CHAPTER 1 - Computer Hardware and Software

HARDWARE FILE MANAGEMENT

➔ refers to the physical elements of a computer ➔ also known as a file manager

➔ This is also sometimes called the machinery ➔ It is a type of software that manages data
or the equipment of the computer. files in a computer system
➔ it is not an external element of the computer, ➔ has limited capabilities
but rather an internal one, surrounded by the ➔ designed to manage individual or group files
computer's casing (tower). ➔ It may display report details, like owner,
➔ Compromised of many different parts, the creation date, state of completion, and similar
motherboard is the most important. features useful in an office environment.

TRANSFERRING DATA

➔ also known as data transmission

➔ the process of transmitting or transferring
electronic or analog data from one computer
SOFTWARE node to another using computing techniques
and technologies
➔ commonly known as programs or apps,
consists of all the instructions that tell the
hardware how to perform a task. (These
instructions come from a software developer
in a form accepted by the platform
(OS+CPU).)
SECURITY
Two Major Class of Software
➔ - is also known as information security (IS)
● System Software or computer security
➔ Helps run the computer hardware and ➔ refers to protective digital privacy measures
computer system itself that are applied to prevent unauthorized
➔ It includes operating systems, device access to computers, databases, and
drivers, diagnostic tools, and more. websites.
➔ almost always pre-installed on your ➔ also protects data from corruption
computer ➔ essential aspect of IT for organizations of
every size and type

● Types of Data Security:

➔ Encryption
➔ Data Erasure
➔ Data Masking
➔ Data Resiliency

NETWORK SYSTEM
➔ is a group of two or more devices that can
● Application Software communicate.
➔ Allows users to accomplish one or ➔ a network is comprised of a number of
more tasks. different computer systems connected by
➔ Some application software is physical and/or wireless connections.
pre-installed on most computer ➔ all networks allow computers and/or
systems. individuals to share information and
resources.

