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Grow Management Consultants

Leadership And Team Dynamics (University of Melbourne)

Studocu is not sponsored or endorsed by any college or university

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Grow Management Consultants

Sustainability Policy and Procedures Briefing Report

Introduction:

The purpose of the briefing report is to provide relevant sustainability information, including
legislation, and seek input for developing the policy and procedures. Grow Management
Consultants provides a healthy and safe work environment and take care of the environment. We
need to minimise our footprint and conduct an excellent workplace environment.

Sustainability facts and figures:

The below is the list of some crucial sustainability facts and figures:

 13% of Australia's greenhouse gas emissions result from Transport and significant air pollution.

 On average in Victoria, cars produces four tonnes of greenhouse gas yearly.

 Recycling a tonne of cardboard and paper saves 13 trees.

 Using recycled paper results in 99% less water usage and 50% less energy used.

 Using chlorine-free, three cubic metres of landfill space, 100% recycled paper will be saved per
ton of paper.

 In a typical office, heating and cooling account for 39% of the energy use. Therefore, to avoid
this, in summer, close shades to keep the cool air in and in winter, open them to let the sunlight
in.

 On powering computers, $250 billion is spent yearly worldwide, out of which only about 15% is
utilised, the rest is wasted idling.

 Paper is the enormous cost associated with a photocopier and has the most impact on the
environment.

 You can reduce your 98-99% energy use by selecting an efficient laptop or computer and
operating it efficiently,

 Efficient lighting design can reduce lighting bills by 40% and 80%.

 Lighting covers more than 60% of an average office's energy costs.

Sustainability benefits:

 Improved brand image and competitive advantage

 Increase productivity and reduce cost

 Increase business ability to comply with regulation

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 Attract employees and investors

 Reduce waste

 Make shareholder happily

Business planning, opportunities and sustainability:

Sustainability can inform business opportunities to reflect the organisation's commitment to it and
build it into business planning.

 Evaluate and review daily operations and current practices

 Review strategic plan

 Identify the best suitable activities that deliver benefits.

Example sustainability policies and procedures:

Energy usage

 Replacing old bulb lights with led ones.

 Remind all staff to turn the lights off

Waste management

 Use different bins for dry waste, wet waste or recyclable products to recycle as much as
possible

 To avoid buying new products often, purchase better quality products

 Buy recycled raw products or eco-friendly products

 Remind the staff to print only in critical situations

Toxic wastes-e.g. Chemicals

 Replace cleaning company with a new one using at least X% of bio-chemicals

 Think twice before buying for example, is it easy to recycle this product

Reducing gas emissions

 Request the staff to use carpool or public transports instead of coming by car.

 Promote using Ebook more than hard support books

Recyclable materials

 Replace papers from non recycle base with paper from recycling ones

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 Instead of plastic cups, use paper cups

 Buy products with maximum recycled parts and without too much packaging.

Life cycle mapping:

 The following diagram is the life cycle stages in the production of books by Grow Management
Consultants.

Production
Paper Choose a
publisher
Raw
Dyes for Sale and
Production
Choose Distribution Use End of Life
Material
inks
which
Packing
Packaging
Purchase
Wood books to Storage Transport
chips for publish Disposal Paper
Marketing
cardboard Transport waste
(Hard- Editing Transport
bound Printing
books) Case
Binding

 The following diagram is the life cycle mapping where an external entity related to the product
can be identified.

Extraction of raw
materials

Recycling of
Design and
materials and
production
components

Packaging and
Disposal
distribution

Use and
maintenance

 Production of the books

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Stages Mapping Matrix

Raw materials  Wood chips/paperbark, Destruction of natural

ink, glue thread habitats, tree logging, etc

Production and  Printing  Energy in printing and

manufacturing packaging
 Packaging
 Plastic uses for packaging
 Transport
 Non-recyclable paper

 Gas emissions

Sale and distribution  Storage  Electricity

 Marketing  More printing for

marketing?
 Transport
 Gas emission

Use  Use  Gas emission

 Transport

End of Life  Packaging  Non-recycle products

 Paper

 ink

Legal requirements concerning workplace sustainability:

 Resource-department of environment and climate change (DECC)

 Discuss risks of non-compliance, loss of permit/licence

 Australian federal laws of environmental compliance and sustainability

Example sustainability actions to inform action plan:

 Studying the publishing process

 Organise an internal audit of energy consumption

 Purchase policy

 Use of company car

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 Lowering carbon footprint and gas emissions

 Strict recycling policy

Performance Indicators:

 Monitoring daily work activities' energy usage

 Bills

 Records of purchases – invoices, receipts

 Waste levels

 Emissions to air (includes fuel gas)

 Recycled waste

 Supplied water

 Plastic waste

 Products and services

 Compliance

Options for strategies to ensure continuous improvement of resource efficiency:

 Staff incentives

 Consistent review of the policies and procedures

 Maintain communication with stakeholders.

 Monitoring processes, implementation and conduct internal audits monthly

 Effectively set or allocate budgets

Policy options:

 Expected to be effective since there were no proper processes and existing procedures in
place

 Effectively set or allocate budgets

 Timelines of each policy implementation; can be short term actions and long-term actions

 Focus on efficiency, productivity, and sustainability

Proposed Scope of the policy:

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 Purpose Statement: The policy includes the purpose of implementing these directives,
which is to reduce energy use, waste reduction, and purchase green products.

 Scope of Policy: This policy has its Scope to develop materials to inform and educate
everyone involved, like employees, staff partners, and consumers, regarding sustainable
activities and encourage participation in practices and activities that lead to better
environmental outcomes.

 Policy Principles: Principles that are primarily based on the commitment of the company
to go green and Government legislation to adhere to sustainable practices.

 Procedures: It outlines the steps and actions towards sustainability. It has all the details
of maintaining a green environment and the consequences of not following and obeying
these policies.

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