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QUICKSTART GUIDE

FSSC 22000
IMPLEMENTATION
CONTENTS

WHAT IS FSSC 22000?

IMPLEMENTING FSSC 22000 AND

PREPARING FOR CERTIFICATION

ASSIGN YOUR PEOPLE RESOURCES

IMPLEMENTATION: STEP-BY-STEP

CERTIFICATION AUDIT

APPENDIX

THE PROJECT PLAN

FSSC 22000 PROJECT PLAN

THE FSSC 22000 STEERING TEAM

THE TASK TEAM MEETINGS

SAMPLE TIMELINE

RESOURCES

COMPLETE FSSC 22000 TRAINING PACKAGE

FOR THE FOOD SAFETY TEAM LEADER

COMPLETE FSSC 22000 TRAINING PACKAGE FOR

THE FOOD SAFETY TEAM & INTERNAL AUDITORS

REVIEWS
 QUICKSTART GUIDE | FSSC 22000 IMPLEMENTATION

Food processors, food packaging manufacturers,

and others in the industry are becoming certified
to meet customer demands and to stay competitive
in the marketplace.

WHAT IS FSSC 22000?

FSSC 22000 is a Food Safety Management System (FSMS)
Certification Scheme.

The FSSC 22000 System was designed to provide companies in

the food industry with an ISO-based food safety management
system certification that is recognized by the Global Food Safety
Initiative (GFSI). Recognition by GFSI provides worldwide recognition
and acceptance by food manufacturers and retailers. FSSC 22000
defines requirements for integrated processes that work together
to control and minimize food safety hazards.

Once a facility implements processes that address all the require-

ments of FSSC 22000, they can be certified to FSSC 22000. The certi-
fication program is managed by the Foundation for
Food Safety Certification.

The FSSC 22000 system uses a management systems approach to

food safety, using ISO 22000 for the management system require-
ments and ISO Technical Standards (for prerequisite program re-
quirements). The food safety management system integrates nicely
with other management systems such as ISO
9001 and ISO 14001.

FSSC 22000 REQUIREMENTS

The certification scheme and requirements are defined in
three documents:

• FSSC 22000: Part 2 Requirements for organizations that require

certification This document is available for download at no charge
at www.fssc22000.com

• ISO 22000:2018: Food safety management systems - Requirements

for any organization in the food chain This document is available for
purchase and download at www.iso.ch or Techstreet.com

• ISO/TS 20022
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 QUICKSTART GUIDE | FSSC 22000 IMPLEMENTATION

Becoming certified can help you stay competitive

and qualified to work with your current customers
as well as to gain access to new ones.

WHAT IS FSSC 22000?

FSSC 22000 PREREQUISITE PROGRAM

REQUIREMENTS (PRP)

Prerequisite programs are programs and practices put in place to

address the role the production environment plays in producing
safe food products.

FSSC 22000 requires that the organization establishes PRP

programs to control the likelihood of introducing contamination
through the work environment. There are different PRP
requirements depending on your industry:

• ISO/TS 22002-1: Food Processing

• ISO/TS 22002-3: Farming

• ISO/TS 22002-4 Food Packaging Manufacturing

REQUIREMENTS FOR PREREQUISITE PROGRAMS

The document you use for prerequisite programs will depend
on your scope.

• Food Processors use ISO/TS 22002-1: Prerequisite programs

on food safety - Part 1: Food Manufacturing. Available from
www.iso.ch or Techstreet.com

• Food Packaging Manufacturers use the ISO/TS 22002-4 -

Prerequisite programs and design requirements for food
safety in the manufacture and provision of food packaging.
Available from shop.bsigroup.com.
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 QUICKSTART GUIDE | FSSC 22000 IMPLEMENTATION

WHAT IS FSSC 22000?

BENEFITS OF FSSC 22000

The top reasons sited by our customers and visitors for

investigating and pursuing certification are:

MANAGING RISK
First and foremost, building an FSSC 22000 System will provide
your company with effective management of food safety hazards
by creating an environment capable of producing safe product and
a management system to continually manage, monitor, validate and
improve the system.

