Implementing Medium Implementation of plans
Departments and plans and and programmes approved
Undertakings/ programmes by the Legislature
Corporations
Citizens Requests Medium Interactions with MLAs/
MLCs

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5. STAKEHOLDERS OF THE PROJECT AT
STATE LEVEL
5.1 House Committee for e-Governance & General Purpose

A House Committee has been constituted comprising of Hon’ble Members

of State Legislature under the Chairmanship of Hon’ble Speaker for
monitoring the NeVA project and other e-Governance issues in the State.
The composition of the House Committee of NeVA is as follows:
1. Hon’ble Speaker/Dy. Speaker Chairman/Dy. Chairman
- Chairman
2. Member State Legislature – 1 - Member
3. Member State Legislature – 2 - Member
4. Member State Legislature – 3 - Member
5. Member State Legislature – 4 - Member
6. Member State Legislature – 5 - Member
7. Member State Legislature – 6 - Member
8. Member State Legislature – 7 - Member
9. Secretary in Charge (e-Governance/IT) - Member
10. Secretary, State Legislature - Member Secretary
11. Any other person nominated by the Speaker/ Chairman

The role and responsibilities of Committee are following:

• To review the progress of implementation of NeVA in the State
Legislature.
• To recommend the changes in Rules and Procedure, if any
required for implementation of NeVA in State Legislature.
• To discuss and suggest overcoming the issues being faced by
various State Government Departments in transferring
electronic documents using NeVA.
• To make Framework for Capacity Building/Training on NeVA
for Members of State Legislature, Officials of State Legislature
and State Government Departments.
• Awareness generation and Media plan.

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5.2 State Legislature Project Management Unit (SPMU)

Each State Legislature will have a State Legislature Project

Management Unit, mainly responsible for reviewing the financial and
technical progress of the project. Its composition is as prescribed in the
PIB Memorandum.

Composition

1. Secretary (State Legislature) Chairman

2. Secretary(IT) or his nominee not below the rank Member
of Joint Secretary
3. Secretary (Finance Deptt.) or his nominee not Member
below the rank of Joint Secretary
4. Secretary (Budget-line Nodal Deptt. for State Member
Legislature) or his nominee not below the rank
of Joint Secretary
5. Secretary Parliamentary Affairs Deptt. Member
6. State Informatics Officer, NIC Member
7. Representative of NICSI at State Member
(if available)
8. Joint Secretary/ Director/Deputy Secretary Member
(State Legislature) Secretary
9. Any other person nominated by Chairman Special
Invitee

Role and Responsibilities

• Approval on the changes required in the State Legislature’s

Business Processes (BPR).

• Amendments, if any required in Act(s), Rules, and Regulations for

implementation of NeVA in State Legislature.

• Maintenance and Replacement of ICT equipments on taking over

the Project after completion.

• Laying down the respective duties and obligations of each entity

including that of State Legislature Secretariats and other State
Government Departments in respect of each service to be made
available electronically.

• Approval on issuance of necessary government orders and

notifications for enablement of e-Vidhan MMP services.

• Recommendation on release of funds.

• Monthly review of the technical and financial progress of the

project.
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 • Address any inter-departmental issues if required.

• Overall guidance and directions for speedy implementation of the

e-Vidhan MMP in the State Legislature.

• Awareness / Media plan (Tag Line, Radio Jingle) / Audio & Video,
TV Slots – English, Hindi and Regional Language

5.3 Neva Seva Kendra (NSK) For E-Facilitation

In order to smooth transition from present paper-based system to

total paperless system, initially we shall require a transition period and
assistance need to be provided to the members of state legislatures.
Therefore, initially the system will run in hybrid mode, where the
members will have the option to submit the notices in conventional
manner as prescribed in the rules and procedures of each state
legislature. But in order to capture all the notices/information in
electronic form, we need to set-up e-facilitation center at each State
legislature location.

5.4 Media Desk - Accredited Journalists

It is proposed to set up a Media Desk in each State Legislature. A set of

XX computers with LAN/Internet connectivity shall be provided for the
journalists who cover the house proceedings. This will facilitate faster
printing of the news relating to the Business in the House in the Print
Media.

5.5 National Informatics Centre (NIC)

The National Informatics Centre (NIC) is the premier science

& technology organization under Ministry of Electronics and Information
Technology (MeitY), Government of India and providing network
backbone ande-Governance support to Central Government, State
Governments, UT Administrations, Districts and other Government
bodies. It offers a wide range of ICT services including Nationwide
Communication Network for decentralized planning, improvement in
Government services and wider transparency of national and local
Governments. At each State Level a NeVA Implementation and Support
Services Committee may be formed under the Chairmanship of State
Informatics Officer (SIO) to provide all technical support and services
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required to the State Legislature and other State Government
Departments.

