JR Simplot Food Group - 947

Warehouse Inventory
Adjustment Advice
X12/V4010/947: 947 Warehouse Inventory Adjustment Advice

Company: JR Simplot Company

Modified: 5/28/2020
Notes: E-mail edi@simplot.com
 Warehouse Inventory Adjustment Advice - 947

Table of Contents
947 Warehouse Inventory Adjustment Advice . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . <PH>
. . . 1
ISA Interchange Control Header . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . <PH>
. . . 2
GS Functional Group Header . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . <PH>
. . . 5
ST Transaction Set Header . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . <PH>
. . . 7
W15 Warehouse Adjustment Identification . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . <PH>
. . . 8
N1 Name . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. . <PH>
. . . 9
N1 Name . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. . <PH>
. . 10
NTE Note/Special Instruction . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. . <PH>
. . 11
W19 Warehouse Adjustment Item Detail . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . <PH>
. . 12
G69 Line Item Detail - Description . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . <PH>
. . 14
N9 Reference Identification . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . <PH>
. . 15
SE Transaction Set Trailer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . <PH>
. . 16
GE Functional Group Trailer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . <PH>
. . 17
IEA Interchange Control Trailer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . <PH>
. . 18

947_FG.ecs i For internal use only

 Warehouse Inventory Adjustment Advice - 947

947 Warehouse Inventory Adjustment Advice

Functional Group= AW
Purpose: This Draft Standard for Trial Use contains the format and establishes the data contents of the Warehouse Inventory
Adjustment Advice Transaction Set (947) for use within the context of an Electronic Data Interchange (EDI) environment. The
transaction set can be used to inform a warehouse/depositor of a quantity or status change to inventory records. This transaction set
provides detail information concerning the internal adjustments which occur between a warehouse and a depositor.

Not Defined:
Pos Id Segment Name Req Max Use Repeat Notes Usage
ISA Interchange Control Header M 1 Must use
GS Functional Group Header M 1 Must use

Heading:
Pos Id Segment Name Req Max Use Repeat Notes Usage
010 ST Transaction Set Header M 1 Must use
020 W15 Warehouse Adjustment M 1 Must use
Identification
LOOP ID - 0100 100
040 N1 Name M 1 Must use
040 N1 Name M 1 Must use
120 NTE Note/Special Instruction O 20 Used

Detail:
Pos Id Segment Name Req Max Use Repeat Notes Usage
LOOP ID - 0300 >1
020 W19 Warehouse Adjustment Item M 1 Must use
Detail
030 G69 Line Item Detail - Description O 5 Used
040 N9 Reference Identification M 10 Used
210 SE Transaction Set Trailer O 1 Used

Not Defined:
Pos Id Segment Name Req Max Use Repeat Notes Usage
GE Functional Group Trailer M 1 Must use
IEA Interchange Control Trailer M 1 Must use

947_FG.ecs 1 For internal use only

 Warehouse Inventory Adjustment Advice - 947

Pos: Max: 1
ISA Interchange Control Header Not Defined - Mandatory
Loop: N/A Elements: 16

User Option (Usage): Must use

Purpose: To start and identify an interchange of zero or more functional groups and interchange-related control segments

Element Summary:
Ref Id Element Name Req Type Min/Max Usage
ISA01 I01 Authorization Information Qualifier M ID 2/2 Must use

Description: Code to identify the type of

information in the Authorization Information

Code List Summary (Total Codes: 7, Included: 1)

Code Name
00 No Authorization Information Present (No Meaningful Information in I02)

ISA02 I02 Authorization Information M AN 10/10 Must use

Description: Information used for additional

identification or authorization of the interchange
sender or the data in the interchange; the type of
information is set by the Authorization
Information Qualifier (I01)

ISA03 I03 Security Information Qualifier M ID 2/2 Must use

Description: Code to identify the type of

information in the Security Information

Code List Summary (Total Codes: 2, Included: 1)

Code Name
00 No Security Information Present (No Meaningful Information in I04)

ISA04 I04 Security Information M AN 10/10 Must use

Description: This is used for identifying the

security information about the interchange
sender or the data in the interchange; the type of
information is set by the Security Information
Qualifier (I03)

ISA05 I05 Interchange ID Qualifier M ID 2/2 Must use

Description: Qualifier to designate the

system/method of code structure used to
designate the sender or receiver ID element
being qualified

Code List Summary (Total Codes: 38, Included: 4)

