REPUBLIC OF THE PHILIPPINES

POLYTECHNIC UNIVERSITY OF THE PHILIPPINES

Sta. Mesa, Manila

CITIZEN’S CHARTER

www.pup.edu.ph
Table of Contents
VISION ............................................................................................................................................................ 6
MISSION ......................................................................................................................................................... 6
PHILOSOPHY ................................................................................................................................................... 6
STRATEGIC OBJECTIVE: 8-POINT AGENDA ....................................................................................................... 7
SHARED VALUES ............................................................................................................................................. 7
FEEDBACK AND REDRESS MECHANISMS ......................................................................................................... 8
FILING A COMPLAINT ...................................................................................................................................... 9
FRONTLINE SERVICES .................................................................................................................................... 10
ADMISSION AND REGISTRATION OFFICE (ARO)............................................................................................. 11
FRESHMAN ADMISSION ...................................................................................................................................11
ENROLLMENT FOR HIGHER YEAR LEVEL WITH SIS ACCOUNT ..........................................................................15
READMISSION ..................................................................................................................................................16
ACCREDITATION OF SUBJECTS TAKEN FROM OTHER COLLEGE/DEPARTMENT (FOR SHIFTERS/RETURNING
STUDENTS) .......................................................................................................................................................18
OFFICE OF THE SCHOLARSHIP AND FINANCIAL ASSISTANCE (OSFA) .............................................................. 20
ENTRANCE SCHOLARSHIP ................................................................................................................................20
HOW TO AVAIL OF THE SERVICE ......................................................................................................................22
RESIDENT SCHOLARSHIP ..................................................................................................................................24
HOW TO AVAIL OF THE SERVICE ......................................................................................................................24
FINANCIAL AID GRANT OR SERVICE GRANT.....................................................................................................25
HOW TO AVAIL OF THE SERVICE ......................................................................................................................26
WORK-STUDY-PLAN OR STUDENT ASSISTANT .................................................................................................27
HOW TO AVAIL OF THE SERVICE ......................................................................................................................28
SPONSOR A SCHOLAR PROGRAM ....................................................................................................................30
HOW TO SPONSOR A SCHOLAR .......................................................................................................................30
GUIDANCE, COUNSELING AND TESTING CENTER (GCTC) ............................................................................... 32
COUNSELING ....................................................................................................................................................32
SECURING EXCUSE SLIP/S ................................................................................................................................33
TESTING SERVICE .............................................................................................................................................34
CAREER DEVELOPMENT AND PLACEMENT OFFICE (CDPO) ........................................................................... 36
JOB POSTING ....................................................................................................................................................36
TRADITIONAL POSTING/ON-LINE POSTING .....................................................................................................38
JOB FAIR ...........................................................................................................................................................41
PARTNERSHIP ...................................................................................................................................................43
MOCK RECRUITMENT/CAREER TALK/PRE-EMPLOYMENT ORIENTATION SEMINAR .......................................44
REFERRAL/RECOMMENDATION LETTER ..........................................................................................................48
CAREER GUIDANCE/PRE-EMPLOYMENT SEMINAR / CAREER TALK .................................................................49
JOB ANNOUNCEMENTS ...................................................................................................................................50
NINOY AQUINO LIBRARY AND LEARNING RESOURCES CENTER (NALLRC) ..................................................... 51
ISSUANCE OF LIBRARY CLEARANCE .................................................................................................................51
ISSUANCE OF REFERRAL LETTER ......................................................................................................................53
 AVAILING THE USE OF MULTI-MEDIA SERVICES ..............................................................................................54
PUP OPEN UNIVERSITY ................................................................................................................................. 58
OFFICE OF THE REGISTRAR ..............................................................................................................................58
ADMISSION AND REGISTRATION .................................................................................................................. 60
APPLICATION FOR ADMISSION: BACCALAUREATE AND POST BACCALAUREATE DEGREE .............................. 62
APPLICATION FOR OU ENTRANCE EXAMINATION ...........................................................................................63
APPLICATION FOR OU ENTRANCE EXAMINATION: MASTER’S DEGREE ...........................................................64
ENROLLMENT OF NEW STUDENTS ..................................................................................................................66
ENROLLMENT OF NEW STUDENTS: BACCALAUREATE AND POST BACCALAUREATE DEGREE .........................67
ADMISSION OF NEW STUDENTS ......................................................................................................................69
ADMISSION OF NEW STUDENTS: MASTER’S DEGREE ......................................................................................70
ENROLLMENT OF OLD UNDERGRADUATE AND GRADUATE STUDENTS THROUGH THE STUDENT
INFORMATION SYSTEM (SIS) ...........................................................................................................................73
ENROLLMENT...................................................................................................................................................75
ENROLLMENT OF OLD STUDENTS: STUDENT INFORMATION SYSTEM ............................................................76
ENROLLMENT OF OLD STUDENTS: MANUAL ...................................................................................................78
APPLICATION FOR RE-ADMISSION ...................................................................................................................80
APPLICATION FOR CROSS EROLLMENT ............................................................................................................83
APPLICATION FOR CROSS EROLLMENT: STUDENT INFORMATION SYSTEM (SIS) ............................................86
APPLICATION FOR ACCREDITATION OF SUBJECT/S .........................................................................................88
REQUESTS FOR TUTORIAL CLASS .....................................................................................................................90
APPLICATION FOR COMPLETION OF GRADES ..................................................................................................93
APPLICATION FOR DROPPING OF COURSE/SUBJECT .......................................................................................95
APPLICATION FOR SHIFTING ............................................................................................................................97
APPLICATION FOR LEAVE OF ABSENCE ............................................................................................................99
APPLICATION FOR INTEGRATED COMPREHENSIVE EXAMINATION (ICE) ......................................................101
APPLICATION FOR GRADUATION ...................................................................................................................103
REQUEST FOR CREDENTIALS ....................................................................................................................... 105
OFFICE OF NON TRADITIONAL STUDY PROGRAM (NTSP) AND EXPANDED TERTIARY EDUCATION
EQUIVALENCY AND ACCREDITATION PROGRAM (ETEEAP) .......................................................................... 108
CLIENTS FOR NTSP .........................................................................................................................................108
CLIENTS FOR ETEEAP...................................................................................................................................... 108
ADMISSION ................................................................................................................................................. 110
ADMISSION FOR ETEEAP CLIENTS PER E.O.330 .............................................................................................111
ENROLLMENT .............................................................................................................................................. 118
ENROLLMENT FOR BOTH ETEEAP AND NON TRADITIONAL STUDIES ............................................................118
APPLICATION FOR GRADUATION ................................................................................................................ 120
APPLICATION FOR GRADUATION ...................................................................................................................122
OFFICE OF INTERNATIONAL AFFAIRS ........................................................................................................... 124
FOREIGN STUDENT APPLICATION ..................................................................................................................124
INTERNATIONAL PARTNERSHIP AGREEMENT/ LINKAGE ...............................................................................124
FOREIGN STUDENT APPLICATION................................................................................................................ 125
ADMISSION ....................................................................................................................................................126
STUDENT VISA CONVERSION/SPECIAL STUDY PERMIT ..................................................................................129
 APPLICATION FOR INTENSIVE ENGLISH COURSE ...........................................................................................133
INTENSIVE ENGLISH COURSE .........................................................................................................................134
ENROLLMENT.................................................................................................................................................136
RENEWAL/EXTENSION OF STUDENT VISA .....................................................................................................138
INTERNATIONAL PARTNERSHIP AGREEMENT / LINKAGES ........................................................................... 141
PUP GRADUATE SCHOOL............................................................................................................................. 144
GRADUATE SCHOOL REGISTRAR’S OFFICE .....................................................................................................144
ADMISSION ....................................................................................................................................................145
REGISTRATION ...............................................................................................................................................146
ENROLLMENT.................................................................................................................................................146
RE-ADMISSION ...............................................................................................................................................150
CROSS ENROLLMENT .....................................................................................................................................151
ACCREDITATION OF SUBJECT/S TAKEN IN OTHER SCHOOLS .........................................................................152
COMPLETION OF GRADES ..............................................................................................................................154
DROPPING AND CHANGING OF SUBJECT ......................................................................................................155
APPLICATION FOR SHIFTING/CHANGE OF CURRICULUM ..............................................................................156
COMPREHENSIVE EXAMINATION ................................................................................................................ 158
APPLICATION FOR GRADUATION ................................................................................................................ 159
PROCESSING OF CREDENTIALS .................................................................................................................... 161
INSTITUTE FOR DATA AND STATISTICAL ANALYSIS ...................................................................................... 165
APPENDIX ................................................................................................................................................... 167
FEEDBACK FORM ........................................................................................................................................... 168
Vision
Clearing the paths while laying new foundations to transform the Polytechnic University
of the Philippines into an epistemic community.

Mission
Reflective of the great emphasis being given by the country's leadership aimed at
providing appropriate attention to the alleviation of the plight of the poor, the
development of the citizens, and of the national economy to become globally
competitive, the University shall commit its academic resources and manpower to
achieve its goals through:

a. Provision of undergraduate and graduate education which meet international standards

of quality and excellence;
b. Generation and transmission of knowledge in the broad range of disciplines relevant and
responsive to the dynamically changing domestic and international environment;
c. Provision of more equitable access to higher education opportunities to deserving and
qualified Filipinos; and
d. Optimization, through efficiency and effectiveness, of social, institutional, and individual
returns and benefits derived from the utilization of higher education resources.

Philosophy
Philosophy
As a state university, the Polytechnic University of the Philippines believes that:

Education is an instrument for the development of the citizenry and for the
enhancement of nation building;

Meaningful growth and transformation of the country are best achieved in an

atmosphere of brotherhood, peace, freedom, justice and a nationalist-oriented
education imbued with the spirit of humanist internationalism.

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Strategic Objective: 8-Point Agenda
1. Pursuing Academic Excellence through Disciplinal Integrity
2. Embedding a Culture of Research
3. Insuring Transparency and Participatoriness in Giving Rewards and Sanctions
4. Modernizing and Upgrading of Physical Facilities, Equipment, Library, and Campus
Development
5. Academic Freedom
6. Institutionalizing Civil Society Engagement and Involved Extension Service Program
7. Assuring Transparency in Fiscal Responsibility
8. Assessing Institutional Processes and Reviewing Critically and Rationally the
Organization

Shared Values
• God-Fearing
• Love for Humanity and Democracy
• Collegiality
• Integrity and Credibility
• Transparency and Accountability
• Passion for Learning
• Humanist Internationalism

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Feedback and Redress Mechanisms
Mechanisms
Please let us know how we have served you by doing any of the following:

Accomplish our Feedback Form available in the offices and put this in the PUP Assistance and
Complaints Drop Box

Send your feedback through e-mail (feedback@pup.edu.ph)

If you are not satisfied with our service, your written/verbal complaints shall immediately be attended
to by:

Dr. Edgardo A. Latoza

Assistant to the Vice President for Student Services
716-7832 to 45 local 210
avpss@pup.edu.ph

or

Dr. Armando A. Torres

Director, Office of Student Services
716-7832 to 45 loc. 352
oss@pup.edu.ph

Thank you for helping us continuously improve our services.

