New Product

Development Process
[Definitive Guide]

John Carter
Principal, TCGen

TCGen Inc.
Menlo Park, CA

©2021 TCGen. All Rights Reserved | www.tcgen.com

Summary
New Product development usually follows a process divided into stages,
phases or steps, by which a company conceives a new product idea and
then researches, plans, designs, prototypes, and tests it, before launching
it into the market.

Step 1: Ideation

This first step or stage of the New Product Development process (NPD),
often called “Ideation,” is where new product concepts originate.

Step 2: Product Definition (Discovery)

Sometimes called “scoping,” or concept development, this step involves

refining the definition of the product concept. In a startup this step is
often called Discovery.
Step 3: Prototyping

This step in the NPD justifies the company’s investment in the

development of a product by requiring the team to create a detailed
business plan.

Step 4: Detailed Design

In this phase, the focus is on product design but also refinement of the
prototype of the product (and in this case it is largely full featured and
working as a real product would.

Step 5: Validation/Testing

Validation and testing means ensuring the prototype works as planned. It

also means validating the product in the eyes of the customers and
markets, while testing the viability of the financial model for the product.

Step 6: Commercialization

During this step of the product development process (including the

manufacturing process), the team realizes everything required to bring the
final product to market, including marketing and sales plans (or sales training
if necessary).

Definitive Guide: What is the New Product

Development Process?

A Product Development Process refers to the entire range of activities

where a company conceptualizes and realizes a new offering. A product
concept might originate in the marketplace, or in a lab or workspace in the
so called fuzzy front end. New Product development usually follows a
process divided into stages, phases or steps, by which a company
conceives a new product idea and then researches, plans, designs,
prototypes, and tests it, before launching it into the market.

With an agile approach you can reduce the number of steps and get the
best of both methods of product development (waterfall and agile).

What is The Product Development Process in 6

Steps?

The product development process is the specific series of 6 steps or

stages a company uses to achieve its realization of new offerings to satisfy
a market need. In the best companies, a product development strategy
links corporate strategy with product development. While nearly every
company develops new products or services, product development
processes differ substantially from one company to another depending on
the industry, the product type, whether the products are an incremental
improvement or a breakthrough innovation, and the degree to which you
focus on product portfolio management. This is probably the most
impactful form of process management that a company can undertake.

Although cross functional processes differ depending on these factors, an

accepted approach for more than three (or more!) decades puts a new
product idea through a series of steps. The 6 steps each culminates in an
up-or-down decision made by the Senior Management team in a formal
review (often called a “gate”) at the end of each phase.

What are the 6 Steps in the New Product

Development Process [NPD]?

A typical product development process of this kind has six steps with five
gates.

Step 1: Ideation
Step 2: Product Definition
Step 3: Prototyping
Step 4: Detailed Design
Step 5: Validation/Testing
Step 6: Commercialization

Step 1: Ideation

This first step or stage of the New Product Development process (NPD),
often called “Ideation,” is where new product concepts originate. Often,
businesses forms a small team to explore the idea generation and initial
definition of the product concept, business analysis, perform market
research, and to explore its technical and market risk. The idea stage is
often the most important step for brainstorming new products because it
is where most product ideas come from - and this casts the die for the
development.

Getting the product concept wrong at this early stage wastes time and
increases opportunity cost. Note not all new product ideas come from the
inside - The Corporate Development organization and executives should
be constantly scanning for new product ideas. Marketing efforts should
also including active competitive analysis and market scanning.
Engineering should be brainstorming, too. Note, that the Ideation step is
often the most challenging and a product development checklist can be
used to pinpoint risks in this stage and throughout the rest of
development.

Step 2: Product Definition (Discovery)

Sometimes called “scoping,” or concept development, this step involves

refining the definition of the product concept. In a startup this step is
often called Discovery. The team creates the first detailed assessment of
the technical, market and business aspects of the new product concept
and determines core functionality.

Developers and managers explore and define the key points of

differentiation for the new product. This second step in the new
product development process, if done improperly, can increase time to
market or cause the product to misunderstand the needs of the market.
Because this step is often before really ramping up the team, the initial
marketing strategy is defined. Although it is early, often metrics such as
ARR (Annual Recurring Revenue) or Acquisition Costs are estimated.

Step 3: Prototyping

This step in the NPD justifies the company’s investment in the

development of a product by requiring the team to create a detailed
business plan. This plan usually involves intensive market research. The
team thoroughly explores the competitive landscape for the new product
and where the proposed product fits within it, while also creating a
financial model for the new offering that makes assumptions about
market share. Pricing is determined in this step.

