Why Sire 2.

0
Current SIRE programme mainly focusses on the management system and hardware provided
onboard.

SIRE 2.0 is a transformational step in the vessel inspection programme by integrating the
following in the inspection regime.

• Human factors
• Focus on significant risks and prevent /mitigate severe incidents onboard
• Strengthen confidence and trust in SIRE (Information are provided by operator and
inspectors)
• Align SIRE and TMSA
• Regulatory changes – (Incorporating frequent regulatory changes)
• Leveraging technology (moving from paper based to digital inspection)
• Align with OCIMF vision and strategy (no harm to people , environment and ships)
SIRE 2.0 Gears

Hardware

Process

Human
Moving on to SIRE 2.0
Moving From: Moving To:

Equipment and Process focus Equipment, Process and Human Factors focus

Unique question set for a vessel, some different

Same set of questions for each vessel
questions in each inspection

4 available responses to a question: Binary response or a graduated responses to a

Yes /No / Not Seen / Not Applicable question, depending on content

Supporting explanation required for Structured supporting explanations required for

negative responses (observations) performance above and below expectations

Paper-based forms Software-based recording tool a mobile device

Recording responses at intervals

during the inspection Real-time recording of responses
Glossary
CVIQ – Compiled Vessel Inspection Questionnaire
A unique, ship specific set of questions compiled for each vessel inspections

PIQ – Pre Inspection Questionnaire

An online questionnaire, completed by the vessel operator, providing information about the vessel and supplementing the HVPQ

Certificate Repository
An online database holding electronic copies of vessel trading certificates, provided by the vessel operator

Photograph Repository
An online database holding photographs of the vessel, provided by the vessel operator

Inspection Declaration
A declaration, made by the vessel operator that all data, photographs and certificates provided in connection with a Sire inspection
are accurate, complete and in accordance with the instructions provided

SIRE Question Library

An OCIMF database containing all current inspection questions

Inspection compiler
OCIMF software that uses algorithms to select questions from the SIRE question Library to create a unique ship specific VIQ for
each inspection

Inspection Tablet
A dedicated, intrinsically safe tablet computer used by the inspector solely to complete a SIRE inspection

ROVIQ
The CVIQ grouped and reordered into the normal inspection route taken during a vessel inspection
Glossary
SIRE Report database
An OCIMF database containing all applicable data collected by the inspector during the inspection

Inspection Data-Set
A package of data uploaded from the inspection Tablet to SIRE Report Database containing all applicable data collected by
the inspector during an inspection.

Inspection Area
A notional area of the vessel, tagged to each question, to allow the Inspection Compiler to allocate questions within the set
time constraints

Observation
Any information entered in one of the assigned response tool including positive, neutral and negative comments

Negative observation
To be defined – but in essence equals an observation in SIRE

Neutral Observation
Any comment other than positive or Negative

Positive observation
To be defined- but will be exceeding expectations level of a human response tool

Binary Response
A Simple Yes or No response to a CVIQ question

Graduated Response
A response to a CVIQ question that is not a simple YES or NO but is graduated
Inspections
1. Inspection request and validation
• All inspection requests will be submitted using OCIMF site. Requests will be vetted and compared to the program's
overarching criteria to verify they fit OCIMF's standards, and an inspector will be appointed who is compliant and
competent.

2. Pre- inspection preparation

• The inspection template will be populated prior to the inspection with a series of information including:
• Vessel particulars (HVPQ)
• Crew matrix
• Certificates (New)
• Pre-inspection questionnaire (PIQ ) (New)
• Past inspection observations (New)
• PSC data (New)
• Incident data (New)
• Relevant photographs and plans (New)
Information available in PIQ
 Class surveyors visit
 CAP information
 UKC policy and specific vessel values
 Additional training provided to officers
 Reporting of onboard equipment changes for class/flag
 Common working languages and SMS languages
 Ship hardening information
 Lub oil analysis data
 Level of management oversight of vessel (Superintendent visits, Navigation/Cargo/Mooring/Engineering audits)
 Standard and enhanced manning data
This information will be available to the inspector prior to boarding the vessel.
 Risk based vessel inspection
A risk-based vessel inspection questionnaire will be generated using bow-tie methodology. Questions will cover these
four key areas
Core :
• The bare minimum of questions that must be answered in order to satisfy the members' basic risk assessment criteria. Key actions that keep priority
barriers healthy and guard against critical threats are addressed in core questions. When the question is relevant to the ship type and outfitting, it is
included in every CVIQ.
Rotational :
• The questionnaire algorithm will ensure that all non-core questions are covered over a period of time and that each inspection template is designed
for a defined duration.