Responsibilities of the NIC: )

• NIC will nominate one officer (Principal Systems Analyst or

above) as NIC Coordinator for successful implementation of
National e-Vidhan Application MMP.
• Support for NeVA Hosting at NIC Data Centre at State/ State
Data Centre/ Local Data Centre shall be provided by the
respective State NIC Centre.
• Technical support will be provided by the NIC to the National e-
Vidhan Application (NeVA) MMP as it is having the expertise in
the field & has successfully implemented e-Vidhan project in
Himachal Pradesh.
• All bills will be sent by the respective State Legislature after
duly verified by the respective NIC State Coordinator to the
NICSI New Delhi for passing & payment.
• The services of the SIOs may also` be utilized for
implementation of National e-Vidhan Application MMP.
• NIC will Provide High Speed NICNET Connectivity for the
smooth and un-interrupted NeVA operation
• Setting up of Web casting Infrastructure at all the State
Legislature Locations and ensuring un-interrupted Webcast
from all the State Legislature Locations.

6. OVERVIEW OF THE ONLINE SYSTEM

6.1. OBJECTIVES OF THE SYSTEM
The objective of the proposed application “e-Vidhan” is to automate the
processes of Legislative Assembly/ Council, Committees & Members to
achieve the following goals:

• To identify and suggest an appropriate process re-engineering model

• To identify systems enabled mechanism that reduces and
substantially removes redundant processes which otherwise delay
flow of information among various stakeholders.
• To identify and suggest an appropriate technology model that is both
user friendly and which withstands the tough field conditions
• Induction of transparency and accountability in operations
• Electronic security and control of confidential data
• Dissemination of information as per requirement
• MIS for easy monitoring and quick decision making

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• To improve efficiency in working
• To improve decision making in view of better reporting mechanisms
• To help carry various analytical studies by providing the data
instantaneously
• Significant reduction in manual records/register maintenance
• Elimination of duplicate and inconsistent record keeping
• To reduce the dependency
• To Support the organization in meeting its business and legal
requirements
• To ensure better implementation of Schemes
• To Provides cost effective service and quality of the same
• To provide a friendly, speedier and efficient interface
• To use less paper to save trees and implement green practices
(Go Green)

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6.2. SHORT COMINGS OF THE EXISTING SYSTEM

• Redundant processes
• Classical disconnect
• Difficulty in monitoring – mainly implementation of schemes by the
Government
• Dependency
• Complexity
• Delay
• Lack of Transparency
• Lack of Accountability
• Unnecessary Excess Paper Work and huge paper wastage
• Difficulty in maintaining upto date Records
• Repetitive efforts
• Wastage of Time, Money and Efforts
• Lack of information
• Lack of standardization and uniformity of the working methodology

6.3. STAKEHOLDERS/AUTOMATION OF PROCESSES

• Questions processing and answering by departments
• Assembly Business and proceedings
• Internal working of the Assembly/ Council Committees & reply by
departments
• Working of branches of the Assembly/ Council Secretariat
• Constituency management by MLAs/ MLCs
• Communication between the Assembly/ Council Secretariat and
Government Departments
• Public Participation – Public Opinion on Bills, Constituency-wise
Demands etc.

6.4. CHALLENGES
• Making users confident, comfortable and trusting of the tool or
technology with which they will interact.
• Acceptance of Online Correspondence/Reports specially by
Ministers/MLAs/MLCs

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• Establishing a Less-Paper Environment – using minimum papers by
all stakeholders
• Enabling e-participation of public in Government’s budget/decision
making policies
• Resistance to change –
It is normal to experience resistance whenever there is change.
Understanding that there will be resistance to change will help to
anticipate resistance, identify its sources and reasons, and modify our
efforts to manage the issues of change to ensure the success of our
change efforts. The resistant to change phenomenon can explain
much of the hesitation that occurs on the part of constituents in
moving from a paper based to a Web-based system for interacting
with government processes. Stakeholders can all have their biases
with respect to how transactions should be processed.
Digital Divide –
The digital divide refers to the separation that exists between
individuals and communities that have got used to information
technology and those that do not have such access/knowledge. As the
digital divide narrows, broader adoption of e-government becomes
possible.
• Attitudinal change in members, officers and employees
• Government process re-engineering
• Information transparency
• Infrastructure, Skill and awareness
• Access to right information
• Interdepartmental collaboration