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Filing a Complaint
The proponent may submit a letter or affidavit of complaint against an administrative official or
staff of PUP addressed to the Office of the Vice President for Administration (OVPA) located at
the Second Floor of the South Wing Building. The office of the Vice President for
Administration shall endorse the complaint to the Legal Office for investigation and disposition.
If the complaint is against a faculty member or academic official, a letter or affidavit of
complaint shall be addressed to the Office of the Vice President for Academic Affairs (OVPAA)
at the Second Floor of the South Wing Building and the OVPAA shall endorse it to the College
Dean concerned for investigation and appropriate action. If the complaint is against the
student, the proponent may submit a letter or affidavit of complaint addressed to the Office of
the Vice President for Student Services (OVPSS) located at the Second Floor of the South Wing
Building and the OVPSS shall endorse the complaint to the Guidance, Counselling and Testing
Center or to the Office of the Director for Student Services for appropriate action.

For any inquiries or complaints, you may call us at the following tel. nos.

Office of the Vice President for Administration

7168979 or 7167832 to 45 local 214 and 216
Office of the Vice President for Academic Affairs
7166307 or 7167832 to 45 local 206 and 207
Office of the Vice President for Student Services
7157760 or 7167832 to 45 local 209 and 210

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FRONTLINE SERVICES
1. ADMISSION AND REGISTRATION OFFICE (ARO)
2. OFFICE OF THE STUDENT SERVICES (OSS)
a. OFFICE OF THE SCHOLARSHIP AND FINANCIAL ASSISTANCE
(OSFA)
b. GUIDANCE, COUNSELING AND TESTING CENTER (GCTC)
c. CAREER DEVELOPMENT AND PLACEMENT OFFICE (CDPO)
3. UNIVERSITY CENTER FOR CULTURE AND THE ARTS (UCCA)
4. UNIVERSITY REGISTRAR (UR)
5. NINOY AQUINO LIBRARY AND LEARNING RESOURCES CENTER
(NALLRC)
6. OPEN UNIVERSITY (OU)
7. OFFICE OF ETEEAP AND NTSP
8. OFFICE OF INTERNATIONAL AFFAIRS (OIA)
9. GRADUATE SCHOOL
10. INSTITUTE FOR DATA AND STATISTICAL ANALYSIS

10
ADMISSION AND REGISTRATION OFFICE (ARO)
About the Service
The Admission and Registration Office facilitates and processes freshman,
returning and transferee applications. It also processes applications of students
desiring to shift from one course to another.
The Admission and Registration Office also coordinates with the Guidance and
Counselling Office in the conduct of the PUP College Entrance Test for the Mabini
Campus and other campuses. The Office orients faculty and employees in the
administration of the PUPCET.
Tel. Number: 716-7832 loc. 287

FRESHMAN ADMISSION
Description of Service:
The ARO processes and facilitates the applications of high school
students who passed the PUPCET for ENROLLMENT. The Office scrutinizes
the applicants’ application documents as to authenticity and as to whether the
applicant is qualified for admission or not.

Fees :
Php 500 (Local), $500 (International)
Total Processing Time: 3 mins to 10 mins

HOW TO AVAIL OF THE SERVICE

STEP/S TO OFFICE/PERSON LOCATION OF DOCUMENTS

FOLLOW RESPONSIBLE OFFICE REQUIRED
1. Apply for PUP College
Entrance Test and Admission and PUP Main Campus, Completely filled-up
Registration Office (ARO) Room 115, Ground Floor, online application form
select an intented
Chief Elena D. Abeleda West Wing
Campus and Program
by completing and www.pup.edu.ph

submitting the online

application.

2. International Students nd
Office of International PUP Main Campus, 2 Passport
may inquire directly from Affairs (OIA) Floor, South Wing TOR
Student Visa/Study
the Office of
Director Sanjay Claudio Permit
International Affairs TOEFL Certificate or its
(OIA) equivalent
Letter of

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 Recommendation from
sponsoring Agencies and
/or from an
Embassy/Consular Officer
of Country of Origin
Education
Certificate/Diploma
Personal History
Statement
Certificate of Good Moral
Character
Bank Certificate
Medical Clearance
2pcs 2x2 photos with
white background
Alien Certificate of
Registration

3. Go to the nearest Any Landbank Branch Applicants Copy of

Landbank Branch Printed Payment Voucher
nationwide to remit
payment.

4. Request for your

PUPCET Permit Admission and PUP Main Campus, Receipt of Payment
Registration Office (ARO) Room 107, Ground Floor, Landbank Deposit Slip
personally. The
West Wing School ID
Admission Officer will Admission Staff
validate your application
in the PUPCET Data
Base. If validated, you
will be asked to have
your digital photo taken.
The Admission Officer
will print your PUPCET
Test Permit and send it
to you.

5. Go to the PUP Testing nd

Guidance, Counseling PUP Main Campus, 2 PUPCET Permit
Center, 30 mins before and Testing Center Floor, Charlie Del Rosario 2pcs Mongol Lead No. 2
(GCTC) Building Pencil
your time schedule as
printed in your PUPCET Ms. Rose Merza
Permit.

6. Visit the PUP Website www.pup.edu.ph

for online confirmation of
your scheduled date of
processing of

12
 credentials, interview
and ENROLLMENT

7. Fill out the Student www.pup.edu.ph PUPCET Result

Admission Records High School Average
Grade of at least 82%
Form I (SAR Form 1)

8. Click the PRINT button www.pup.edu.ph Confirmation Slip

to print the SAR Form 1
with Route and Approval
Slip

9. If your final Grade in College of Languages PUP Main Campus, Route and Approval Slip
English is 80% or lower, and Linguistics, now English Department Payment Php 150
nd
College of Arts and Office, 2 Flr., North Wing
take the English
Letters
Placement Test (EPT).
Office of the
Dean/Chairperson

10. On the scheduled date Admission and PUP Main Campus, Required Documents as
of processing your Registration Office (ARO) Room 107, Ground Floor, indicated in your
West Wing confirmation slip.
credentials, follow the
ARO Staff
steps in ENROLLMENT
as reflected in your SAR
Form 1.

End of Transaction

13
14
ENROLLMENT FOR HIGHER
HIGHER YEAR LEVEL WITH SIS
SIS ACCOUNT
Description of Service:
The ARO processes and facilitates the ENROLLMENT applications of higher
year level students with SIS Accounts.
Fees : Varies
Total Processing Time: 2-3 Days

HOW TO AVAIL OF THE SERVICE

STEP/S TO OFFICE/PERSON LOCATION OF DOCUMENTS

FOLLOW RESPONSIBLE OFFICE REQUIRED
1. Log in for Online www.pup.edu.ph
Registration

2. Check your assessment SIS Module

3. Pay your assessed total Any Landbank Branch Any Landbank Branch Payment Voucher
miscellaneous and Landbank’s Copy
Bank Teller
tuition fees

4. Claim your Registration Admission Officer West Wing Ground Flr. Official Receipt of
Certificate assigned in your College Rm, 107 Payment; Latest
Registration Certificate

End of Transaction

15
 READMISSION
Description of Service:
The ARO processes and facilitates the applications for readmission of students
with SIS Accounts.

Fees : Varies

Total Processing Time: 1-2 Days

HOW TO AVAIL OF THE SERVICE

STEP/S TO OFFICE/PERSON LOCATION OF DOCUMENTS

FOLLOW RESPONSIBLE OFFICE REQUIRED
1. Request Admission and PUP Main Campus, Clearance Form
Informative Registration Office Records Section, with
Copy of Grades (ARO) Room 116, West signature/Approval
(if you stopped Wing of concerned office
for one (1) ARO Staff Payment of 150.00
semester

Transcript of
Records (TOR)
if you stopped
for 2 years or
more from the
date of last
enrollment in
PUP
2. Go to the Informative copy of
Admission and Admission and PUP Main Campus, grades/TOR
Registration Registration Office Room 115, Ground
Office (ARO) (ARO) Floor, West Wing
and fill out an Chief Elena D.
application Abeleda
form.

3. Go to the Informative copy of

Admission and Admission and PUP Main Campus, grades/TOR
Registration Registration Office Room 115, Ground
Office (ARO) (ARO) Floor, West Wing
and fill out an Chief Elena D.
application Abeleda
form.

4. Secure Accounting Office South Wing Ground Application form for

Clearance from Floor, Main Building readmission and
16
 the following University Medical East Wing, Ground latest Certificate of
Offices: Clinic Floor, Main Building Registration (CoR)

Latest Registration
Certificate
Readmission Form
x-ray result
5. Apply for Dean/Chairperson PUP Main Campus,
academic 2nd Floor, North
evaluation and Wing
approval of
readmission
6. Proceed to Certificate of
ARO and get Admission and PUP Main Campus, Academic Grades
Readmission Registration Office Room 115, Ground
Certificate (ARO) Floor, West Wing TOR issued by the
Chief Elena D. UR
Abeleda
Curriculum Sheet

End of Transaction

17
 ACCREDITATION OF SUBJECTS
SUBJECTS TAKEN FROM OTHER
OTHER
COLLEGE/DEPARTMENT (FOR
(FOR SHIFTERS/RETURNING
STUDENTS)
Description of Service:
The ARO processes and facilitates the applications for accreditation of subjects
taken from other colleges or departments in the University.

Fees : Php 100.00

Total Processing Time: 30 minutes

HOW TO AVAIL OF THE SERVICE

STEP/S TO OFFICE/PERSON LOCATION OF DOCUMENTS
FOLLOW RESPONSIBLE OFFICE REQUIRED

1. Pay the Fee for change Cashier’s Office Staff PUP Main Campus, Original copy of Certificate of
of program/curriculum Cashier’s Office, Ground Registration (CoR)during
Floor, South Wing your first year of admission
in PUP

2. Secure application Form Admission and Registration PUP Main Campus, Room Current Certificate of
for Accreditation of Office (ARO) 115, ARO, West Wing Registration (CoR)
subjects taken. Chief Elena D. Abeleda

3. Request the approval of Dean/Chairperson College where the subject is Approved Shifting Form
the subjects to be offered
credited
PUP Main Campus, 2nd
Floor, North Wing

4. Pay the accreditation Cashier Staff PUP Main Campus, Official Receipt of payment
fee Cashier’s Office, Ground for the approved accredited
Floor, South Wing subjects

5. Secure signature/ Admission and Registration PUP Main Campus, Room Scholastic Record issued by
approval/endorsement Office (ARO) 115, ARO, West Wing the Student Records Office
for encoding in the SIS Chief Elena D. Abeleda (SRO) signed by the posting
clerk and the chief of SRO

18
6. Submit a copy of the PUP Main Campus, Office of Receipt of Payment
Approved List of University Registrar the University Registrar,
Accredited subjects for Ground Floor, West Wing 1 Copy for OUR
evaluation and payment
advise Ninoy Aquino Library and 1 Copy for Information and
Director, Information and Learning Resources Center CTC (with OUR
Communication Technology (NALLRC) acknowledgement)
Center (ICTC)

End of Transaction

19
OFFICE OF THE SCHOLARSHIP AND FINANCIAL
ASSISTANCE (OSFA)
About the Service
The Office of the Scholarship and Financial Assistance is one of the Offices under the Office of
the Vice President for Student Services (OVPSS). The OSFA Citizen’s Charter provides our
clients with information on the different services, requirements, procedures, fees and timelines
with the objectives of improving service delivery and ensuring client satisfaction.

