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FINNA DOROBA AND HIRIYE DAM PROJECT

Consultancy Services for Water Source Investigation and Contract

Administration and Drilling Supervision for Finna Doroba and Hiriye
Dam Water supply Project
TECHNICAL AND FINANCIAL PROPOSAL

CLIENT CONSULTANT
Oromia Irrigation and Pastoralist Engineering Corporation of Oromia
Development Bureau (ECO)
P.O. Box. 870/1250
Tel: +251-118951323 Tel: +251 11 4392162/2470
+251-116609329 Fax: +251-114392008
+251-114705450 Email: owwdse@telecom.net.et
Finfinnee/Addis Ababa, Ethiopia

March, 2023
Finfinnee/Addis Ababa
Technical & Financial
FINNA DOROBA AND HIRIYE DAM WATER SUPPLY PROJECT
Proposals

CONTENTS

1. Technical proposal.............................................................................................................2
1.1. General........................................................................................................................2
1.2. Technical Approach and Methodology.......................................................................3
1.3. Objective and Scope of the Service.............................................................................3
1.3.1. Objective..............................................................................................................3
1.4. The Scope of the Consultancy Services......................................................................4
1.5. Methodology for Groundwater Potential Study and Well Site Selection....................5
(a) Stage-III:-Final Source Study Report, Well Design, and Tender Documents
Preparation...............................................................................................................................9
1.5.1. Schedules..............................................................................................................9
1.5.2. Man Power...........................................................................................................9
1.5.3. Types of equipment and Materials Required.......................................................9
1.5.4. Reports...............................................................................................................10
1.5.5. Time Schedule for Groundwater Study..............................................................10
1.6. METHODOLOGY FOR PRODUCTION WELL DRILLING SUPERVISION AND
CONTRACT ADMINISTRATION (PHASE-II)................................................................10
1.6.1. MAJOR ITEMS AND EQUIPMENT PROPOSED FOR CARRYING OUT
THE WORKS...................................................................................................................16
1.6.2. WORK PLAN /ACTIVITIES SCHEDULE FOR CADS..................................17
2. CONSULTANT’S FINANCIAL PROPOSAL CONSUL..........................................17

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List of Tables
Table 1: Summary of the composed team................................................................................10
Table 2: Type of Equipment and Material to be used..............................................................11
Table 3: Time Schedule foe the Study and design work..........................................................11
Table 4:Materials Required for the Water Well Drilling Supervision.....................................18
Table 5: Time Schedule for CADS works...............................................................................18
Table 6: Total Service Fee for Phase-I and Phase-II................................................................19

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1. Technical proposal

1.1. General
This technical and financial proposal is submitted to the Engineering Corporation of
Oromia (ECO) based on your invitation or request to deliver the consultancy Service for
Water Source Investigation and Contract Administration and Drilling Supervision with
letter Ref.No.ECO/BO-23/722 dated 28th of March, 2023. The Client is desirous to hire a
competent consultant who carries out a comprehensive water source investigation and related
studies for prospecting on the identification of sites for drilling a new borehole and submit an
accurate report to guide the drilling process.

As matter of fact, Engineering Corporation Oromia (ECO) is very willing and interested to
deliver the service with full confidence to accomplish the work with our broad past qualified
experience of similar works and good work performance in Addis Ababa and different
regions in Ethiopia.

The general and detailed activities to be implemented include: Hydrogeological and

Geophysical Survey for Groundwater Exploration focuses on the Groundwater investigation
which comprises the geological, structural, hydrogeological, and geophysical investigation
works; and ultimately, water well site selection for drilling, BOQ preparation/cost estimation,
technical specifications, and tender document preparation.

We are confident that the experience of our staff in similar projects will enable us to deliver
the necessary services efficiently within the agreed timeframe and required quality to the full
satisfaction of the Client.

The technical proposal stated hereunder expresses the methodologies and approaches to be
followed, the detail activities of the work to be performed, the manpower and materials
required for project management, the work and staff schedule for the completion of the work,
and the financial proposal to execute the required consultancy services to be delivered.

The consultancy service should have two components: Water source/Groundwater

Investigation (study) Phase-I and Contract Administration and water well Drilling
Construction Supervision Phase-II.

