Assessment 3 - Assignment Ii (Group Genz)
Assessment 3 - Assignment Ii (Group Genz)
ASSESSMENT 3 : ASSIGNMENT II
GROUP GENZ
MATRIC ID NAME
No Content Page
1 Introduction 1-2
5 Conclusion/summary 17-18
6 References 19-20
7 Appendix 21
1.0 INTRODUCTION
Business communication has a specific aim in mind. A company's rules, laws, and
policies must be conveyed to both internal and external stakeholders. Certain principles
and conventions govern business communication. Historically, commercial
communication was restricted to paper-work, phone conversations, and so on. However,
with the advancement of technology, we now have mobile phones, video conferencing,
emails, and satellite communication to aid with corporate communication. Effective
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corporate communication contributes to an organization's goodwill. There are two
forms of business communication:
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2.0 MEANING AND THE SCOPE OF BUSINESS COMMUNICATION
A. Communication in Business
Business functions throughout effectual communication and without it
business can never be run. Communication is personally related to production of
goods and services, purchasing and selling, warehousing, distribution and to
other business activities. The nation within and enternal the business
organization might be communicated with properly in sequence so that day
takes steps accordingly. Furthermore, business organization is to do a few social
responsibilities also. Therefore, nowadays every large organization has a public
relation department to communicate with its environment.
C. Communication in Management
Communication is careful as one of the greatest weapons of Management.
Each level of Management like planning, organizing, recruiting, leading,
motivation, coordination and control depends on a sound communication
method. Each organization, big or small, makes a plan to attain the desired goals
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or objectives and Management is to collect information from a variety of people
and organizations to make a correct plan. Later than declaring the plan
Management gives essential advice and directions to employees to carry out the
plan and it is done by departments and branches is also brought forth from side
to side.
E. Communication in Publicity
In this world of information, every organization is keen to advertise itself
through some distinctive ways. By communicating with concerned parties an
organization does publicity also. Two way communication between both the
parties is essential and information must flow in its desired form between the
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organization and public. The receiver must understand what the sender intends
to communicate for an effective public relation. The receivers (public, target
audience, stakeholders, employees, investors) must clearly understand the
sender’s message. (organization in this case).
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3.0 PROFESSIONAL COMMUNICATION SKILLS AND ETIQUETTE THAT ARTS
MANAGERS TODAY NEED TO KNOW IN ORDER TO FUNCTION
EFFECTIVELY IN AN ARTS ORGANIZATION
A. Written Communication
B. Oral Communication
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exchanged between one another through speech or word of mouth is called oral
communication. For example public speech, news reading, television, radio,
telephone and mobile conversations.
D. Active Listening
E. Contextual Communication
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nearly the same, namely, to give a good working environment. For example, workplace
work etiquette may include communicating politely with coworkers and keeping the
workplace sanitary to avoid causing inconvenience to other coworkers while also
disrupting the work environment. Basically, work etiquette can be defined as mutual
respect for each other. Workplace etiquette are critical for improving business success
and giving employees a favorable impression of the company. Etiquette in the
workplace encourages people to enhance their work performance while still enjoying
their work and not seeing it as a chore.
Communication has its own set of etiquette that must be committed to and
obeyed in order for a communication to function effectively and without offending
anyone. In order to provide his subordinates and outsiders a positive impression of
himself, an art manager must know about etiquette when speaking. The appropriate
approach to communicate in the workplace is sometimes referred to as communication
etiquette. It differs from communication skills, in which communication etiquette aids in
the development of communication skills so that all parties can easily accept them. Good
communication etiquette refers to the conduct or method of presenting information to
others without jeopardizing the art manager's relationship with his superiors,
subordinates, or customers.
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understand what the sender is trying to convey. An art manager should
respond to his subordinates' attempts to communicate so that they know
their information or report will be understood by their superiors. This
will give them comfort in knowing that their work has been recognised by
their superiors. When an art manager expresses gratitude after getting
the finished work from his subordinates, it shows that he values and
recognises their efforts.
3.2.3 Be Punctual
A good art manager should have a strong sense of time etiquette. But
while most businesses have time etiquette, we may still live by it every
day. A manager of the arts should respect both his own and others' time.
As a result, there won't be any conflict between the manager and the
client over lateness. Additionally, it helps the art manager present a better
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front to his bosses and staff members. A punctual art manager can
demonstrate that he values his team members, takes his work seriously,
and cares to do it on time to meet deadlines.
It is evident that one does not care about what the other person is saying
when one speaks over them or interrupts them when they are expressing
a viewpoint. Additionally, it will appear as though he is not paying
attention to what others are saying and is only waiting for an opportunity
to speak up. This is inappropriate behavior for an art manager. This is
true because a good art manager respects other people's opinions and
listens to them. The completion of the necessary job will be aided by the
exchange of pertinent information.
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4.0 HOW MEDIA TECHNOLOGY AND CULTURAL DIVERSITY IN TODAY’S
ORGANIZATIONS IMPACT THE WAY ARTS MANAGERS COMMUNICATE IN A
BUSINESS CONTEXT.