OSFA is committed to provide access to educational opportunities in terms of scholarship and

financial assistance to students.

Tel. Number: 716-7832 loc. 339

ENTRANCE SCHOLARSHIP
Description of Service:
Academic Scholarships – Valedictorian, Salutatorian, First Honorable Mention
Non-Academic Scholars – Campus Journalist, President of High School Supreme Student
Council, Achiever/Awardee, Outstanding Artist, Outstanding Athlete

Fees:
Entrance Fee: P500.00
Bank Service Charge: P25.00
Total Processing Time: 5 - 7 Days

General Requirements:
1. Certification from the School Principal/Head (with dry seal)
2. Certification of Good Moral Character (with dry seal)
3. CTC of Birth Certificate authenticated by National Statistics Office (NSO)
4. High School Card (Form 138)
5. Commencement Exercises Program with the List of Graduates
6. ITR of parent or guardian or Certification of Non-Payment of IT from Barangay
7. 4 pieces of Passport – size photo with name plate

Qualifications for Academic Scholarships – Valedictorian, Salutatorian, First Honorable

Mention

(Present General Requirements)

20
Qualifications for Non - Academic Scholarships – President of High School Supreme
Student Council, Achiever / Awardee

1. Present General Requirements

2. Achiever / Awardee – in addition to the General Requirements, present proof of
evidences for award/s won in citywide, provincial, regional, national or international co –
curricular competition in an individual or team event

Qualifications for Non - Academic Scholarships – Campus Journalist, Outstanding Artist

1. Present General Requirements

2. Additional Requirements for the:

2.1 Outstanding Artists

A. Submit a Portfolio (commendable works and achievements in the field of Culture and
the Arts in school, community and/or nationwide particularly in:
a. Dance
b. Music
c. Theater
d. Modeling
e. Visual Arts
B. Must present pertinent documents to support the veracity of the body of his / her
works and achievements

2.2 Campus Journalists and Creative Media Artists

A. Must possess skills on the following areas:
a. News / Feature writing
b. Scriptwriting
c. Lay – outing
d. Proof reading
e. Graphic design
f. Web design
g. Photography
h. Videography
i. Photo / Video editing
j. Directing
B. High School Average of 82 and above in both English and Filipino subjects
C. Must be an Editorial Board member of the school last attended
D. Certification from the School Paper Adviser
E. Portfolio of articles and photos published in the School Paper or in the Regional /
National publications
3. Must pass the interview / screening audition / editorial examinations set by the offices
concerned: the University Center for Cultural Arts (UCCA) or the Communication
Management Office

Qualifications for Non - Academic Scholarship – Outstanding Athlete

1. Present General Requirements
2. Additional Requirements for the:

Outstanding Athlete
A. Medical Certificate
B. School Athletic Certification
21
 C. Submit a Portfolio (commendable works and achievements in the field of Sports
particularly, participation in local, national or international):
a. Sports Competition
b. Certificate of Recognition / Awards received in Sports Competition
c. Documentation (Pictures)
D. Must present pertinent documents to support the veracity of the body of his / her
works and achievements (compiled in long, blue clear book)
3. Must pass the interview / screening audition set by the College of Human Kinetics

HOW TO AVAIL OF THE SERVICE

STEP/S TO OFFICE/PERSON LOCATION OF DOCUMENTS
FOLLOW RESPONSIBLE OFFICE REQUIRED
1. Register online and have PUP Website www.pup.edu.ph See General Requirements and
a printed copy of Qualifications above
Application Form.

2. Pay the Examination Nearest Landbank Branch PUP Main Campus, Ground Printed copy of
Fee. PUP Cashier’s Office Floor, South Wing payment voucher

3. Present the validated Office of the Scholarship and PUP Main Campus, Room 119, Deposit slip /
deposit slip from Financial Assistance (OSFA) Ground Floor, West Wing O.R. from Landbank
Landbank or the O.R.
from PUP Cashier’s Chief Cristalina Piers
Office and the copy of
payment voucher to the
OSFA to secure test
permit for PUPSAIT.

4. Take the PUPSAIT on Guidance, Counseling and PUP Main Campus, 2nd Floor, Test Permit
the scheduled date and Testing Center (GCTC) Charlie Del Rosario Building
time of the examination. Ms. Rose Merza

5. After two days from the PUP Website www.pup.edu.ph Duly Accomplished Confirmation
date of examination, visit Slip & OSFA F2 – 2008 forms
the PUP Website and fill-
out the confirmation slip
(SAR-F1a). Download
also the OSFA F2 –
2008 form and have it
printed.

6. Take the English The Department of English, PUP Main Campus, 2nd Floor, Form 137
Placement Test (for Foreign Languages and North Wing
PUPSAIT passer whose Linguistics
final grade in high school
is 80% and lower).

22
 7. Proceed to the For Supreme Council, Achiever / Supreme Council & Achiever / See General Requirements and
respective Screening Awardee: Office of the Student Awardee: 2nd Floor, Charlie Del Qualifications above
Committees. Services Rosario Bldg.

For Athletes: Chair of Screening Athletes: PUP Gymnasium

Committee, College of Human
Kinetics

For Artists: Chair of Screening Artists: PUP Theater, MassCom

Committee, University Center for Building
Culture and the Arts (UCCA)

For Campus Journalists &

Creative Media Artists: Campus Journalists & Creative
Communication Management Media Artists: 3rd Floor,
Office (CMO) Communication Management
Office

8. If qualified for entrance Office of the Scholarship and PUP Main Building, Room 119, See General Requirements and
scholarship, proceed to Financial Assistance Ground Floor, West Wing Qualifications above
OSFA for the
validation/submission of Ms. Arsenia D. Castro
documents.

9. Proceed to the Director, Dr. Armando A. Torres PUP Main Campus, 2nd Floor, OSFA F2 – 2008
Office of the Student Charlie Del Rosario Building Route and Approval Sheet
Services (co-chair,
entrance Scholarship
Committee for the final
recommendation.

10. Approval and signature OSFA F2 – 2008

of the Vice President for Dr. Juan C. Birion PUP Main Campus, 2nd Floor, Route and Approval Sheet
Student Services South Wing

11. Upon approval of the

VPSS, photocopy the Office of the Scholarship and PUP Main Building, Room 119,
route form, then Financial Assistance Ground Floor, West Wing
download and fill – out
OSFA F – 3 2008 & Ms. Arsenia D. Castro
OSFA F4 – 2008 forms
and proceed to OSFA for
tagging of the account.

End of Transaction (Scholarship Processing)

Proceed to Freshmen Enrollment
23
 RESIDENT SCHOLARSHIP
Description of Service:

President Lister/University Scholar

• weighted average of at least 1.50
• FULL tuition fee discount.

Dean’s Lister/College Scholar

• weighted average of at least 1.75.
• PARTIAL tuition fee discount.

Fees : N/A

Total Processing Time: 3-4 Hours

HOW TO AVAIL OF THE SERVICE

Qualifications:
No grade lower than 2.50 in any subject, a residence of at least one semester in the University,
carry the normal loads prescribed by the respective curricula, of good moral character, and has
not been subjected to any disciplinary action by the University.

STEP/S TO OFFICE/PERSON LOCATION OF DOCUMENTS

FOLLOW RESPONSIBLE OFFICE REQUIRED
1. Download the Office of the Scholarship PUP Main Campus, Room • Scholarship
scholarship agreement and Financial Assistance 119, Ground Floor, West Agreement Forms
form (OSFA Form F3 Wing (Form F3 & F4 –
and F4 – 2008). Ms. Arsenia D. Castro 2008) original and
Accomplish the forms one photocopy.
with the signature of • Original
parent or guardian and Registration card of
submit them to OSFA the previous
together with the semester
requirements. • Original and
Photocopy of the
current registration
card.
• Print Screen Copy
of Grades (SIS
Account) reflecting
the full name,

24
 course and the
General Point
Average (GPA).
• Identification card
of the Parent /
Guardian who
signed the
Agreement Form
(Form F4 - 2008)

2. OSFA will evaluate the Ms. Arsenia D. Castro PUP Main Campus, Room
grades if the applicant 119, Ground Floor, West
belongs to the Wing
President’s or Dean’s
List.

3. OSFA will stamp the Chief Cristalina Piers PUP Main Campus, Room
scholarship agreement 119, Ground Floor, West
and the registration Wing
card to be signed by the
Chief.

4. OSFA will tag the Ms. Arsenia D. Castro PUP Main Campus, Room
student’s account for 119, Ground Floor, West
scholarship discount. Wing
Availed discount is to
be reflected in the next
semester’s assessment
fees.

End of Transaction

FINANCIAL AID GRANT OR SERVICE GRANT

Exclusively for:
PUP Student Council Officer
PUP Publication Staff Member
Cultural Group Members
Athletes
ROTC Officers

Fees: Varies
Total Processing Time: 3-4 Hours

25
 HOW TO AVAIL OF THE SERVICE
Qualifications :

For ROTC Officer, Artist, Athletes and Campus Journalist Scholars: Recommendation from the
Heads of the respective offices

For PUP Student Council: Certification that the student is duly elected officer of the PUP
Student Council, Completed grades of the previous semester, with no grade lower than 2.50.

STEP/S TO OFFICE/PERSON LOCATION OF DOCUMENTS

FOLLOW RESPONSIBLE OFFICE REQUIRED
1. Download the Office of the Scholarship PUP Main Campus, Room • Scholarship
scholarship agreement and Financial Assistance 119, Ground Floor, West Agreement Forms
form (OSFA Form F3 Wing (Form F3 & F4 –
and F4 – 2008). Ms. Arsenia D. Castro 2008) original and
Accomplish the forms one photocopy.
with the signature of • Recommendation
parent or guardian and Letter from the
submit them to OSFA respective unit.
together with the • Original and
requirements. Photocopy of the
current registration
card.
• Print Screen Copy of
Grades (SIS Account)
reflecting the full
name, course and the
General Point
Average (GPA).

2. OSFA will evaluate the Ms. Arsenia D. Castro PUP Main Campus, Room
grades if the applicant 119, Ground Floor, West
belongs to the full or Wing
partial financial aid
grant.

3. OSFA will stamp the Chief Cristalina Piers PUP Main Campus, Room
scholarship agreement 119, Ground Floor, West
and the registration Wing
card to be signed by
the Chief.

26
4. OSFA will tag the Ms. Arsenia D. Castro PUP Main Campus, Room
student’s account for 119, Ground Floor, West
financial grant. Availed Wing
discount is to be
reflected in the next
semester’s assessment
fees.