● PURPOSE OF NETWORK SYSTEM

➔ Communications such as email,
instant messaging, chat rooms, etc.
➔ Shared hardware such as printers and
input devices
➔ Shared data and information through
the use of shared storage devices
 ➔ Shared software, which is achieved by ➔ This day traditionally has the most deals and
running applications on remote discounts. Cyber Monday has surpassed
computers Black Friday in overall sales
Domain
MAINTENANCE ➔ main page or main URL for a website
➔ Predictive maintenance is a maintenance ➔ "homepage" or root portion of the web
strategy driven by predictive analytics. address.
➔ used for detecting failure patterns or E-bay
anomalies, but are only deployed when there ➔ One of the most popular eCommerce sites
is a high probability of imminent failure. allows sales to occur between consumers in
➔ Helps to deploy limited resources, maximizing an auction format.
device or equipment uptime, enhancing ➔ Seller and Buyer
quality and supply chain processes, thus ➔ Many online merchants use eBay as a
improving the overall satisfaction for all the secondary sales channel.
stakeholders involved E-mail Marketing
➔ Promoting products or services through email
COMMERCE AND INFORMATION TECHNOLOGY ➔ These email lists contain users who signed
TERMINOLOGY up for the site or organization.
Media Piracy
E-commerce ➔ Digital media piracy is a prominent unethical
➔ The process of buying and selling online or practice undertaken with computers.
electronically. ➔ Piracy is the illegal distribution of music,
➔ refer to online retail as a whole, or more movies, books, and other intellectual media.
specifically the transaction type. ➔ Piracy is an illegal infringement on copyrights
Brick and Mortar held by the owners of the media.
➔ A business that has a physical store that ➔ Is a prominent unethical practice undertaken
customers can go to rather than just having with computers
an online presence. Ransomware Attacks
Business-to-Business (B2B) ➔ Thieves like to use the anonymity of the
➔ process of selling services or products to internet to attack businesses.
another business ➔ The hacker encrypts the entire website,
Business-to-Consumer (B2C) shutting the business down until the business
➔ Directly selling products or services to the owners pay the hackers a fee – the ransom –
consumer in what is called a denial-of-service attack.
Call-to-Action Identity Theft
➔ Typically a slogan or phrase ➔ businesses must protect consumer
➔ often the instruction on what to do next, such information.
as placing an order or inquiring further ➔ it obtains names, birthdates, and Social
➔ Ex. "shop now, buy today, get a quote," Security numbers to create fake accounts.
Conversion ➔ Not protecting private data can cost
➔ one of the most crucial parts of eCommerce businesses fines and lawsuits.
➔ process of transforming or "converting" the Financial Theft
user to a customer ➔ hack systems to divert financial information
➔ takes place when a visiting user requests a input away from the company to steal money
quote, fills out a contact form, or places an Intellectual Property Theft
order ➔ is often achieved by internal moles or
Conversion Funnel contract workers who have access to a
➔ often referred to as a "sales funnel," is the company's computer server
path the visitor takes until the end conversion.
➔ It is called a funnel because there is a larger COPYRIGHT LAWS
surface area for users to enter the conversion
funnel (multiple entrance points) Origins of Software Copyrights
Conversion Rate - first introduced it was not clear if copyright
➔ The number of visitors who transformed into protection was applicable.
paying customers is divided by the total Digital Millennium Copyright Act
number of visits to the page overall. ➔ one of the major modern copyright laws
Cookies governing the use of copyrighted material
➔ These are text files sent to a user's browser over the Internet.
related to how the customer interacts with the ➔ A protect Internet service providers and
website. website hosts from liability associated with
➔ users will get a pop-up that requests that the copyrighted material that may be posted on
user "shares cookies." their website by third parties.
Cyber Monday
➔ The Monday after Black Friday
CHAPTER 2 - WORD PROCESSING ➔ Analyzes a person's voice biometrics,
APPLICATION including frequency, flow, and accent.
➔ Also known as SPEAKER
Word Processor RECOGNITION.
➔ software or a device that allows users to ● Handwriting Recognition
create, edit, and print documents. ➔ Ability of a computer or device to
➔ Allows you to write, store, display, edit, and interpret as text the handwriting from
print text. printed documents, pictures, and
➔ Most common other devices, or from a touchscreen.
➔ Can be delivered either as a cloud service or ➔ Input is usually an image of
as software that users can install on a PC or handwritten text fed to
mobile device. pattern-recognition software or
EXAMPLE OF WORD PROCESSOR APPLICATION real-time optical scanning using a
● Microsoft Word camera.
➔ One of the most well-known and ● Optical Character Recognition (OCR)
widely used ➔ e most mainstream technique used for
➔ Word can be used to format text and handwriting recognition.
build layout documents. ➔ Handwritten documents are scanned
● WordPerfect and converted to text.
➔ - is a word processing application ➔ also works by taking a picture of a
from Corel Corp. handwritten text.
➔ Popular during the early 1990s. ➔ a form of image recognition that is
➔ best for writing simple essays and meant to recognize handwriting
articles instead of faces or shapes such as
➔ Compatible with Microsoft word (can landmarks.
open and edit thru ms word) ● Scanning
➔ can be used for formatting and laying ➔ OCR software converts scanned
out documents. documents into text characters.
● Lotus Word Pro ➔ Voice-recognition software converts
➔ an ideal program for your speech to text.
word-processing needs.
➔ allows you to create and distribute B. FORMATTING BUSINESS
formatted text documents. CORRESPONDENCE
➔ produced and distributed by IBM
Corp. ● Headers and Footers
➔ Can write reports, memos, and ➔ typically used in multiple-page
proposals thru MS Word documents to display descriptive
● iWork Pages information.
➔ offered by Apple Incorporated ➔ A header or footer can include page
➔ Ideal option for Mac Computer users numbers, the document name, the
➔ Writing, formatting, and complex date and/or time it was created or
graphical layout are all possible. revised, an author name, a graphic,
➔ can open and save Pages files in and a draft or revision number.
Microsoft Word. ● Sender’s Address
● And the rest ➔ usually included in letterhead.
➔ Other lesser-known word processors ➔ If not using letterhead, put the
include OpenOffice Writer, Adobe sender's address above the date.
InCopy, AbiWord, Microsoft Works, ➔ Include only the street address, city,
and Scrivener and zip code.
➔ online word processors are available ● Date
and include Google Docs and ➔ used to indicate the date the letter
Microsoft Office Web Apps was written
➔ If your letter is written over several
A. INPUT days, use the date it was finished.
➔ Use the American date format for U.S.
❖ TYPES OF INPUT companies. (In the U.S., the month
● Keyboarding comes before the day. EXAMPLE: une
➔ an essential skill for both school and 11, 2001)
work ➔ Write out the month, day, and year
➔ speed and accuracy are emphasized. two inches from the top of the page
➔ No computer experience is necessary ● Inside Address
● Voice Recognition ➔ recipient's address.
➔ A computing technique used to ➔ Always write to a specific company
identify, distinguish, and authenticate employee. If you don't know the
a speaker's voice. person's name, call the company or