• There will be two levels of Rotational questions

• Rotational 1 Questions with an allocation frequency of approximately every third or fourth inspection.
• Rotational 2 Questions with an allocation frequency of approximately double that of Rotational 1 questions

Conditional :
• Specific questions based on the vessel, operator, or ship-type data supplied. To assess a vessel operator's degree of achievement against TMSA, a set
of questions has been devised. In response to the Operators' replies on the Pre-inspection Questionnaire, questions are created.

Campaign :
• Area of specific focus from OCIMF and its membership requiring time-limited exposure
• Campaign questions allow OCIMF to adapt to new industry trends and challenges by altering the way VIQ is administered, and questions are
assigned to specific inspections.
 Pre-Inspection -Element
Pre-Inspection Element requires vessel operators to provide information by following means

• Permanent and infrequently changing information relating to a vessel, its

Harmonized Vessel Particulars construction, outfitting and certification.
Questionnaire(HVPQ) • Information from the HVPQ is used to auto-populate some aspects of the
inspection report and to manage the assignment of some questions.

• New questionnaire to gather dynamic information about the vessel operational

Pre inspection Questionnaire (PIQ) history and additional static data, to permit the question-set compiler to assign
appropriate questions to each bespoke inspection questionnaire

• The vessel operator uploads the certificates applicable to the inspection process
Certificate Repository from a defined list. Certificates are made available to the inspector prior
boarding via the inspection software

• The vessel operator uploads a defined set of photographs of the vessel to be

inspected to Photograph Repository. These will be used for condition
Photograph Repository verification by the inspector during the inspection and inserted in the final
report for the information of the report recipient.

• The vessel operator will make a declaration that all data, photographs and
Inspection declaration certificates provided are accurate, complete and in accordance with the
instructions provided.
 Inspection Format SIRE 2.0
Pre-inspection
Element

Existing Documents New Documents

NEW

Pre-Inspection
Certificates Photograph
HVQP Officers Matrix Questionnaire
Repository Repository
(PIQ)

Compiled Vessel
Inspection Questionnaire
(CVIQ)

Inspector's
Tablet
  The Top level question – provides an overview or
purpose and scope of question itself.

 The Abbreviated question – provide a visual cue to

help inspector quickly interpret which questions are
included in CVIQ.

 The Guidance section – provides overall purpose of

the top level question.
Each Sire 2.0 question
 Suggested inspector actions – to verify that all aspects
Is constructed with of top level question and guidance section has been
following components addressed.

 Expected Evidence – list documentary evidence that

should be made available to the inspector during the
inspection process. The inspector may request further
unlisted evidence to assure themselves that the top
level question has been addressed.

 Potential grounds for Negative observations – list

circumstances in which inspector may consider
entering a negative observations.
Review of Question guidance

12 Chapters
329 Questions

48 37 16 36 108 84
questions questions questions questions questions questions

Human
Safety and Chemical Nautical
Environmental Gas tanker element in
technical tanker committee Sub
committee shipping
committee committee committee
committee
Response tools (Observations)
Observations
– The term observation means any response entered int h response tool. An observation can be
positive, neutral or negative.
– Each question will be assigned one or more response tool.
– Where a binary response is required, well established Yes/No convention is carried forward.
– Where a graduated response is required, specific guidance is provided for each type of response
tool.

Human

Response
Hardware Tool
Process

Photo

Negative observation to core questions from previous inspection will be available with the inspector
 Hardware response tool as flowchart
Maintenance task available not
Mandatory comment completed
and/or photographs
Free of obvious deterioration
/deficiency Maintenance task available records
incompatible with condition seen
Slight superficial deterioration
No maintenance task developed
Hardware
observed Slight superficial deteriorations
(with description) Maintenance deferred awaiting
Click on the most spares
appropriate SFI
code Maintenance deferred awaiting
Observable or detectable technician
deficiency

Maintenance deferred – awaiting

out of service/gas free
Negative obs required
in negative obs module Sudden failure – maintenance task
available and up to date

Other- text
 Process response tool as flowchart
Procedural failure reference

No Procedure

As Expected, Procedure Procedure not present/available/accessible

and /or document present
Too many conflicting procedures

Largely as expected
Mandatory comment Procedure clarity and understanding
procedure and/or document
Procedure tested required Click on the most
present
appropriate
TMSA Procedure accuracy/ correctness
connectivity
Not as expected procedure Mandatory negative references
and/or document deficient comment required Procedure realism/feasibility/ suitability

Procedure completeness/validity/ version

Mandatory comment and
Not Answerable
Response required Communication of procedure/practice/
updates

Other - text
 Human Factors in Vessel Inspection

 Inspectors will submit objective replies to any observation for each VIQ question with a human factor
viewpoint. When critical activities are completed effectively, the assessment criteria will allow for
favorable recognition. An observation will be issued if a task is not carried out effectively.