End of Transaction

WORK-
WORK-STUDY-
STUDY-PLAN OR STUDENT ASSISTANT
ASSISTANT
Description of Service:
• Term of Employment
• Not more than 24 hours a week or
100 hours a month
• Php20.00/hour
• Good for one semester
• Renewable

27
Qualifications / Requirements:

A bona fide student of the University who has had at least two semesters or one year of
residence; Recommendation Letter from the Office in need of S.A., Complete grades of the
previous semester with general weighted average of 2.50 without any Incomplete, Dropped /
Withdrawn or grade of 3.0 in any subject.

Total Processing Time:

HOW TO AVAIL OF THE SERVICE

STEP/S TO OFFICE/PERSON LOCATION OF DOCUMENTS
FOLLOW RESPONSIBLE OFFICE REQUIRED

1. Present letter of PUP Main Campus, Room

recommendation from Ms. Arsenia D. Castro 119, Ground Floor, West • Print Screen of
the office in need of Wing Grades (SIS)
S.A., together with the • Photocopy of current
requirements. registration card

2. Evaluation of Grades Chief Cristalina Piers PUP Main Campus, Room

and Approval of request 119, Ground Floor, West • Print Screen of
Wing Grades (SIS)
• Photocopy of current
registration card
• Recommendation
letter

3. Fill out the personal PUP Main Campus, Room

information from OSFA Ms. Arsenia D. Castro 119, Ground Floor, West OSFA Form
for the endorsement to Wing Personal Information
the Guidance office

4. Proceed to the PUP Main Campus, 2nd

Guidance, Counseling Guidance, Counseling and Floor, Charlie Del Rosario OSFA Form
and Testing Center for Testing Center Building Personal Information
the psychological test.

5. Provide OSFA a copy PUP Main Campus,2nd

of the Test Result Guidance, Counseling and Floor, Charlie Del Rosario Psychological Test Result
Testing Center Building

6. OSFA evaluates the PUP Main Campus, Room

Psychological Test Result
test result forwarded by Chief Cristalina Piers 119, Ground Floor, West

28
 the GCO. Wing

7. If the applicant passed PUP Main Campus, Room

the Psychological Test, Chief Cristalina Piers 119, Ground Floor, West
Psychological Test Result
the OSFA Chief will Wing
interview the applicant

8. Qualified applicant will PUP Main Campus, Room

fill out the Personal Ms. Arsenia D. Castro 119, Ground Floor, West Personal Data Sheet
Data Sheet Wing

9. OSFA will endorse the PUP Main Campus, Room

student assistant to the Chief Cristalina Piers 119, Ground Floor, West
University President for Wing
the approval of Special
Order.

PUP Main Campus, 2nd

10. Approval of S.O. Office of the President Floor, South Wing

11. Upon receipt of Special

Order, the S.A. will
assume duty to the Designated Office
designated office that
requested him/her.

End of Transaction

Note: Opening of Landbank Account

1. Present the Special Order (S.O.) to the Cashier and secure an endorsement
letter to be able to open a Savings Account at Landbank, G. Araneta Avenue
branch.
2. Bring the S.O. and the Recommendation Letter to Landbank branch.

29
 SPONSOR A SCHOLAR PROGRAM
PROGRAM
Requirements:
• Letter of Intent
• Proposed Memorandum of Agreement

Fees:
Administrative Fee*
Government Institution Php 500.00
Private Individual/Institution Php 1,000.00
*per scholar per semester

HOW TO SPONSOR A SCHOLAR

SCHOLAR
STEP/S TO OFFICE/PERSON LOCATION OF DOCUMENTS
FOLLOW RESPONSIBLE OFFICE REQUIRED
1. Submit a Letter of Intent Chief Cristalina R. Piers, PUP Main Campus, Room 119, Letter of Intent
to OSFA Chief. OSFA Ground Floor, West Wing

2. Set a meeting with the Office of the Scholarship PUP Main Campus, Room 119,
possible and Financial Assistance Ground Floor, West Wing
donor/benefactor.

3. Prepare and submit a Chief Cristalina R. Piers PUP Main Campus, Room 119, draft MOA
draft MOA to OSFA. Ground Floor, West Wing

4. Pre-evaluate and submit Chief Cristalina R. Piers PUP Main Campus, Room 119, draft MOA
MOA to Legal Office. Ground Floor, West Wing

5. Evaluate the MOA. Atty. Araceli Linatoc PUP Legal Office, 3rd Floor, draft MOA
PUP Legal Office South Wing

6. Return the approved or Office of the Scholarship PUP Main Campus, Room 119, Received draft MOA
disapproved MOA to and Financial Assistance Ground Floor, West Wing
donor/benefactor.

7. If approved, set a PUP Main Campus, Room 119, Final copy of approved
schedule for MOA Office of the Scholarship Ground Floor, West Wing MOA
Signing. and Financial Assistance

If disapproved, go back to
Step 3

30
8. Notarize the signed PUP Main Campus, Room 119, Final copy of approved
MOA and provide PUP Donor Ground Floor, West Wing MOA
with 3 original notarized
copies.

9. Submit an original Office of the Scholarship PUP Main Campus, Room 119, Final copy of approved
notarized MOA to OP and Financial Assistance Ground Floor, West Wing MOA
and duplicate copy to
VPSS and Accounting
Office.

End of Transaction

31
GUIDANCE, COUNSELING AND TESTING
CENTER (GCTC)
About the Service:
The Guidance, Counseling and Testing Center provides counseling, guidance
and testing services to its clients who are mostly from the ranks of students, faculty
and administrative employees of the University.
The professional competence of its staff emphasized the Center’s
commitment to quality and efficient service to its clienteles.
Tel. Number: 716-7832 loc. 321 or 384

COUNSELING
Description of Service:
This is the heart of the Guidance Program. It is a goal-oriented process
between a professionally trained, competent counselor and an individual seeking
help for the purpose of clarifying facts and issues to increase the individual’s
capacity to adjust satisfactorily to situations confronting him/her.

Fees :
(Waived)
Total Processing Time: 30 mins to 45 mins

HOW TO AVAIL OF THE SERVICE

STEP/S TO OFFICE/PERSON LOCATION OF DOCUMENTS

FOLLOW RESPONSIBLE OFFICE REQUIRED
1. Walk-in clients may
visit GCTC Office and Registration Card or Alumni
proceed to the Guidance Counselor PUP Main Campus, ID
Guidance Counselor (GCTC Staff) 2nd Floor, Charlie Del
who is in-charged of Rosario Building
the College where
student is enrolled. Additional Requirement: Call
Slip
If referred, the
client/student must
present to the

32
 counselor the Call Slip
where the date and
time of the session
are indicated.

2. Counseling takes Guidance Counselor PUP Main Campus,

place immediately. (GCTC Staff) 2nd Floor, Charlie Del
Rosario Building

3. Upon the evaluation Guidance Counselor PUP Main Campus,

of the Counselor, the (GCTC Staff) 2nd Floor, Charlie Del
client shall return on a Rosario Building
scheduled date of
follow-up counseling.

End of Transaction

SECURING EXCUSE SLIP/S

SLIP/S
Description of Service:

The GCTC issues excuse slips to students who incurred absences due to
meritorious reasons. The student who wishes to obtain an excuse slip must show
merit to his/her absence.

Fees :
(Waived)

Total Processing Time: 3 mins to 3 hours

HOW TO AVAIL OF THE SERVICE

STEP/S TO OFFICE/PERSON LOCATION OF DOCUMENTS

FOLLOW RESPONSIBLE OFFICE REQUIRED
PUP Main Campus,
1. Present to the GCTC Guidance Counselor Letter of excuse stating the
2nd Floor, Charlie Del
staff the needed (GCTC Staff) reason for being absent, duly
Rosario Building
requirements. signed by parent or guardian
with the latter’s ID or
Residence Certificate.
Other Documents e.g
Medical Certificates, etc.

33
 PUP Main Campus,
2. Counseling takes Guidance Counselor
2nd Floor, Charlie Del
place. (GCTC Staff)
Rosario Building

Issuance of Excuse Slip

End of Transaction

TESTING SERVICE
Description of Service:
The testing service utilizes previously prepared/standardized mental ability,
aptitude, personality, interest, adjustment and other tests to among others evaluate
the applicants for employment, scholarship, entrance test, re-admission, transferee,
dorm applicants and student assistantship.

Fees : Php 750 Psychological Testing

Php 1, 500General Psychological Assessment
(Varies)
Total Processing Time: 4 hours

HOW TO AVAIL OF THE SERVICE

STEP/S TO OFFICE/PERSON LOCATION OF DOCUMENTS

FOLLOW RESPONSIBLE OFFICE REQUIRED
1. Submit an Guidance Counselor PUP Main Campus, Endorsement Letter; OR if
endorsement letter for (GCTC Staff) 2nd Floor, Charlie Del necessary
psychological testing Rosario Building
(with Xerox copy of
the receipt of testing
fee if necessary) for:
a. Teaching positions; a. HRMO PUP Main Campus Ground
Floor, South Wing
b. Freshmen and b. Admission and PUP Main Campus,Ground
Transferees Registration Floor, West Wing
Office/OSFA PUP Main Campus,
c. Shifters c. College 2nd Floor, North Wing
Deans/Chairpersons

34
 d. Hasmin, Hostel Director M.H. Del Pilar Campus,
d. Hasmin Hostel Dorm Ground Floor
Applicants;
Office of the Scholarship and PUP Main Campus, Room
e. DOST Scholars Financial Assistance 115, Ground Floor, West
Wing
Guidance, Counseling and PUP Main Campus , 2nd
Testing Center Floor, Charlie Del Rosario
f. Others, as requested Building
by Deans,
Chairpersons and
Faculty Members

2. Ask for Testing Guidance Counselor PUP Main Campus , 2nd PDS/ Individual Record Form
Schedule (GCTC Staff) Floor, Charlie Del Rosario
(8:30 AM Monday to Building
Friday)

3. Return on the Guidance Counselor PUP Main Campus , 2nd

scheduled Date of (GCTC Staff) Floor, Charlie Del Rosario
Testing Building

4. Results shall be HRMO for Admin and

forwarded to the Teaching positions;
requesting Office, Registrar, Admission
except the test results Director & Directors of
of dorm applicants Campuses for Re-
which shall be given admission &Transferee;
directly to the Chief, OSFA;
applicant. Dean or Chairperson of the
College for Shifters;
Director of Hasmin Hostel
for Dorm Applicants;
Department of Science and
Technology, Director of
Agency (Under MOA)

End of Transaction

35
CAREER DEVELOPMENT AND PLACEMENT
OFFICE (CDPO)
About the Service
The Career Development and Placement Office (CDPO) is one of the Offices
under the Office of the Vice President for Student Services (OVPSS). The CDPO
Citizen’s Charter provides our clients with information on the requirements including
schedule of fees, procedures, and timelines involved in availing of career-related
services with the objectives of improving service delivery and ensuring client
satisfaction.
CDPO focuses on the thrusts of quality and accessibility of services, linkages,
research, and income-generating projects in the provision of career development
and placement services.
Tel. Number: 716-7832 loc. 340

JOB POSTING
Description of Service:
The CDPO consistently receive request to post job openings from employers.
Full-time, part-time, summer employment-internship opportunities are available at
CDPO and positions are posted strategically within University premises

HOW TO AVAIL OF THE SERVICE

STEP/S TO OFFICE/PERSON LOCATION OF DOCUMENTS

FOLLOW RESPONSIBLE OFFICE REQUIRED
1. Submit the letter of Intent Myla D. Salcedo Rm 314, South Wing, Third SEC/DTI/CDA registration,
with accreditation (CDPO Staff) Floor, PUP Main Campus, certification from registering
requirements such as Manila agency, company profile
SEC/DTI/CDA
registration, certification
from registering agency,
and company profile to
CDPO .

