CIA

Event Manegement

WEDDING SECURITY PLAN

ANUSHKA BISWAS 20212106

YASHASWI 20212166
 TABLE OF CONTENTS

01 Introduction

02 Need for Event Security

03 Security Concerns & Concerns

04 Solutions and Safety Measures

05 Security Plan 101

06 Reference

Event Management | CIA 1B

 INTRODUCTION

WHAT IS AN EVENT?
Anything that occurs, especially if it is significant. It might be a
scheduled public or social event. An event can be a wedding
reception, an office party, a fashion show, a conference, a
product launch, a sporting event, a rock concert, an exhibition, or
a seminar, among other things...

WHAT IS EVENT MANAGEMENT?

Event planning is a method. The application of business
management and abilities is required. To create, arrange, and
carry out social and corporate events. Visualizing concepts,
planning, budgeting, organising, and creating events are all part
of the process. A potent and effective combination of creative and
technical abilities. Organizing and presenting a concentrated
event for a specific audience.

WHO IS A WEDDING PLANNER?

A wedding planner is a specialist who helps a customer with the
design, planning, and execution of their wedding. Nuptials are
important occasions in people's life, and as a result, many couples
are prepared to spend a large amount of money to ensure that
their weddings are well-planned.

WHAT IS EVENT SECURITY?

Event security is a sort of service that you may hire while planning
an event to ensure that the venue's safety and security are taken
care of. Security strategies, risk assessment, threat and
vulnerability protection, and much more are all covered by these
services.

Event Management | CIA 1B

 NEED FOR EVENT SECURITY

A large amount of tasks go into planning an event. The

responsibilities range from selecting an event site, creating a
guest list, selecting a cuisine, and hiring security. If you're still
unsure about the necessity of event security, reconsider. One of
the most important aspects for the event organiser to consider is
event security.

NO. 1

Unwanted persons will not be able to access your event and ruin it
if you have a security strategy in place.

NO. 2

In some cases, events on a medium or large scale might spiral out

of control. As a result, establishing a security strategy at work will
aid in better crowd control.

NO. 3

Your visitors will feel appreciated and at ease. That means,

security personnel will be able to accompany your visitors and
ensure their safety. The attendees will have a better time at the
event as a result of this.

NO. 4

In the event that any unforeseen events arise, you will have an
emergency crew ready to manage the issue..

Event Management | CIA 1B

 SECURITY ISSUES&
CONCERNS

FOOD SAFETY
Ignoring to take food safety into consideration can quickly spoil
the entire ceremony, it can turn a joyous event into a disaster. So
issues like these should be taken care of:
A contaminated food leading to food poision
Area where food is being prepared ( the ceiling and walls are
clean or not)

CROWD CONTROL
Crowd control is a public security approach that involves
managing big crowds to prevent crowd crushes, affrays,
confrontations e.tc. In big events like wedding ceremonies, crowd
management is much needed. Issues like these needs a proper
crowd management plan:-
Lack of suitable entrances and exits
Surging and swaying leading to crushing between people and
against fixed structure
Congestion at entrances and exits due to stalls and
concessions obstructing crowd movement.
Wedding Hall not booked according to the number of guests.

EMERGENCIES
Health emergency
Fire Hazards
Electrical short circuit
These kinds of emergencies occur accidentally, so we have to be
prepared in advance. What if somebody needs immediate medical
assistance? or maybe somebody needs any small injury or illness?
.

Event Managemnt | CIA 1B

 SECURITY ISSUES&
CONCERNS

THEFT& ROBBERY
There are many cases registered for theft in the wedding
ceremonies. Theft and robbery are unpredictable cases in the
wedding events as there are different kinds of people visiting the
ceremony, so it's hard to guess or suspect a particular person.
They can either rob the expensive gifts of the bride and groom or
they can rob the guests, so it's a big issue and addressing the
same needs proper planning.

ALCOHOLISM
Alcohol has become a common guest at most occasions – as a
means of celebrating, but an open bar can easily lead to some
sticky situations. Drinking excessively in weddings can be a serious
issue as people are unaware of their actions while they are drunk
and it can hamper the vibe of the event or they could even harm
themselves unknowingly.

Event Managemnt | CIA 1B

 SOLUTION& SAFETY
MEASURES
While it may appear that considering what may go wrong at your
event is a negative mentality, it is one of the most essential things
one must do throughout the preparation stages of an event.
Wedding is one such event where a lot of things could go worng.
So let's look at some safety measures that wedding planners can
opt for.