Phase-I focuses on the water source/Groundwater investigation that comprises the

hydrogeological, geological Structural, and geophysical investigation works and preparation
of BOQ, specification, and tender document for borehole drilling and construction; while

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Phase II focuses on the Water well Drilling and Construction Supervisions that include:
follow-up of the drilling works to be conducted based on the investigation results, well
design, and the whole contract management of the drilling work.

1.2. Technical Approach and Methodology

In line with the required consultancy services, ECO has ample information about the project
site and has relevant experiences and capacity for undertaking water source study and design
works. In addition, the corporation has acquired wide and relevant experiences in
groundwater potential area identification and contract administration and water wells drilling
supervision in heavy duty deep and large diameter drilling works in complex geology of
Ethiopia in different regions in general and the whole Oromia Region and Addis Ababa area
in particular.

The technical approaches and methodologies to be adopted to achieve the target set and
produce the required output are to study and identify groundwater potential areas, well design
to select and prioritize the required number of wells to be drilled concerning quantity and
quality to attain the intended objective of the client.

Therefore, this technical proposal is prepared in response to the invitation. Hence, the
proposed methodologies and activities to be implemented are based on common
hydrogeological practice and our staff’s wide range of experiences on similar projects in
different parts of the Oromia Regional state

Thus, we are confident that the experience of our staff in similar projects will enable us to
deliver the necessary services efficiently within the agreed timeframe to the full satisfaction
of the Client. To this end, the Consultant will set out its work by a general assessment of the
project area to have the overall understanding required to formulate the project and to
understand the condition of the area and then conduct a detail groundwater potential
assessment, geophysical survey, borehole site locating, to prepare well design, drilling
specifications and drilling bill of quantities Water well drilling contract administration and
Supervision.

1.3. Objective and Scope of the Service

1.3.1. Objective
According to our understanding, the hydrogeological and geophysical survey for groundwater
exploration and water well drilling contract administration and supervision at Finna Doroba
and Hiriye Dams but not limited to the following

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 Contract agreement signing upon approval of the technical and financial proposals
and then handing over the study site from the client
 Conduct the groundwater potential area investigation through the geological,
hydrogeological, and geophysical surveys and then select the coordinate of the new
borehole drilling site.
 Technical report and bid document preparation and submission to the Client for the
study identification of groundwater potential site for new well drilling
 Water well drilling contract administration and supervision
 Project handing over to the client after completion in the presence of 3C’s.

1.4. The Scope of the Consultancy Services

The main scope of the study work is a hydrogeological and geophysical investigation to
identify the groundwater potential of the project area for drilling new wells purposes and
recommend the feasibility of water source in terms of quantity and quality (Phase-I) to
supply the demand of the Dam project and contract administration and drilling supervision of
water well (Phase-II). The detailed activities are:

 Site visits to familiarize with the project areas and identify any issues that might hinder
the implementation of works in any areas
 Conduct geological, hydrogeological, and geophysical investigations in and
surrounding areas to locate well sites for borehole drilling.
 Assess the groundwater conditions of the project area
 From the geological and geophysical survey determine the estimated depth of wells and
expected hydrogeological formation.
 Indicate the expected yield from each well and comment on the expected water quality.
 Examine and confirm the water quality suitability for the purpose. Take three samples
of water either from the existing for laboratory analysis and include the water quality
test report in the study document.
 Prepare a report, which includes available surface and groundwater resources surveys
(from the surface, groundwater, hydro-meteorological, and water balance studies).
 Locate drilling sites with a high potential of good quality groundwater that could
balance the water demand and supply

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 Develop bill of quantities (BOQ) and tender document for drilling of wells including an
invitation to bid based on identified target depth and discharge estimated during the
study
 Produce a detailed hydro-geological survey report giving details of the findings and
recommendation
 Contract administration and drilling supervision (Phase II)

1.5. Methodology for Groundwater Potential Study and Well Site Selection
The consultant will carry out the hydrogeological and geophysical survey for groundwater
exploration based on the type and quantity of the work required by the Client to the standard
and quality needed by the client. The services to be delivered comprise: the selection of a
potential well site through the geological, hydrogeological, and geophysical investigation and
analysis and then selecting the coordinate of the borehole.