MAINTAIN CURRENT CUSTOMERS

Statistics show that approximately 1 out of 4 certified companies
are asking their suppliers to achieve certification. Chances are
that if you have not been asked yet, you will be asked in the near
future. Becoming certified can help you stay competitive and
qualified to work with your current customers as well as to gain
access to new ones.

INCREASE YOUR MARKET REACH

Large retailers and multinational manufacturers or processors
are also demanding certification of their suppliers. Having FSSC
22000 Certification means you are qualified to supply these
organizations or their suppliers, opening up a large market for
your products.

PREPARE FOR UPCOMING REGULATORY CHANGES

Countries across the globe are making changes to food safety
regulations, including the United States and its Food Safety
Modernization Act (FSMA). FSSC 22000 prepares your organization
to meet many or most of the FSMA requirements.
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 QUICKSTART GUIDE | FSSC 22000 IMPLEMENTATION

IMPLEMENTING FSSC 22000 AND

PREPARING FOR CERTIFICATION

PREPARATION
In a nutshell, here is a list of things you will need to do in order
to become certified to FSSC 22000.

1. Purchase the standard:

• ISO 22000:018 Food safety management systems - Requirements

for any organization in the food chain International Organization
for Standardization

• FSSC 22000 Part I (Free download) - Requirements for organizations that

require certification (version 3.2 - 2015)

and the appropriate version of ISO/TS 22001, for example:

• ISO/TS 22001-1 Prerequisite programmes on food safety - Part 1:

Food manufacturing (if you are a food manufacturer/processor)

• ISO/TS 22001-4 Prerequisite programmes on food safety - Part 4:

Food packaging manufacturing (if you manufacture packaging
for food products

2. Select a certification body.

IMPLEMENTATION
• Designate and train your FSSC 22000 Food Safety Team Leader.

• Designate teams to design, document and implement the required

processes and food safety fundamentals.

• Train your internal audit team.

• Run your system, collect records, perform internal audits,

management review and Food Safety Team meetings.

• Make corrections and improvements to your system.

• Schedule and complete your audits.

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 QUICKSTART GUIDE | FSSC 22000 IMPLEMENTATION

IMPLEMENTING FSSC 22000 AND

PREPARING FOR CERTIFICATION

ASSIGN YOUR PEOPLE RESOURCES

FSSC 22000 FOOD SAFETY TEAM LEADER
An FSSC 22000 certified company must designate an FSSC 22000
Food Safety Team Leader. This person will be responsible for
overseeing the development and implementation of the system,
as well as the maintenance of the FSSC 22000 Program.

IMPLEMENTATION TEAMS
Our years of experience assisting companies with Management
Systems Implementation have resulted in a very effective method
of implementation using a team approach. As we explain this
method, think about how big your organization is; for smaller
organizations we have used “teams” as small as one or two people.
For larger organizations, teams are typically 5 to 7 people. We
recommend using several teams.

FSSC 22000 STEERING TEAM

Made up of top management and the FSSC 22000 Food Safety Team
Leader to lead the project and accomplish management tasks during
the implementation.

FOOD SAFETY TEAM

As required by the standard to complete HACCP and Prerequisite
requirements, and led by the FSSC 22000 Food Safety Team Leader.

FSSC 22000 TASK TEAMS

As required by the standard to complete HACCP and Prerequisite
requirements, and led by the FSSC 22000 Food Safety Team Leader.

Several Task Teams to design, document and implement the FSSC

2000 Food Safety Management System procedures to complete your
system.
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 QUICKSTART GUIDE | FSSC 22000 IMPLEMENTATION

IMPLEMENTING FSSC 22000 AND

PREPARING FOR CERTIFICATION
The Task Teams that are set up will each look at the requirements for
their process and procedure. They will be responsible for comparing
the requirements of the standard to the current process used at your
company. They will:

• Design a new process, or modify the current process so the company

will be meeting FSSC 22000 requirements.

• Write a procedure for the new process, and give it to the FSSC 22000
Steering Team to review.

• Once the procedure is approved, they will introduce it to employees,

training as needed. The company will then start using the new process/
procedure.