 Inspectors can use the tablet-based finding categorization tool to capture the apparent context of
ineffective activities or duties (e.g. equipment issues, task design, familiarity, nervousness, etc.).

 Following the inspection, the Vessel Operator has the chance to respond to why the problems exist (e.g.
unaware of changed approach, time constraints, fatigue.)

 Seafarers will gain from being able to safely emphasize difficult and error-prone tasks and receive
positive feedback for work successfully done as a result of the enhanced involvement between the
Inspector, Crew Members, and Vessel Operator during the inspection.

“Human Factors is about making it easy for people to do things right &
hard to do things wrong."
 Human response tool as flowchart

Performance
1. Recognition indicator
of safety factors
criticality of the(PIF’s)
task or
associated steps.
Execution of task 2. Custom and practice surrounding use of procedures.
3. Procedures accessible, helpful, understood, and
EXCEEDED Normal accurate for task.
expectation 4. Team dynamics, communications and coordination
What we hear / see Mandatory comment
required with others.
As expected 5. Evidence of stress, workload, fatigue, time,
constraints.
Rank grouping
6. Factors such as morale, motivation, nervousness.
LARGELY as
expected 7. Workplace ergonomics including signage, tools,
Mandatory Negative layout, space, noise, light, heat , etc.
comment required 8. Human machine interface.
NOT as expected
9. Opportunity to learn or practice.
10. Not identified – Not a PIF (option provided where
a PIF could not be identified with confidence)
Additional responses tool can be selected
where more than one rank group observed
or interviewed
 Human response tool
All observations entered in the response tool must be tagged to the rank grouping (SOC) of the Observed Person (OP) or Responsible
Team (RT) based on the following categorizations:
• Senior deck officer.
• Junior deck officer.
• Senior engineer officer (including ETOs, cargo engineers and electricians based on company rank).
• Junior engineer officer (including ETOs, cargo engineers and electricians based on company rank).
• Rating.
• Deck team task – historical task only.
• Engine room team task – historical task only

Comments should not identify an individual by the inclusion of rank. Written comments should only refer to one of the following:
• An Observed Person (OP) – since the appropriate rank grouping will have been identified by tagging.
• The Responsible Team (RT) – since the appropriate team will have been identified by tagging.
The use of the acronyms OP and RT is acceptable and encouraged

Where a negative observation is recorded in the Negative Observation Module:

• NOC – the most appropriate PIF(s) affecting the performance of the task should be tagged, or
• NOC – where the inspector cannot identify an appropriate PIF with a high degree of confidence, the Not Identified (10)
option should be tagged instead of one of the PIFs.
• A negative comment must be added to provide context as to why the task or activity was not executed as expected.
 Photograph Comparison response tool as flowchart

Photograph provided
representative

Photo representative item to be

Mandatory comment
Observe photograph provided highlighted
Areas/Item shown recently
against actual observed upgraded- Maintenance
area of the vessel programme in progress

Photo reasonably representative Mandatory comment and

(additional photo required) photograph Areas/Item shown recently
upgraded- No evidence of
ongoing maintenance plan

Area/item shown not

Mandatory Negative comment representative of overall condition
Photo no representative
and photograph required

Other- Text
 Standard photograph set
1. Bow area from dead ahead. 18. Aft main deck showing condition of Piperack.
2. Hull forward end starboard side. 19. Poop deck looking from midships to starboard including fairleads.
3. Hull forward end port side. 20. Aft emergency towing equipment storage arrangement.
4. Hull aft end starboard side. 21. Aft emergency towing equipment deployment system.
5. Hull aft end port side. 22. Lifeboat and davit.
6. Transom from right astern. 23. The emergency generator or accumulator batteries.
7. Forecastle port side looking towards fairleads. 24. Engine room general view showing top of main engine.
8. Forecastle starboard side looking towards fairleads. 25. One generator engine.
9. Port or starboard windlass. 26. The oil filtering equipment.
10. Forward main deck showing condition of deck 27. The incinerator.
(and external framing). 28. One boiler from the front.
11. Forward main deck showing condition of pipe- 29. One boiler from the top showing control equipment.
rack. 30. Purifier room general view.
12. One mooring winch showing brake setting 31. Main engine side showing local control station.
arrangement. 32. Steering gear room general view showing access.
13. One hose crane overall view. 33. Main steering gear.
14. One hose crane showing hoisting winch, stowed 34. Not assigned through to 39.
wire, and limit switches.
15. Starboard manifold looking from aft to forward.
16. Starboard manifold looking forward to aft.
17. Aft main deck showing condition of deck (and
external framing).
 Additional Photos – Vessel type
Crude/product/shuttle/chemical tankers/OBO.
40. IG system pressure/vacuum-breaking (P/V) device.
41. IG system first non-return device (deck seal or double block and bleed arrangement).
42. One main cargo pump and, if in pump room, including bilges.
43. Not assigned through to 49.
LPG pressurized.
50. A cargo tank liquid dome including load and discharge valve.
51. Electric motors for deepwell pumps.
52. Compressor/motor room internal view.
53. Not assigned through to 59.
LPG refrigerated.
60. A cargo tank liquid dome including load and discharge valve.
61. Electric motors for deepwell pumps.
62. Compressor room internal view.
63. Not assigned through to 69.
LNG Membrane type.
70. A cargo tank liquid dome including load and discharge valve.
71. A cargo tank vapour dome including cargo system relief valves.
72. Compressor house internal view.
73. Not assigned through to 79.
LNG Moss type.
80. A cargo tank liquid dome including load and discharge valve.
81. General view of one moss sphere.
82. Compressor house internal view.
83. Not assigned through to 89.
 Updating Photographs

