COMPANY VISITOR

MANAGEMENT SYSTEM

A PROJECT REPORT

Submitted by

GOVINDARAJ.R (610917104029)
ELUMALAI.S (610917104028)
HARISHKUMAR.V (610918104031)
ELANGOVAN.S (610918104027)

in partial fulfillment for the award of the degree

of

BACHELOR OF ENGINEERING

IN

COMPUTER SCIENCE AND ENGINEERING

JAYALAKSHMI INSTITUTE OF TECHNOLOGY

THOPPUR, DHARMAPURI – 636 352

ANNA UNIVERSITY: :CHENNAI – 600 025

MARCH 2021
 BONAFIDE CERTIFICATE

Certified that this project report “COMPANY VISITOR MANAGEMENT

SYSTEM” is the bonafide work of “GOVINDARAJ.R
(610918104029) , ELUMALAI.S (610918104028), HARISHKUMAR.V
(610918104031) and ELANGOVAN.S (610918104027)” who carried out the project
work under my supervision.

SIGNATURE SIGNATURE

Mrs.M.R.SATHYA.,ME,B.ED., Mr.M.SURESH.,M.E,B.ED.,

HEAD OF THE DEPARTMENT SUPERVISOR

Professor, Assistant Professor,
Dept. of Computer Science and Engineering, Dept. of Computer Science and Engineering,

Jayalakshmi Institute of technology, Jayalakshmi Institute of technology,

Thoppur, Dharmapuri – 636352 Thoppur, Dharmapuri - 636352

Submitted to the Viva voce Examination held on ………………..

INTERNAL EXAMINER EXTERNAL EXAMINER

 DECLARATION

We affirm that the project title “COMPANY VISITOR

MANAGEMENT SYSTEM”. Begin submitted in partial fulfillment for the award of

Bachelor of Engineering in Computer Science and Engineering is the original work

carried out by me. It has not forward the part of any other thesis submitted for award

of any degree or diploma, either in this or any other University.

Signature of the candidate

GOVINDARAJ.S (610918104029)

ELUMALAI.S (610918104028)

HARISHKUMAR.V (610918104031)

ELANGOVAN.S (610918104027)

I certify that the declaration made above by the candidate is true.

Signature of the Guide,

Mr.S.VETRIVEL, M.E,
Assistant Professor,
Dept. of Computer Science and Engineering,
Jayalakshmi institute of technology, Thoppur,
Dharmapuri – 636352.
 ACKNOWLEDGEMENT

We express my sincere gratitude to the people who extended their help during the
course of this project work.

We greatly and profoundly thankful to our honorable CHAIRMAN Lion

C.SUBRAMANIAN for giving motivation and providing all necessary facilities for the
successful completion of this project.

We greatly and profoundly thankful to our honorable SECRETARY Ms.

J.S.GAYATHRI, BE, MBA for offering the facilities and encouragement to complete the
project successfully.

We also record my sincere thanks to beloved PRINCIPAL Dr.S.VENKATESAN,

B.E, MBA, M.E.,Ph.D., for their moral support and deeds in bringing out this project
successfully.

We thankful and extremely grateful to HEAD OF THE DEPARTMENT

Mrs.M.R.SATHYA, B.Tech, M.E., B.ED., Professor, Computer Science and Engineering
Department for her moral support.

We also thank Mr.S.VETRIVEL, M.E., Assistant Professor, Department of

Computer Science and Engineering, who done the role of guide in each step of our project
and for her guidance and constant support in the successful completion and improvement of
the project.

We also thankful to all the faculty members of Department of Computer Science and
Engineering for their kind and valuable cooperation during the course of the project.

We would also like to thank my parents, friends and well-wishers who encouraged
me to do the project.
 ABSTRACT

Company Visitor Management System deals with the security provided at company
premises from the unauthenticated or unwanted visitors.

Nowadays, in most organizations Visitor management consists of visitors scribbling

their name in a paper book.