Use the team approach for an efficient implementation. By using the

team approach for implementation appropriate individuals from all
parts of the organization are involved in the project, leading to an
effective and efficient Food Safety Management System.

FSSC 22000 STEERING TEAM

We use one Team to lead the project, and call this the FSSC 22000
Steering Team. The function of the team is very important.

This team will meet on a regular basis during the project to complete
management tasks, monitor progress of the project, resolve ques-
tions from the other teams, allocate the resources needed for the
implementation and coordinate the design of the new Food Safety
Management System (FSMS).
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 QUICKSTART GUIDE | FSSC 22000 IMPLEMENTATION

IMPLEMENTING FSSC 22000 AND

PREPARING FOR CERTIFICATION
The FSSC 22000 Steering Team will be made up of top management
representing each of the areas of your company.

For example, include:

• a production manager

• a quality manager

• an administrative manager

• an engineering manager and

• an executive manager

This will give the team the knowledge and authority it needs to
make decisions and devote resources to the project.

The FSSC 22000 Food Safety Team Leader and/or project manager
for the implementation project should lead this team. The team
leader will schedule meetings, prepare agendas, and collect
information to bring to the meetings.

IMPLEMENTATION: STEP-BY-STEP
The FSSC 22000 Food Safety Team Leader and/or project manager
for the implementation project should lead this team. The team
leader will schedule meetings, prepare agendas, and collect
information to bring to the meetings.

The steps outlined here are recommended steps based on our ex-
perience implementing management system. Adapt them as needed
for your organization. The training programs and documents we
have referenced are all available on our website: online-training.reg-
istarcorp.com. They are available individually and in our Complete
Training Package or Premium Training and Templates Package.
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 QUICKSTART GUIDE | FSSC 22000 IMPLEMENTATION

IMPLEMENTING FSSC 22000 AND

PREPARING FOR CERTIFICATION

IMPLEMENTATION: STEP-BY-STEP
The FSSC 22000 Food Safety Team Leader and/or project manager
for the implementation project should lead this team. The team
leader will schedule meetings, prepare agendas, and collect
information to bring to the meetings.

The steps outlined here are recommended steps based on our ex-
perience implementing management system. Adapt them as needed
for your organization. The training programs and documents we
have referenced are all available on our website: online-training.reg-
istarcorp.com. They are available individually and in our Complete
Training Package or Premium Training and Templates Package.

1. Food Safety Team Leader is Trained on Requirements

of FSSC 22000
The Team leader should understand the FSSC 22000 Require-
ments including the Prerequisite Programs (PRPs).

2. Identify Steering Team

The Team leader should understand the FSSC 22000 Require-
ments including the Prerequisite Programs (PRPs).

3. Food Safety Team Leader is Trained on Requirements

of FSSC 22000
The Team leader should understand the FSSC 22000
Requirements including the Prerequisite Programs (PRPs).

4. Team Leader and Management Prepare Project Plan

The Team Leader works with the Management Team to prepare
the project plan. This is detailed in the next section of this
QuickStart Guide.
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 QUICKSTART GUIDE | FSSC 22000 IMPLEMENTATION

IMPLEMENTING FSSC 22000 AND

PREPARING FOR CERTIFICATION
5. Identify Steering Team
Management identifies the “FSSC 22000 Steering Team”.
See theexample FSSC 22000 Steering Team first team
meeting agenda and information in the FSSC 22000
Steering Team section.

6. Identify Task Teams

Based on the Gap Analysis results, the FSSC Steering Team
identifies the Task Teams needed to address changes or
implementation of processes for each of the FSSC Management
System Processes. For example:

Defining the Context of the Organization

Leadership
Planning
Resources
Competence Awarness and Communication
Documented Information
Operational Planning
Prerequisite Programs
Traceability
Emergency Preparedness and Response
Preliminary Steps-Hazard Analysis
Hazard Analyis and HACCP Plan
Control of Monitoring and Measuring
Verification
Control of Product and Proces Nonconformities
Handling of Petentially Unsafe Products
Recall and Withdrawal
Monitoring, Measurement, Aanlysis, and Evaluation
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 QUICKSTART GUIDE | FSSC 22000 IMPLEMENTATION

IMPLEMENTING FSSC 22000 AND

PREPARING FOR CERTIFICATION

Internal Audits
Management Review
Corrective Action and improvement
Management of Services
Food Defense Plan
Fraud Prevention
Allergen Management
Management of Supplied Materials

7. Train Task Team Members

Identify training requirements for those assigned to the Task
Teams. “Understanding FSSC 22000” is our recommended
training for those team members.