 ask employees. Ms., Mrs., Mr., or Dr. ➔ In this format, the letter is left justified
Miss, Mrs., or Ms. Respect a woman's and single-spaced except for between
preference. If unsure, use Ms. paragraphs.
➔ If the person you're writing to has a ● Modified Block
title, use it. ➔ Another widely utilized format
➔ the Last line of international ➔ The body, sender, and recipient
addresses should be all capitals. addresses are left justified and
➔ Below the date is the inside address. single-spaced. The date and closing
Whatever format you use, leave it should be typed in the center.
justified. ● Semi-Block
● Salutation ➔ The final and least used style
➔ Include a personal title in the inside ➔ It is much like the modified block style
address. If you know the person and except that each paragraph is
usually use their first name, you can indented instead of left justified
use it in the salutation (for example ● Font
Dear Lucy:) ➔ Another important factor in the
➔ Personal title and last/family name readability of a letter
followed by a colon are used ➔ Times New Roman, size 12, is
elsewhere. After the salutation, leave generally accepted, but Arial may be
one line blank. used.
➔ It is also acceptable to use the full ➔ Consider your audience when
name in a salutation if you cannot choosing a font.
determine gender. (Dear Chris ➔ Times New Roman may be
Harmon:) appropriate for a conservative
● Body of the Letter company.
➔ Single-space and left-justify each ➔ Choosing fonts is easier if you're
paragraph in the block and modified writing to a more liberal company.
block formats. ● Punctuation
➔ Be concise when writing a business ➔ After the salutation and closing, use a
letter. colon (:) and comma (,).
➔ Consider a friendly introduction and ➔ You can also use open punctuation in
main point in the first paragraph. The some cases. Punctuation isn't used
next paragraph should justify the main after the greeting and closing.
point. In the next few paragraphs,
provide context and evidence. In the D. WIZARDS AND TEMPLATES
final paragraph, restate the letter's
purpose and request action. ● APA and MLA Format
● Closing ❖ Content
➔ The closing begins one line after the APA
last body paragraph and below the ➔ stands for American Psychological
date. Association.
➔ Leave four lines between the closing ➔ used for social science papers like
and the sender's name for a psychology, sociology, and/or
signature. economics.
➔ Unless a colon follows the salutation, ➔ sometimes used in English with some
there is no punctuation after the changes to the standard style.
closing.
● Enclosures MLA
➔ If you've included documents, like a ➔ stands for Modern Language
resume, type Enclosures below the Association.
closing. ➔ Just as APA is used in scientific
➔ Optionally, list each document in the subjects, MLA is used for liberal arts
envelope. If you've included many subjects, such as English
documents and want the recipient to
know about each, list the names. ❖ First Page and Heading
APA
C. FORMAT AND FONT ➔ Title and page number are at the top
left of each essay page. On the first
● Block Format page, write "Running head: TITLE"
➔ Format and font matter when writing and every page after, "TITLE.”
business letters. ➔ Cover page required. Center the
➔ Most business letters use block essay's title, your name, and your
format. college on the page on three separate
lines.
 MLA ➔ Pointers for emailing a prospective
➔ Essays use your last name and page employer.
number as a header. If your last name ➢ Be mindful of your e-mail
is Alvarez, the first page's heading address.
would be "Alvarez 1" without quotation ➢ Include a subject line.
marks. ➢ Be clear and concise.
➔ The header includes f four lines ➢ Proofread your message
aligned on the left— your name, before sending it.
professor's name, class, and date. ● Answering Machines and Voice Mail
Next, center your title and begin your ➔ Because you or your roommates may
introduction. have potential employers calling, be
aware of how your answering
❖ Citations machine's message sounds. The
APA message recorder should be
➔ references are listed under professional. Do not play music before
"References" without quotation marks. the message beep.
Each citation must be in APA format. ➔ When leaving a message, remember:
➔ In-text citations should include the Observe your email address.
following information, unless stated ➢ Provide some basic
within the sentence: (Author’s last information.
name, year, page number if ➢ Talk distinctly.
applicable). ➢ Don’t leave messages that
MLA ramble on.
➔ "Works Cited" is listed at the end of ➢ Be sure your messages are
your paper without quotation marks. clear.
➔ In-text citations should include the ➢ Don’t assume that the
following information at the end of the answering machine where you
sentence, before the period: (Author’s are leaving a message is in
last name page number). Note the working order
lack of commas. ● Taking Telephone Messages
➔ A good message is a complete
message. When taking messages for
roommates or friends that are job
hunting, be sure to take accurate
messages.
➔ Make sure to obtain the ff.:
➢ The caller’s name, title, and
organization
➢ A phone number with area
code and extension no., if
needed
➢ The time the person called
➢ The name of the person to
whom the message is going
➢ Short message. Don't
overwhelm the message with
details.
● Cellular Phones
➔ Many students use cell phones for
everyday conversation, so it's
important to follow some rules when
using them.
➔ A cell phone in public can distract
others. Use it when needed only
E. ELECTRONIC ETIQUETTE ➔ Turn off your phone in class, a
meeting, or an interview to avoid
● Electronic Communication disturbing others.
➔ is a common way of doing business ➔ Ask others if using your phone is okay.
today. Professionals often use the ➔ When on a long call, excuse yourself
following technologies to help them do and continue the conversation
their jobs more effectively. elsewhere.
● Electronic Mail (E-Mail) ● Speaker Phones
➔ It is quick and efficient, employers and ➔ Many telephones are equipped with a
candidates are using e-mail during the speaker phone feature
job search.
 ➔ It's a convenient way to talk to friends ➢ How to edit a worksheet:
and family, but not recommended by There are two (2) options on how you edit a
potential employers. cell.
● Fax Machines ➔ Via Formula Bar
➔ Employers may ask you to fax job ➔ Or you can direct edit it on the specific
applications. As with all cell, just double click the item
correspondence, treat faxes ➔ * F2 – Shortcut key to edit specific
professionally. cell
➔ Include your name, phone number, ➢ How to print a workbook:
fax number, the receiver's name, EXAMPLE 1
contact information, the number of ➔ Go to File > Print.
pages, and a brief message ➔ Simply type Ctrl+P
describing the fax. ➔ Print all data in the sheet.
➔ Don't include private info. Others can
read faxes. B. Write Formulas
➔ Fax only white, uncolored paper. Fax
a white photocopy ➢ How to write formulas in excel
➔ Notify the recipient by phone that the ➔ You can create a simple formula to
fax has been sent. add, subtract, multiply or divide values
➔ Send thank-you notes by mail or in your worksheet.
electronic mail, not by fax ➔ Simple formulas start with an equal
transmission. sign (=), followed by constants and
● Portfolios and Personal Web Pages operators like plus (+), minus (-),
➔ Students create portfolios or personal asterisk (*), or forward slash (/).
websites to document their education,
skills, achievements, and
experiences. An electronic portfolio
can showcase class projects and tech
skills.
➔ Make sure your website is
professional and doesn't contain
inappropriate or offensive content.