For tangible new products, such as hardware or mixed systems, the team
also considers the manufacturability of the proposed new product. By the
end of this phase, Senior Management should have a clear idea of what
they’re investing in and how it will perform in the marketplace. This third
step in the product development process is critical because it reduces the
market risk for the new product in all businesses.

Step 4: Detailed Design

In this phase, the focus is on product design but also refinement of the
prototype of the product (and in this case it is largely full featured and
working as a real product would. In most cases they alpha-test the
prototype, working with customers in an iterative fashion: getting their
feedback and incorporating it into the prototype. In parallel, marketing,
sales and manufacturing begin to create the launch and manufacturing
platforms to support the emerging product. This fourth step in the new
product development process is sometimes called Development, and
sometimes incorporates the next step, “Validation/Testing.” This is often
led by program management and includes prototyping, too.

Step 5: Validation/Testing

Validation and testing means ensuring the prototype works as planned. It

also means validating the product in the eyes of the customers and
markets, while testing the viability of the financial model for the product.

Everything in the business case, and everything learned from customers

during the Development phase comes under scrutiny and is tested in “real
world” conditions as much as possible. The marketing strategy is also
confirmed at this point. If anything in the business case or prototype
needs revising, this is the team’s last chance to do so. This is the last step
before the final product is ready for the market.

Step 6: Commercialization

During this step of the product development process (including the

manufacturing process), the team realizes everything required to bring
the final product to market, including marketing and sales plans (or sales
training if necessary). The team begins to operationalize the manufacture
and customer support for the product. That is why this step is called
Commercialization.

Gate Reviews

Each of these six phases ends in a gate review where the team presents to
management specific, pre-defined deliverables, and demonstrates the
outcomes required to move on to the next phase of the product
development process. Each of these reviews ends in a go/no-go decision.
In other words, Management has five opportunities to kill the project
before committing to its launch.

However, the world is moving away from this waterfall product

development approach. It is too process heavy and encourages
unnecessary meddling from Senior Management. Compare your gate
reviews and other aspects of the process with our product development
checklist.

Minimum Viable Process: A Modern Approach

The traditional six-step process described above is the established new

product development process you’ve read about in the textbooks and
seen in the training videos. Some of these processes might have five
steps, or even seven or eight steps, but the basic idea is the same. This is
state-of-the-art product development -- for 1985. But today’s fast-moving
markets, rapidly changing technology, and agile teams need a lean
approach. We recommend drawing elements from both waterfall and
agile to create a modern development product process - that way you get
the best advantages of both systems. We also recommend that you have
a rapid and simple escalation process.

This new approach is to have a Minimum Viable Process: enough process

but never too much. It begins with a simple realization that any product
development process boils down to two needs. A Minimum Viable Process
must avoid lengthy, onerous reviews, where the team must justify its
continued existence every few weeks or months, creates too much
bureaucracy and leaves the team with too little flexibility. It makes Senior
Management the customer throughout the process. Further, while
adherents of the traditional phases and gates approach acknowledge that
product development is an iterative activity, they continue to try to make it
fit into a sequential, linear scheme.

“Enable executive oversight at the inflection points where they need to

make investment decisions and guide the team toward risk reduction”

The Minimum Viable Process approach involves a subtle but important

change in thinking. While the phases and gates approach contains a series
of sequential steps, the Minimum Viable Process recognizes that each
portion of the process has many activities done concurrently and
iteratively. Rather than fulfilling a rigid set of deliverables, the team
engages with Senior Management in three check-ins that show that the
concept is sound, that there is a fit between the market and the product,
and that everything is prepared for the product launch. These check-ins
demonstrate that continued investment is warranted.
From Six Steps to Three

A Minimum Viable Process has a maximum of three major steps, with

three check-ins after each step.

Step 1: Concept Fit

Step 2: Product/Market Fit
Step 3: Development

Think of each of these phases as having a set of activities associated with

it and exit criteria that the team must fulfill to enter the following stage.
Here are the typical activities and criteria for each of these three phases:

Step 1: Concept Fit

Activities for the Concept Fit stage ensure that product ideas are the best
product ideas...

● Product ideas are congruent with the vision

● The team is free to innovate and iterate
● The technology is tested
● Projects are staffed properly with the right resources
● Projects are free from anything that impedes fast and iterative
development
● There is a meaningful commercial potential

By the end of this phase, the team should have a clear leader with
entrepreneurial capability. The team should demonstrate to management
that the time-to-revenue is foreseeable, the potential market share large,
and that the revenue potential is large enough to make a difference to the
company. The proposed business model should be adjacent to the
company’s overall model. That means that the business model for the
project should resemble how the company, in general, does business.

There are also brand and customer issues to consider in this phase. This
phase should include market research and clarify how the proposed
product will leverage the company’s brand, and the team should be able
to describe the product’s unique value proposition. The team should also
consider the proposed product’s fit with the current distribution channels
and its projected customer base.

