ASKARI CEMENT LIMITED

MINUTES SHEET
(Say No to Corruption)

Case No: ACL/IT-HO/16/60

Date: 23 November 2016
_________________________________________________________________

Subject: Preventive Maintenance of Communication Tower

1. 80 feet high communication tower was installed at the roof top of AWT building for radio
link between ACL (HO) and ACL (W) in year 2005. Presently radio link equipment of
WAN links of ACL (W) and ACL (N) are installed on this tower. Both links are operational
and required in future as well for ERP database replications.

2. M/s Comstar Information Systems Associates Ltd (having the expertise in tower
maintenance services) was contacted for inspection/preventive maintenance of said
communication tower. Technical rep of M/s Comstar physically inspected the tower and
forwarded the maintenance quotation, which is placed at Flag A for reference.

3. According to their technical recommendations following preventive maintenance work are

required on communication tower for its safety and strength.

a. Guy Wires Replacement

b. Re-alignment of Tower

c. Cleaning of Tower Segment, Greasing on tower accessories

d. Paint of Tower (Anti Rust / Red Oxide & ICI Paint)

e. Parts Replacement i.e Bulldog, Thimble, D-Shackles, SSNP.

4. Vendor also recommended installing Tower Red Light with Sun Switch on top of tower.
Presently, it is not installed on the tower.

5. Approval is requested for following.

a. Preventive maintenance of tower as stated in para 3 & 4 at a cost of Rs. 77,132/-

(Rupees seventy seven thousand one hundred thirty two only) by M/s Information
Systems Associates Ltd.

b. Advance payment of Rs. 77,132/- (Rupees seventy seven thousand one hundred
thirty two only) in favor of M/s Information Systems Associates Ltd.

6. Submitted for approval, please.

 Rashid Mahmood
SDM- IT
Senior Manager (IT & ERP)
 (Sheet # 12)

Case No: ACL/IT-HO/16/60

Dated: 2-3-2017
_________________________________________________________________

Subject: Preventive Maintenance of Communication Tower

 ASKARI CEMENT LIMITED
MINUTES SHEET
(Say No to Corruption)

Case No: ACL/IT-HO/17/53

Date: 15 June 2017
_________________________________________________________________

Subject: Preventive Maintenance of Communication Tower

1. M/s Comstar Information Systems Associates Ltd has completed the following maintenance
work on ACL communication tower (80 feet high) installed at roof top of AWT Plaza.

a. Guy Wires Replacement

b. Re-alignment of Tower

c. Cleaning of Tower Segment, Greasing on tower accessories

d. Paint of Tower (Anti Rust / Red Oxide & ICI Paint)

e. Parts Replacement i.e Bulldog, Thimble, D-Shackles, SSNP.

f. Installation of Tower Red Light with Sun Switch on top of tower.

2. Submitted for info and perusal, please.

Rashid Mahmood
SDM- IT
Senior Manager (IT & ERP)
 ASKARI CEMENT LIMITED
MINUTES SHEET
(Say No to Corruption)

Case No: ACL/IT-HO/17/53

Date: 04 July 2017
_________________________________________________________________

Subject: Preventive Maintenance of Communication Tower

68. In light of para 67, revised fitness certificate has been obtained from vendor and placed
opposite for your info and perusal, please.

Rashid Mahmood
SDM –IT

SM (IT & ERP)

 Preventive Maintenance of Communication Tower – Brief

1. 80 feet high communication tower was installed at the roof top of AWT building for radio
link between ACL (HO) and ACL (W) in year 2005. Presently radio link equipment of
WAN links of ACL (W) and ACL (N) are installed on this tower. Both links are operational
and required in future as well for ERP database replications.

2. Following preventive maintenance of tower was due.

a. Re-alignment of Tower
b. Cleaning of Tower Segment, Greasing on tower accessories
c. Guy Wires Replacement
d. Paint of Tower (Anti Rust / Red Oxide & ICI Paint)
e. Replacement of accessories (i.e Bulldog, Thimble, D-Shackles, SSNP).
f. Installation of Tower Light at top of tower.

3. IT department obtained from M/s Comstar for said maintenance activities and initiated the
case for prior approval.

4. In order to get the competitive rates, purchase department further obtained 2 x quotations
from market and processed the case for approval.

5. After getting approval, purchase department placed work order in favor of M/s Comstar.
The total cost of maintenance work was Rs. 67,905/- (inclusive of taxes).

6. M/s Comstar has successfully completed the maintenance work (listed in para 2 above) on
05 Jun 2017.
 FITNESS CERTIFICATE
(14 June 2017)

This is to certify that M/s Information Systems Associates Ltd (Comstar) has
performed preventive maintenance activities on the ACL’s 80 feet high Guy Mast
Communication Tower installed on top of AWT Plaza, The Mall, Rawalpindi.

The following activities have been performed as part of the preventive maintenance of
the tower.
a. Tower has been re-aligned.
b. Cleaning of Tower Segment, Greasing on tower accessories has been performed
c. Guy Wires have been replaced.
d. Anti-Rust / Red Oxide & ICI Paint has been applied on the tower
e. Replacement of accessories (i.e Bulldog, Thimble, D-Shackles, SSNP) has been
done.
f. Tower Light has been installed on top of the tower.

Next Preventive Maintenance Due in: June 2018.

For & On Behalf of Information System Associates Ltd