6.5. ADVANTAGES OF THE SYSTEM

• Role-enabled work-flow and web-based system for automation,
standardization and uniformity of the working methodology
• Dynamic search engine which will generate several reports at click of
button
• Auto compilation of reports and queries
• Removing redundant processes which otherwise delay flow of
information among various stakeholders

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• Induction of transparency and accountability in operations
• Electronic security and control of confidential data
• Dissemination of information as per requirement
• MIS for easy monitoring and quick decision making
• Improving efficiency in working
• Improving decision making in view of better reporting mechanisms
• Significant reduction in manual records/register maintenance
• Elimination of duplicate and inconsistent record keeping
• Reducing the dependency
• Supporting the organization in meeting its business and legal
requirements
• Ensuring better implementation of Schemes by the Government
• Using less paper to save trees and implement green practices (Go
Green)

7. ONLINE SYSTEM (TO-BE)

7.1 WEB BASED APPLICATION SOFTWARE

The online system NeVA is a role-enabled work-flow and web-based

application. This web-based application will be advanced and generic
version of the web application implemented in Himachal Pradesh Vidhan
Sabha by NIC, Himachal Pradesh.

7.2 INTERNET CONNECTIVITY AND FACILITATION

A. Internet Connectivity at Assembly/ Council Name

High-Speed Internet Connectivity through NIC Network along with
back up connectivity line will be provided at the following
locations:

• Assembly/ Council – 1GBPS Leased Line with a backup lease line.

B. WiFi Internet Connectivity at Assembly/ Council

Name

• WiFi Internet Connectivity through NIC Network will be provided at

Assembly/ Council Chambers.

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 C. Digital Audio Recording System for House
Proceedings

The entire proceedings of the House will be recorded digitally which

will help the reporters to ensure complete accuracy in
transcription. Sometimes it so happens that several members start
speaking simultaneously makes it difficult for reporters to take
down all that is spoken. On such occasions, digital-recordings
prove to be quite useful, as reporters can ascertain from these
versions what was inaudible or unintelligible when actual
proceedings took place. The Reporters’ copy is treated as the
authentic record of the proceedings. If a dispute arises as to the
correctness of the proceedings as recorded by the reporters, these
may be cross-checked with the digitally-recorded version and
correct position subsequently stated in the House for record.

D. Display of House Proceedings through LCDs

LCD screens will be installed at the suitable locations for live
display of the house proceedings during the sessions:

E. Digital Signature Certificates

Digital Signature Certificates will be provided to all officers of the

Chairman’s Secretariat for accessing the online application NeVA
and digitally signing the documents.

7.3. Members of Legislative Assembly (MLAs)

A. Touch Screen Devices

Touch Screen Devices will be provided to all MLAs for accessing

the online application NeVA and e-mail facility. Video
Conferencing accounts will also be activated for all MLAs/
MLCs.

B. IT Training Centre - NeVA SeVA Kendra (NSK)

A training centre (NeVA SeVA Kendra-NSK) for Information

Technology will be established at Assembly/ Council for
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 imparting trainings and technical support regarding automation
of the Assembly/ Council working to the MLAs/MLCs

C. E- Facilitation Centre (Citizen-Centric)

e-Facilitation Centre (Citizen-Centric) will be established in

NeVA SeVA Kendra of Assembly/ Council for computerizing the
day-to-day working between MLAs/MLCs and public. NSK
employees will uploading their data into online system and
monitoring various activities online such as:

§ Data entry of public requests, demands, grievances,

letters received by MLAs manually from their respective
constituencies.
§ Monitoring the status of public requests/grievances
submitted through MLAs
§ Informing public about their application status by
sending SMS/emails
§ Data entry of reports/documents relating to their
constituencies.
§ Submitting assembly questions online
§ Uploading tour programmes of MLAs/MLCsMinisters
§ Monitoring development works in their constituencies
§ Monitoring various activities of
departments/undertakings in their constituencies
§ Screening online replies received from departments
§ Screening various reports laid in the House
§ Scanning and printing facility
§ Scanning and uploading of all old Acts/Bills presented
and passed in the Assembly/ Council

D. Digital Signature Certificates

1) Digital Signature Certificates will be provided to all MLAs/MLCs
Class I officers, Branches and SPMU for accessing the online
application NeVA and digitally signing the documents.

7.4 Governor Office

A. Video Conferencing System

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 Video conferencing will be established at the Governor Office and
will be used mainly for Interactive remote participation by the
Governor during the Assembly/ Council sessions.