2. For Company with Myla D. Salcedo Rm 314, South Wing, Third SEC/DTI/CDA registration,
complete (CDPO Staff) Floor, PUP Main Campus, certification from registering
documents/requirements, Manila agency, company profile
please secure payment
request form and

36
 procedures for payment.

3. Secure order of RGO Staff East Wing, 2ndFlr, PUP SEC/DTI/CDA registration,
payment from the Main Campus (Even certification from registering
Resource Generation Number) agency, company profile
Office(RGO)addressed
to the Accounting Office.

4. Secure order of Accounting Office Staff Ground Flr, South Wing, Order of Payment from BRO
payment from the PUP Main Campus
Accounting Office
addressed to Cashier’s
Office.

5. Payment of fees. Cashier’s Office Staff Ground Flr, South Wing, Order of Payment from
Secure an Official PUP Main Campus Accounting Office
Receipt.

6. Submit two (2) Myla D. Salcedo Rm 314, South Wing, Third

photocopies of the OR (CDPO Staff) Floor, PUP Main Campus, OR /List of Services
to CDPO. Provide the Manila Requested
service/s requested (Job
Posting, List of
Graduates, job Fair,
etc.)

7. Post the advertisements Myla D. Salcedo Rm 314, South Wing, Third Copy of Advertisement/
at the bulletin boards (1 (CDPO Staff) Floor, PUP Main Campus, Announcement
month duration)/ Post Manila
advertisement on-line
( One month duration)

End of Transaction

37
 TRADITIONAL POSTING/ON
POSTING/ON-
ON-LINE POSTING
Additional Requirements:
A. Traditional –posters or ads (10 copies of bond paper size 8 ½ x 11 inches)
B. On-line---Soft Copy/file of posters or Ads in JPEG Format
C. Two Photocopies of Original Receipt

Directory of Graduates

Description of Service:
The directory of graduates consists of the lists of recently graduated students
of the university. The directory contains alphabetically arranged degree programs
having their respective lists of graduates. With the graduates’ addresses and
contact numbers.

Fees :
From P500.00 to P1000.00 (fees vary depending on the Colleges)
Total Processing Time: 5 mins to 10 mins

HOW TO AVAIL OF THE SERVICE

STEP/S TO OFFICE/PERSON LOCATION OF DOCUMENTS

FOLLOW RESPONSIBLE OFFICE REQUIRED
1. Submit the letter of Intent Myla D. Salcedo Rm 314, South Wing, Third SEC/DTI/CDA registration,
with accreditation (CDPO Staff) Floor, PUP Main Campus, certification from registering
requirements such as Manila agency, company profile
SEC/DTI/CDA
registration, certification
from registering agency,
and company profile to
CDPO .

2. For Company with Myla D. Salcedo Rm 314, South Wing, Third SEC/DTI/CDA registration,
complete (CDPO Staff) Floor, PUP Main Campus, certification from registering
documents/requirements, Manila agency, company profile
please secure payment
request form and
procedures for payment.

38
3. Secure order of RGO Staff East Wing, 2ndFlr, PUP SEC/DTI/CDA registration,
payment from the Main Campus (Even certification from registering
Resource Generation Number) agency, company profile
Office (BRO) addressed
to the Accounting Office.

4. Secure order of Accounting Office Staff Ground Flr, South Wing, Order of Payment from BRO
payment from the PUP Main Campus
Accounting Office
addressed to Cashier’s
Office.

5. Payment of fees. Cashier’s Office Staff Ground Flr, South Wing, Order of Payment from
Secure an Official PUP Main Campus Accounting Office
Receipt.

6. Submit two (2) Myla D. Salcedo Rm 314, South Wing, Third

photocopies of the OR (CDPO Staff) Floor, PUP Main Campus, OR /List of Services
to CDPO. Provide the Manila Requested
service/s requested (Job
Posting, List of
Graduates, job Fair,
etc.)

7. Secure CD copy of Myla D. Salcedo Rm 314, South Wing, Third

directory of graduates (CDPO Staff) Floor, PUP Main Campus,
Manila

End of Transaction

39
40
 JOB FAIR
Description of Service:

The directory of graduates consists of the lists of recently graduated students

of the university. The directory contains alphabetically arranged degree programs
having their respective lists of graduates. With the graduates’ addresses and
contact numbers.

Fees :
One booth- P7500.00 (2days/2 representatives); Two booths – P10,000.00 (2
days/3 representatives) NB: for specific booth dimensions and discounts, pls refer
to CDPO Citizen’s Charter.

Total Processing Time: 5 mins

HOW TO AVAIL OF THE SERVICE

STEP/S TO OFFICE/PERSON LOCATION OF DOCUMENTS

FOLLOW RESPONSIBLE OFFICE REQUIRED
1. Upon receipt of job
fair invitation submit SEC/DTI/CDA registration,
filled out registration Myla D. Salcedo Rm 314, South Wing, Third certification from registering
form (fax, e-mail or (CDPO Staff) Floor, PUP Main Campus, agency, company profile
personal) with Manila
accreditation
requirements
(SEC/DTI/CDI
registration,
certification from
registering agency
and company profile)
to CDPO.

2. For Company with

complete SEC/DTI/CDA registration,
documents/requireme Myla D. Salcedo Rm 314, South Wing, Third certification from registering
nts, please secure (CDPO Staff) Floor, PUP Main Campus, agency, company profile
payment request form Manila
and procedures for

41
 payment.

3. Secure order of
payment from the SEC/DTI/CDA registration,
Resource Generation RGO Staff East Wing, 2ndFlr, PUP certification from registering
Office (RGO) Main Campus (Even agency, company profile
addressed to the Number)
Accounting Office.

4. Secure order of
payment from the Accounting Office Staff Ground Flr, South Wing, Order of Payment from BRO
Accounting Office PUP Main Campus
addressed to
Cashier’s Office.

5. Payment of fees. Cashier’s Office Staff Ground Flr, South Wing, Order of Payment from
Secure an Official PUP Main Campus Accounting Office
Receipt.

6. Submit two (2)

photocopies of the OR Myla D. Salcedo Rm 314, South Wing, Third OR /List of Services
to CDPO. Provide the (CDPO Staff) Floor, PUP Main Campus, Requested
service/s requested Manila
(Job Posting, List of
Graduates, job Fair,
etc.)

7. Company to attend CDPO Officials and Staff Rm 314, South Wing, Third
job fair. Floor, PUP Main Campus,
Manila/ Designated location

End of Transaction
Notes: Payments made a week prior to the scheduled job fair shall entitle the payer a 10%
discount. Fees are subject to change without prior notice.
Upon confirmation the company shall be required to pay the corresponding job fair
fee. Any amounts paid for the Job fair shall not be refundable.

42
 PARTNERSHIP
Description of Service:
Memorandum of Agreement is signed between PUP and the concerned
company-institutions renewable annually. The MOA stipulates the responsibilities of
PUP and the Company-/institution-partner. Partners are given preferential treatment
on the services provided by CDPO.

Fees : Monetary fees are waived. (Donation to the University)

Total Processing Time: 5 mins to 3 hours

HOW TO AVAIL OF THE SERVICE

STEP/S TO OFFICE/PERSON LOCATION OF DOCUMENTS

FOLLOW RESPONSIBLE OFFICE REQUIRED
1. Submit letter of intent
and draft SEC/DTI/CDA registration,
Memorandum of Myla D. Salcedo Rm 314, South Wing, Third certification from registering
Agreement (MOA) (CDPO Staff) Floor, PUP Main Campus, agency, company profile
with accreditation Manila
requirements
(SEC/DTI/CDA
registration,
certification from
registering agency
and company profile)
to CDPO.

43
 2. Upon submission,
MOA will be endorsed Draft MOA
to the PUP Legal Myla D. Salcedo Rm 314, South Wing, Third
Office for review and (CDPO Staff) Floor, PUP Main Campus,
approval./ Secure Manila
copy of commentsvia
email or
fax./Submission of the
Final Draft MOA.

3. Schedule MOA Myla D. Salcedo Rm 314, South Wing, Third Final MOA
signing date and (CDPO Staff) Floor, PUP Main Campus,
venue. Manila

4. MOA Signing and CDPO Officials and staff/ Designated Location Final MOA
fellowship. Other Contracting Parties

End of Transaction

MOCK RECRUITMENT/CAREER
RECRUITMENT/CAREER TALK/PRE-
TALK/PRE-EMPLOYMENT
ORIENTATION SEMINAR
Description of Services:
Mock Recruitment is an actual recruitment process of the company. The
student-applicant goes through the actual process administered by company
representatives. Career talk is provided by successful PUP alumni who shares
his/her experiences to inspire the students. Pre-employment orientation is for
graduating students.

Fees : N/A

Total Processing Time: 5 mins to 8 hours

HOW TO AVAIL OF THE SERVICE

STEP/S TO OFFICE/PERSON LOCATION OF DOCUMENTS

FOLLOW RESPONSIBLE OFFICE REQUIRED

44
1. Submit the letter of Myla D. Salcedo Rm 314, South Wing, Third
Intent, Draft MOA (CDPO Staff) Floor, PUP Main Campus, SEC/DTI/CDA registration,
with accreditation Manila certification from registering
requirements such as agency, company profile,
SEC/DTI/CDA Draft MOA
registration,
certification from
registering agency,
and company profile
to CDPO .

2. For Company with Myla D. Salcedo Rm 314, South Wing, Third

complete (CDPO Staff) Floor, PUP Main Campus, SEC/DTI/CDA registration,
documents/requireme Manila certification from registering
nts, please fill-out and agency, company profile,
submit company Draft MOA. Filled out request
activity request form form
via e-mail, fax or
personal delivery.

3. Upon approval,
Secure order of SEC/DTI/CDA registration,
payment from the RGO Staff East Wing, 2ndFlr, PUP certification from registering
Resource Generation Main Campus (Even agency, company profile
Office (RGO) Number)
addressed to the
Accounting Office for
venue fee.

4. Secure order of
payment from the Accounting Office Staff Ground Flr, South Wing, Order of Payment from BRO
Accounting Office PUP Main Campus
addressed to
Cashier’s Office.