The vessel operator should upload a new set of photographs to the OCIMF database
at approximately six-month intervals. The vessel operator may choose to extend the
interval for refreshing the photographs on the database for as long as they consider
them to remain representative. It is recommended that new photographs are uploaded
prior to each inspection to ensure that the condition depicted in each photograph is
fully representative.
 TMSA link to SIRE 2.0
CORRELATION OF TMSA TO SIRE
SIRE TMSA
• 4 -Vessel Reliability and Maintenance
1. Certification and Documentation
• 12 -Measurement, analysis and improvement
• 1 -Leadership and Safety management systems
2. Crew Management
• 3 - Recruitment , Management and well being
• 1 -Leadership and Safety management systems
3.Navigation and Communication
• 5 -Navigational safety
• 1 -Leadership and Safety management systems
• 3 - Recruitment , Management and well being
• 4 -Vessel Reliability and Maintenance
• 4a -Vessel Reliability and Maintenance
4.Safety Management • 7 -Management of Change
• 8 -Incident reporting, Investigation and Analysis
• 9 -Safety Management – Fleet based monitoring
• 9a -Safety Management – Fleet monitoring
• 11 -Emergency response and preparedness

• 1a -Leadership and Safety management systems

• 3 - Recruitment , Management and well being
5. Pollution Prevention • 6 -Cargo handling, Ballast and tank cleaning
• 10 -Environmental and Energy management
• 11 -Emergency response and Preparedness
 TMSA link to SIRE 2.0
CORRELATION OF TMSA TO SIRE

SIRE TMSA
• 1a- Maintaining management system
6. Maritime Security
• 13-Maritme Security

• 1-Leadership and Safety management systems

7. Cargo and Ballast systems • 1a- Maintaining management system
• 6-Cargo handling, Ballast and tank cleaning

• 1-Leadership and Safety management systems

8. Mooring Systems • 1a- Maintaining management system
• 6a-Mooring and anchoring operations

• 1-Leadership and Safety management systems

• 1a- Maintaining management system
• 3- Recruitment , Management and well being
9.Engine and Steering Compartment • 4a-Vessel Reliability and Maintenance
• 4b-Machinery space management
• 5-Navigational Safety
• 6-Cargo handling, Ballast and tank cleaning

10. ICE • 5-Navigational Safety

TMSA
• TMSA encourages companies to assess their own SMS against the key performance indicators(KPI’S) and provides a minimum (Level
1) and three further levels of increasing best practices
• The levels in TMSA help the companies identify gaps in their current performance and areas where performance can be enhanced
Where a KPI has connectivity to SIRE 2.0 is colored in below table
 Inspection Data set

The observations, including comments and positive / negative comments, to all

assigned question.

Any photograph tagged to be included in the report.

The geographical position of the tablet at the commencement and completion of

inspection.

The step count against time of the inspection tablet between the commencement and
completion of physical inspection.

The date and time of each response to an assigned question before, during or after
physical inspection.

The date and time of adding or removing a negative observation to an assigned

question before, during or after physical inspection.

An electronic image of observation declaration presented to , or reviewed with ,the

Master during the closing meeting.

Vessel should be provided with Bluetooth printer for printing

the list of observations.
 THANK YOU

SEASTEAM GLOBAL LLP

401, Gauri Complex, Plot No 19, Sector
11, CBD Belapur, Navi Mumbai, India
Ph No: +91 22 49719191
www.seasteam.co.in Mob: +91 9320930715