B. Internet Connectivity through NIC Network

High-Speed Internet Connectivity through NIC Network will be
provided in the office of Governor, State Name

C. WiFi Internet Connectivity through NIC Network

Wi-fi Internet Connectivity through NIC Network will be provided
at the Governor Office.

8. PROJECT EXECUTION & ESTIMATED

COST
8.1 Local Data Centre

A Local Data Centre will be established at Assembly/ Council

Name. A room No XXX has been allocated for establishing as a
Server Room.

8.2 Connectivity
NIC will provide Internet connectivity (1 GBPS) in Assembly/
Council Name for smooth working of the National e-Vidhan
Application (NeVA) MMP.

8.3 IT/Non IT Hardware

Requirement of the IT hardware has been derived based on the
Survey (in certain cases additional 10% hardware has been added
as spare). The manpower to be hired for the project may be utilized
for installation of the same. For certain cases like fixing of tablets
in the house, agency like PWD may be engaged.

8.4 Setting Up Of Neva Seva Kendra As E-Learning Centers

In order to provide training to all the Members of Assembly/
Council and officials of the secretariat, NeVA Seva Kendra (NSK)
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 will be set up as e-Learning Centre. Regular training programme
on various ICT applications etc. will be conducted for the Members
and officials. The state of the art NeVA Seva Kendra (NSK) for e-
Learning will have all modern computers based teaching aids as
well as Video-conferencing facility for remote learning.

8.5 Video Conferencing

In addition to the VC facility at NEVA SEVA KENDRA / E-
LEARNING CENTERS, a dedicated Video Conferencing room will
also be established.

8.6 Electric Work / Air Conditioning

Based on the survey of Assembly/ Council and subsequently a
report from PWD, the cost of Electric Work / Air Conditioning of
Assembly/ Council Name , NeVA Seva Kendra, VC Rooms, Server
Room etc. is around Rs XX,XX,XXX.

8.7 Civil Work / Furniture

Based on the survey and subsequently a report from PWD, the cost
of civil work / furniture for NEVA SEVA KENDRA, Video
Conferencing rooms, Legislative house, Server Room and
Assembly/ Council Name is around Rs XX,XX,XXX.

8.8 Restructuring/Layout of LAN

As per the survey and subsequently a report from NIC/NICSI,
approx No. XX of Local Area Network (LAN) nodes are required in
the Assembly/Council. The Total cost for establishment of LAN is
around Rs. XX, XX, XXX.

8.9 Outline in broad terms project activities and timelines.

The project will be executed in two phases. Phase 1 is expected to
be completed in 6 months’ time and will be aimed at enabling the
system for members of the house and high priority branches.
Digitization of the old records will be done by the manpower hired
for the project in Phase 2.
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 Reform Area Activities Timeline(Phase)
Servers for Local Data Centre 1
Digital Video Recording, Storage Area
Network and Archival System 1
WiFi Audio Headphones Cordless
System 1
Touch Screen Based Fixed Laptops
along with external Biometrics in the
Assembly House 1
Computer Hardware for Employees of
Assembly/Council Secretariat 1
Computer Hardware for technical
manpower 1
Display Panels for Assembly House
and Important Sites 1
IT Training Centre at premise of
Assembly/Council 1
NEVA SEVA KENDRA 1
Video Conferencing System at 1&2
Assembly/Council
Hardware Hi-Tech Committee Rooms 2
Customization & Localisation of
Application Software 1

System/Standard Software for Local

Data Centres and Words/Image
Software Processing 1&2
Site Preparation of Local Data
Centre, NeVA Room, VC Rooms, IT
Professionals, IT Training Centre
Other Activities and Constituency Facilitation Centre
like Civil Works, at premise of Assembly/Council 1
Electrical Electrical Wiring, LAN Cabling and
Wiring/Cabling Switches 1
Digitization of old manual Record
Digitization of old (debates, bills, replies, committee
manual Record reports) 2

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8.10 Manpower – Manpower requirement for the project is as below:-

SN Manpower Numbers Rate per Cost Cost per Cost for 3

Category month per Year Years
Month
Web
1 Administrator
Data Base
2 Administrator
Senior Technical
Support
3 Professional
Operation
4 Manager
Operation
5 Assistant
Network
Operation
6 Professional
Technical
7 Trainers
Technical
Support
8 Professionals
Multi Tasking
9 Staff (MTS)
Total

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 8.11 Estimated Cost of the Project
Estimated cost of the project has been worked out based on the survey
and the unit costs have been derived from the DPR published by MoPA,
GoI:

Estimated Cost of NeVA Implementation in State Legislature Name

Quantity
Total
Components Unit Remarks/Gap
SN Amount
/ Items Price (Rs) Analysis **
Proposed Existing Req. (Rs)

Cost includes all IT

hardware required for
Data Centre 2,00,00,000 setting up of Local
1 0 Data Centre (Servers,
SAN Storage, VTL,
Servers, SAN & Firewall, IPS and
VTL Antivirus etc)
xxx - MLAs
x - Speaker’s Desk
x - Secretary Desk
2 Tablet devices 90000 0
xx – Officials Desks
xx - 10% spare
Grand Total: xxx
xx - As per Survey
xx - New Posts
xx - Media Centre
xx - e-Facilitation
Centre
xx – e-Learning
Personal
3 60000 0 x – SPMU
Computer
x Speaker /Deputy
Speaker/LOP and
Secretary of the State
xx - Spare
xxx (Total)
Total-existing =xxx

4 Laptops 80000 0

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 Plastic ID
5 150000 0
cards Printers
6 Scanners 75000 0
7 UPS 500 VA 5,000 0
8 UPS 2 KVA 25,000 0
9 UPS 5 KVA 2,00,000 0
10 UPS 10 KVA 5,00,000 0
11 LAN Nodes 2,000 0
Wifi Access
12 97,000 0
Points(APs)
13 WAN Link 65,00,000 0
14 Desktop VC 20,000 0

VC Studio
15 6,00,000 0
System

Projector
16 3,00,000 0
System
17 Digital Board 3,00,000 0
18 Display Panels 1,50,000 0
Digital audio
19 3,50,000 0
Recording
Video 2 Nos. at each State
20 Streaming 3,00,000 0 Legislature (1 work as
setup backup)
21 Server OS 1,50,000 0 As per Actual Servers
22 DBMS 2,50,000 0 No. of Servers/2
23 Office Suite 15000 0 No. of PCs + Laptops
Language/fonts
24 5,000 0 No. of PCs + Laptops
tool
Display devices
25 management 15000 0 No. of Tablet Devices
Suite
e-Sign/DSC
26 1450 0
Cost
As Estimated by PWD
Electrical < 100
Electrical Members - 20,00,000
Work/Air- 100- 200 Members-
27 0
conditioning 30,00,000 200-300
estimated cost Members - 50,00,000 >
300 Members-
1,00,00,000
As Estimated by CPWD
< 100 Members -
90,00,000 100- 200
28 Civil Work 0 Members- 1,20,00,000
200-300 Members -
1,90,00,000 > 300
Members- 2,50,00,000
National e-Vidhan Application DPR- Assembly/Council Name
Page 42 of 44
29 GAP Analysis 10,00,000 0
Customization/
30 Localization/ 25,00,000 0
Rollout Cost
Approximately 50.0
31 Digital Archives 50,00,000 0 Lakh for each State
Legislature
< 100 Members-
3,10,00,000/
Manpower cost 3,10,00,000/
32 0 >100 Members-
for 36 months 4,59,00,000
4,59,00,000 For Three
Years
33 Touchpad 64,700 0
34 Publicity 26,00,000 0
M.F Color
35 35,000 0
Printer
Sub Total 0

Contingency &
36 0 1 % of Project Cost
Misc. Fund

NICSI charges as
37 NICSI Charges
applicable
Total Without NICSI
Grand Total 0 Cost
State/UT Government Share (0%/10%/40%) 0
Annual Expenditure on Manpower 0

No provision has been added for Web Hosting /DR Site at NIC Cloud (Meghraj),
SMS Gateway Cost & Messaging Services. It will be borne by the CPMU, Ministry of
Parliamentary Affairs, Government of India.

National e-Vidhan Application DPR- Assembly/Council Name

Page 43 of 44
8.12 IMPLEMENTATION SCHEDULE:
The project is proposed to be implemented over a period of 2 years.

Activities Months
3 6 9 12 15 18 21 24

I. ICT Infrastructure Implementation and Maintenance

1 Hardware Procurement

2 Customization &
Localisation of Application
Software
3 System/Standard Software
for National/Local Data
Centres and Words/Image
Processing
4 Civil Works, Electrical
Wiring/Cabling
5 Digitization of old manual
Record
II Risk/Change Management, Capacity Building and SPMU for 3
. Years
Risk/Change Management
1 &
Capacity Building Cost
2 State Project Management
Unit Facility

National e-Vidhan Application DPR- Assembly/Council Name

Page 44 of 44