5. Payment of fees. Cashier’s Office Staff Ground Flr, South Wing, Order of Payment from
Secure an Official PUP Main Campus Accounting Office
Receipt.

45
6. Submit two (2)
photocopies of the OR Myla D. Salcedo Rm 314, South Wing, Third OR /List of Services
to CDPO. Provide the (CDPO Staff) Floor, PUP Main Campus, Requested
service/s requested Manila
(Job Posting, List of
Graduates, job Fair,
etc.)

7. Company to conduct CDPO Staff and Rm 314, South Wing, Third

Pre-employment Officials/Partners Floor, PUP Main Campus,
Orientation Manila/
Seminar/Mock Or Designated
Recruitment/ Career Location/Venue
Talk.

End of Transaction

46
47
 REFERRAL/RECOMMENDATION
REFERRAL/RECOMMENDATION LETTER
LETTER
Description of Service:
Referral Letter is issued to PUP Students upon their request. It is issued to
help the student get hired in a chosen company or industry.

Fees : (Waived)

Total Processing Time: 5 mins to 10 mins

HOW TO AVAIL OF THE SERVICE

STEP/S TO OFFICE/PERSON LOCATION OF DOCUMENTS

FOLLOW RESPONSIBLE OFFICE REQUIRED
1. Submit the Letter of
Intent with Myla D. Salcedo Rm 314, South Wing, Third Letter of Intent, Registration
DOCUMENTARY (CDPO Staff) Floor, PUP Main Campus, Card or Alumni ID
REQUIREMENTS Manila
(Photocopy of
Registration Card
(Student) or Alumni ID
(Alumni).

2. For students with

complete Myla D. Salcedo Rm 314, South Wing, Third Student/Alumni Request
documents/requireme (CDPO Staff) Floor, PUP Main Campus, Form
nts, please fill-out and Manila
submit student/alumni
request form.

3. Upon approval, Myla D. Salcedo Rm 314, South Wing, Third

Secure the (CDPO Staff) Floor, PUP Main Campus,
recommendation Manila
needed.

End of Transaction

48
 CAREER GUIDANCE/PRE-
GUIDANCE/PRE-EMPLOYMENT SEMINAR /
CAREER TALK
Description of Service:
Career Guidance is the assistance provided to students in making career-
related decisions by exploring their interests, skills and values.
Career talk is provided by successful PUP alumni to the students. The alumni
share their experiences to inspire presently enrolled students to pursue their
respective fields of specialization

Fees : (Waived)

Total Processing Time: 5 mins to 10 mins

HOW TO AVAIL OF THE SERVICE

STEP/S TO OFFICE/PERSON LOCATION OF DOCUMENTS

FOLLOW RESPONSIBLE OFFICE REQUIRED
1. Inform CDPO your
intention to join the Myla D. Salcedo Rm 314, South Wing, Third Letter of Intent, Registration
pre-employment (CDPO Staff) Floor, PUP Main Campus, Card or Alumni ID
seminar and present Manila
DOCUMENTARY
REQUIREMENTS
(Photo copy of
Registration Card or
Alumni ID.

2. For students with

complete Myla D. Salcedo Rm 314, South Wing, Third Student/Alumni Request
documents/requireme (CDPO Staff) Floor, PUP Main Campus, Form
nts, please fill-out and Manila
submit student/alumni
request form.

3. Upon approval, Myla D. Salcedo Rm 314, South Wing, Third

Secure the (CDPO Staff) Floor, PUP Main Campus,
recommendation Manila
needed.

49
 4. Alumni or students to CDPO Officials and staff/ Designated venue
attend activity Students/Alumni

End of Transaction

JOB ANNOUNCEMENTS
Description of Service:
These are the job openings received by CDPO from employers which are
posted strategically in the University and communicated to the College Deans.

Fees : (Waived)

Total Processing Time: 5 mins to 10 mins

STEP/S TO OFFICE/PERSON LOCATION OF DOCUMENTS

FOLLOW RESPONSIBLE OFFICE REQUIRED

1. Visit CDPO or check

CDPO Bulletin Boards Myla D. Salcedo Rm 314, South Wing, Third Registration Card or Alumni
for current job (CDPO Staff) Floor, PUP Main Campus, ID
openings. Manila

2. Fill-out request form

and Personal Data Myla D. Salcedo Rm 314, South Wing, Third Student/Alumni Request
Sheet. Submit (CDPO Staff) Floor, PUP Main Campus, Form
Photocopy of ID or Manila
Registration Card.

3. Provide Myla D. Salcedo Rm 314, South Wing, Third

students/alumni job (CDPO Staff) Floor, PUP Main Campus,
announcement Manila
including contact
details of companies.

50
 4. Submit resume at Myla D. Salcedo Rm 314, South Wing, Third
CDPO for future (CDPO Staff) Floor, PUP Main Campus,
referrals. Manila

End of Transaction
HOW TO AVAIL OF THE SERVICE

NINOY AQUINO LIBRARY AND LEARNING

RESOURCES CENTER (NALLRC)

About the Service:

The heart of the university, the Ninoy Aquino Library and Learning Resources
Center is one of the major service centers of the Polytechnic University of the
Philippines. As such, it strives to meet the academic and related needs of its
clientele through the provision of adequate and efficient library and information
services.
The NALLRC serves as the University’s gateway to the global information
society, and provides various services and development of programs to its clientele.
Tel. Number: 338-7413 or 716-7832 to 45 loc
SERVICE HOURS:
The Library is open from Monday to Saturday, 8:00 AM to 8:00 PM. It is clos
during Sundays and holidays. Service stops fifteen (15 ) minutes before the regular
closing time to enable the staff members to check records and the collections in
preparation for the next day’s routine. Changes in service hours are posted in
advance at the entrance of the NALLRC.

ISSUANCE OF LIBRARY CLEARANCE

Description of Service:
The following are required to secure clearance from the NALLRC:
1. Faculty and administrative personnel who are applying for
sick/vacation/sabbatical leaves, resignation or retirement.
2. Students who are applying for graduation, honorable dismissal, returning
students and the likes

51
 HOW TO AVAIL OF THE SERVICE

STEP/S TO OFFICE /PERSON LOCATION OF DOCUMENTS

FOLLOW RESPONSIBLE OFFICE REQUIRED
1. For faculty and Me. Emelinda A. Millena PUP Main Campus, 3rd Valid Employment
administrative Personnel: (Counter Signature) Floor, Center Wing, NALLRC Identification Card issued

Proceed to the Office Prof. Monalisa P. Leguiab by PUP

of (Director)

the Director

2. For Students:
Main Campus Ms. Alicia P. Tadina PUP Main Campus, 3rd Valid Student Identification
Floor, Left Wing,, NALLRC. Card or I Library Card
issued by PUP

3. College of Law Ms. Emily A. Mendoza PUP Main Campus, Ground Valid Student Identification
Floor, Left Wing, NALLRC Card or I Library Card
issued by PUP

Valid Student Identification

4. Laboratory High School Ms. Bless A. Mendoza PUP Main Campus, LHS Card or I Library Card
Building issued by PUP

Valid Student Identification

5. College of Ms. Cherry D. Landicho PUP College of Card or I Library Card
Communication Communication issued by PUP

6. College of Engineering Ms. Sonia O. Amigable Valid Student Identification

and Architecture PUP CEA Building Card or I Library Card
issued by PUP

7. CTHTM Ms. Leonida B. Llover 2nd Floor M.H Del Pilar Valid Student Identification

Graduate School Ms. Avelina N. Lupas Campus, Sta. Mesa, Manila Card or I Library Card
issued by PUP

End of Transaction

52
 ISSUANCE OF REFERRAL LETTER
Description of Service:

Students and faculty members who shall be in need of materials not found in
the NALLRC shall be refrred to other libraries.

Schedule of Availability of Service :

Fees :

Total Processing Time :

HOW TO AVAIL OF THE SERVICE

STEP/S TO OFFICE/PERSON LOCATION DOCUMENTS

FOLLOW RESPONSIBLE OF REQUIRED
OFFICE

1. Proceed to the Technical Ms. Marcela R. Figura 3F Center Wing, Valid

Services for Proper Scheduling; NALLRC Bldg., Student/Employee

Mabini Campus, Identification Card
Sta. Mesa, Manila or Library Card
issued by PUP

2. Claim the Referral Letter duly Ms. Emelinda A. Millena 3F Center Wing, Valid

signed by the Director of NALLRC Bldg., Student/Employee

NALLRC on the following day Mabini Campus, Identification Card

Sta. Mesa, Manila or Library Card
issued by PUP

End of Transaction

53
 AVAILING THE USE OF MULTI
MULTI-
ULTI-MEDIA SERVICES
Description of Service:
The Ninoy Aquino Library and Learning Resources Center provides the PUP
community with facilities and function rooms such as Bulwagang Balagtas, Bonifacio
Hall, and equipped with audio-visual services and resources to meet their media
instruction, research, and various activity needs.

HOW TO AVAIL OF THE SERVICE

STEP/S TO OFFICE/PERSON LOCATION OF DOCUMENTS

FOLLOW RESPONSIBLE OFFICE REQUIRED
1. Present a Letter of
Request addressed to Dr. Divina Pasumbal 3rd Floor, Center Wing, Letter of Request
the NALLRC Director by Director, NALLRC NALLRC Building,
the Applicant duly Mabini Campus,
endorsed by concerned Sta. Mesa, Manila
Dean and/or
Chairperson, Adviser

2. With the Letter of

Request duly noted by Ms. Ismaila S. Bondoc 3rd Floor, Right Wing, Letter of Request
the NALLRC Director, Chief, Multimedia Services NALLRC Building, Application /Agreement Form
proceed to the Mabini Campus,
Multimedia Services Sta. Mesa, Manila
Office to fill up
Application/Agreement
Form for booking and
schedule of payment.

3. Proceed to the Office of Engr. Ronald D. Fernando Ground Floor,

Mabini Campus Director Director, Mabini Campus Main Building,
and the Mabini Campus,
Sta. Mesa, Manila

Office of the Vice Atty. Estelita Wi Dela Rosa 2nd Floor, South Wing,
President for VP for Administration Main Building,
Administration for approval Mabini Campus,
Sta. Mesa, Manila

54
4. Proceed to the
Accounting Department Staff/Personnel, Accounting Ground Floor South Wing Order of payment
to secure for Order of Department Main Building Mabini
Payment Campus, Sta. Mesa, Manila

5. The applicant shall pay

the corresponding fee at Staff/Personnel, Cashier’s
the Cashier’s Office Office

6. Present the
accomplished Ms. Ismaila S. Bondoc 3rd Floor, Right Wing, Order of Payment/Official
Application/Agreement Chief, Multimedia Services NALLRC Building, Receipt
Form, Order of Payment Mabini Campus,
and Official Receipt to Sta. Mesa, Manila
the Multimedia Services
Office for confirmation.

7. Provide the NALLRC

Security guard a copy of Security guard on duty NALLRC Building, Program
the activity/ Mabini Campus
program.

