Minutes of Meeting

Location: Gigasol3, Palauig Zambales

Date and Time: Jan. 19, 1330H - 1600H
Subject: Weekly Minutes of Meeting
Agenda: To discuss and provide updates pertaining to all the concerns in Plant Operation.
Attendees Company Position
Jaeven, Roger, Ron Gigasol3, Inc Cadet, Site Engineer, HSSE
Jake, Jeuz, Borne, James JCE Engr, HSSE, Asst Admin, Ass Supervisor
Bri ERS PM
Kervin Aberas GSIA Security Head

Operations and Maintenance Concerns and Issues Action Taken Person Responsible Criticality (L,M,H) Timeline

1. Security a. Perimeter Solar Lights - busted lights ready for warranty claim (16 pcs)
b. Align CCTV coverage; 80% inside and 20% outside - ok ;14 cameras with no-link error, MR'd 2 ONU unit and 1
weekly
POE switch
a. Jan 21., 2023
c. Outside fence - ongoing C/O Roger -Ongoing
Jake/Ron/Jeuz Medium b.Jan. 21, 2023
d. CR to fully rectify deficiencies - ok, done
e. To provide cage for exposed water pipes
f. Resting area per zone - C/O Ron, Pau - For provision of tent
g. Resting area for ERS and JCE technicians - beside MRF, use provided tent temporarily
2. Tools a. Tools and PPEs 100% arrived at site, for confirmation (for documentation, every month) Jake/Lhen a. Monthly
b. To prepare calibration status of all testing equipments Medium
to add in Google Drive
3. 7S Implementation a. To re-echo 7S training - done
b. Conduct audit about the implementation every second week of the month
Ron Low
c. Relocate panels from cattle to Hazardous waste room in MRF - done d. Jan 26, 2023
d. Spool cover to secure - use bamboo stake for support
4. Safety Passport a. Work out safety passport - on hold Ron/ France Low
Jan-23
b. Corp. Board to purchase - waiting for quotation and CA
5. Facilites Preventive and Corrective Maintenance Plan a. Incorporate in the Annual PM Schedule. (eg . Control Bldg, ACU, Lightings, Emergency Lights) - James to
provide number and specs of items to replace. JCE to purchase items and for reimbursement to Gigasol3 - for
approval, provide Gigasol 3 details for receipt.
Bong/Jeuz High Every Monday Updating
b. To immediately prepare Pre/Post Calamity
c. Work Request regarding facility corrective maintenance - to give update of statuses of items every Monday
C/O Ops Engrs - To share monitoring list to Kervin (aberaskervin@yahoo.com)
6. Opening between the fence and ground need to close a. Continous checking, care of Buddy. Roger Medium Daily
7. Watch towers and guard posts for improvement a. Sun/Rain shade to provide - 1 guardpost done Ron Medium
8. PTW a. To disseminate new PTW policy - January 2 Implementation Pau/Ron High Jan. 2, 2023
b. To provide SWI for Routinary Inspection work
9. VESDA System a. Conduct simulation test - Sungrow to conduct Bri High
Jan 2023
b. Sungrow to decide if to provide SLD or to conduct the simulation - waiting reply from Sungrow
10. CCTV Policy a. For proper dissemination, change password C/O Jaeven - done Ron/James Medium

11. New PTW a. Identification of Works - ok

b. Classification of SWI- ok JCE Medium Dec 29, 2022
c. Prepare JHA and SWI - ongoing (organize formatting Arial 11)
12. Gatepass/Bring-in and out a. Present hard copy JCE Medium Daily
13. Snake bite management traning a. Dissemination for scheduling upon deployment of SO JCE Medium Jan 26, 2023
14. Uniforms and Hardhats of Civil Team a. for dissemination of accountability and provision of new hardhats JCE Low Jan. 26, 2023
HEALTH and SAFETY 15. Work Envi Meter a. To conduct and monitor thru excel 9AM,12NN and 4PM (heat index) Pau/Jake Medium Jan 2, 2023
1. Monthly Operation Report a. Use standard font "ARIAL" and font size " 11".
Engrs Roger Medium Monthly
b. New ERC Monthly Report to delegate data collection to Engrs - done
2. Regulatory Compliance Report (eg. MOR -DOE, VRE) December Billing Month
a. DOE-MOR - done
b. DOE-VRE/Generation Report - Done
c. JCE-MOR - done
d. ERC-MSR - done
Jeuz/ Roger Medium Every 10th of the month
e. JCE-MSOR - done
-To submit on or before 10th of the month, for improvement
O&M Report f. FAS Prelim checking - Nov, done
g. Outlook Messages to saved every report
All monthly report will be sent to Roger.
3. Monthly Inventory Report a. Need to send and upload on drive on or before the end of the month Jake M. Medium Every 30th of the month
b. Include Roger in the recipient
4. Outage Report (ERC) a. SMS (all kind of outages) Roger/Engineers Medium -
b. Email (all kind of outages)
5. Laptop a. To try and request desktop, to check with IT if CRSS is allowed in SAP PC Rog Medium Jan. 2023
6. Backup a. Backup data from working computer and google drive to O&M workstation Engrs Medium Every 30th of the month
7. New Branding a. To use new logo (Palauig1Solar) and letterhead in all reports Engrs Medium Every 30th of the month
1. SCB 32A fuse a. 32A spare available onsite - 172 pcs as of Jan. 19
b. 36Amps - 500 pcs, delivered on site Jan. 18,2023
Brian Abila High b. 2nd week of Jan, 2023
-For conclusion if needed additional 32A Adler - 36A will be implemented.
c. Y-harness with fuse - 30 pcs
2. GFDI fuse a. 42 pcs on stock, if stock level is 10pcs advise ERS for replenishment Waiting for supplier
b. MC4 issue - will be replaced to ZJRH mode. While waiting for bulk order of ZJRH, TT02 still to be used.
- 5000 pairs of Staubli brand to be delivered on hold due to Covid in China Mica/Jake/Bri High
c. purchased 500 pos T harness 300 neg T harness - on hold due to Covid in China