The world we live in today is very different from the world of our ancestors as it is
becoming increasingly digital. One of the most popular and primary ways to communicate
today is through the use of media technology, which requires the internet. According to
Rogers (2019), the internet has had a revolutionary impact on communication since the mid-
1990s, including the rise of near-instant communication through electronic mail, instant
messaging, voice over Internet Protocol (VoIP) telephone calls, two-way interactive video
calls, discussion forums, blogs, and social networking. The oldest forms of media include
newspapers, books, magazines as well as flyers. Media technologies can be used to capture,
store, transport, process information, and may be combined with other technologies such as
the internet and the telephone to enable powerful new forms of communication and to make
them accessible to more people. Today, every aspect of our lives is being influenced by
technology, from the way we communicate to the way we stay entertained. For example,
media technology is used to preserve historical records, access information and resources on
the web, play games with a social function and share information with classmates, teachers,
and family members. The internet has made it possible to connect with others over a range of
issues with immediacy and anonymity, regardless of geographic or cultural distance.
The business and media technology world today is a very different place than it was
just a few years ago. In the past, the business world and the world of media technology were
separate entities, but today they are much closer than they have ever been before. The
production, distribution, and consumption of media content is a primary driver of the
economy, and the business world is dependent on the ability to reach and influence
consumers through traditional media platforms. At the same time, the media industry is
increasingly dependent on the ability to generate and capture large audiences through digital
platforms and technologies. This interdependence creates an opportunity for the two
industries to strengthen their respective capabilities and increase their impact on society.
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To begin with, arts managers have long struggled to balance the demands of their jobs
with the limits of their time. They must manage multiple projects, raise funds, and find and
foster talent, all while keeping an eye on the industry at large and the trends in their sector.
When it comes to communicating with the public, arts managers have always had to balance
the desire to share their art with the need to keep a tight budget. But in recent years, the
advent of media technology has changed all that. Nowadays, with the help of media
technology, arts managers are able to engage or communicate with the employees as well as
the public at an unprecedented scale, and often for little or no cost. Hopwood (2019) stated
that using new communication technology eliminates the need to regularly travel for
meetings and supervisory work, since these duties can be completed via live video chat and
collaboration platforms. Instead of managing their careers in person, arts managers have
begun to use video conferencing software to communicate with employees and artists,
reducing the need for costly face-to-face and saving time. Moreover, when words are
abbreviated owing to typing issues on mobile phones, communication has embraced short
and succinct texts. Typing difficulties have led to the widespread usage of shortcuts and
symbols that violate grammatical standards (Alhadlaq, 2022).
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technology to their advantage. Arts managers are able to experience greater
productivity and better decision-making, which has improved the way the arts
department functions and has increased its profitability. This has also increased the
brand awareness of the organization, which has led to a higher demand for art
management services and has increased the revenue of the arts industry as a whole.
Last but not least, arts managers should learn how to push the boundaries and
engage with their target audiences with the help of modern media technology in order
to be successful. The advent of new media technology, such as video and audio
recording, has given them the opportunity to share their expertise, build a community
of like-minded professionals as well as foster connections with future patrons and
investors from anywhere in the world. Arts managers are able to find new ways to
generate revenue and become more sustainable, as it has only furthered their ability to
serve their communities that were previously inaccessible. This has given them the
ability to expand their businesses who might otherwise be limited to only those who
reside near them and build a more dynamic portfolio. No matter how big or small an
organization is, the potential for media technology to connect arts managers with
people of all backgrounds is easier and limitless. All of this has given them a new toolset
with which to build their businesses, further their missions and, in the process, make
the world a better place. Hence, the impact of these technological developments has
been felt far beyond the walls of the arts community.
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different cultural traditions and the ways in which they differ, we can gain a better
understanding of others and our own cultural background and make it more meaningful
to us. This can help improve our relationships with other people and make it easier for
us to understand their point of view. Since cultural diversity cannot be defined by a
single characteristic, it can only be understood by looking at how various cultural
characteristics are combined to form the overall experience of a person.
When it comes to diverse cultures, the way arts managers communicate is crucial,
especially when they are trying to convey a professional image, the importance of
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getting things right, and how their words and actions can be interpreted by others.
Communication is key to successfully managing a business. This includes how arts
managers perceive their employees, and how they interact with the people they work
with. However, interpersonal communication can be challenging at times because it can
be misinterpreted or difficult to comprehend by arts managers who are not fluent in the
language of the speaker or if the message is in a foreign language or vice versa. For
instance, some cultures value politeness and courtesy, while others find them off-
putting and rude. Some cultures are more formal than others, so a manager may have
difficulty communicating in a more informal or less formal manner. The audience might
also have a different understanding of communication such as being able to read body
language, listening intently, or being able to follow a dialogue. This has the potential to
cause further confusion, leading to a poor impression on the part of the audience as well
as result in a decreased capacity to execute the day-to-day operations of the
organization. Thus, understanding the language and culture of others is essential in
order to effectively communicate with fellow colleagues and employees.
