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Report Tutorial

This document provides instructions for department administrators to generate and submit their monthly sales reports from the Marketplace system to Customer Account Services (CAS). It explains that CAS uses these reports to assess credit card fees and different reports must be run to capture sales by funding source and payment method. The document outlines the specific reports to run for basic sales, sales across multiple funding sources, and sales with shipping or taxes. It provides examples of how to compile the data from these reports into the required monthly sales report format.

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Sachin Chodankar
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24 views11 pages

Report Tutorial

This document provides instructions for department administrators to generate and submit their monthly sales reports from the Marketplace system to Customer Account Services (CAS). It explains that CAS uses these reports to assess credit card fees and different reports must be run to capture sales by funding source and payment method. The document outlines the specific reports to run for basic sales, sales across multiple funding sources, and sales with shipping or taxes. It provides examples of how to compile the data from these reports into the required monthly sales report format.

Uploaded by

Sachin Chodankar
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PDF, TXT or read online on Scribd
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Monthly Sales Reporting

The monthly Marketplace sales report submitted by your department each month, is what Customer
Account Services utilizes to assess credit card fees to your department--this is why we require sales to
be identified by funding and also by payment method (there are no fees on ACH or “Invoice Me” sales).
It is also a handy tool for your department to view sales/registrations. Keep in mind that reports can be
run at any time, for any date range. There are also a variety of reports you can run within Marketplace,
that will tell you different information.

First, we’ll go over what you need to run, to submit to CAS each month. The reminder email sent to the
Marketplace listserv will have a copy of the report format that we require, attached for your use.

Note that on the upper section are several rows. Multiple rows may be needed if your product sales
post to different funding sources.
Unfortunately, most of the reports in Marketplace that will not show the funding source for sales. I
recommend keeping track of that separately—if you have several, maybe using a spreadsheet with each
product name and the funding string. This will help when compiling your monthly report. Alternatively,
you can do an Order Search if you have an order number; that will bring up the details, including the
funding string it posted to.

If none of your products charge shipping, or are taxable, and all go to the same funding source, you can
just run a basic “Revenue By Payment Type” report.

Basic Sales Report


On the left-hand navigation, click on Marketplace Reports
Select Stores→Store Name (you will likely only have one or two options here)→Revenue By Payment
Type.
The Report will default to only showing the current date. Use the calendar on both the From: and To:
fields to change to the desired dates (for example, 8/01/20 12:00am through 8/31/20 11:59pm). Click
View.

The report that pulls up will have your sales split by payment method only. So, if everything posts to one
funding string and you have no tax, you can use this to create your report to CAS and call it done!

Its a good reference point for total sales anyway—if you DO have multiple funding sources. Your total
for everything should match the total shown in the Total Revenue column. You can also use this to
double-check, if you have any ACH or Invoice Me sales that you have them accounted for appropriately.

For example, if this store were reporting sales, and everything went to a single funding string, here is
what our report would look like:
Report—Multiple Funding Sources

Now lets look at a store where products post to multiple funding strings (but shipping is not applicable).
After running the ‘Revenue By Payment Type’ just to make sure of our end resulting totals, the next
report we’d want to run, would be the By Product report, for the exact same timeframe.

To know which products had any ACH or Invoice Me sales, we need to check the box next to the Product
Name header and then select “View Multiple Product Detail Report”.

I recommend clicking the button for “Hide Detail” and then clicking the button for Export to CSV to open
in Excel.
Once the data is in an Excel file, you can sort or filter by Product Name to help split it out for funding,
and then you can also sort and/or filter by Payment Method to differentiate between Credit Card, ACH
(webcheck/echeck) and Invoice Me orders. The Total Amount column is the one to use for reporting, as
the “Product Price” is a flat amount—if they ordered multiples, or if it was actually a refunded order, the
Product Price column only shows the original, per-product price.

For the example report started above, where there are 3 different products for sale, if we assume each
goes to a different fund, the report may look something like this:
Report with Shipping Charges and/or Taxes
If your product(s) have a shipping charge associated with them, typically shipping charges go to a
specific funding string that is identified in the Shipping Classes section—this is regardless of the product
purchased.

In this instance, you would use the Totals Report.

The total shipping amount (in the example above) is $33.00. Note that this particular store also charges
sales tax, which, like shipping, posts to a singular funding string regardless of product purchased. For this
store, the total tax collected was $2.60.

To complete the Monthly Marketplace sales report, a combination of the “Totals” report, and the “By
Product” report will need to be utilized. Below is the “By Product” report for the same store, same time
period.

The Monthly Marketplace Sales report for this store, might look like this:
In this example, most of the products are set to go to different funding strings, but 2 of them share the
same string; and shipping and taxes go to other funds. Note that the total matches the “Total Amount
with Tax” from the “Totals” report.

The NDSU Accounting Office requires a separate Sales Tax report. Instructions on how to complete, can
be obtained from that office. To aid in fulfilling the tax reporting requirement, you can run the “Taxes”
report, which will break down taxable sales/shipping/tax collected by State and county. Note that the
Taxes report has the option to include information on funding string/account code for the tax only.

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