CHAPTER 3 - SPREADSHEET APPLICATION

SPREADSHEET APPLICATION
➔ a computer application for computation,
organisation, analysis and storage of data in
tabular form.
➔ Computerised accounting worksheets.

Basic Parts of MS Excel

A. Create, edit and print workbooks ➢ How to use AutoSum in a spreadsheet?

➔ Select a cell next to the numbers you
➢ How to create a new blank workbook: want to sum;
➔ Select the File tab. Backstage view ➔ Click AutoSum on the Home tab
will appear ➔ Press Enter (Windows) or Return
➔ Select New, then click Blank (Mac), and that's it!
workbook.
➔ A new blank workbook will appear.
 C. Create Functions FUNCTION WIZARD
➔ A short-cut to all the functions in excel (use fx
FUNCTION toolbar button) that walks you through
➔ is a predefined worksheet formula. building a function.
➔ The advantage of using a function:
★ Saves time writing
★ Simplifies complex
calculations
★ Faster execution
★ Less chance of typographical
errors
★ Fewer characters in the
formula bar
EXAMPLE:
Instead of =C3+C4+C5+C6
use =SUM(C3:C6) ➢ If scores should only be reported as
integers.. How can we fix this in Excel?
➢ Using Functions in Excel ➔ The Increase/Decrease decimal
➔ Objectives: buttons do NOT change a value only
★ SUM, MIN, MAX, AVERAGE, how the value is displayed.
COUNT, COUNTA ➔ Use the ROUND function to change
★ ROUND the precision of a value
★ COUNTIF, SUMIF, ➢ The num_digits argument
AVERAGEIF ➔ Positive num_digits round to the
specified number of decimal places
➢ Functions take arguments and return a ➔ A zero results in a whole number
result ➔ Negative num_digits round values to
➔ The general format of a function is - tens, hundreds etc.
=Functionname(arguments) ➢ The COUNTIF Function counts the number
of items in a range that meet a specific
● Arguments criteria
➔ variables are used by the function to ➔ COUNTIF (range*, criteria) –
calculate the result ➔ Range - a continuous cell range
➔ appear in a specific order. ➔ Criteria Syntax:
➔ Value or Range of cells to be summed ★ A number 6
● Syntax =COUNTIF(B2:B7,6) Text
➔ specific format required to use a “USA”
function its name and order of ★ =COUNTIF(A1:A50,“USA”) A
arguments cell reference B2
➔ SUM(range) or SUM(num1, num2, …) ★ =COUNTIF(C3:C10,B2)
➔ Can type into cell, use AutoSum ★ Boolean expression “>5”
toolbar button or function wizard =COUNTIF(A1:A10,“>5”)
● Result ➔ The comma tells the computer the
➔ the value calculated by the function next argument is the criteria – so you
● Algorithm cannot list individual cells separated
➔ a step-by-step procedure for by a comma for the range
accomplishing some end task. ➢ The SUMIF Function sums the values in a
➔ Arithmetic sum of all values listed in range that meet a specific criteria
the range argument ➔ SUMIF(range, criteria, sum-range)
Example: ➔ Range – Continuous range used to
In the formula =SUM(B2:B8) * 3 compare the criteria
Excel will add the values in cells B2 through B8 and ➔ Criteria – Comparison Criteria
then multiply the result by 3. ➔ Sum-Range - If criteria is met, the
computer will sum the corresponding
entry in this range
➔ The syntax of the criteria is the same
as the syntax of the COUNTIF
function:
★ a number such as 6
★ text such as “Honor”
★ a Boolean value such as “<2”
★ a cell reference such as A1
 D. SORT AND FILTER DATA ➔ can also open and save documents in many
➢ DATA SORTING other formats, including those used by
➔ Select a single cell in the column you several versions of Microsoft Office
want to sort. (Ex. B1)
➔ Select DATA in the Excel Ribbon Bar. ➢ LibreOffice Components
➔ Look for the Sort & Filter. Then ➔ Writer (word processor)
choose between Sort A to Z and Sort ★ Writer is a component of
Z to A LibreOffice. In addition to the
➢ DATA FILTERING usual word processor features
➔ Select any cell within the range. (Ex. (spelling check, thesaurus,
B1) hyphenation, autocorrect, find
➔ Select DATA in the Excel Ribbon Bar. and replace, automatic
➔ Look for the Sort & Filter. Then click generation of tables of
the Filter button. contents and indexes, mail
➔ Select the column header arrow merge, etc.)
➔ If you want data that are females only, ➔ Calc (spreadsheet)
tick the box first of (Select All) to ★ Calc's Advanced spreadsheet
uncheck all boxes. Then, tick the box analysis, charting, and
of Female. And click OK decision making. Over 300
functions finance, stats,
E. CREATE CHARTS AND GRAPHS mathematical operations
➢ GRAPHS ➔ Impress (presentations)
➔ are mostly a numerical representation ★ Impress includes special
of data as it shows the relation of effects, animation, and
change in numbers and how one drawing tools. It integrates
number affects or changes another. LibreOffice Draw and Math's
PROCESS advanced graphics. Fontwork
➔ Select the data for which you want to special effects text, sound, and
create a chart. video clips can be added to
➔ Click INSERT > Recommended slideshows.
Charts. ➔ Base (database)
➔ On the Recommended Charts tab, ★ Base provides simple
scroll through the list of charts that database tools. It can create
Excel recommends for your data, and and edit forms, reports,
click any chart to see how your data queries, tables, views, and
will look. relations, so it's similar to other
➔ When you find the chart you like, click database applications for
it > OK. managing relational
➢ CHARTS databases.
➔ are the visual representation of where ➢ Advantages of LibreOffice
categories may or may not be related ➔ No licensing fees
and how the information is displayed ➔ Open source • Cross-platform
in graphs and charts. ➔ Extensive language support
PROCESS: ➔ Consistent user interface
➔ Select the data for which you want to ➔ Integration • Granularity
create a chart. ➔ File compatibility
➔ Click INSERT > Recommended ➔ No vendor lock-in
Charts. ➔ You have a voice
➔ On the Recommended Charts tab,
scroll through the list of charts that
Excel recommends for your data, and
click any chart to see how your data
will look.
➔ When you find the chart you like, click
it > OK.