8. Train Food Safety Team

Identify training requirements for the Food Safety Team.
“Understanding FSSC 22000” is our recommended training
for the Food Safety Team members.

9. Complete Detailed Project Plan & Timeline

The FSSC 22000 Steering Team completes the Gantt chart or
th project plan provided in the Complete Training Package with
the projected dates and timelines for the task team activities.

10. Document Processes

The Task Teams meet as scheduled to complete the changes to
and implementation and documentation of the new processes.
Use the document templates, forms and implementation
plans from the FSSC 22000 Template and Implementation
Tools Package or Complete Training Package.
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 QUICKSTART GUIDE | FSSC 22000 IMPLEMENTATION

IMPLEMENTING FSSC 22000 AND

PREPARING FOR CERTIFICATION
11. Review and Approve Documentation
The FSSC 22000 Steering Team reviews and approves all the
procedures and documentation developed by the task teams.

12. Identify Internal Auditors

The FSSC 22000 Steering Team identifies individuals to be
Internal Auditors, and prepares an initial internal audit
schedule. The individuals complete “Internal Auditor Training”.

13. Conduct Internal Audits

Start the internal audits when the FSSC 22000 processes
are completed.

14. Management Review Meetings

Hold management review meetings, conduct internal audits
and complete corrective actions. Follow the new FSSC 22000
Procedures that the task teams developed, maintain records
and make improvements.

15. Run Your System

You will run your system, conduct internal audits and hold
management review meetings for about 3 months. Then you
will be ready for your certification audit.

CERTIFICATION AUDIT
INITIAL CERTIFICATION TO FSSC 22000
Choose an accredited certification body for your organization.
Certification companies are listed on the FSSC 22000 website.
Once you have implemented the system your certification body
will perform a Document Review to determine readiness for
your next step, the on-site Audit.
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 QUICKSTART GUIDE | FSSC 22000 IMPLEMENTATION

IMPLEMENTING FSSC 22000 AND

PREPARING FOR CERTIFICATION
If the audit identifies areas of the system that do not comply with
the FSSC 22000 Standard requirements, you will need to correct
nonconformances before you will be recommended for certification.
Once those are corrected and verified your company will be recom-
mended for certification. The system will then be monitored by your
auditor through surveillance audits.

THE FSSC 22000 CERTIFICATION AUDIT

During the certification audit the FSSC 22000 Auditor will examine
your FSSC 22000 System to determine:

• Whether the system has been implemented effectively

• Whether there is evidence of Management Commitment to the mainte-

nance and improvement of the system

• Whether activities comply with regulatory, customer and FSSC 22000

requirements

Findings are categorized as:

MINOR NONCONFORMITY
A Major nonconformance is a nonconformance to the documented
system or to the FSSC 22000 Code that could cause an immediate
food safety risk or indicate ineffective implementation of a system el-
ement. A Major Nonconformity must be corrected and verified within
14 days of the finding.

CRITICAL NONCONFORMITY
A critical nonconformance consists of a loss of control at a critical
control point, prerequisite program or other process step that
could cause a significant risk and product safety is compromised
or any falsification of records. A critical nonconformity results in a
suspension of certification.
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 QUICKSTART GUIDE | FSSC 22000 IMPLEMENTATION

APPENDIX
Use these sample documents as a reference as you implement
your FSSC 22000 system.
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 QUICKSTART GUIDE | FSSC 22000 IMPLEMENTATION

THE PROJECT PLAN

It is important to prepare a project plan to help organize and manage
the project. A sample project plan template is provided on the next
page. Lets look at how to prepare the plan.

FIRST, IDENTIFY YOUR PROJECT GOALS.