At the end of this phase, the development team has a brief check-in with
management to establish the Boundary Conditions for the project and to
ensure that the proposed project meets the company’s current strategic
priorities.
Step 2: Product/Market Fit

Activities during this phase of the development process include:

● Vetting the technology

● Defining use cases
● Estimating the cost of development
● Confirming and quantifying the commercial potential

By the end of this phase, the team should have tested prototypes with
users to confirm fit with the intended market. They should have not only
identified use cases but also pegged where the solution best fits its
market. The team should also have considered the technical and market
risks associated with the project. In the case of truly new products, extra
emphasis should be on idea generation - but also being very careful in
selection of the best from the set of potential new products.

To exit this phase, the team also needs to demonstrate that it has a
detailed budget, has calculated accurately the costs associated with
developing the product, and has defined its profit potential.

During a check-in at the end of this phase, the team defines the product in
greater detail, and demonstrates its technical feasibility. The team roughs
out the timing and budget for the project, and perfects the business
model.

Step 3: Development

Activities in this phase of the development process include:

● Developing the Minimum Viable Product (MVP)

● Confirming the business plan
 ● Drilling into the research to learn more about who customers are
and how to reach them
● Developing any supporting infrastructure that the customer needs
to use the product
● Training the salesforce (if required)

The Market Launch phase is where the product is prepared to meet real
customers. During this phase, the team creates a series of iterations of its
product prototype in close communication and collaboration with
customers.

This is also the point-of-no-return where a company assesses the

products’s launch readiness. Areas of focus include product quality,
product performance, getting the optimal feature set, and demonstrating
customer support capability.

To exit this phase is to enter the selling phase. Management must approve
the team’s marketing spend and go-to-market plan. The team may also
plan for the future by identifying the features that they will realize in
future generations of the product. The team must demonstrate that the
MVP works as planned and that the market and sales plan is ready to go.

A Series of Releases

Think of the final result of each of these phases or steps as a product

release. In this three-stage scheme, each step is an element in a larger
release plan.

● The Concept Fit phase ends with a release to a funded team

● The Product/Market Fit phase ends in a release to the
organization
 ● The Development phase releases the product to the world

With this mindset, Agile methods dovetail with this three-step Minimum
Viable Process to create a hybrid approach that combines the best
elements of old-fashioned milestones-based, phases and gates processes,
and more nimble, lean methods. For instance, for each project, the
development team and Senior Management should craft a set of exit
criteria for the three phases, the “must haves” that the team needs to
continue to the next phase, in keeping with the boundary conditions they
have established.

Example of Minimum Viable Process

To tie the Minimum Viable Process to the Agile approach, the

development team could tie each exit criteria to a specific sprint. For
example, to exit the Product/Market Fit stage, the management and
development team may decide that they need to map the dependencies
the development team has on other teams. It might tie the creation of this
map to a sprint, planning that it will have the dependency map on hand by
the end of Sprint 1; a detailed budget at the end of Sprint 2; and a clear
statement of profit potential by the end of Sprint 3.

A Modern, Lean Product Development Process

Old-fashioned, sequential phases and gates processes tend to take a

one-size-fits-all approach to new product development. They put projects
through a set of rigid milestones, whether or not these milestones apply
to the project at hand. In a Minimum Viable Process, the project has only
the milestones it needs.

Example of Incremental Products

For example, if you are developing an incremental improvement on an
existing app, there may be no need to demonstrate the Concept Fit. If
your existing product is successful, then you’ve already proved the
concept as well as the Product/Market Fit. Such a project might need only
one check-in between the team and management.

There’s no need to have three check-ins where they don’t add value – and
if there’s no reason to have three, there’s certainly no reason to have five!
In fact, having three check-ins might subtract value by adding waste and
bureaucracy. Have only the milestones that make sense for your project.

Define the exit criteria for each check-in in terms of the set of overall
boundary conditions that the development team and Senior Management
have defined for the project. This approach, combined with a Minimum
Viable Process with only three check-ins, enables Management by
exception. This means that Management intervenes only when it looks as
though the team is going to violate one or more boundary conditions.
This management-by-exception approach is the lean way to develop new
products. Combined with the three-step, Minimum Viable Process
described above, it ensures that companies have the predictability and
process quality that management needs to make good investment
decisions, while also ensuring that teams spend most of their time
reducing risk and adding value to products in ways that customers
actually care about.
And this is what the Minimum Viable Process is all about. Call it the
Goldilocks Approach: getting the process just right. Not so little process that
chaos ensues, but not so much process that the team is distracted from its
most important priority: creating products that delight customers and
meet business objectives.