CHAPTER 4 - INTRODUCTION TO LIBREOFFICE

LibreOffice
➔ LibreOffice is a free, feature-rich office suite. ➢ Title bar
Its native file format is Open Document ➔ is located at the top of the Writer
Format (ODF), an open standard format window, and shows the file name of
adopted by governments worldwide. the current document.
 ➢ Menu bar ➔ Page style Shows the style of the
➔ is located just below the Title bar. current page.
When you select one of the menus, a ➔ Language Shows the language for
submenu drops down to show further the selected text.
options such as: ➔ Insert mode This area is blank when
➔ Executable commands, such as Close in Insert mode
or Save, found in the File menu. ➔ Zoom To change the view
➔ Find and Paste Special are examples magnification, drag the Zoom slider, or
of Edit menu commands that open click on the + and − signs, or right
dialogs. click on the zoom level percent to pop
➔ View menu and click submenus like up a list of m
Toolbars and Zoom have a ➔ Changing document views
right-pointing black arrow. These open ➔ Writer has three ways to view a
when clicked. document:
Writer displays toolbars in different ways • Print Layout, Web Layout, and Full
➢ Standard toolbar Screen.
➔ consistent across all the LibreOffice ★ Print Layout is the default
applications (Writer, Calc, Draw, view in Writer. In this view, you
Impress). can use the Zoom slider and
➔ The second toolbar at the top is the View Layout icons on the
context sensitive. For example, when Status bar
working with text, the Formatting ★ In Web Layout view, only the
toolbar is displayed. Zoom slider is available; the
➔ When the cursor is on a graphic, the View Layout buttons on the
Graphics toolbar and Pictures toolbar Status bar are disabled, and
appear. most Zoom & View Layout
➔ Tear-off toolbars can be floating or dialog options are unavailable.
docked along an edge of the screen ★ Full Screen view uses
or in one of the existing toolbar areas. previously selected zoom and
➔ MOVING TOOLBAR - Place the layout settings. Press Esc to
mouse pointer over the toolbar handle exit Full Screen view and
(the small vertical bar to the left of the return to Print or Web Layout
toolbar), hold down the left mouse view. Ctrl+Shift+J enters or
button, and drag the toolbar to the exits fullscreen.
new location. ➢ Password protection
➔ Floating toolbar Writer includes ➔ Writer offers two levels of document
context-sensitive toolbars that float in protection: read-protect (file can't be
response to the cursor's position or viewed without a password) and
selection. write-protect (file can be viewed in
➔ Docking/floating windows and read-only mode but not changed).
toolbars. Toolbars and some Thus, the content can be read by one
windows, such as the Navigator and group and edited by another. This fits
the Styles and Formatting Microsoft Word file protection.
➔ Rulers are enabled by default. To
show or hide the rulers, choose View CHAPTER 5 - PRESENTATION APPLICATIONS
> Ruler. To disable the rulers, choose
Tools > Options > LibreOffice Writer > PRESENTATION APPLICATIONS
View and deselect ➔ A type of software used to create word and
➢ Status bar image sequences that tell a story or support a
➔ The Writer status bar is located at the speech or public presentation.
bottom of the workspace. It provides ➔ Can be divided into: Business presentation
information about the document and software and more general multimedia
convenient ways to quickly change authoring tools.
some document features. It can be ➔ Includes images, graphs, tables, and other
hidden by features - audio and video sequences.
➔ Page number - Shows the current
page number, the sequence number MICROSOFT POWERPOINT
of the current page (if different), and ➔ Word, Excel, and Outlook are Microsoft Office
the total number of pages in the business and productivity programs.
document. ➔ The office suite's extensive display features
➔ Word Count is updated as you edit in help users showcase their ideas. It creates
the status bar. Any selected text in the impressive presentations that captivate
document will be counted and audiences.
displayed. ➔ File extension: .ppt or .pptx
 ➔ Helps: Students, Employees, Planners and choose from built-in options or
Designers customize your own.
➔ Ideal for presenting new plans, lectures, ➢ II. Adding design in the presentation
seminars, graphical reports, or entertaining. (Design Ideas)
Viewers. ➔ Click on Design tab.
➔ Click on the Design Ideas section, on
BASIC PARTS OF MS POWERPOINT the upper right side.
➔ After clicking, suggested design ideas
will show on the right side of the
presentation.
➢ II. Adding design in the presentation
(Importing)
➔ In Slides, create a new presentation.
➔ Click Import Theme.
i. On the Design Tab, in the themes
group, click the dropdown arrow.
ii. Click on the Browse for theme to
import the downloaded templates.
➔ Choose a presentation from Google
Drive or choose a presentation to
➔ Quick access toolbar contains buttons for upload from your computer.
commonly-used commands. ➔ Click Select.
➔ Title bar displays the name of the application ➔ Choose a theme and click Import
