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Proposal - PGAL

The document is a proposal from PGAL to Brazos County for design services for a new 16,000 square foot medical examiner office. PGAL will lead a team of consultants to complete programming, conceptual design, schematic design, design development, construction documents, bidding assistance, and construction administration. The total proposed fee is $1,782,680 including $1,454,300 for basic design services and $328,380 for additional specialty consulting services. PGAL estimates an 8-10 month schedule to complete programming through construction documents.

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6K views5 pages

Proposal - PGAL

The document is a proposal from PGAL to Brazos County for design services for a new 16,000 square foot medical examiner office. PGAL will lead a team of consultants to complete programming, conceptual design, schematic design, design development, construction documents, bidding assistance, and construction administration. The total proposed fee is $1,782,680 including $1,454,300 for basic design services and $328,380 for additional specialty consulting services. PGAL estimates an 8-10 month schedule to complete programming through construction documents.

Uploaded by

KBTX
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
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Download as PDF, TXT or read online on Scribd
You are on page 1/ 5

June 30, 2023

Mr. Charles Wendt


County Purchasing Agent
Brazos County, Texas
300 East 26th St.
Bryan, TX 77803
Voice: 979-361-4292
Email: cwendt@brazoscountytx.gov

RE: Scope of Services and Fee Proposal


Brazos County Medical Examiner Office
Project # 18-64

Dear Mr. Wendt:

The office of PGAL is pleased to present this scope of work and fee proposal for the
design of the Brazos County Medical Examiner Office in Bryan, Texas. In previous
studies, the County has determined that their need is for an approximately 16,000
sq. ft. facility at an approximate total project cost of $22 million. The project will be
funded by American Rescue Plan Act of 2021 (ARPA) funds received by the County.

The desired site is an approximately 11-acre site on 29th street between Broadmoor
and Briarcrest. The site is expected to be large enough to accommodate a second
future County facility.

PGAL, MWL and our A/E team, along with our consultant Dr. Kathryn Pinneri, M. D.,
will work closely with the County and any other stakeholders to determine the
ultimate size, floor plan layout, exterior and interior design of your new facility. This
same team recently completed the Montgomery County Forensic Center for Dr.
Pinneri. Since Brazos County does not currently have a medical examiner, Dr.
Pinneri’s expertise can help lead the team to a design solution that will be able to
both meet the needs of the county and surrounding areas, accommodate potential
learning opportunities for nearby Texas A&M medical and forensic and investigative
science programs, and ultimately attract potential permanent medical examiner
candidates.

PROJECT UNDERSTANDING
The design team’s scope of work will include confirmation of departmental space
requirements, Conceptual Design, Schematic Design, Design Development and
Construction Document design phases, assistance with the bidding process, and
Construction Administration throughout the construction phase. These services
will be provided by our PGAL team and our consultants as follows:
Mr. Charles Wendt
Brazos County Medical Examiner Office Needs Assessment
June 30, 2023
Page 2

Architecture, Civil Engineering & Proj, Mgmt. PGAL


Medical Examiner Facility Specialists MWL
Forensic Science Expert Dr. Kathryn Pinneri, M. D.
Landscape Architecture M2L
Mechanical, Electrical and Plumbing Engineering Johnston
IT, Security and Audio Visual 4b Consulting
Geotechnical Engineering and Materials Testing Terracon
Cost Estimating Halford Busby

SCOPE OF WORK

The scope of work anticipated includes the following:

PROGRAM VERIFICATION AND CONCEPT DESIGN

The initial program verification and concept design phase will determine overall
building size and configuration and test several options for building location on the
County’s site. Going through the program verification stage, our team will review
the previous studies done for the project and put the information into a format that
we can utilize to create floor plans showing the layout of furnishings and
equipment. Once a site plan has been approved, our geotechnical engineer will
perform geotechnical investigation and prepare a report outlining foundation and
paving recommendations.

FINAL DESIGN

In the final design phase of the work PGAL and the A/E team will complete the
construction documents for bidding/pricing and provide construction administration
services through the completion of the project. The final design phase will consist
of Schematic Design, Design Development and Construction Document phases.
Our basic services consultants for the project will provide, civil engineering,
structural engineering, mechanical electrical and plumbing engineering. Additional
specialty consulting services are listed separately, which include our M. D.
consultant, Dr. Kathryn Pinneri, landscape architecture, security,
telecommunications, audio/visual, furniture design, and environmental
graphics/signage design. As part of basic services for the final design phase, MWL
will select and specify the autopsy equipment, provide an equipment manual for
County review, and provide drawings and specifications for it to be bid out as part of
the construction document package. Detailed cost estimates will be performed
after the initial programming and concept design phase, at the end of Design
Development and at 50% and 95% Construction Documents to ensure that the
project is being designed to your budget. It is anticipated that documentation will
be provided for the buildout of all spaces in the building, and that the County will
be issuing Requests for Proposal (RFPs) from general contractors..
Mr. Charles Wendt
Brazos County Medical Examiner Office Needs Assessment
June 30, 2023
Page 3