Code Name
01 Duns (Dun & Bradstreet)
08 UCC EDI Communications ID (Comm ID)
12 Phone (Telephone Companies)
ZZ Mutually Defined

ISA06 I06 Interchange Sender ID M AN 15/15 Must use

Description: Identification code published by the

sender for other parties to use as the receiver ID
to route data to them; the sender always codes
this value in the sender ID element

ISA07 I05 Interchange ID Qualifier M ID 2/2 Must use

Description: Qualifier to designate the

system/method of code structure used to
designate the sender or receiver ID element
947_FG.ecs 2 For internal use only
 Warehouse Inventory Adjustment Advice - 947

Ref Id Element Name Req Type Min/Max Usage

being qualified

Code List Summary (Total Codes: 38, Included: 1)

Code Name
12 Phone (Telephone Companies)

ISA08 I07 Interchange Receiver ID M AN 15/15 Must use

Description: Identification code published by the

receiver of the data; When sending, it is used by
the sender as their sending ID, thus other parties
sending to them will use this as a receiving ID to
route data to them

ISA09 I08 Interchange Date M DT 6/6 Must use

Description: Date of the interchange

ISA10 I09 Interchange Time M TM 4/4 Must use

Description: Time of the interchange

ISA11 I10 Interchange Control Standards Identifier M ID 1/1 Must use

Description: Code to identify the agency

responsible for the control standard used by the
message that is enclosed by the interchange
header and trailer
All valid standard codes are used. (Total
Codes: 1)

ISA12 I11 Interchange Control Version Number M ID 5/5 Must use

Description: Code specifying the version

number of the interchange control segments

Code List Summary (Total Codes: 14, Included: 1)

Code Name
00401 Draft Standards for Trial Use Approved for Publication by ASC X12 Procedures Review Board
through October 1997

ISA13 I12 Interchange Control Number M N0 9/9 Must use

Description: A control number assigned by the

interchange sender

ISA14 I13 Acknowledgment Requested M ID 1/1 Must use

Description: Code sent by the sender to request

an interchange acknowledgment (TA1)

Code List Summary (Total Codes: 2, Included: 1)

Code Name
0 No Acknowledgment Requested

ISA15 I14 Usage Indicator M ID 1/1 Must use

Description: Code to indicate whether data

enclosed by this interchange envelope is test,
production or information

Code List Summary (Total Codes: 3, Included: 2)

Code Name
P Production Data
T Test Data

ISA16 I15 Component Element Separator M 1/1 Must use

Description: Type is not applicable; the

component element separator is a delimiter and
not a data element; this field provides the
947_FG.ecs 3 For internal use only
 Warehouse Inventory Adjustment Advice - 947

Ref Id Element Name Req Type Min/Max Usage

delimiter used to separate component data
elements within a composite data structure; this
value must be different than the data element
separator and the segment terminator

User Note 1:
Sample 947 Data
ST*947*10030001~
W15*20120210*574141*574141*00~
N1*WH*Your warehouse Name*9*6 digit warehouse number here~
N1*DE*J.R. SIMPLOT COMPANY*9*0377912820000~
W19*AZ*-1*CA*004820027463*****1370478*30*N*L****QU~
G69*3/8 SC RESTAURANT PRIDE CC 6/5~
N9*PC*200SEP211101~
W19*07*-1*CA*004820027463*****1370478*30*N*L****QU~
G69*3/8 SC RESTAURANT PRIDE CC 6/5~
N9*PC*200SEP211101~
SE*11*10030001~
GE*1*1003~
IEA*1*000001003~

947_FG.ecs 4 For internal use only

 Warehouse Inventory Adjustment Advice - 947

Pos: Max: 1
GS Functional Group Header Not Defined - Mandatory
Loop: N/A Elements: 8

User Option (Usage): Must use

Purpose: To indicate the beginning of a functional group and to provide control information

Element Summary:
Ref Id Element Name Req Type Min/Max Usage
GS01 479 Functional Identifier Code M ID 2/2 Must use

Description: Code identifying a group of

application related transaction sets

Code List Summary (Total Codes: 240, Included: 1)

Code Name
AW Warehouse Inventory Adjustment Advice (947)

