New Perspectives PowerPoint 2019 | Module 5: SAM Project 1a

Los Angeles Conference Center Event Facilities

INTEGRATING POWERPOINT WITH OTHER PROGRAMS

GETTING STARTED
 Open the file NP_PPT19_5a_FirstLastName_1.pptx, available for download from the
SAM website.

 Save the file as NP_PPT19_5a_FirstLastName_2.pptx by changing the “1” to a “2”.

o If you do not see the .pptx file extension in the Save As dialog box, do not type it.
The program will add the file extension for you automatically.

 To complete this SAM Project, you will also need to download and save the following
data files from the SAM website onto your computer:

o Support_PPT19_5a_CostBreakdown.xlsx

o Support_PPT19_5a_EventSpaces.docx

o Support_PPT19_5a_ExhibitorServices.docx

o Support_PPT19_5a_FoodCosts.xlsx

o Support_PPT19_5a_SanDiegoConventionCenter.pptx

 With the file NP_PPT19_5a_FirstLastName_2.pptx still open, ensure that your first
and last name is displayed in the presenter notes on Slide 1.

o If the presenter notes do not display your name, delete the file and download a
new copy from the SAM website.

PROJECT STEPS
1. In your role as event coordinator for the Los Angeles Conference Center, you develop a
presentation describing conference facilities for groups interested in holding an event at
the center. Start by changing the stacking order of the pictures and objects on Slide 1 as
follows:

a. Bring the oval picture to the front.

b. Bring the sun shape forward so that it appears in front of the picture of the
conference room.

c. Bring the picture of the food forward so that it overlaps the oval shape.

d. Bring the content placeholder containing the text "CONFERENCE CENTER" to the
front.

2. On Slide 2 ("Our Mandate"), reset the slide layout.

3. On Slide 3 ("What We Offer"), send the star shape to the back.

4. On Slide 4 ("Rooms & Spaces"), embed and then modify a Word table as follows:

a. In Word, open Support_PPT19_5a_EventSpaces.docx, then select and copy

the table.
New Perspectives PowerPoint 2019 | Module 5: SAM Project 1a

b. Paste the table as an embedded object below the bulleted items.

c. Set the width of the table object to exactly 9".

d. Merge the two cells in row 1 so that the text spans both columns.

e. In PowerPoint, use Smart Guides to position the table so that its left edge is even
with the bulleted items as shown in Figure 1.

Figure 1: Table Positioned on Slide 4

5. With Slide 4 ("Rooms & Spaces") still displayed, highlight the text "350,000 square feet"
in yellow.

6. On Slide 5 ("Food & Beverage Services"), split the bulleted items into two columns.

7. On Slide 6 ("Sample Food & Beverage Costs"), embed Excel worksheet data from the
Excel file Support_PPT19_5a_FoodCosts.xlsx, then edit the worksheet in Excel from
PowerPoint as follows:

a. Change the fill color of the three cells in row 1 to Green, Accent 6, Lighter 80%.

b. Apply bold to cell A5.

c. Exit the embedded object and increase the width of the Excel worksheet object in
PowerPoint to 5".

d. Use Smart Guides to position the embedded object on the slide as shown in Figure
2.

Figure 2: Embedded Excel Worksheet Positioned on Slide 6

8. Switch to Outline view and then move Slide 8 ("Event Services") above Slide 7 ("Sample
Event Cost Breakdown"). Return to Normal view.

9. On Slide 7 ("Event Services"), change the animation option so that the animated text
dims to green after the animation.

10. On Slide 8 ("Sample Event Cost Breakdown"), send the oval picture to the back so that
it appears behind the text object.

11. On Slide 9 ("Cost Breakdown Chart"), open

Support_PPT19_5a_CostBreakdown.xlsx, copy the chart, and then paste it on Slide
9 as a linked chart using the Use Destination Theme and Link Data paste option.

12. With Slide 9 ("Cost Breakdown Chart") still selected, modify the linked chart in
PowerPoint as follows:

a. Apply the Style 9 chart style.

b. Change the Height of the chart to 5" and the Width of the chart to 7".

c. Use Smart Guides to position the chart as shown in Figure 3.

New Perspectives PowerPoint 2019 | Module 5: SAM Project 1a

Figure 3: Pie Chart Sized and Postioned on Slide 9

13. On Slide 10 ("Exhibitor Services"), insert the Word file

Support_PPT19_5a_ExhibitorServices.docx as an object from file.

14. Reuse the slide titled "Visiting" from the

Support_PPT19_5a_SanDiegoConventionCenter.pptx presentation as the last slide
in the presentation.

15. Set up the presentation so that Slide 3 ("What We Offer") is hidden during the slide
show.

16. Switch to Slide Sorter view and work with sections in the presentation as follows:

a. Add a new section named Facilities between slides 2 and 3 of the presentation.

b. Rename the "Untitled Section" section using Services as the name.

In Slide Sorter view, your presentation should look like the Final Figure on the following page.
Save your changes, close the presentation, and exit PowerPoint. Follow the directions on the SAM
website to submit your completed project.
New Perspectives PowerPoint 2019 | Module 5: SAM Project 1a

Final Figure

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