The Corporation will work to the maximum level to complete the proposed work within the
stipulated time of completion for the study and design of groundwater sources. Therefore, the
technical approaches and methodologies to be adopted to achieve the target set and produce
the required output are to conduct the whole study of groundwater potential to select
productive water well location and well design work.

The assignment will be carried out in three stages as outlined below:

Stage-I:-Office desk work and Inception of the Project

The office work includes data collection, analyses, and setting strategies to commence the
envisaged assignment. Appropriate previous documents will be reviewed in detail and
analyzed in the office before the commencement of the field works.

In addition, at this stage, the consultant will technically analyze all relevant data collected
from different sources and review pertinent data like existing well history, geological,
geomorphological, hydro-meteorological data, and information of hydrogeological data
including maps and reports and conduct a very limited field visit to the project site. The
inception assessment findings will be reported to the client.

Stage-II: - Field Groundwater investigation/Study and Preliminary Well Design

A field groundwater source investigation shall be carried out to confirm the available data
results from previous studies and conduct a field survey to collect additional information on

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the hydrogeology of the study area. A team of senior professionals that include a
Hydrogeologist and Geophysicist will be assigned to conduct the field survey.

The methods and approaches to be followed to arrive at the Feasibility study and Well Design
of the project generally include the collection of additional required data from field and office
work and data analysis. Finally, the preparation of preliminary selected well sites and well
design reports together with maps will be prepared and submitted to the Client.

 Geology and Geological Structure

Geological structures are routed along groundwater flow. Detailed assessment and
description of the geological materials and associated structures are used to accurately
characterize the area with respect to groundwater flow and potential. The main objective of
the geological and structural investigation in this stage is therefore to provide an in-depth
understanding and characterization of physiographic, lithological, structural, and tectonic
features of the project area. This shall form the main background for the mechanism of
groundwater dynamism through geological materials and structures.

The main tasks that shall be undertaken are as follows:

 Review of regional geological study;

 Establishing the geodynamic evolution/geological processes responsible for the litho-
structural settings in the study area;
 Determining the lithostratigraphic sequences in the study area;
 Evaluation and analysis of the permeability, hydraulic conductivity, and porosity of
the geological materials in the area as they are factors controlling the rate of
groundwater flow.

An extensive review of previous geological studies shall be undertaken at the outset of the
study and utilization of available GIS data shall be acquired as part of activities in this stage.
Analysis of the reports supplemented with detailed analysis of remote sensing and GIS data is
expected to provide an insight into various elements of the project area including geological
settings (e.g. fractures, layering, etc.) and geomorphological features (e.g., drainage
networks, relief, slopes, etc). Initial activities in this part of the study include the collection of
topographic base maps, existing geological maps, and reports, relevant literature and journals
on the geology of the study area, stratigraphy, and tectonics, digital elevation data (SRTM),
digital satellite data/imagery, map production, and structural analysis.

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 Detail Hydrogeological Field Investigation

From a groundwater potential point of view, a detailed field investigation on weathering and
fracturing of rocks, the presence of alluvial sediment, and other available formations will be
conducted.

The field investigation shall be carried out to confirm the hydrogeological settings of the
area, formulated using available and analyzed data, aerial photographs/satellite images
interpretation results, and to collect additional information on the groundwater resource of the
study area. For the given site detailed walk-over survey will be conducted to collect
information concerning the local geological, geomorphological, and hydrogeological
features, fractures, and lineaments. In addition, dips and strikes will be checked and verified
to select the best possible potential site for a geophysical survey. Lithological logs of the
boreholes in the area will be collected for information on lithologic descriptions, formation
thickness, and sediment characteristics. Fissures and fracture intensity will be recorded.
Identification of hydrogeological boundaries shall be conducted. In addition, recharge areas,
discharge areas, and groundwater flow boundaries shall be mapped.