GS02 142 Application Sender's Code M AN 2/15 Must use

Description: Code identifying party sending

transmission; codes agreed to by trading
partners

GS03 124 Application Receiver's Code M AN 2/15 Must use

Description: Code identifying party receiving

transmission; codes agreed to by trading
partners

GS04 373 Date M DT 8/8 Must use

Description: Date expressed as CCYYMMDD

GS05 337 Time M TM 4/8 Must use

Description: Time expressed in 24-hour clock

time as follows: HHMM, or HHMMSS, or
HHMMSSD, or HHMMSSDD, where H = hours
(00-23), M = minutes (00-59), S = integer
seconds (00-59) and DD = decimal seconds;
decimal seconds are expressed as follows: D =
tenths (0-9) and DD = hundredths (00-99)

GS06 28 Group Control Number M N0 1/9 Must use

Description: Assigned number originated and

maintained by the sender

GS07 455 Responsible Agency Code M ID 1/2 Must use

Description: Code identifying the issuer of the

standard; this code is used in conjunction with
Data Element 480

Code List Summary (Total Codes: 2, Included: 1)

Code Name
X Accredited Standards Committee X12

GS08 480 Version / Release / Industry Identifier Code M AN 1/12 Must use

Description: Code indicating the version,

release, subrelease, and industry identifier of the
EDI standard being used, including the GS and
GE segments; if code in DE455 in GS segment is
X, then in DE 480 positions 1-3 are the version
number; positions 4-6 are the release and
subrelease, level of the version; and positions
7-12 are the industry or trade association
identifiers (optionally assigned by user); if code in

947_FG.ecs 5 For internal use only

 Warehouse Inventory Adjustment Advice - 947

Ref Id Element Name Req Type Min/Max Usage

DE455 in GS segment is T, then other formats
are allowed

Code List Summary (Total Codes: 39, Included: 1)

Code Name
004010 Draft Standards Approved for Publication by ASC X12 Procedures Review Board through
October 1997

947_FG.ecs 6 For internal use only

 Warehouse Inventory Adjustment Advice - 947

Pos: 010 Max: 1

ST Transaction Set Header Heading - Mandatory
Loop: N/A Elements: 2

User Option (Usage): Must use

Purpose: To indicate the start of a transaction set and to assign a control number

Element Summary:
Ref Id Element Name Req Type Min/Max Usage
ST01 143 Transaction Set Identifier Code M ID 3/3 Must use

Description: Code uniquely identifying a

Transaction Set

Code List Summary (Total Codes: 121, Included: 1)

Code Name
947 Warehouse Inventory Adjustment Advice

ST02 329 Transaction Set Control Number M AN 4/9 Must use

Description: Identifying control number that

must be unique within the transaction set
functional group assigned by the originator for a
transaction set

947_FG.ecs 7 For internal use only

 Warehouse Inventory Adjustment Advice - 947

Pos: 020 Max: 1

W15 Warehouse Adjustment Heading - Mandatory

Identification Loop: N/A Elements: 4

User Option (Usage): Must use

Purpose: To provide identifying numbers and dates and other basic data for this transaction set

Element Summary:
Ref Id Element Name Req Type Min/Max Usage
W1501 373 Date M DT 8/8 Must use

Description: Date expressed as CCYYMMDD

W1502 31 Adjustment Number X AN 1/22 Used

Description: Identification assigned to an

inventory level or status adjustment
User Note 1: Note – Please use the following
document numbers.
W1502 - Internal warehouse number used to
identify adjustment.

W1503 31 Adjustment Number X AN 1/22 Used

Description: Identification assigned to an

inventory level or status adjustment
User Note 1: Note – Please use the following
document numbers.
W1503 - The internal warehouse document
number should be used for cycle counts,
damages, holds, samples, donations and dumps/
disposals adjustments. Simplot order number or
credit memo number should be used for shipping
adjustments, inbound damages and returns.

W1504 353 Transaction Set Purpose Code O ID 2/2 Used

Description: Code identifying purpose of

transaction set

Code List Summary (Total Codes: 64, Included: 1)

Code Name
00 Original

947_FG.ecs 8 For internal use only

 Warehouse Inventory Adjustment Advice - 947

Pos: 040 Max: 1

N1 Name Heading - Mandatory
Loop: 0100 Elements: 4

User Option (Usage): Must use

Purpose: To identify a party by type of organization, name, and code

Element Summary:
Ref Id Element Name Req Type Min/Max Usage
N101 98 Entity Identifier Code M ID 2/3 Must use

