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Cafe POS and Inventory Management System

The small cafe business Don Macchiatos operates in small stalls across Cebu Province and has experienced success selling affordable caffeinated drinks. However, their manual ordering system results in long wait times, mismanaged orders, and potential for fake orders. To address these problems, the group proposes developing a desktop POS and inventory system application with functionalities like order collection, receipt printing, inventory management, and admin controls for updating product information. The system aims to help Don Macchiatos operate more efficiently and securely.

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Gibe Tirol
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626 views7 pages

Cafe POS and Inventory Management System

The small cafe business Don Macchiatos operates in small stalls across Cebu Province and has experienced success selling affordable caffeinated drinks. However, their manual ordering system results in long wait times, mismanaged orders, and potential for fake orders. To address these problems, the group proposes developing a desktop POS and inventory system application with functionalities like order collection, receipt printing, inventory management, and admin controls for updating product information. The system aims to help Don Macchiatos operate more efficiently and securely.

Uploaded by

Gibe Tirol
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PDF, TXT or read online on Scribd
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SMALL CAFE POS

AND INVENTORY SYSTEM PROPOSAL


DELIG, RONEL
MONARES, JAYLA
SALAS, YANCY
SITUATION
Don Macchiatos is a small 39ers cafe business primarily started by Nickie San Juan and
her partner. They launched the business by selling a ₱39.00 Iced Caramel Macchiato and
they continued to expand their coffee menu by releasing a matcha version of the drink.
They operate in small stalls scattered around Cebu Province. Since their product is
affordable, locals are enticed to buy it especially this summer season.

The business translated to success as their plan to sell affordable caffeinated drinks
became a blockbuster as various customers from different walks-of-life line up for their
products. Since they operate in various enclosed small stalls, accommodation of their
customers is always an obstruction as long lines are expected for ordering and claiming
the products. Additionally, problems with order handling arise as they do not provide
receipt and proof of purchase to the customers. The security and efficiency of their
ordering system is clearly inefficient and lacking.
PROBLEMS AND CONSTRAINT
Although Don Macchiatos is a small café business, the way they manage the orders and
resources can create errors and miscalculations as it lacks the technicality of a machine-
operated system such as kiosks and POS. Additionally, lengthy waiting time,
mismanagement of orders, and fake orders are some of the notable constraints that can
occur in the business operation since it lacked automation.

Lengthy Waiting Time – Handling orders while making the product will result in a
lengthy waiting time for the customers to receive the product. Even if ordering and
claiming the ordered product is separately handled, long lines and extended time is
still expected.
Mismanagement of Orders – Not having an organized or automated system will most
likely cause mismanagement of orders. Problems such as lacking orders and
redundant orders are projected to happen.
PROBLEMS AND CONSTRAINT

Fake Orders - Since there is no receipt or sale slip, a customer can order more than
what they paid. This is most likely due to human error such as when staff are working
under pressure and their attention is divided in managing customers and making the
product.
OBJECTIVES
The group’s main objective is to solve the aforementioned problems Don Macchiatos is
facing and will potentially face by creating an organized ordering and inventory system.
This will help the business operate efficiently and securely.

Develop a desktop application for the cashier


Order information (quantity, total price, and other information)
Able to see how many coffees can be made
Print a receipt with the required details for purchase proof and transaction
Develop a desktop application for the admin
To manage the inventory of ingredients and raw materials
To update the price of the products
To manage staff in their respective stalls
To update and improve the system
SCOPE AND BOUNDARIES
Scope - The data will be gathered from the staff, customers, inventory and admin.

Boundaries - The minimum requirements to be used for the systems are as follows:

CPU (at least Celeron)


8 GB RAM
250 GB ROM
Windows Operating System (Windows 10)
FUNCTIONALITIES
The POS and Inventory System is a desktop application which:

Collects order information;


Prints a receipt with the customer’s name and order information;
Store and show data about the inventory of Don Macchiatos; and
To update inventory, product price, and staff access.

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