Operations and Maintenance

3. Warranty Claims a. Inverter UPS (1pc UPS) - ERS to purchase new UPS. (look for local supplier)
- to discuss before purchasing to avoid obsolence because of upgrading a. waiting for approval from ERS
b. Modules (8)- Factory defect under ERS, Module order is per container Additional claims for discoloration and Management
defective modules - Seraphim to provide certification
c. Present Warranty Monitoring List Mica/Bri/Jake High Weekly
d. Present Spare parts Monitoring List (Under EPC Contract) (Nov. 2) (to complete within Dec. else, Gigasol3 will b. Jan 5, 2023
purchase and claim under warranty bond, set a meeting with JCE main office January) c. Jan 27, 2023
f. transfer of PV modules from Alaminos - approx. 200 pcs. Gigasol to help with hauling g. Jan 27, 2023
g. To update list of spare parts with Roger
4.1. Module Cleaning a. Module Cleaning - Zone 7,8 done, 89.34% overall
2. Grass Cutting and tree trimming - incident report of damaged module cleaning units - ok, done
- Kapitan to provide a dedicated hose and pump for module cleaning
b. Grass cutting - 31.16% overall
a. Quarterly
- To include all areas inside the fence Jake/Borne Medium
- To provide net with frame to prevent cut grass on Panel
- To delegate technicians to supervise
-Vegetation concerns, 2 unit of grass cutter defective, add 2 units of grass cutter for reserve - for delivery Jan 21
(honda) , change approach (prioritize lower part of table)
3. Annual Preventive Maintenance Testing (APMT) a. APMT result to formalize. For review Bong/Jeuz High Jan. 5, 2023
b. Transformer Fan for checking
4. Areal Module Thermal Scanning a. To conduct in Jan 2023. for discussion with Sir Aris Gigasol3 High January 2023
5. Soil Errosion a. Backfilling - 95%,
b. 60k planted. 2k left to be planted
C. 88k for delivery
Borne/Jeuz Medium Jan. 5, 2023
d. to provide target completion date, target completion May 2023, JCE to provide additional manpower
e. to improve sandbags to coco sack - for MR

6. MC4 Disposal a. defective MC4s to be weighed, counted then to be stored at Hazardous waste storage area
JCE Medium Jan 26, 2023

7. Meter discrepancies a. SKRA meter- Ordered 2pcs, made to order - ongoing production - raw materials on hold due to Covid in China Jeuz High Jan. 5, 2023
b. PT fuse to add in spareparts - c/o roger

8. NGCP Scheduled Shutdown a. conduct thermal scanning in preparation for APMT JCE High Jan 21, 2023
9. LOTO a. Review and present TBD Jake High For scheduling
b. Damaged CCTV padlock latch to be repaired
c. To provide SCB padlock monitoring - zones 6, 7, 8 and 4 done
Other/s 1. CCTV monitoring computer at Gate 1 a. CPU need to upgrade - Discuss with Owen (c/o Aris) Roger Medium Jan. 2023
2. Module Cleaning Equipment a. Module cleaner - delivered Ron Low Jan. 26, 2023
a. Hazard identification
b. Cleaning
c. Grass cutting
3. Monthly Site Walkthrough - Engagement Bong Medium Zone 2: Jan 20, 2023
d. Merienda
e. Bring cable ties, bolos, trash bags, grasscutter
To conduct every Tuesday, 3pm to 5pm of the 2nd week of the month
a. JCE to provide assistance
4. SPARC Transmission Line Clearing Medium Jan 21, 2023

5. Replacement of JCE Safety Officer outsource replacement of Paulene ASAP - ongoing hiring Jeuz/ Jake High Jan 23, 2023

Prepared:
Roger Purisima