In general, the major task that is going to be conducted concerning hydrological,

hydrogeological, and geologic work may include:
 Assessment of the identified location resource potential for the intended purposes
such as all sorts of water resources of the area
 Undertaking detailed hydrological study and hydrogeological investigation
 Conducting geophysical surveys using proper methodologies such as vertical
electrical soundings and imaging.
 Generating primary data such as the collection of water samples and respective
previous works on the area
 Application of GIS and remote sensing that include interpreting resource potential of
the area from satellite data
 Address environmental aspect which involves strategizing possible methodologies
whereby the project going to be implemented is environment friendly
 Conducting hydrogeochemical evolution which will indicate the quality viability of
the water for the intended use
 Preparation of a geological map where each formation is going to be mapped at a
reasonable scale,

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 Producing a hydrogeological map that will specifically indicate areas of economically

exploitable water resource
 Delineation of well location in reference to hydrogeological map and geological map
 Proposing production wells sites that target depths and yields are estimated so that the
outstanding need will be met and sustainability is going to be ensured.
 Water Quality Survey
Water samples will be taken from the existing boreholes during the fieldwork and will be
analyzed for all physicochemical analysis in the recognized laboratory, mainly the major
cations and anions including PH, TDS, EC, SAR, and Boron shall be analyzed. Analysis of
these chemical contents of groundwater will help to understand the sodium, boron, and
salinity hazard of the source water if used for the intended purpose.
 Geophysical survey
The geophysical survey is therefore expected at providing information that supplements the
overall objective of the groundwater investigation. The geophysical method to be applied in
this survey will be the electrical method in general, Vertical Electrical Sounding (VES) in
particular. This electrical survey is the common method in the investigation of subsurface
water. The survey helps to understand the nature of subsurface rocks, layer thicknesses,
depth, and degree of weathering and fracturing which are directly related to the availability
and occurrence of groundwater. The geophysical survey specifically helps to identify the
following properties of sub-surface formations;
• To map the different subsurface horizons and examine their possible saturation with
groundwater,
• To determine the thickness and depth of aquifer horizons,
• Map structures that play a role in the movement of groundwater
• To map possible groundwater quality variations (fresh/saline water) within the study
area, and to estimate target depth for production wells.

 Borehole Site Selection

Selection of the borehole site will be conducted using a detailed analysis of hydrogeological,
geological, hydro-meteorological, geophysical, and hydro-chemical investigations conducted
to come up with a potential well site for abstraction within a reasonable distance from the
beneficiary. The selection of the best option will be based on:

 The proximity of the source to the target area,

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 Accessibility,
 Possible depth to the aquifer, and
 Possible required pumping head.

The Consultant will use up-to-date methods for the site selection of water wells. During water
well site selection, the Consultant works closely with the Client.

Recommendations on the potential source, possible groundwater table, water quality, aquifer
system, and expected yield will be forwarded and sites for drilling of production wells will be
proposed. The site for selected development shall be marked with a concrete marker and
indicated on a sketch map to be included in the final report.
Stage-III:-Final Source Study Report, Well Design, and Tender Documents Preparation
Having selected the best water source options, the final stage water source study report, well
design, and Tender Documents preparation will be finalized as per the valuable comments
that will be given by the Client and other stakeholders. Finally, Tender documents, Technical
specifications, and BoQ will be prepared and submitted and the participated in BID
evaluation to select Competent Contractors who are able to work as per the recommendation
forwarded.

1.5.1. Schedules and Man Power

The Consultant will establish a team that comprises a team leader and technical staff of
competent key professionals that have experience in organizing and managing works of
similar nature. Accordingly, the consultant hereby proposes professionals that are deemed to
be sufficient for the required services.

The composition of the team is summarized in the table below (table-1). The key technical
staff that the consultant will assign for the work is based on the nature of the work and the
qualification it demand.

Table 1: Summary of the composed team

No. Qualification/Position Qty Experience Remark
1 Team Leader (Senior 1 15+ Team Leader
Hydrogeologist)
2 Senior Geophysicist 1 10+ Team Member
1.5.2. Types of equipment and Materials Required
To carry out the proposed consultancy service, vehicles, personal computers, Geophysical
instruments, surveying equipment, GPS and other equipment are essential in addition to the

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consumable materials like fuel and office use materials. The following major materials are
required for the Consultancy services as summarized in table-2.

Table 2: Type of Equipment and Material to be used

No Material Type Unit Qty Remark
1 Vehicle No 1
2 Laptop Computers No 2
3 Office Furniture Set 1
4 Geophysical Equipment Set 1
5 GPS No 3
1.5.3. Reports
The Consultant shall submit to the Client the following reports which shall be written in
English.
 Draft feasibility reports will be submitted to the client at the end of the field
assessment works.

 The final report will be submitted upon the completion of all works including
technical works, specifications, bill of quantities, and bid document.