and the file currently in use. theme to apply it to your current
➔ Tabs contain commands that are pided into presentation.
related tasks called groups. ➢ III. Editing a PowerPoint presentation
➔ Ribbon displays the numerous functions and
tools available to work with the presentation. Edit and Format Slides
➔ Slides pane on the left interface shows ➔ Adding Titles and Subtitles in a
thumbnails of all open slides. slide.
➔ Slide area displays the active slide. a. Type the title in the Title box to add
➔ Below the slide pane is the Notes pane for the title.
reference notes. The presentation notes can b. To add a subtitle, click the Subtitle
be printed. box and then add the subtitle.
➔ The screen's view area is on the right. Its ➔ Adding a New Slide
buttons switch PowerPoint views. Normal a. On the Home tab, click New Slide.
view is the first button, followed by slide b. Select the type of slide you want to
sorter, reader, and slide show. This section add.
has a zoom feature. ➔ Adding Text in a slide
➔ Status bar at bottom of PowerPoint window a. On the Insert tab, under Text group,
shows slide number, theme, etc. View and click Text Box.
zoom are included. b. Type in the text.
c. You may drag the text box to where
DESIGN, CREATE, EDIT, AND DELIVER you want to place it around the slide.
PRESENTATIONS ➔ Adding Shapes
a. On the Insert Tab, click Shapes.
➢ I. Creating blank presentation b. Select the shape you want to insert
➔ Select the File tab and the Backstage in your slide.
view will appear. ➔ Adding Icons
➔ Select New, then click Blank a. On the Insert Tab, click Icons.
Presentation b. From the categories in the pane,
➔ A new blank presentation will appear. select the icon you want to add in your
➔ Shortcut: CTRL + M slide.
➢ II. Adding design in the presentation c. Click Insert.
(Design Tab) ➔ Adding 3D Models, SmartArt, and
➔ Click on Design tab. Chart
➔ Pick a theme with the colors, fonts, ➔ Adding Video
and effects that you like. a. In the Insert Tab, click Video.
➔ In the Variants group, you can apply a b. You may browse for videos online
different color variation of a particular or import a file from your computer.
theme. ➔ Adding Audio Clips (Will be tackled
➔ Select right arrow in the Variants later).
group to select different Colors, Fonts,
Effects, or Background Styles and
 ➔ Inserting Hyperlink ii. Select Add Animation and choose
a. Select the text, shape, or picture one.
that you want to use as a hyperlink. ➔ Change the order of animations
b. Select Insert > Hyperlink OR Right i. Select an animation marker.
click the text, shape, or picture then ii. Choose the option you want:
click Hyperlink. • Move Earlier - Make an animation
c. You may link it to: appear earlier in the sequence.
1. Exiting File or Web Page • Move Later - Make an animation
2. Place in This Document occur later in the sequence.
3. Create New Document
4. E-mail Address You may also change the order of
animations through Animation Pane.
Adding Transitions Between Slides
➔ Applying transitions ➔ Edit Downloaded PowerPoint
i. Select the slide you want to add a Presentation
transition to. Microsoft Office has a Protected view
ii. Select the Transitions tab and for internet downloads. Click Enable
choose a transition. Select a transition Editing to edit a presentation or file.
to see a preview.
iii. Select Effect Options to choose the Once you have switched from
direction and nature of the transition. Reading View to Editing View, you
iv. Select Preview to see what the may:
transition looks like. 1. Add or change content
v. To remove a transition, select 2. Share the file and collaborate with
Transitions > None. others 3. View the presentation in
➔ Set the timing and speed of a Slide Show
transition
i. Select the slide that has the ➢ IV. Steps on how to deliver a presentation
transition that you want to modify. ➔ Introduce yourself and your topic
ii. On the Transitions tab, in the Timing ➔ Give them good reason for listening
group, in the Duration box, type the ➔ Trail the themes
number of seconds that you want. ➔ Develop the themes
➔ Summarize
Tip: If you want all the slide show's ➔ Respond to questions
transitions to use the same speed,
click Apply to All. AUDIO CLIPS
➔ Contiguous sound recording excerpt of up to
Adding animation and effects to text, pictures, thirty (30) seconds in length taken from a
shapes, and objects single Authorized Track.
➔ Add animations and effects ➔ MS PowerPoint allows its users to add audio
i. Select the object or text you want to files and recordings to presentations to give a
animate. better look and feel to the slides.
ii. Select Animations and choose an How to Insert Audio Clip in a PowerPoint
animation. Presentation:
iii. Select Effect Options and choose ➔ On the Insert tab, within the Media group click
an effect. the Audio.
➔ Manage animations and effects ➔ Audio on My PC
Different ways to start animations in i. Click on the “Audio on My PC” then this will
your presentation: open file explorer then you have to choose
On Click - Start an animation when your Audio file.