Instead, Company Visitor Management System will assist you the professionalized
way in which you welcome your visitors. This software is a complete Visitor
Management service to improve the efficiency, productivity, security.

This is the project which keep records of visitors who visited in the company. CVMS
has one module i.e admin. Dashboard: In this sections, admin can briefly view how
many visitors visited in a particular period.

Visitors: In this section, admin adds new visitors by filling their information in add
visitors sections and also view and manage visitors records. Admin also put visitors
out time in the manage records section.

Search: In this bar, admin can search a particular person by their name and phone
number.

Reports: In this section admin can generate visitors reports between two dates. Admin
can also update his profile, change password and recover password.
 TABLE OF CONTENTS

CHAPTER NO. TITLE PAGE NO.

1. INTRODUCTION 7

1.1 Domain
1.2 Purpose
1.3 Scope
2. REQUIREMENT SPECIFICATION 8
3.1 Software Requirement
3.2 Hardware Requirement
2. ANALYSIS AND DESIGN 7
2.1 Analysis
2.2 Disadvantage of Present System
4. DESIGN INTRODUCTION 12
4.1 UML Diagram
4.2 USE CASE Diagram
4.3 Class Diagram
4.4 ER Diagram
4.5 ER Notation
4.6 MySQL Data Table
5. IMPLEMENTATION AND SYSTEM DESIGN 13
5.1 System Design
5.2 Unit Testing
5.3 Integration Testing
6. EVALUATION 67
7. CONCLUSION 24
8. REFERENCE 44
 CHAPTER 1
INTRODUCTION

Introduction:

Company Visitor Management system is a web-based technology that will

revolutionize the way your company manages visitors. Visitor Management system is
more important to security guards or security company. This web application provides
a way to effectively control record & track company visitor traffic.
In CVMS we use PHP and MySQL database. This is the project which keeps records
of visitors who visited in the company. CVMS has one module i.e. admin

1. Dashboard: In this sections, admin can briefly view how many visitors visited
in a particular period.
2. Visitors: In this section, admin adds new visitors by filling their information in
add visitors sections and also view and manage visitor’s records. Admin also
put visitors out time in the manage records section.
3. Search: In this bar, admin can search a particular person by their name and
phone number.
4. Reports: In this section admin can generate visitor’s reports between two dates.
Admin can also update his profile, change password and recover password.

Purpose:-

The purpose of developing company visitor management system is to computerized

the tradition way of visitors. Another purpose for developing this application is to
generate the report automatically.
Scope:-

Company Visitor Management System project is developed as a web application and

it will work over web.
 CHAPTER 2
REQUIREMENT SPECIFICATION

Hardware Configuration :
Client Side:

AMfgd RAM 512 MB

Hard disk 10 GB

Processor 1.0 GHz

Server side:
RAM 1 GB

Hard disk 20 GB

Processor 2.0 GHz

Software Requirement:

Client Side:

Google Chrome or any compatible

Web Browser browser
Operating System
Windows or any equivalent OS

Server Side:
 Web Server APACHE

Server side Language PHP5.6 or above version

Database Server MYSQL

Google Chrome or any compatible

Web Browser browser

Operating System Windows or any equivalent OS

APACHE

The Apache HTTP Server Project is an effort to develop and maintain an open-source
HTTP server for modern operating systems including UNIX and Windows. The goal
of this project is to provide a secure, efficient and extensible server that provides
HTTP services in sync with the current HTTP standards.

The Apache HTTP Server ("httpd") was launched in 1995 and it has been the most
popular web server on the Internet since April 1996. It has celebrated its 20th birthday
as a project in February 2015.

PHP
✓ PHP stands for PHP: Hypertext Preprocessor.
✓ PHP is a server-side scripting language, like ASP.
✓ PHP scripts are executed on the server.
✓ PHP supports many databases (MYSQL, Informix, Oracle, Sybase, Solid,
Generic ODBC, etc.).
 ✓ PHP is an open source software .

✓ PHP is free to download and use.