1.5.4. Time Schedule for Groundwater Study

The consultant shall commence the works within ten days after signing of contract agreement
and complete them within one month time as described in the work plan

Table 3: Time Schedule foe the Study and design work

March-May (2023)
S/n Activity W- W- W- W- W- W- W- W-
1 2 3 4 5 6 7 8
1 The signing of the Contract Agreement
Team Formation and Secondary Data
2
Collection
3 Field Assessment
Draft Feasibility Report Preparation and
4
Submission
5 Final report Preparation and Submission
1.6. METHODOLOGY FOR PRODUCTION WELL DRILLING SUPERVISION
AND CONTRACT ADMINISTRATION (PHASE-II)
This is the consultancy service, which will be carried out following the Phase-I water source
potential study, well site selection, and detailed well design services. For Phase-II the
consultant will assign professional hydrogeologists with a profound knowledge of
supervision, contract administration, and water well construction management for the
intended project. The smooth flow of the drilling and well construction works shall be

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evaluated, and different contractual problems shall be solved. The drilling supervision and
contract administration works of the project shall also be carried out based on the following
outline:

 Working under the project management team previously established for the study and
design (Phase-I) assignment with the same project manager, experienced drilling
supervision staff will be assigned
 Facilitate the drilling site in collaboration with the local concerned bodies and client
in the way the contractor can access the site for drilling
 In the meanwhile, order the contractor to furnish the workable revised schedule of
mobilization, drilling, testing, and completion works
 Handover well drilling sites, as deemed necessary, to the Contractor so that the
contractor mobilizes its manpower and machinery
 Assign the appropriate qualified professional hydrogeologist to the project site who
supervises every activity of the drilling works. If the drilling works shall be planned
to be performed on 12 hours/day and 7 days/week basis, thus one hydrogeologist will
be assigned.
 Based on the general scope of the duties and responsibilities given to the engineer on
the contract agreement, the site supervisor on duty will check every daily activity of
the drilling work of its quality to the specification, advise the contractor as the case
may be, check and approve the daily activities of the contractor, gives orders for the
next steps of the work as requested by the contractor and for corrective measures if
found committed by the contractor, and other supervision works.
 Approve measurements and payment certificates as submitted by the contractor for
the completed works.
 Based on the conditions of the contract agreement signed between the client and the
contractor, manage the overall progress of the work and contract administration
activities through the assigned project manager at the office level where the manager
frequently visits the drilling site as the case may be.
 Prepare the monthly drilling progress report through the project manager and submit it
to the client at the end of each month within the contract period
 Upon the completion of the whole work, perform the provisional well acceptance and
then transfer it to the client

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 Collect well completion and pumping test analysis reports from the contractor for the
completed wells and prepare the overall technical report of the project and then
submit it to the client
 At the end of the defect liability period, perform the final well acceptance and transfer
to the client after checking the quality of the wells for any defect observed within the
defect liability period

In general, for the supervision of drilling and deep well construction works and contract
Administration, the following major tasks and procedures will be carried out and covered
during the drilling and well construction phase.

A. planning

We, the consultant, will evaluate and examine the proposal of drilling companies concerning
project duration, schedule, sequence, and dependency of activities and approve them
accordingly before the actual commencement of the drilling work

B. Inventory
 Prior to the commencement, the consultant will inspect the drilling machine
accessories and pumping test units of the contractor, if possible, together with the
client's representative.
 The Consultant will carry out a detailed inventory of the materials to be supplied by
the contractor (equipment, materials, drilling tools, fluids, compressor, welding plant,
casing, screens, pumps, generators, etc.) as per the specification and check quality and
quantity of labor proposed by the contractor
 If any item of the inventory is rejected during the inspection, the consultant shall
notify and instruct the contractor to replace it as soon as possible
 The Consultant will check the presence/fulfillment of safety measures (Site car,
clothing, safety shoes, helmet, etc.) for the drilling crew and supervisors
C. Site Acceptance

After the inventory, the awarded contract will/shall be given a letter of commencement and
site acceptance shall be carried out in the presence of the representatives of the employer,
Contractor, and Consultant

 The consultant shall prepare the site acceptance form to be signed by both parties
and important notes shall be recorded for possible reference in the future

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 The contractor will be notified to commence mobilization within a reasonable time

from the date of site acceptance to proceed with the construction.
D. Submittal and checking of work schedule

After site acceptance, the contractor shall be instructed to submit a detailed well drilling and
construction schedule from the date of commencement to completion for the contractual
period stated in the contract.