ANSWER THE QUESTIONS:

1. When will you begin your project?

Consider the date of the Gap Analysis as the beginning date.

2. What is your target date for having the FSSC

22000 Certification?
You will work backwards from this date as you prepare your
project timeline. Your date should be reviewed later. This will
be your schedule, but as you perform the gap analysis and
develop and the task list , you can determine whether that
date is realistic. It will depend on the status of your current
food safety management system and the resources available
to you as you complete the system.

SECOND, IDENTIFY RESPONSIBILITIES FOR

THE PROJECT.

1. Identify the Team Leader.

Consider the date of the Gap Analysis as the beginning date.

2. Identify who makes up Senior Management.

3. Identify the FSSC 22000 Steering Team.

As you saw in the steps in the previous section, the FSSC 22000
Steering Team plays a key role in managing the project. The
Team Leader should be the team leader, and seniorfood safety
management system and the resources available to you as you
complete the system.
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 QUICKSTART GUIDE | FSSC 22000 IMPLEMENTATION

THE PROJECT PLAN

It is important to prepare a project plan to help organize and manage
the project. A sample project plan template is provided on the next
page. Lets look at how to prepare the plan.

THIRD, START TO FILL IN THE TIMELINE FOR

THE PROJECT.

1. Schedule training for the Team Leader.

Consider the date of the Gap Analysis as the beginning date.

2. Schedule the FSSC 22000 Steering team meeting to

assign the task team members, and schedule training
for the team members.

3. Schedule training for the task team members.

4. Announce your project to all employees.

Announce your project to all employees. Plan a meeting
or meetings to make employees aware of the project,
what FSSC 22000 Certification is, and why it is important
to the organization.

5. Document your target completion date and target dates

for your certification audits.
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 QUICKSTART GUIDE | FSSC 22000 IMPLEMENTATION

FSSC 22000 PROJECT PLAN

PROJECT GOALS
Start Date
Target for completion

RESPONSIBILITIES
Team Leader
Senior Management
Steering Team

STEP START DATE COMPLETION TARGET

Team Leader completes online training

Steering Team Meetings

Task Team Members are Trained

Announce Project to all Employees

System Complete

Desk Audit

Certification Audit

Certificate in Hand
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 QUICKSTART GUIDE | FSSC 22000 IMPLEMENTATION

THE FSSC 22000 STEERING TEAM

Once the Gap Analysis has been completed, start your FSSC 22000
Steering team meetings. During the first team meeting discuss the
responsibilities of the Steering team. If there are members that were
not involved in creating the project plan, review the project plan and
list of steps to implementation.

PROPOSED AGENDA FOR THE 1ST STEERING

TEAM MEETING:

1. Review the list of steps to implementation.

2. Review the responsibilities of the FSSC 22000 Steering Team

(these responsibilities will not all be completed in the first meeting,
but should be reviewed to clarify the purpose of the team.)

• Identify task teams and members

• Identify training requirements for task team members, Food Safety

Team members and employees. Use the Premium Training and
Templates Package to provide multiple training sessions to train the
Team Leader, FSSC 22000 Team, Internal Auditors and others.

• Meet regularly to monitor the project timeline and task team activities
and provide resources as needed to meet project goals.

• Choose a certification body, and schedule the certification audit.

• Review procedures and other documentation created by the task teams.

• Review and customize the Management Responsibility procedure.

Complete tasks assigned to management.

• Assign internal auditors and create an audit schedule.

• Resolve issues as they arise.

3. Identify task teams, team leaders and members.

Assign timelines for each team to meet. See our example
table in Appendix A.
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 QUICKSTART GUIDE | FSSC 22000 IMPLEMENTATION

THE TASK TEAM MEETINGS

The team leader is responsible for scheduling the meetings
according to the timeline on the gantt chart. During the first team
meeting discuss the purpose of the FSSC 22000 Steering Team
and Task Teams. Give an introduction to the purpose of the individual
Task Team that is meeting.

PROPOSED AGENDA FOR THE 1ST STEERING

TEAM MEETING:

1. Discuss the responsibilities of the Steering Team and the

Task Teams.