Description: Code identifying an organizational

entity, a physical location, property or an
individual

Code List Summary (Total Codes: 16, Included: 1)

Code Name
DE Depositor

N102 93 Name X AN 1/60 Used

Description: Free-form name

N103 66 Identification Code Qualifier X ID 1/2 Used

Description: Code designating the

system/method of code structure used for
Identification Code (67)

Code List Summary (Total Codes: 8, Included: 1)

Code Name
9 D-U-N-S+4, D-U-N-S Number with Four Character Suffix

N104 67 Identification Code X AN 2/80 Used

Description: Code identifying a party or other

code
User Note 1: J. R. Simplot Co. DUNS+4
0377912820000

947_FG.ecs 9 For internal use only

 Warehouse Inventory Adjustment Advice - 947

Pos: 040 Max: 1

N1 Name Heading - Mandatory
Loop: 0100 Elements: 4

User Option (Usage): Must use

Purpose: To identify a party by type of organization, name, and code

Element Summary:
Ref Id Element Name Req Type Min/Max Usage
N101 98 Entity Identifier Code M ID 2/3 Must use

Description: Code identifying an organizational

entity, a physical location, property or an
individual

Code List Summary (Total Codes: 15, Included: 1)

Code Name
WH Warehouse

N102 93 Name X AN 1/60 Used

Description: Free-form name

N103 66 Identification Code Qualifier X ID 1/2 Used

Description: Code designating the

system/method of code structure used for
Identification Code (67)

Code List Summary (Total Codes: 8, Included: 1)

Code Name
91 Assigned by Seller or Seller's Agent

N104 67 Identification Code X AN 2/80 Used

Description: Code identifying a party or other

code
User Note 1: J. R. Simplot Co. Branch Plant
Number.

947_FG.ecs 10 For internal use only

 Warehouse Inventory Adjustment Advice - 947

Pos: 120 Max: 20

NTE Note/Special Instruction Heading - Optional
Loop: N/A Elements: 2

User Option (Usage): Used

Purpose: To transmit information in a free-form format, if necessary, for comment or special instruction

Element Summary:
Ref Id Element Name Req Type Min/Max Usage
NTE01 363 Note Reference Code O ID 3/3 Used

Description: Code identifying the functional area

or purpose for which the note applies

Code List Summary (Total Codes: 241, Included: 1)

Code Name
GEN Entire Transaction Set

NTE02 352 Description M AN 1/80 Must use

Description: A free-form description to clarify the

related data elements and their content

947_FG.ecs 11 For internal use only

 Warehouse Inventory Adjustment Advice - 947

Pos: 020 Max: 1

W19 Warehouse Adjustment Item Detail - Mandatory

Detail Loop: 0300 Elements: 8

User Option (Usage): Must use

Purpose: To designate those items that were adjusted

Element Summary:
Ref Id Element Name Req Type Min/Max Usage
W1901 181 Quantity or Status Adjustment Reason Code M ID 2/2 Must use

Description: Code indicating reason for change

in level or status of inventory

Code List Summary (Total Codes: 28, Included: 15)

Code Name
03 Miscellaneous Shipping Adjustment
04 Stocking Order Adjustment
05 Going ON or OFF hold for public warehouses
User Note 1:
Lot/Location Transfers
Product Code Reclass
Use to record product going on or off hold. The Third Party warehouse should send a single
sided EDI transaction that will convert to a two-sided net zero adjustment.
07 Damage - Simplot Caused
AC Re-Label and Product Code Change
AG Purchase / Production
AH Cycle Count
AI Freight Claim
AU Damaged - Third Party Warehouse Damage
AV Carrier Damage
AZ Dumped Product - Distribution
CD Donations - Distribution
CS Samples - QA
CT Samples - Marketing
DR Receiving damage

W1902 477 Credit/Debit Quantity M R 1/10 Must use

Description: Number of supplier units credited

or debited

W1903 355 Unit or Basis for Measurement Code M ID 2/2 Must use

Description: Code specifying the units in which

a value is being expressed, or manner in which a
measurement has been taken

Code List Summary (Total Codes: 794, Included: 2)

Code Name
CA Case
LB Pound

W1904 438 U.P.C. Case Code X AN 12/12 Used

Description: Code (Universal Product Code -

U.P.C.) including two high order digits identifying
the "system" (U.S. Grocery = 00, 06 or 07; U.S.
Drug = 03); using the U.S. Grocery system, the
next ten digits are: Manufacturer (5) Case Code
(5)

