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CIMP Lecture 8 Real Case Transaction

The document discusses business processes including placing a purchase order, receiving goods, generating a purchase invoice, paying suppliers, creating a sales order, dispatching goods to customers, invoicing customers, and receiving customer payments. It provides steps to complete each process in an ERP system and asks the reader to monitor accounting entries and submit screenshots of charts of accounts.

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KumarRohit
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41 views3 pages

CIMP Lecture 8 Real Case Transaction

The document discusses business processes including placing a purchase order, receiving goods, generating a purchase invoice, paying suppliers, creating a sales order, dispatching goods to customers, invoicing customers, and receiving customer payments. It provides steps to complete each process in an ERP system and asks the reader to monitor accounting entries and submit screenshots of charts of accounts.

Uploaded by

KumarRohit
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as DOCX, PDF, TXT or read online on Scribd
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Lecture 8

Developing a real case- II (Business Process)

To familiarize with the business processes we will go through following phases:


 Place a purchase order with the supplier for 10 Titanium Alloy Radiators at a unit
price of 60.00.
 Receive these products at your Goods In.
 Generate a purchase invoice.
 Pay your supplier.

Following this, you’ll sell some of these products, using this sequence:
 Receive a sales order for 6 Titanium Alloy Radiators from customer, sold at a unit
price of 130.00.
 Dispatch the products.
 Invoice the customer.
 Receive the payment.

Placing a Purchase Order

From the Purchase Module, start with Quotation with following information.

 Partner : Plumbing Component Suppliers .


 Product : Titanium Alloy Radiator -
 Quantity : 10,
 Unit Price to 56.00.

It’s now in a state of Request for Quotation, so click Confirm Purchase Order, which
corresponds to an approval from a manager or from Accounts within your own company
and moves the order into Confirmed state.

Receiving the goods:


 Open the menu of Warehouse Management
 When the Packing window appears, select the name of the entry in the list
(PACK1 to display the Packing List itself – you’d usually do a search for the
supplier name or order number in a list that was larger than this – then load the
Make Packing form.
 Receive 10 units

Quick Quiz:
Lecture 8

1. Check the stock level. Also check the partner stack location. Check:
Accounting and therein a Draft Supplier Invoices. What do you see here?
Why? From where has the Supplier Invoice got generated? (Validate the
supplier invoice at this point)
2. Check: Open charts to see the movement of accounting entries. (Save the
screen captures for future use)

Paying the Suppliers:

Go to the Unpaid Supplier Invoices. Click Pay Invoice, which opens a Pay invoice
window with a description of the payment. Type Pay Supplier in the Entry Name
field, and select Bank Journal in the Journal/Payment Mode field.
Quick Quiz: Monitor the impact of your transaction on Charts of Accounts. Submit the
changes.

Sales Proposal to Sales Order

 To create a new sales proposal, use the menu Sales Management and create a
New Quotation which creates a new order
 Select the Customer Salil Mahashabde and Offspring . This has the effect of
automatically completing several other fields: Ordering Contact, Invoice Address,
Shipping Address, and the Pricelist Default Sale Pricelist. They’re all only
defaults so these fields can be modified as you need.
 Click icon to open a Sales Order Lines window.
 Select the product Titanium Alloy Radiator
 Change the Quantity to 6 and the Unit Price to 130.00Then click Save
 Confirm Order

Quick Quiz: Check the warehousing tab and explain what you observe there.
Lecture 8

Preparing for Dispatch to Customer

 The store’s manager selects the menu Warehousing and Outgoing Products !
Confirmed Packing Awaiting Availability to get a list of orders to dispatch.
 Click Check Availability and then dispatch

Invoicing Goods

 From the Sales Order menu, generate the Invoice from sales Order.
 Once you confirm an invoice, Open ERP assigns it a unique number, and all of
the corresponding accounting entries are generated. Send the invoice to the
customer and validate the same for further processing

Customer Payments

 Open the Unpaid Customer Invoices


 Use the Pay Invoice button
 Select the Entry Name and type Got paid by customer and select the Journal to be
Bank Journal
 Click Full Payment

Quick Quiz: Monitor Account Charts entries and confirm the process. (Screen shot of
your charts of accounts)

Deliverable for this assignment: Submit two charts in the form of screen captures. One
after the purchase of radiators. Another after the sales of radiators.

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