Nearly everyone learns better from other people, cultures, and perspectives if
they are exposed to them. In other words, cultural diversity helps us to “listen in” on
more people and gain better insight into their beliefs and behaviors. When it comes to
running a business, the most important skill for arts managers is being able to listen. It
is the key to building relationships, getting to the heart of an issue, and coming to better
decisions. In order to stay relevant and competitive, arts managers must be able to
adapt to changing circumstances and find new ways to serve their audiences. The
apparent approach is to implement numerous procedures that encourage workers to
summarize critical information and map out who works for whom, with what duties,
and who will do which steps and when in words and pictograms (Meyer, 2015). It
enables them to better understand and respond to the needs and interests of the diverse
communities they serve which is beneficial in both the short and long term. When arts
managers are able to better understand the experiences and backgrounds of others, it
enables them to better identify opportunities for collaboration and mutual learning.
This not only makes them more welcoming and accessible, but it also provides them
with a greater range of opportunities to connect with your patrons and build
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relationships with them. This in turn strengthens their position as an asset to their
community.
One of the greatest strengths of a diverse workforce is the ability to bring new
ideas and perspectives to the table. When employees from different backgrounds and
experiences come together and share their experiences, unique insights and insights are
often discovered. This helps to strengthen the company as a whole, as it provides arts
managers with the opportunity to learn from the experiences of their employees,
especially those from minority groups. This is because diverse organizations are made
up of individuals with different backgrounds, experiences, and ideas. Arts managers
who are open to fresh ideas are more likely to be able to recognize and respond to the
needs of diverse audiences and are better able to leverage their employees' diverse
backgrounds and experiences. In turn, this diversity can lead to better art and the
creation of more meaningful experiences for the public. It also makes it easier for arts
managers to notice when employees are expressing a new idea or perspective, which
can often be attributed to the unique background and experiences that have shaped that
person. Because of the influence of cultural diversity on communication, art managers
are in a unique position to make a difference in the lives of their clients, both in their
professional and personal lives.
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CONCLUSION/SUMMARY
Furthermore, every art manager has to practice communication skills and etiquette in
order to be a professional working in an arts organization. To be a professional art manager,
they have to be skilled in written communication, oral communication, non-verbal and visual
communication, active listening, and contextual communication. For that matter, ethics
should also be emphasized by art managers to describe their identity as professionals so that
people who are looking forward to the art managers will be comfortable working with them.
Acknowledging others and constructive criticism are also part of the ethics that art managers
should practice.
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In addition, cultural diversity in organizations today also impacts the way art
managers communicate. In other words, this happens due to the differences between human
beings, such as cultural traditions, practices, and values, which exist in the world today and
which are found in different societies around the globe. Furthermore, art managers are
constantly changing the ways they communicate with culturally diverse people because they
have different ways of communicating and traditions to avoid unwanted miscommunication.
Miscommunication may cause damage to the business relations between them. Last but not
least, every single art manager in this world has to master every aspect of business
communication, so they get a lot of opportunities and benefits from the business world.
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REFERENCES
Technology-Influences-Communication.pdf
Grome, J. (2022, January 24). Council Post: The Business Benefits Of Living In The Most
https://www.forbes.com/sites/forbesbusinesscouncil/2022/01/24/the-business-
benefits-of-living-in-the-most-digital-era-yet/?sh=7e5b248667b8
Hopwood, S. (2019, June 7). Council Post: Five Benefits And Three Challenges Technology
https://www.forbes.com/sites/forbesbusinessdevelopmentcouncil/2019/06/07/five-
benefits-and-three-challenges-technology-can-bring-to-global-
companies/?sh=b30b6876f647
Meyer, E. (2015, October 14). When Culture Doesn’t Translate. Harvard Business Review.
https://hbr.org/2015/10/when-culture-doesnt-translate
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Rogers, S. (2019, October 15). The Role Of Technology In The Evolution Of Communication.
Forbes. https://www.forbes.com/sites/solrogers/2019/10/15/the-role-of-technology-in-
the-evolution-of-communication/?sh=2d249eb8493b
https://www.un.org/en/events/culturaldiversityday/pdf/Investing_in_cultural_diversity.
Miller Last Modified Date: May 22, B., & Miller Date: May 22, B. (2022, May 22). What is
workplace etiquette? Smart Capital Mind. Retrieved June 13, 2022, from
https://www.smartcapitalmind.com/what-is-workplace-etiquette.htm
Track, toggl (Ed.). (2022, March 17). 21 business etiquette rules you should never break.
https://toggl.com/track/business-etiquette-rules/
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APPENDIX
Safi Syakirah Binti Zamzuri 81081 Meaning And The Scope Of Business
Azam Communication
Jah Afifah binti Abdul Rahman 82263 How Media Technology And Cultural
Diversity In Today’s Organizations
Impact The Way Arts Managers
Communicate In A Business Context
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