E. Mobilization

The Consultant should perform the following activities at this phase but not limited to

 The consultant with the client representative should handover the location of the
selected sites to the contractor
 Should also check and ensure the readiness of the resources mobilization by the
contractor
F. Construction/Drilling Operation

At this stage of the work, the supervisor will:

 Carry out contract administration works (Project schedule, quality, budget,

dependency of activities/chronology; advice/instruction for actions, etc.)
 Carry out contract administration works such as legal, administrative, and contractual
matters
 Assist to administer the drilling contract to ensure the contractor's compliance with
the specification and conditions of the contract
 Supervise constructions and determine the finishing conditions of each component of
the drilling diameter, the use of drilling fluid, the capacity of the mud circulation
system, the actual power of the compressor, the method of sampling of cutting and
their storage, etc.
G. Well Design

The consultant is responsible for the final design of water well construction, which shows a
set of casings and screens, observation pipes, gravel packing, grouting, and wellhead
structure

H. Casing and Screen Installation

The supervisor is responsible:

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 To decide whether casings and screens are needed for the well
 The consultant will inspect the surface casing and production casing to be as per the
agreed specification and will instruct the contractor proper size and position of the
casing to be installed based on actual lithological and electrical logging
 To check the screen casing perforation method and size and spacing of openings
 Should keep the proper recording of each casing. The positions of the blind and
screen casing should be designed to the technical standard
 Supervise proper installation/functionality of observation pipes.
I. Gravel Packing

The supervisor will be responsible:

 To decide the necessity of gravel size, method of packing, and volume

 To check the size, roundness, uniformity, and quality of the gravel proposed for
packing
 To check proper packing and absence of bridging and instruct means of mitigation
based on lithological formation and site condition
 Give timely instruction for gravel packing
J. Well Development
Monitor the materials required for well development. These may comprise a generator,
Booster if required for deep wells, surge blocks, and chemical fluids used for well cleaning
and close follow-up well developments activities employing different methods as required
(airlifting, reverse circulation, mechanical surging over-pumping) to clean the water well
properly and remove all fine and mud cake from the well accordingly to improve the free
movement of water from the aquifer to the well.
K. Pumping Tests

Check Equipment and materials for conducting pumping test. These may include the pump,
source(make, mode) and capacity of power, riser pipes, water level meter and discharge
measurements devices, PH meter, conductivity meter, temperature measurement instrument,
hand tools data collection formats, follow-up pumping tests, analysis data, ensure water
quality analysis is carried out and the results received, studied and advised upon the
consultant.

L. Grouting and Well Head Construction

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 Supervise the sand bridge and clay puddle above the gravel pack so that infiltration of
cement grouting is prevented from entering into the gravel pack
 Ensure protection from surface flooding around the well
M. Video Camera Recording
 The consultant has to inspect the video camera instrument and instruct the contractor
to carry out the video recording activity
 Properly follow up the recording at each depth and take note whenever a defect
detected
 Insure and confirm the effective final depth of the drilled and cased water well
 Review the status and recommend the next action after analysing the recording
N. Well Disinfection
 Control possible contaminant sources during drilling
 Supervise the well disinfection conducted appropriately with the required dosage of
chemicals and give sufficient time for the chemical reaction and disinfection
 Supervise appropriate sealing of the drilled well
O. Demobilization of the Contractor

Before the withdrawal of the contractor from the project site the supervisor should monitor
the following points

 Check proper well grouting, disinfection, and wellhead construction is carried out
before demobilization
 Check whether well site is cleared and levelling of the surrounding is performed
 Confirm the Contract that the contractor has fulfilled the obligations as per the
contract agreement
P. Measurement and Payment Certificate
 The certificates submitted by the contractors shall be checked thoroughly against
actual measurements, and arithmetic errors and if it is according to the contractual
rates and certified
 Manage the cost of the project
 Any excess in quantity shall be investigated and justifications submitted by the
contractor shall be evaluated
 Checking and approving of take-off sheets and measurement certificates is to be made
by both the project manager and contract manager