2. Review the list of steps for the implementation project.

3. Provide a copy of the procedure and forms templates for the

process that the team has been assigned.

4. Review the procedure and forms.

5. Provide a copy of the teams task list. Discuss the tasks tha-
thave been assigned.

6. Discuss the proposed timeline that was assigned by the FSSC

22000 Steering Team for the Task Team, and start to assign
dates and responsibilities for the individual tasks on the list.

7. Determine the frequency of the team meetings, and

schedule the next meeting. Prepare the next meetings
agenda, and identify action items to be completed before
the next meeting. Assign responsibility for the action items.
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 QUICKSTART GUIDE | FSSC 22000 IMPLEMENTATION

THE TASK TEAM MEETINGS

At subsequent meetings you will review action items and progress
and assign new action items as needed to complete the task list.
The team goal is to design and implement a new process that meets
the requirements of the Standard for that system element. The
team will accomplish this by using the document templates and
the information from the gap analysis.

The new process will be documented in the procedure. The

procedure and any related forms or documents will be given to
the Steering Team for review. Once the procedure is approved,
the team will be responsible for seeing that it is effectively
implemented.
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 QUICKSTART GUIDE | FSSC 22000 IMPLEMENTATION

Sample Timeline

TASK JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC

Assign processes to teams

Context of Organization

Leadership

Planning

Resources

Competence Awareness and Communication

Documented Information

Operational Planning

Prerequisite Programs

Traceabillity

Emergency Preparedness and Response

Preliminary Steps-Hazard Analysis

Hazard Analysis and HACCP Plan

Control of Monitoring and Measuring

Verification

Control of Product & Process Nonconfirmities

Handling of Potentially Unsafe Products

Recall and Withdrawal

Monitoring, Measurement, Analysis, and

Evaluation

Internal Audits

Management Review

Corrective Action and Improvement

Management of Services

Food Defense Plan

Fraud Prevention

Allergen Management

Management of Supplied Materials

Train the Audit Team

Conduct Employee Training

Internal Audits and Management

Review

Stage 1 Audit

CERTIFICATION AUDIT
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 QUICKSTART GUIDE | FSSC 22000 IMPLEMENTATION

CONVENIENT ONLINE TRAINING

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and document your system. and document your system. and document your system.

$999 USD $1999 USD $4999 USD

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OUR CUSTOMERS SAY...

The classes were very informa-

I have started the documentation tive and easy to follow. I would
OMG, Thank you for being soooo section and I am finding that definitely recommend them to
prompt & professional. I have the implementation programme anyone looking for knowledge on
spent literally days trying to get is very good and useful in saving the subject.
this sorted….. with other providers. time. I have usually implemented —Nicholas
—Laura the Food safety systems
and HACCP by myself. This
programme makes it so much
easier and takes the hard grind
out of thinking up procedures,
PRP’s etc. I can now focus on I did the FSSC 22000 Internal
other things and managing my Audtior training. It was very
team factory team simply and informative and easy to
The material was well structured effectively. Thanks and regards understand. I’d definitely
and mimicked the work environ- —Andrew recommend it to others!
ment exceptionally well. It gave —Sherri
the trainee ‘practical’ insight into
the real auditing world. Will defi-
nitely recommend it to others!!!
—Mehluli

The FSSC 22000 Auditor training was exactly what I needed to start
internal audits of our policy and procedures at my company. The virtual
exercises work well to teach you how to conduct an audit if you throw
yourself into it. The review section of the training brushed on HAACP
planning, Corrective action tracking, food fraud mitigation, food defense,
allergen containment, and other topics found in ISO 22000. It was a
The training material was helpful review prior to the taking on the auditor training. In addition, the
excellent. Itwas great for the auditor training was insightful, and the practical application provided
project I am working on. Thank was very similar to my own company’s document control system. Clicking
you again and look forward to through the procedures and policies of “Mandy’s Vanilla”, I now see
working with your tools in the changes we can make to our own policies and procedures, as well as our
near future. Thank you, record keeping process. It is a comfort to know we are keeping up with
—Bryan Food Safety System Certificate 22000 (ISO/TS22002-1) standards.
—Gary
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