End of Transaction

Fees :
Total Processing Time :
Time :

HOW TO AVAIL OF THE SERVICE

Specific Policies:

Priorities for the use of the service facilities shall be as follows:

 University-sponsored program and activities;

 Educational and cultural activities sponsored by students, faculty and/or

administrative personnel.

 Review classes, commercial film showing, political and other activities sponsored by
students, faculty and/or administrative personnel.

Activities requiring the use of the service facilities for more than five (5)

55
 Days (except sports and hostel facilities) shall not be allowed. Days and hours of
service shall be from Monday to Saturday, from eight a. m. to eight p. m.
General Rule

As a general rule, Multimedia Services is intended for the following uses only:

RENTAL PER HOUR

VENUES SPECIFIC USES With Without Air-condition
Air-
condition
Bulwagang Balagtas Convocations Graduation Php 3,000.00 Php 2,000.00
Rites Cultural presentations
(except Concerts)
Film showing

Bonifacio Hall Conferences Php 1,000.00 Php 800.00

Seminars
Convocations
Forum

NALLRC Board Room Small group meetings, and

other University functions

Schedule of Fees for Equipment:

RENTAL RATE PER HOUR

EQUIPMENT Students/PUP Outsiders/Visitors
Constituents
Karaoke Php 50.00 Php 100.00
Microphone Php 10.00 Php 50.00
Television set Php 100.00 Php 200.00
LCD projector Php 500.00 Php 1,000.00
Sound system Php 50.00 Php 100.00

56
 EXEMPTED FROM THE NOT EXEMPTED FROM THE FEES
FEES
- University, faculty or
Administration-sponsored programs PUP sponsored programs which include outsiders
and activities concerning PUP (faculty/students/persons from other institutions) requiring registration
academic, administrative, cultural, and fees from their participants
sports activities which are not fund
raising projects.

- Student-sponsored programs and

activities which are part of the
academic requirements and are not
fund-raising projects

• Basic fee for the use of other equipment or facilities which are not mentioned in the
guidelines above shall be provided thru the issuance of supplementary guidelines.

• The fees specified herein are subject to change as may be required by circumstances
and notice thereof shall be circulated thru the issuance of amended guidelines.

Requirement/s: Valid Identification Card and/or Current Registration Card with 1 x 1 ID picture

SERVICE HOURS
Monday to Saturday
8:00 am to 8: pm

Closed during Sundays and Holidays

Service stops fifteen (15) minutes before the regular closing time to enable the staff members to
check records and the collections in preparation for the next day’s routine. Changes in service hours
are posted in advance at the entrance of the NALLRC.

For further information and assistance, please see any of the NALLRC personnel or contact
telephone numbers:
Trunk lines 716-7832-45
DR. DIVINA T. PASUMBAL,
Office of the NALLRC Director 338-7413 or local 246, 249
MS. ISMAILA S. BONDOC,
Chief, Multimedia Services 250
MS. LETICIA M. EMPEMANO,
Chief, Readers Services 247
MS. AVELINA N. LUPAS,
Chief, Satellite Libraries 716-0106
MS. ISMAELITA R. NARCISO,
Chief, Special Services 240
MS. MARCELA R. FIGURA,
Chief, Technical Services 248

For donation of books and other library resources to the NALLRC, please contact:

57
PUP Open University
Virtually a university within a university, the PUP Open University (PUPOU) is
an innovative approach of delivering higher education to learners by a specialist who
is removed in space and time from them. As such, the PUP OU uses a blended and
web-enhanced format adopted by institutions offering open and distance education.
The PUP Open University is committed to provide and promote quality
education in all levels by making it accessible to all through self-learning,
independent and out-of-school study programs, particularly those that respond to
community needs and the challenges posed by an information and technological
society and a global economy.

OFFICE OF THE REGISTRAR

REGISTRAR

The Registrar’ s Office of the PUP Open University keeps the permanent record
of students and the office processes registration, enforces the policies and
guidelines for admission and registration and processes of registration of students.
The Registrar's Office starts serving the students after they are admitted until
they graduate. The personnel works closely together with other staff of the PUP OU
in providing quality services. Likewise the office assists students by facilitating their
requests for transcript of records (TOR), certifications, and other documents as
requested by the students. The office is also in-charge in the conduct of
examination and evaluation of grades of candidates for graduation. The office
assists during graduation ceremonies, both mid-year and year-end graduation of
every school year.

58
SERVICE/S OFFERED:

A. ADMISSION and REGISTRATION

Application for OU Entrance Examination
• Baccalaureate Degree and Post Baccalaureate Degree
• Master’s Degree
Admission for New Students
• Baccalaureate Degree
• Admission to Master’s Degree
Enrollment
o Freshmen
o Old students (SIS)
o Old students (Manual)
Application for Re-admission
Application for Cross Enrollment
Application for Accreditation of Subject
Request for Tutorial Class
Application for Completion of Grades
Application for Dropping of Course/Subject
Application for Shifting
Application for Leave of Absence
B. APPLICATION FOR INTEGRATED COMPREHENSIVE EXAMINATION
C. APPLICATION FOR GRADUATION
D. REQUEST OF CREDENTIALS:
o Transcript of Record
o Honorable Dismissal
o Certification
o Diploma

59
ADMISSION AND REGISTRATION
The PUP Open University Admissions Office facilitates freshmen as well as
returning students, shiftees and transferees.

APPLICATION FOR OU ENTRANCE EXAMINATION

• BACCALAUREATE AND POST BACCALAUREATE DEGREE
DESCRIPTION OF THE SERVICE:
A student who wishes to pursue his undergraduate studies leading to a
baccalaureate degree Must have completed at least seventy-two (72) units of
collegiate studies at a university or college recognized and authorized by the
Commission on Higher Education (CHED). A prospective enrolee who does not
meet the 72- unit study requirement shall be admitted if he passes the admission
interview of the Program Chair and belongs to any of the following groups of
qualified applicants:
a. Those with more than thirty-six (36) units collegiate study, one (1) year of work
experience, and qualify in the PUP Scholastic Aptitude and Interest Test
(PUPSAIT);

b. Those with thirty-six (36) units collegiate study, two (2) years of work
experience, and qualify in the PUP Scholastic Aptitude and Interest Test
(PUPSAIT);

c. Those with eighteen (18) units of a post secondary vocation/technical course 3

years of work experience, and qualify in the PUP Scholastic Aptitude and
Interest Test (PUPSAIT);

d. Those without any collegiate units (or high school graduates who have not
enrolled for any degree program or vocational/technical course), but with five (5)
years of work experience, and qualify in the PUPSAIT.

60
DOCUMENTARY REQUIREMENTS: photocopy of the following:
1. TOR from the last school attended
2. 2 x 2 picture with formal attire and white background
3. NSO Birth Certificate
4. NSO Marriage Contract for female married students
5. Service Record or Certificate of Employment

SCHEDULE OF AVAILABILITY OF SERVICE: ENROLLMENT Period as scheduled

before the start of every semester and summer.

FEE: Php 500.00 Examination Fee

TOTAL PROCESSING TIME: 3 days

61
 APPLICATION FOR ADMISSION:
ADMISSION: BACCALAUREATE AND
POST BACCALAUREATE DEGREE
DEGREE
HOW TO AVAIL OF THE SERVICE

STEP/S TO OFFICE/PERSON LOCATION DOCUMENTARY

DURATION
FOLLOW RESPONSIBLE OF OFFICE REQUIREMENTS

1. Interview by Program OU 4th 10-15 mins. • TOR &

the Program Chairperson Floor, Certificate of
Chair. NALLRC Employment

2. Submission of OU Registrar’s OU 4th 10-15 mins. • Photocopy of

documentary Office Floor, all the
requirements NALLRC requirements.

3. Endorsement Guidance 2nd Floor, 2 hours • Endorsement

to the Counselors Charlie del Slip and
Guidance and Rosario receipt
Counseling
Office of
applicants for
PUPSAIT.

4. Submission of Program Chairs OU 4th After two • Result of

the results to Floor, days examination
the Program NALLRC
Chair for final
evaluation.

5. Posting of the OU Registrar’s OU 4th After two • Evaluated

result after the Office Floor, days result of
final NALLRC examination
evaluation

End of Transaction

62
 APPLICATION FOR OU ENTRANCE
ENTRANCE EXAMINATION
• MASTER’S DEGREE
DESCRIPTION OF THE SERVICE:
A student who wishes to be admitted for graduate work leading to a master’s
degree shall comply with the following requirements:
a. An appropriate bachelor’s degree from a university or college of recognized
standing;
NB: If the bachelor’s degree is in another field, he shall make up his deficiencies by
taking 18 units of core and major course prescribed in a relevant program of studies
at the University.
b. A scholastic rating of at least 2.0, B+, or 85% in the undergraduate;
c. Passing grade in the graduate entrance examination;
d. Passing the interview of the Program Chair; and
e. A minimum of one year work experience.

DOCUMENTARY REQUIREMENTS: photocopy of the following:

1. TOR from the last school attended
2. 2 x 2 picture with formal attire and white background
3. NSO Birth Certificate
4. NSO Marriage Contract (for female married students)
5. Service Record or Certificate of Employment
6. Letter of Recommendation from Immediate Supervisor

SCHEDULE OF AVAILABILITY OF SERVICE:

April (for the 1st semester) , September (for the 2nd semester) and March (for
summer)

FEE:
Php 500.00 Examination Fee

TOTAL PROCESSING TIME: Application: 1 hour

Result of examination: 2 weeks

63
 APPLICATION FOR OU ENTRANCE
ENTRANCE EXAMINATION:
EXAMINATION:
MASTER’S DEGREE
HOW TO AVAIL OF THE SERVICE

OFFICE/PERSON LOCATION DOCUMENTARY

STEP/S TO FOLLOW DURATION
RESPONSIBLE OF OFFICE REQUIREMENTS

1. Apply for OU ICTC Staff 2nd Floor, 30 mins • Online

Entrance NALLRC Application Form
Examination on-line
Sta. Mesa,
and select the Manila
intended Program
and Learning
Center (Manila,
Taguig, Quezon
City, Sto. Tomas
Batangas and Lopez
Quezon). The
Centers with
manual application
are Sta. Rosa
Laguna; Unisan,
Quezon and
Maragondon,
Cavite.

2. Print the voucher FMO Selected 30 mins. • Printed copy of

and pay at the Fund Collecting Learning Payment
Management Office Center Voucher
Officer
(FMO) of the
selected Learning
Center.

3. Present the receipt OU Registrar’s 4th Floor, 20 mins. • Official Receipt

to the OU Registrar Office Staff OU
Office for the
schedule and
issuance of test
permit.

64
4. Please be at the Test PUP Sta. One hour • Test Permit and
assigned testing Administrator/ Mesa, and thirty Pencil
room at least 30 Proctor
Mla. Or LC minutes
minutes before the
scheduled time
with your
Examination
Permit.

5. Checking of the OU OU Registrar’s 4th Floor, 2 weeks • Masterlist

Entrance Office Staff OU
Examination

6. Submission of the Program Chair 4th Floor, After 2 • Masterlist

result to the OU days
Program Chair for
final evaluation.