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 Make discussions and evaluations of the project with the contractor, prepare minutes
of understanding on design, specification, and bill of quantities to avoid or reduce
variations and delay
 Check variations and escalations and advice the client about variation issues
Q. Analysis of Claims
 For smooth and efficient progress of the work, the consultant will use and dispose his
experience and abilities so that concerned parties (Client, Consultant and Contractor)
will work in perfect harmony and close cooperation
 In case of dispute, the consultant has the responsibility to mediate and so act faithfully
and solve the item of dispute
 Claims submitted from the Contractor and the consultant as per the general and
particular condition of the contract shall analyze the employer
 Justification of delays and liquidated damage presented by the contractor due to
different circumstances shall be thoroughly investigated and evaluation report shall be
prepared for better comprehension of the event
 The Consultant shall conduct a meeting to solve the item in dispute in the presence of
the representatives of the clients and contractor to give a decision, which is final and
binding
R. Reporting and Documentation
 Administer contractual correspondences with drilling contractors and employers,
produce minutes of meetings, produce monthly progress reports
 Check and certify all daily and completed drilling by the contractor
 Prepare and submit reports to the Client
 Facilitate provisional and final handing over of the project/site

1.6.1. MAJOR ITEMS AND EQUIPMENT PROPOSED FOR CARRYING OUT

THE WORKS

In order to carry out the proposed consultancy service vehicles, personal computers, GPS and
other equipment are essential in addition to the consumable materials like fuel and office use
materials. The following major materials are required for the consultancy service as
summarized in Table 2-1.

Table 4:Materials Required for the Water Well Drilling Supervision

No Material Type Uni Require Allocating firm

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. t d
quantity
1 Double cabin vehicle No 1 Consultant
(Rental)
2 Laptop Computers No 2 Consultant
3 Hand GPS No 3 Consultant
5 Different geoscience application software Consultant
(GIS, hydrochemical software,) to analyze
and interpret the collected data.

1.6.2. WORK PLAN /ACTIVITIES SCHEDULE FOR CADS

Table 5: Time Schedule for CADS works
May-June(2022)
W- W- W- W- W- W- W- W-
S/n Activity 1 2 3 4 5 6 7 8
1 Preparation and Inspection
Contract Administration and
2 Supervision Works
Monthly Progress Preparation and
3 submission to the Client
Final Water Well Drilling Report
4 Preparation and Submission
2. CONSULTANT’S FINANCIAL PROPOSAL CONSUL

2.1. General Financial Proposal Assumptions

The financial offer is presented for the proposed project separately for all parts as
aforementioned above based on the requirement of the services fee for manpower, vehicles,
Surveying equipment, etc.

The cost estimates contained in this financial proposal correspond to services to be performed
following the proposed methodology and planning presented from which the amount of work
to be performed is derived.

In case the Client should request the Consultants to extend their services or to render more
services than specified in the agreement, the extra work involved would be paid by the client
for the extended consultancy service time upon request and agreement of both parties.

2.2. Payment Modality

Upon submission of the draft final detail Report and appraisal, 100% of the contract price for
the water source study part phase-I shall be paid. The payment for Contract administration

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and drilling supervision Phase-II will be paid on monthly basis. If the drilling time is
extended, the additional supervision cost will be considered accordingly.

Table 6: Total Service Fee for Phase-I and Phase-II

Total Service Fee Summary for Phase-I and II
Amount Including 15%
No. Description VAT
Phase-I: Total for Groundwater Study and site
1 selection 696,900.00
Phase-II: Total Water Well Drilling Supervision
2 & Contract Administration 1,228,200.00
Grand Total (Phase-I and II) 1,925,100
1. Financial Proposal for Study and design works Estimated for 2 Months; Phase-I
Table 1:1 Cost Summary for Water Source Study & Document Preparation
No Description Amount (Birr)
1 Salary of the Technical Staff 150,000.00
2 Field Periderm 57,000.00
3 Vehicle Rental and Running Cost 210,000.00
4 Equipment’s Rental Cost 68,000.00
5 Daily Labor Costs 72,000.00
6 Miscellaneous Costs / Study 49,000.00
Total 606,000.00
15 % VAT 90,900.00
Total Including VAT 696,900.00