W1905 235 Product/Service ID Qualifier X ID 2/2 Used

947_FG.ecs 12 For internal use only
 Warehouse Inventory Adjustment Advice - 947

Ref Id Element Name Req Type Min/Max Usage

Description: Code identifying the type/source of

the descriptive number used in Product/Service
ID (234)

Code List Summary (Total Codes: 477, Included: 1)

Code Name
UK U.P.C./EAN Shipping Container Code (GTIN)

W1906 234 Product/Service ID X AN 1/48 Used

Description: Identifying number for a product or

service
User Note 1: GTIN

W1909 451 Warehouse Lot Number O AN 1/12 Must use

Description: Reference number assigned by the

warehouse

W1916 529 Inventory Transaction Type Code O ID 1/2 Used

Description: Code defining inventory activity

User Note 1: Do not send a value in W19_16
reason code 05.

Code List Summary (Total Codes: 16, Included: 2)

Code Name
QU Hold/Quarantined Inventory
SA Saleable Inventory

947_FG.ecs 13 For internal use only

 Warehouse Inventory Adjustment Advice - 947

Pos: 030 Max: 5

G69 Line Item Detail - Description Detail - Optional
Loop: 0300 Elements: 1

User Option (Usage): Used

Purpose: To describe an item in free-form format

Element Summary:
Ref Id Element Name Req Type Min/Max Usage
G6901 369 Free-form Description M AN 1/45 Must use

Description: Free-form descriptive text

947_FG.ecs 14 For internal use only

 Warehouse Inventory Adjustment Advice - 947

Pos: 040 Max: 10

N9 Reference Identification Detail - Mandatory
Loop: 0300 Elements: 2

User Option (Usage): Used

Purpose: To transmit identifying information as specified by the Reference Identification Qualifier

Element Summary:
Ref Id Element Name Req Type Min/Max Usage
N901 128 Reference Identification Qualifier M ID 2/3 Must use

Description: Code qualifying the Reference

Identification

Code List Summary (Total Codes: 6, Included: 2)

Code Name
PC Production Code
ZZ Adjustment Line Comments

N902 127 Reference Identification X AN 1/30 Used

Description: Reference information as defined

for a particular Transaction Set or as specified by
the Reference Identification Qualifier
User Note 1: Production Daycode (MUST BE
VALID).

947_FG.ecs 15 For internal use only

 Warehouse Inventory Adjustment Advice - 947

Pos: 210 Max: 1

SE Transaction Set Trailer Detail - Optional
Loop: N/A Elements: 2

User Option (Usage): Used

Purpose: To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST)
and ending (SE) segments)

Element Summary:
Ref Id Element Name Req Type Min/Max Usage
SE01 96 Number of Included Segments M N0 1/10 Must use

Description: Total number of segments included

in a transaction set including ST and SE
segments

SE02 329 Transaction Set Control Number M AN 4/9 Must use

Description: Identifying control number that

must be unique within the transaction set
functional group assigned by the originator for a
transaction set

947_FG.ecs 16 For internal use only

 Warehouse Inventory Adjustment Advice - 947

Pos: Max: 1
GE Functional Group Trailer Not Defined - Mandatory
Loop: N/A Elements: 2

User Option (Usage): Must use

Purpose: To indicate the end of a functional group and to provide control information

Element Summary:
Ref Id Element Name Req Type Min/Max Usage
GE01 97 Number of Transaction Sets Included M N0 1/6 Must use

Description: Total number of transaction sets

included in the functional group or interchange
(transmission) group terminated by the trailer
containing this data element

GE02 28 Group Control Number M N0 1/9 Must use

Description: Assigned number originated and

maintained by the sender

947_FG.ecs 17 For internal use only

 Warehouse Inventory Adjustment Advice - 947

Pos: Max: 1
IEA Interchange Control Trailer Not Defined - Mandatory
Loop: N/A Elements: 2

User Option (Usage): Must use

Purpose: To define the end of an interchange of zero or more functional groups and interchange-related control segments

Element Summary:
Ref Id Element Name Req Type Min/Max Usage
IEA01 I16 Number of Included Functional Groups M N0 1/5 Must use

Description: A count of the number of functional

groups included in an interchange

IEA02 I12 Interchange Control Number M N0 9/9 Must use

Description: A control number assigned by the

interchange sender

947_FG.ecs 18 For internal use only