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Word 2016 - Table of Contents New

This document provides instructions for creating and formatting a table of contents in Microsoft Word 2016. It discusses applying heading styles to text, generating the table of contents, customizing formatting and appearance, modifying styles for each level, and using hyperlinks within the table of contents. The table of contents can be automatically updated when changes are made to headings in the document.

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Sarimah Nor Miskam
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60 views5 pages

Word 2016 - Table of Contents New

This document provides instructions for creating and formatting a table of contents in Microsoft Word 2016. It discusses applying heading styles to text, generating the table of contents, customizing formatting and appearance, modifying styles for each level, and using hyperlinks within the table of contents. The table of contents can be automatically updated when changes are made to headings in the document.

Uploaded by

Sarimah Nor Miskam
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PDF, TXT or read online on Scribd
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Training Notes

Word 2016
Table of Contents
Table of Contents

Word 2016
This Training Guide helps you with the basics of using Word 2016 and will cover the following topics:

1. Tables of Contents (TOCs) ................................................................................................... 3

Create a table of contents..................................................................................................... 3


Format or customize a table of contents .............................................................................. 4
Format the text in your table of contents............................................................................. 4
Use hyperlinks in a table of contents .................................................................................... 5

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1. Tables of Contents (TOCs)
You create a table of contents (TOC) by applying heading styles — for example, Heading 1, Heading 2,
and Heading 3 — to the text that you want to include in the table of contents. Word 2013 searches
for those headings and then inserts the table of contents into your document. Then you can
automatically update your TOC if you make changes in your document.

Create a table of contents


To create a table of contents that’s easy to keep up-to-date, first apply heading styles – Heading 1
and Heading 2, for example – to the text that you want to include in the table of contents.

Word finds those headings and uses them to build the table of contents and can update the table of
contents anytime you change the heading text, sequence, or level.

1) Click where you want to insert the table of contents – usually near the beginning of a
document.

2) Click References > Table of Contents and then choose an Automatic Table from the gallery
of styles.

If you choose Manual Table, Word will insert placeholder text that creates the look of a table of
contents. A Manual Table does not update automatically.

You can customize the way a table of contents appears. For example, you can change the font, how
many heading levels to show, and whether to show dotted lines between the entries and the page
numbers.

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Format or customize a table of contents
When you create a table of contents in Word, you can modify the way it looks. For example, you can
select how many heading levels to include and whether to show dotted lines between the entries
and the page numbers. You can also change the formatting of the text, and Word will keep that
formatting no matter how many times you update the table of contents.

If your document already includes a table of contents, these steps will replace it.

1) Click References > Table of Contents > Custom Table of Contents.

2) Make your changes in the Table of Contents dialog box. You’ll see what they look like in the
Print Preview and Web Preview areas.

3) To add a dot leader, or dotted line, between each entry and its page number, click the Tab
leader list and then click the dotted line. You can also choose a dash leader.

4) To change the overall appearance of your table of contents, click the Formats list, and then
click the format that you want.

5) To change the number of levels displayed in your table of contents, click Show levels, and
then click the number of levels you want.

Click OK.

Format the text in your table of contents


To change the formatting of the text in the table of contents, change the style for each level in the
table of contents.

These steps replace your table of contents with a customized one.

1) Click References > Table of Contents > Custom Table of Contents.

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2) In the Table of Contents dialog box, click Modify. If the Modify button is grayed out, change
Formats to From template.

1) In the Styles list, click the level that you want to change and then click Modify.

2) In the Modify Style dialog box, make the formatting changes that you want, and then click
OK.

3) Repeat steps 3 and 4 for all the levels that you want to display in your table of contents.

Word will remember these customizations each time you update the table of contents (References >
Update Table).

Use hyperlinks in a table of contents


When you automatically create a table of contents in Word, hyperlinks are also created that link the
headings in the table of contents to the headings in your document. To follow the link, just hold the
Ctrl key and click on the heading in the table of contents.

If pressing Ctrl seems like an extra step, you can make it so you can follow the links with just a click.

1) Click File > Options.

2) In the Word Options dialog box, click Advanced.

3) Under Editing options, deselect Use CTRL + Click to follow hyperlink.

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