you click a slide. ii. Choose the audio file that is to be added to
With Previous - Play an animation at the presentation.
the same time as the previous ➔ Record Audio
animation in your sequence. i. Click on the Record Audio button
After Previous - Start an animation ii. Click on the “Square Blue” button to stop
immediately after the previous one recording it.
happens. iii. For Playing the audio, click on the
Duration - Lengthen or shorten an greencolored “Play” button.
effect. iv. Click “OK”
Delay - Add time before an effect
runs.
➔ Add more effects to an animation
i. Select an object or text with an
animation.
EFFECTIVE COMMUNICATION SKILLS 5. Adobe Experience Manager
➔ Innovative and effective CMS
Communication platform. It's ideal for companies that
➔ Act of transferring information from one place want to reach customers online with
to another . It may be vocally, written, visually, interactive content. Digital content can
or non -verbally be interactive.
Communication Skills
➔ Information-giving and receiving skills. These OTHER PRESENTATION APPLICATIONS
help people understand and be understood.
8 SKILLS FOR EFFECTIVE COMMUNICATION 1. Google Slides
1. Be an attentive listener ➔ An online app for creating and sharing
2. Be concrete and clear presentations.
3. Non-verbal communication is the key 2. Canva
4. Be relaxed ➔ Australian platform for creating social
5. Inform media graphics, presentations,
6. Be visual posters, documents, and other visual
7. Completeness content.
8. Give and receive feedback 3. Prezi
➔ web-based tool for creating
EFFECTIVE DIGITAL TOOLS FOR PUBLISHING presentations. Uses motion, zoom,
PROJECTS and spatial effects that allows a
presenter to have more unique
Digital Publishing presentations.
➔ Distribution of a variety of online content, 4. Powtoon
such as journals, magazines, newspapers, ➔ British company that sells
and eBooks. cloud-based animation software for
➔ Any company or publisher can digitize animated presentations and explainer
documents and information for online videos.
viewing, downloading, manipulation, printing, 5. Genially
and sharing. ➔ An online tool for creating visual and
➔ Accessible on different devices such as: interactive content for individuals or
Computers, E-readers, tablets, Smartphones teams. Can make presentations,
infographics, gamifications, interactive
Advantages of Digital Publishing images, etc.
➔ Attracting a Larger Audience
➔ Fixing Mistakes Easily CHAPTER 6 - DATABASE APPLICATION
➔ Engaging Your Target Audience
Database Application
Digital Publishing Tools or Platforms ➔ Information management software efficiently
➔ Tools used to create, edit, and share content collects, manages, and distributes data. Many
online use database software to calculate and sort
➔ Also include features that help generate traffic at home or in business.
to the content, track metrics, and learn what ➔ EXAMPLES OF ADVANCED DATABASE
to improve. APPLICATION:
★ ORACLE
Examples of Digital Tools ★ MS SQL SERVER
★ VISUAL FOXPRO
1. Hangouts on Air ★ MS ACCESS
➔ Creates engaging, online-shareable ★ LIBREOFFICE BASE
content. It's great for authors and ➔ A database application enters and retrieves
online marketers. data from a computerized database.
2. Scrivener ➔ Databases store administrative data and
➔ It lets users write without interruptions specialized data like engineering data or
and includes pre-made templates for economic models.
stories, novels, poems, lyrics, and ★ Telecom
more. ★ Industry
3. Grammarly ★ Education
➔ Online tool for editors, reporters, and ★ Sector Online
writers. It corrects material errors. ★ Shopping Banking
4. Anchor
➔ An exclusive platform for creating,
distributing, and monetizing podcasts.
 ➔ Well-organized, integrated data aids 7. Save the table by pressing Ctrl+S and
decision-making. Thus, we can infer some entering a new name.
DMS uses: 8. Click Fields Tab then Name & Caption
1. Effective and sufficient management to save a new column name, caption,
of data and short description.
2. Easy to understand and user friendly 9. Dialogue box appears. Click 'OK' to
3. Security and integrity of data save.
4. Better access to accurate data ‘Name’ – This is the actual name of
the column.
A. Design, Create, and Edit Database ‘Caption’ – This is the user view
➔ Create a new database name of the column.
Several ways to create a new ‘Description’ – This is the short
database: description of the column name
● A blank database
● A template that is installed with HOW TO CREATE A FORM?
Access FOUR WAYS TO CREATE A FORM
● A template from Office.com 1. Create using Form Wizard:
➔ Click on Form Wizard.
Access ➔ Systems will display below the screen.
➔ File > New > Blank Database. Fill out the File ➔ Select the columns which you want to
Name box. To change the file location, click be in final form.
Browse, then OK. ➔ Click 'Next' after selecting all columns
➔ Create. Access creates an empty table as in Step 3.
named Table1 and opens it in Datasheet ➔ The user can select form layout from
view. a layout selection box. Then click
next.
Parts of an Access Database: ➔ Enter "Contact Form" and click
"Finish."