MYSQL

✓ MYSQL is a database server

✓ MYSQL is ideal for both small and large applications
✓ MYSQL supports standard SQL
✓ MYSQL compiles on a number of platforms

✓ MYSQL is free to download and use

✓ How to access MySQL:

http://localhost/phpmyadmin
 CHAPTER 3
ANALYSIS AND DESIGN

Analysis:

In present all visitor work done on the paper. The whole year visitor is stored in the
registers. We can’t generate reports as per our requirements because its take more time
to calculate the visitors report.

Disadvantage of present system:

➢ Not user friendly: The present system not user friendly because data is not
stored in structure and proper format.
➢ Manual Control: All report calculation is done manually so there is a chance
of error.
➢ Lots of paper work: Visitors maintain in the register so lots of paper require
storing details.
➢ Time consuming
 CHAPTER 4
DESIGN INTRODUCTION

Design is the first step in the development phase for any techniques and principles for
the purpose of defining a device, a process or system in sufficient detail to permit its
physical realization.
Once the software requirements have been analyzed and specified the software design
involves three technical activities - design, coding, implementation and testing that are
required to build and verify the software.
The design activities are of main importance in this phase, because in this activity,
decisions ultimately affecting the success of the software implementation and its ease
of maintenance are made. These decisions have the final bearing upon reliability and
maintainability of the system. Design is the only way to accurately translate the
customer’s requirements into finished software or a system.
Design is the place where quality is fostered in development. Software design is a
process through which requirements are translated into a representation of software.
Software design is conducted in two steps. Preliminary design is concerned with the
transformation of requirements into data

UML Diagrams:
Actor:
A coherent set of roles that users of use cases play when interacting with the use
`cases.
Use case:A description of sequence of actions, including variants, that a system
performs that yields an observable result of value of an actor.

UML stands for Unified Modeling Language. UML is a language for specifying,
visualizing and documenting the system. This is the step while developing any
product after analysis. The goal from this is to produce a model of the entities
involved in the project which later need to be built. The representation of the entities
that are to be used in the product being developed need to be designed.

USECASE DIAGRAMS:

Use case diagrams model behavior within a system and helps the developers
understand of what the user require. The stick man represents what’s called an actor.
Use case diagram can be useful for getting an overall view of the system and
clarifying who can do and more importantly what they can’t do.
Use case diagram consists of use cases and actors and shows the interaction between
the use case and actors.
• The purpose is to show the interactions between the use case and actor.
• To represent the system requirements from user’s perspective.
• An actor could be the end-user of the system or an external system.

USECASE DIAGRAM:

A Use case is a description of set of sequence of actions. Graphically it is rendered as

an ellipse with solid line including only its name. Use case diagram is a behavioral
diagram that shows a set of use cases and actors and their relationship. It is an
association between the use cases and actors. An actor represents a real-world object.
Primary Actor – Sender, Secondary Actor Receiver.

Use Case Diagrams:

Dashboard
Admin

Add New Visitors

Manage Visitors
(Update Details)

Ad

Generate Reports

Update Profile

Change Password

Password Recovery
Class Diagram:

A description of set of objects that share the same attributes operations,

relationships, and semantics

ER Diagram:

The Entity-Relationship (ER) model was originally proposed by Peter in 1976

[Chen76] as a way to unify the network and relational database views. Simply stated
the ER model is a conceptual data model that views the real world as entities and
relationships. A basic component of the model is the Entity-Relationship diagram
which is used to visually represent data objects. Since Chen wrote his paper the model
has been extended and today it is commonly used for database design for the database
designer, the utility of the ER model is:

• It maps well to the relational model. The constructs used in the ER model can
easily be transformed into relational tables.
• It is simple and easy to understand with a minimum of training. Therefore, the
model can be used by the database designer to communicate the design to the
end user.
• In addition, the model can be used as a design plan by the database developer to
implement a data model in specific database management software.