SANITISATION
A wedding deals with a lot of food. Food is also one of the main
attractions of a wedding. But there is always a risk of food
posioning or allergies as discussed above. So to tacke that, it is
important to make sure there is enough of hand-washing facilities
and hand-wipes. One can't assume everyone's hands are clean,
which puts your event at risk when it comes to things like
distributing tiny plates at the opening reception. Disinfection of
eating station also becomes a responsibility.

SIGNAGE
A wedding is a place where there can be a huge crowd and it is
difficult to manage a lot of people. The inside- out of the venues
can be quite complicated sometimes and managing a crowd
through that can be tricky. Plus there is always risks of fire or
even a possible stampede. In that case signage is fundamental.
Some of the most important signage include boards indicating
emergenecy exits, restrooms/ washrooms, designated smoking
ares, sitting areas etc.

Event Managemnt | CIA 1B

 MEDICAL ASSISTANCE
Accidents and injuries are very common in any event. A wedding
is not any different. It is beneficial to make sure there is enough
first-aid personnel and medical equipment on hand, and that one
knows where the nearest hospitals are. Share this information with
the staff and crew so that the team can react quickly. This way a
wedding planner will be able to cope with accidents and injuries
without feeling panicked.

THEFT PREVENTION
Weddings are multi day outdoor events with a lot people which
posses a theft risk. In such cases recovery rates are quite low so a
prevention plan is important. CCTVs play a major role in theft
prevention so they need to be everywhere. Attendees should also
be informed of the possible risk and should be made responsible
for their own valuables. The wedding should also be secured, the
best way to do that is security guards. Valuable items espicially
wedding gifts can be kept in separate lockers.

CODE OF CONDUCT
Too many drinks in a Wedding is very much possible. This can lead
to antisocial or aggresive behavior and sometimes can lead to
health issues. In that case setablishing a code of conduct is
necessary. Planners can control the supply and hours of Alcohol. It
is also advisable to have a doctor or an hospital on reach just in
case a situation escalates in to something harmful.

Event Management | CIA 1B

 SECURITY PLAN 101

RTV PLAN: A Risk Threat PRE- EVENT INSPECTION: CREDENTIALING:

Vulnerability assesment is To build secure MIDDLE and Protect persons and
crucial. Identifying potential INNER perimeters, do a property by maintaining
loopholes is the 1st step to a venue check each time control over the area of
smooth event. before the venue doors your event.
open for your event to To guarantee that only
eliminate all prohibited those who are allowed
objects, vehicles, and have access to wedding
persons. halls and to preserve
supplies and products.

CODE OF CONDUCT: Be FIRE ALARMS: To EAP: This provides an

proactive, because these avoid any fire organized structure and
concerns will surface at threats Fire Alarms response procedures
some point and typically are crucial since it should an
result in lawsuit. alerts the masses. emergency/critical incident
Have a documented Code Sometomes the Fire occur.
of Conduct in place that is Alarms can also be Reduce event/venue
enforceable for attendees, false, that also needs liability.
performers, and to be taken care of. Cooperation and
employees. collaboration.

SCREENING OF STAFF: VISIBLE SECURITY RESPONSE TO

Unfortunately, many MEASURES: It is not HAZARDOUS ITEMS:
security threats originate the primary aim of The expose to
on the inside. It's critical to security to respond hazardous materials
thoroughly evaluate to threats. The could cause a mass
anybody who works with objective is to avoid casualty event.
you to ensure they don't dangers occurring in The local fire
have nefarious motives. the first place. department and
Conduct background CCTV emergency
checks on all of your Security management services
employees. Run credit Personnel are great resources.
checks as well.

Event Management | CIA 1B

 REFERENCE

https://www.mpi.org/essential-guide/emergency-plan
https://www.cvent.com/en/blog/events/things-might-go-wrong-event
https://www.socialtables.com/blog/event-planning/event-security-101/
https://www.eventmarketer.com/article/ten-fresh-tips-event-safety/
https://www.blerter.com/blog/the-top-10-safety-risks-every-event-manager-
should-plan-for
https://www.teami.org/what-is-event-management/
https://en.wikipedia.org/wiki/Wedding_planner
https://corporatesecurityaustralia.com.au/what-is-event-security/
https://www.smartmeetings.com/news/hotels-resorts/94012/prevent-food-
poisoning-at-an-event
https://fastfence.ca/10-ways-to-prevent-event-site-theft/
https://superevent.com/blog/9-event-security-tips-keep-guests-safe/