Table-1:2: Salary Cost

Total Monthly Total
No Position No. (Month) Rate(Birr) Amount(Birr)
Senior Hydro-
1 geologist(Team Leader) 1 2 45,000.00 90,000.00
2 Geophysicist 1 1.5 40,000.00 60,000.00
Total 150,000.00

Table 1:3: Field Per diem

Daily Total
S. Rate Amount
No. Position Number (Birr) (Birr)
Senior Hydro-
1 geologist(Team Leader) 1 1000 30,000.00
2 Geophysicist 1 900 27,000.00
Total 57,000.00

Table 1:4: Vehicle Rental and Running Cost

No Description Unit Total
Amount

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(Birr)
1 Double cab Pick Up No. 150,000.00
2 Fuel & Lubricant No. 60,000.00
Total 210,000.00

Table 1:5: Equipment’s Rental Cost

Total
Amount
S. No. Description Unit (Birr)
1 Geophysical Instrument No 60,000.00
2 Water Quality Kits No 3,000.00
3 Water sampling bottles No 3,000.00
5 Handheld GPS No 2,000.00
Total 68,000.00
Table 1:6: Daily Labor Costs
S. No. Description No of Days Total
1 Geophysical Investigation 15 72,000.00
Total 72,000.00

Table1:7: Miscellaneous Costs

Total
Amount
S. No. Description Unit (Birr)
1 Geological & Hydrogeological Map
Purchasing LS 5,000.00
2 Stationery and Tonners LS 15,000.00
3 Communication Ls 3,000.00
4 Draft detail design Report Ls 12,000.00
5 Final detail design Report Ls 12,000.00
6 Draft Tender Document Ls 2,000.00
7 Computer and Accessories Pcs 0.00
Total 49,000.00
2. Financial Proposal for the Consultancy Service of Well Drilling Supervision and
Contract Administration Estimated for 2 Months; Phase-II
Table 2.1: Summary of the Cost for the Well Drilling Supervision and Contract
Administration Estimated for 2 Months
No Description Amount (Birr)
1 Salary of the Technical Staff 450,000.00
2 Field Perdiem 128,000.00
3 Vehicle Rent and Running Cost 420,000.00
4 Miscellaneous Costs 70,000.00
Total 1,068,000.00
15 % VAT 160,200.00
Total including VAT 1,228,200.00

Table 2.2: Salary for the Professional Staff for the Supervision
No Position Number Field Office Total Monthly Total

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Required (Months) (Month) (Month) Rate(Birr) Amount(Birr)

Team leader(senior
1 0.68 1.32 2.00
Hydrogeologist) 1 45,000.00 90,000.00
Drilling
2 Supervisor/Hydrogeologist 3 23.00 0.00 3.00 40,000.00 360,000.00
Total 450,000.00

Table 2.3: Field Perdiem of the Professional Staff for the Supervision
Total
Days in a Total Daily Rate Amount
S. No. Position No. month Months (Birr) (Birr)
1 Team leader (senior Hydrogeologist) 1 10 2 1000.00 20,000.00
2 Drilling Supervisor/Hydrogeologist 2 30 2 900.00 108,000.00
Total 128,000.00

Table 2.4: Vehicle Rental and Running Cost / Supervision

Number Monthly
S. of Rate Total Amount
No. Description Unit Vehicles Months (Birr) (Birr)
1 Double cab Pick Up 1 150,00
4WD No. 2 0.00 300,000.00
2 Fuel Lubricant and LS 1 60,00
Maintenance 2 0.00 120,000.00
Total 420,000.00
Table 2.5: Miscellaneous Costs / Supervision
Monthly Total Amount
S. No. Description Unit Quantity Months Rate (Birr) (Birr)
1 Communication LS 1 2 5,000.00 10,000.00
Progress Report
2 Preparation & Submission LS 1 2 15,000.00 30,000.00
Final Report Preparation
3 and Stationary No 3 1 10,000.00 30,000.00
Total 70,000.00
Note: Payment for Contract administration and supervision costs will be paid on monthly basis, which is ETB
420,900.00 (Four Hundred Twenty thousand Nine Hundred) only per month including 15%VAT. Therefore, if
in case the contractor’s performance is poor and could not complete the well drilling and construction works
within the intended completion period (Two Months), the supervision monthly rate will persist for an equivalent
period to be extended for the contractor.

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