ER Notation

There is no standard for representing data objects in ER diagrams. Each modeling

methodology uses its own notation. The original notation used by Chen is widely used
in academics texts and journals but rarely seen in either CASE tools or publications by
non-academics. Today, there are a number of notations used; among the more
common are Bachman, crow's foot, and IDEFIX.

All notational styles represent entities as rectangular boxes and relationships as lines
connecting boxes. Each style uses a special set of symbols to represent the cardinality
of a connection. The notation used in this document is from Martin. The symbols used
for the basic ER constructs are:

▪ Entities are represented by labeled rectangles. The label is the name of the

entity. Entity names should be singular nouns.

▪ Relationships are represented by a solid line connecting two entities. The name

of the relationship is written above the line. Relationship names should be verbs
 ▪ Attributes, when included, are listed inside the entity rectangle. Attributes

which are identifiers are underlined. Attribute names should be singular nouns.

▪ Cardinality of many is represented by a line ending in a crow's foot. If the

crow's foot is omitted, the cardinality is one.

Existence is represented by placing a circle or a perpendicular bar on the line.

Mandatory existence is shown by the bar (looks like a 1) next to the entity for an
instance is required. Optional existence is shown by placing a circle next to the entity
that is optional.
 MySQL Data Tables:

Admin Table:(Table name is admin)

This store admin personal and login details.

Visitor Table: (Table name is tblvisitor)

This store the visitor details and admin remark

 CHAPTER 5
IMPLEMENTATION AND SYSTEM DESIGN

After all phase have been perfectly done, the system will be implemented to the
server and the system can be used.

SYSTEM DESIGN

The goal of the system testing process was to determine all faults in our project .The
program was subjected to a set of test inputs and many explanations were made and based on
these explanations it will be decided whether the program behaves as expected or not. Our
Project went through two levels of testing
1. Unit testing
2. Integration testing

UNIT TESTING

Unit testing is commenced when a unit has been created and effectively reviewed .In
order to test a single module we need to provide a complete environment i.e. besides
the section we would require
➢ The procedures belonging to other units that the unit under test calls
➢ Non local data structures that module accesses
➢ A procedure to call the functions of the unit under test with appropriate
parameters

1. Test for the admin module

➢ Testing admin login form-This form is used for log in of administrator of the
system. In this form we enter the username and password if both are correct
administration page will open otherwise if any of data is wrong it will get
redirected back to the login page and again ask the details.
 ➢ Report Generation: admin can generate report from the main database.

INTEGRATION TESTING
In the Integration testing we test various combination of the project module by
providing the input.
The primary objective is to test the module interfaces in order to confirm that no
errors are occurring when one module invokes the other module.
 CHAPTER 6
EVALUATION

Project URL: http://localhost/cvms

Login Page
Dashboard

Add Visitor Page

Manage Visitor Page

Update Visitor Page

Full Visitor Page

Visitor Reports
Between Dates Reports

Admin Profile
Change Password

Forgot Password
Reset Password
 CHAPTER 7
CONCLUSION:

This Application provides a computerized version of Company Visitor Management

System which will benefit the company.
It makes entire process online and can generate reports. It has a facility of staff’s
login where staff can fill the visitor details and generate report.

The Application was designed in such a way that future changes can be
done easily. The following conclusions can be deduced from the development of the
project.

➢ Automation of the entire system improves the productivity.

➢ It provides a friendly graphical user interface which proves to be better
when compared to the existing system.
➢ It gives appropriate access to the authorized users depending on their
permissions.
➢ It effectively overcomes the delay in communications.
➢ Updating of information becomes so easier.
➢ System security, data security and reliability are the striking features.
➢ The System has adequate scope for modification in future if it is
necessary.
 CHAPTER 8
References

For PHP

➢ https://www.w3schools.com/php/default.asp
➢ https://www.sitepoint.com/php/
➢ https://www.php.net/

For MySQL

➢ https://www.mysql.com/
➢ http://www.mysqltutorial.org

For XAMPP

➢ https://www.apachefriends.org/download.html