CONSTRUCTION ADMINISTRATION

During construction, PGAL and our consultants will provide Construction


Administration Services, which include responding to requests for information
(RFIs), reviewing submittals, attending on-site project meetings, making periodic site
observations, and reviewing contractor pay applications and change proposals. We
have included materials testing for soil preparation, concrete, steel reinforcement
and structural steel observation and testing. We and our consultants will also
perform a final site observation and create a punch list of items to be finalized. We
will be available for on-site meetings and construction observation at key points in
construction, for the initial concrete slab pour, wall and ceiling cover up
observations, and preconstruction / pre-installation meetings.

COMPENSATION

We have provided a lump sum fee for design services. The overall Basic Services fee
is as follows:

Basic Services:

• Subtotal Basic Services $1,308,870


• Profit $ 145,430
• Total Basic Services $1,454,300

Additional Specialty Consulting Services:

The following is a list of additional services are optional to the project (except for
those noted below as being code required) and are beyond the scope of the basic
services listed above. Though we have broken out these additional consultants and
services separately should the County decide to obtain these services separately
from this design contract, we and our consultant team are fully capable of providing
each service.

Base Fee Profit Total Fee


• Dr. Kathryn Pinneri, M. D. $ 45,000 $ 5,000 $ 50,000
• Landscape Architecture $ 27,000 $ 3,000 $ 30,000
• IECC Commissioning (Code Req.) $ 27,000 $ 3,000 $ 30,000
• Telecommunications Consulting $ 22,113 $ 2,457 $ 24,570
• Security Consulting $ 13,267.80 $ 1,474.20 $ 14,742
• Audio/Visual Consulting $ 8,845.20 $ 982.80 $ 9,828
• Furniture Selection, Design, Spec. $ 45,000 $ 5,000 $ 50,000
• Environ. Graphics / Signage $ 13,500 $ 1,500 $ 15,000
• Geotechnical Engineering $ 19,350 $ 2,150 $ 21,500
• Construction Materials Testing $ 45,000 $ 5,000 $ 50,000
• Cost Estimating $ 29,466 $ 3,274 $ 32,740
Mr. Charles Wendt
Brazos County Medical Examiner Office Needs Assessment
June 30, 2023
Page 4

• Subtotal Specialty Consult. Serv. $ 295,542 $ 32,838 $ 328,380

• Total Design Fee $1,782,680

Reimbursable Expenses: PGAL would expect to be reimbursed for any out-of-


pocket expenses we incur on behalf of this project, to include, but not limited to,
printing, plotting, photography, permits, fees, special handling or delivery, mileage
and travel (if necessary). Reimbursable expenses will be billed at our cost and are
estimated not-to-exceed $50,000 to complete the project.

Terms: PGAL will invoice monthly based on a percentage of project completion.


Payments are due within thirty (30) days of receipt of invoice.

Additional Services: If services other than those described as Basic Services are
requested by the County, they will be billed in addition to the above compensation
in accordance with the attached rate schedule. Additional Services include but are
not limited to the following:

Any design consultants other than those specifically included.


Value engineering services.
Topographic and Utility Surveying
Platting Services
Environmental Consulting / NEPA report or Phase I Environmental Site
Assessment
Traffic Impact Analysis.
Off site design work beyond connecting to existing utilities
Specialty lighting design services.
Revisions to approved documents beyond minor changes
LEED certification.

Terms: PGAL will invoice monthly based on a percentage of project completion.


Payments are due within thirty (30) days of receipt of invoice.

Should the size, scope or construction/project cost increase significantly from


what is described as the basis of this proposal, we reserve the right to request
additional services design fees commensurate with the increase.

PROJECT SCHEDULE
PGAL is prepared to deliver this project within an 8 – 10 month period for the
programming, conceptual design through construction document phase.

Thank you again for the opportunity to serve Brazos County. PGAL looks forward
to the commencement and successful completion of this project. Please contact
me at 713-622-1444 should you have any questions or comments regarding this
proposal.
Mr. Charles Wendt
Brazos County Medical Examiner Office Needs Assessment
June 30, 2023
Page 5

Sincerely,

Paul D. Bonnette, AIA


Principal

CC: Accounting, File – PGAL

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