Objects of an Access Database:

a. Tables - is an object used to store data i.e. B. SORT AND DATA FILTER DATA
whenever you create a new database.
b. Forms - is an object used to enter, edit, and view SORT
records in a database. ➔ Select the column with the desired data field.
c. Reports - is a formatted printout or screen display ➔ Find "Sort & Filter" in Access' Home tab.
of the contents of one or more tables in a database. ➔ You’ll find two symbols at the left,
d. Queries - is an object used to query the data (Ascending) and (Descending)
stored in the tables.
e. Macros - simplified programming language which FILTER
you can use to add functionality to your database. ➔ Select the column or form control containing
f. Modules - objects you can use to add functionality the data field you want to filter by clicking on
to your database. the column's field name or, if using a form,
the control where you enter the field's data.
There are two ways to create Database in MS ➔ Find "Sort & Filter" in Access' Home tab.
Access: ➔ Tap "Filter." Choose what to filter. OK!
➔ Design View
➔ Datasheet View C. QUERY DATA
➔ A query requests data from a database table
Create a Table from Datasheet View or tables. This data may be SQL results,
1. Click Create. Then click Tables. pictorials, graphs, or complex results, such as
2. System displays 'Table1' default table. trend analyses from data-mining tools.
3. Double-click Column Header to
rename column.
4. Click 'Add & Delete' to add a column.
Click 'Short Text' in 'Add & Delete'
5. Column 'Field1' will be added.
6. Click on Header and rename
Types of Queries ★ Click Next after selecting the
● SELECT QUERIES column heading.
➔ Select queries display data in ★ Click Next to summarize a
Datasheet view. It can display data field.
from multiple tables, from other ★ Select the type of calculation
queries, or from a combination of the you want to use to summarize
two. the field and click Next.
★ Choose the tables or queries ★ Click Finish after naming your
that you want to use as Crosstab query.
sources of data.
★ Specify the fields that you D. MERGE DATA
want to include from the data ➔ Merging data combines similar records into
sources one. Merging adds variables, appends cases
★ Optionally, specify criteria to or observations, and removes duplicates and
limit the records that the query other errors.
returns.
● ACTION QUERIES How to merge in an access database?
➔ Multiple-record queries. They delete METHOD 1: Merge Access Tables Using Append
records, update, create new tables, Method
delete tables, and launch STEP 1
user-supplied queries. ➔ Open the Access database containing the
➔ MS Access uses Action Query to merging table. Check the source and
differentiate queries that modify destination table data types.
database data. Make-Table, Append, STEP 2
Delete, Update are discussed. ➔ "Create" then "Query Design" In the "Show
four types of action queries: Table" window, all database tables are listed.
1. Make-Table Queries - A make-table query Copy records from the table. "Add" then
creates a new table from existing data. "close" Access database's query designer
2. Append Queries - An append query adds includes fields and tables.
records to one or more tables. STEP 3
3. Delete Queries - A delete query deletes ➔ Double-click the asterisk in query design's top
multiple table records. Delete queries delete section. Access adds table fields to a query
whole records, not just fields. grid.
4. Update Queries - An update query modifies STEP 4
multiple tables at once. ➔ "Run" executes the query and displays the
table's records. View>Design View>append
● PARAMETER QUERIES This opens Append.
➔ As-run query data. Parameters can be STEP 5
used alone or as part of a larger query ➔ If your destination table is in the current
expression. Any of these queries can database, click "Current Database." Hit "Table
have parameters: Tabulate. Name" afterward. Choose the table to merge
★ Start a Normal Query with source records. Or, select "Another
★ Select the Tables Database." Then, specify the name and
★ Add the Fields location of the Access database containing
★ Apply the Parameter Criteria the destination table. Enter Table Name and
★ Run the Query click OK.
★ The Results STEP 6
★ Supply the Parameter ➔ Right-click query design. Choose "Datasheet
View" to preview the appended records.
● CROSSTAB QUERIES Right-click the window and select "Design
➔ A crosstab query calculates a sum, View."
average, or other aggregate function STEP 7
and groups the results by two sets of ➔ View > Data Sheet > Run. In the opened
values, one on the side and one dialog box, you're asked to append Access
across the top. rows from source to destination. Yes, merge
★ Click the Create tab on the Access tables.
ribbon.
★ Click the Query Wizard button. METHOD 2: Merge Access Tables Using Inner
★ Select Crosstab Query Wizard Join
and click OK. STEP 1 - Create the Tables
★ Click Next after selecting a ➔ First, make an Access table to link.
table or query. STEP 2 - Link the Tables
★ Select the row heading field, ➔ First click Create, then Query Design to link
click Right, then Next. Access database tables.
 ➔ Double-click client and shipping tables in PARTS OF REPORTS
"show table" dialog box. After that, click
SECTION How the Where the
Close. section is section can be
➔ Now both tables' fields will appear. displayed used
➔ Drag 'Client ID' from the client table. Over the when printed.
shipping table.
➔ This process links the shipping and client REPORT At the Logos, titles,
HEADER beginning of and dates
tables with 'Client ID'
the report. should go in
STEP 3 - Select The Fields To Display the report
➔ Choose the table field to display. Double-click header, not the
table fields to do this. Double-click these cover page.
fields: Choose 'Client First Name' and 'Client
Last Name' Choose 'Shipping Address' from GROUP At the Use the group
HEADER beginning of header to print
the Shipping table.
each new the group
➔ Hit run to see the result. This new merged group of name.
table contains the 3 fields we chose from the records.
linked tables. Your linked tables will then have
3 fields. PAGE At the top of Every page
HEADER every page. should have a
header with the
METHOD 3: Merge Access Table Using Left Joins
report title.
➔ Create a new query, then add these 3 tables.
➔ Right-click the "join line" between orders and DETAIL Appears once This is where
employees. Choose "join properties" from the for every row in the report's
menu. the record main controls
➔ Choose the second option from "Join source. go.
Properties" and click OK. PAGE At the end of Print page
➔ Right-click the join line between order detail FOOTER every page. numbers or
and order table. Choose "join properties" from per-page
the menu. Select the second option in the information in a
Properties window and tap OK. footer.
➔ So when the query has been executed, you
GROUP At the end of Group footers
can see the blank Values present within the FOOTER each group of summarize
Quantity fields. And Order Date. records group
information.
What happens when you merge data? Depending on
➔ Data merging combines multiple data sets how many
grouping levels
into one.
you've added,
Why do we merge documents? a report can
➔ Combining files helps you store and review have multiple
documents faster and ensures nothing is group footers.
missed.
REPORT At the end of Print report
FOOTER the report. totals or
E. CREATE REPORTS
summaries in
➔ Microsoft Access reports show, format, and the report
condense database data. You could make a footer.
simple report listing all of your contacts'
phone numbers or a summary report
REPORT BUTTONS ON HOME TAB
summarizing all sales across geographies
and time periods.
REPORT Creates a basic table or
OVERVIEW OF REPORTS IN ACCESS query report. Add
What can you do with a report? groups and totals.
➔ A report is a database object that can be REPORT DESIGNS Creates a blank report
used to display database information for any in Design view for
of the ff. advanced editing.
★ Display or distribute a summary of
data. BLANK REPORT Creates a blank report
with no fields or
★ Archive snapshots of the data.
formatting.
★ Provide details about individual
records. REPORT WIZARD Displays the Report
★ Create labels. Wizard, which helps
you create simple
reports.
 Shows the Label
LABELS Wizard to create
standard or custom
labels

HOW TO CREATE A REPORTS IN ACCESS

➔ If you want to use multiple tables, use the
Report Wizard; otherwise, use the Report
button.
★ Select the table or query you want to
base the report on.
★ Click the Create tab on the ribbon.
★ Click the Report button.
★ Click the Save button.
★ Give the report a name and click OK!

NOTE: The report is saved and appears in the

Navigation Pane.