7. Posting of the result OU Registrar’s 4th Floor, After 2 • Masterlist

on-line after the Office Staff OU days
final evaluation

End of Transaction

65
 ENROLLMENT OF NEW STUDENTS
• BACCALAUREATE AND POST BACCALAUREATE DEGREE

DOCUMENTARY REQUIREMENTS: photocopy of the following:

1. TOR from the last school attended or Honorable Dismissal
2. 2 x 2 picture with formal attire and white background
3. Original NSO Birth Certificate
4. Original NSO Marriage Contract for female married students
5. Service Record or Certificate of Employment
6. Letter of Recommendation from the immediate supervisor
7. Chest X-ray with result taken during the last two (2) months

SCHEDULE OF AVAILABILITY OF SERVICE:

ENROLLMENT Period as scheduled before the start of every semester and
summer.

FEE:
Php 100.00/unit - Undergraduate
Php 100.00/unit - Post Baccalaureate

TOTAL PROCESSING TIME: 2 hours

66
ENROLLMENT OF NEW STUDENTS:
STUDENTS: BACCALAUREATE AND
POST BACCALAUREATE DEGREE
DEGREE
HOW TO AVAIL OF THE SERVICE

OFFICE/PERSON LOCATION DOCUMENTARY

STEP/S TO FOLLOW DURATION
RESPONSIBLE OF OFFICE REQUIREMENTS

1. Check on-line the ICTC Staff NALLRC, 30 mins. • Confirmation

result of the Entrance PUP Sta. Slip
Examination and click Mesa,
the confirmation of Manila
registration

2. Print the application Applicant 5 mins. • Application

for admission, pre- for
registration forms, Admission,
and ENROLLMENT
Pre-
procedure and
entrance registration
requirements. form, and all
original
entrance
requirements.

3. Present the X-Ray Medical Officers Ground 10 mins. • Chest X-Ray

with result at the Floor, East with Result
Medical and Dental Wing
Services for OK for
ENROLLMENT.

4. Proceed to the OU OU Registrar’s 4th Floor, 15 mins. • Original

Registrar’s Office for Office Staff NALLRC entrance
submission of original requirements
documents and OK
and OK for
for
ENROLLMENT/pre- ENROLLMENT
registration form will slip

67
 be given.

5. Go to the Program Program Chair 4th Floor, 10 mins. • Pre-

Chairperson for NALLRC registration
academic advising. slip

6. Go back to the OU OU Registrar’s 4th Floor, 30 mins. • Approved

Registrar’s Office for Office Staff NALLRC pre-
tagging of subjects. registration
slip

7. Proceed to the Fund Collecting Ground 5-15 mins. • Approve pre-

Management Office Officer Floor, registration
for payment of FEE South slip
Wing

8. Go back to the OU OU Registrar’s 4th Floor, 15 mins. • Validated

Registrar’s Office for Office Staff NALLRC receipt and
printing of the registration
Registration Card
card

End of Transaction

68
 ADMISSION OF NEW STUDENTS
STUDENTS
• MASTER’S DEGREE

DOCUMENTARY REQUIREMENTS: photocopy of the following:

1. TOR from the last school attended or Honorable Dismissal
2. 2 x 2 picture with formal attire and white background
3. Original NSO Birth Certificate
4. Original NSO Marriage Contract for female married students
5. Service Record or Certificate of Employment
6. Letter of Recommendation from the immediate supervisor
7. Chest X-ray with result taken during the last two (2) months

SCHEDULE OF AVAILABILITY OF SERVICE:

ENROLLMENT Period as scheduled before the start of every semester and
summer.

FEE/S:
MEM, MC, MPA & MSIT – Php 200.00/unit
MSCM – Php 300.00/unit
OFW’s and International Students - $ 1,000/semester
$ 500/summer

TOTAL PROCESSING TIME: 2 hours

69
 ADMISSION OF NEW STUDENTS
STUDENTS:
DENTS: MASTER’S DEGREE
HOW TO AVAIL OF THE SERVICE

OFFICE/PERSON LOCATION DOCUMENTARY

STEP/S TO FOLLOW DURATION
RESPONSIBLE OF OFFICE REQUIREMENTS

1. Check on-line the ICTC Staff NALLRC, 30 mins. • Confirmation

result of the Entrance PUP Sta. Slip
Examination and click Mesa,
the confirmation of Manila
registration

2. Print the application Applicant 5 mins. • Application

for admission, pre- for
registration forms, and Admission,
ENROLLMENT
Pre-
procedure and
entrance registration
requirements. form,
procedures,
and all
original
entrance
requirements.

3. Present the X-Ray with Medical Officers Ground 10 mins. • Chest X-Ray
result at the Medical Floor, East with Result
and Dental Services for Wing
OK for ENROLLMENT.

4. Proceed to the OU OU Registrar’s 4th Floor, 15 mins. • Original

Registrar’s Office for Office Staff NALLRC entrance
submission of original requirements
documents and OK for
and OK for
ENROLLMENT/pre-

70
 registration form will ENROLLMENT
be given. slip

5. Go to the Program Program Chair 4th Floor, 10 mins. • Pre-

Chairperson for NALLRC registration
academic advising. slip

6. Go back to the OU OU Registrar’s 4th Floor, 30 mins. • Approved

Registrar’s Office for Office Staff NALLRC pre-
tagging of subjects. registration
slip

7. Proceed to the Fund Collecting Ground 5-15 mins. • Approve pre-

Management Office Officer Floor, registration
for payment of FEE South slip
Wing

8. Go back to the OU OU Registrar’s 4th Floor, 15 mins. • Validated

Registrar’s Office for Office Staff NALLRC receipt and
printing of the registration
Registration Card
card

End of Transaction

71
 ENROLLMENT
• ENROLLMENT OF OLD UNDERGRADUATE AND GRADUATE
STUDENTS THROUGH THE STUDENT INFORMATION SYSTEM (SIS)

DOCUMENTARY REQUIREMENTS: photocopy of the following:

1. Latest Registration Card

SCHEDULE OF AVAILABILITY OF SERVICE:

ENROLLMENT Period as scheduled before the start of every semester and
summer.

FEE/S:
Undergraduate Courses – P100.00 per unit
Graduate Programs – P200.00 per unit
MSCM – P300.00per unit
OFWS and International Students > $1,000/ semester
$ 500/summer

TOTAL PROCESSING TIME: 2 hours

72
 ENROLLMENT OF OLD UNDERGRADUATE AND
GRADUATE STUDENTS THROUGH
THROUGH THE STUDENT
INFORMATION SYSTEM (SIS)
(SIS)
HOW TO AVAIL OF THE SERVICE

OFFICE/PERSON LOCATION DOCUMENTARY

STEP/S TO FOLLOW DURATION
RESPONSIBLE OF OFFICE REQUIREMENTS

1. Check on-line the ICTC Staff NALLRC, 30 mins. • Confirmation

result of the PUP Sta. Slip
Entrance Mesa,
Examination and Manila
click the
confirmation of
registration

Applicant 5 mins. • Application for

2. Print the application Admission, Pre-
for admission, pre- registration
registration forms, form,
and ENROLLMENT
procedures, and
procedure and
entrance all original
requirements. entrance
requirements.

3. Present the X-Ray Medical Officers Ground 10 mins. • Chest X-Ray with
with result at the Floor, East Result
Medical and Dental Wing
Services for OK for
ENROLLMENT.

4. Proceed to the OU OU Registrar’s 4th Floor, 15 mins. • Original

Registrar’s Office for Office Staff NALLRC entrance

73
 submission of requirements
original documents and OK for
and OK for ENROLLMENT
ENROLLMENT. A
slip
pre-registration
form will be given.

5. Go to the Program Program Chair 4th Floor, 10 mins. • Pre-registration

Chairperson for NALLRC slip
academic advising.

6. Go back to the OU OU Registrar’s 4th Floor, 30 mins. • Approved pre-

Registrar’s Office for Office Staff NALLRC registration slip
tagging of subjects.

Collecting Ground 5-15 mins. • Approve pre-

7. Proceed to the Fund
Officer Floor, registration slip
Management Office
South
for payment of FEE
Wing

8. Go back to the OU OU Registrar’s 4th Floor, 15 mins. • Validated receipt

Registrar’s Office for Office Staff NALLRC and registration
printing of the card
Registration Card

End of Transaction

74
 ENROLLMENT
• ENROLLMENT OF OLD STUDENTS - SIS

DOCUMENTARY REQUIREMENTS: photocopy of the following:

1. Latest Registration Card

SCHEDULE OF AVAILABILITY OF SERVICE:

ENROLLMENT Period as scheduled before the start of every semester and
summer.

FEE/S:
Undergraduate Courses – P100.00 per unit
Graduate Programs – P200.00 per unit
MSCM – P300.00per unit
OFWS and International Students > $1,000/ semester
$ 500/summer

TOTAL PROCESSING TIME: 2 hours

75
 ENROLLMENT OF OLD STUDENTS:
STUDENTS: STUDENT
STUDENT
INFORMATION SYSTEM
HOW TO AVAIL OF THE SERVICE

OFFICE/PERSON LOCATION DOCUMENTARY

STEP/S TO FOLLOW DURATION
RESPONSIBLE OF OFFICE REQUIREMENTS

1. Present the Old OU Registrar’s 4th Floor, 10 minutes • Old registration

Registration Card at Office Staff NALLRC Card
the OU Registrar’s
Office for the
issuance of pre-
registration form.

2. Go to the Program Program Chair 4th Floor, 15 mins. • Pre-registration

Chairperson for NALLRC slip
academic advising.

3. Go back to the OU OU Registrar’s 4th Floor, 30 mins. • Approved pre-

Registrar’s Office for Office Staff NALLRC registration slip
tagging of the
subjects.

4. Proceed to the Fund FMO Ground 5-15 mins. • Approved pre-

Management Office Collecting Floor, registration slip
for payment of FEE. Officer South
Wing

76
5. Go back to the OU OU Registrar’s 4th Floor, 15 mins. • Approved pre-
Registrar’s Office for Office Staff NALLRC registration slip
printing of the
Registration Card.

End of Transaction

ENROLLMENT
• ENROLLMENT OF OLD STUDENTS - MANUAL

DOCUMENTARY REQUIREMENTS: photocopy of the following:

1. Latest Registration Card stamp fully paid by the Accounting Office, Student
Services Section.

SCHEDULE OF AVAILABILITY OF SERVICE:

ENROLLMENT Period as scheduled before the start of every semester and
summer.

FEE/S:
Undergraduate Courses – P100.00 per unit
Graduate Programs – P200.00 per unit
MSCM – P300.00per unit
OFWS and International Students > $1,000/ semester
$ 500/summer

TOTAL PROCESSING TIME: 2 hours

77
 ENROLLMENT OF OLD STUDENTS:
STUDENTS: MANUAL
HOW TO AVAIL OF THE SERVICE

OFFICE/PERSON LOCATION DOCUMENTARY

STEP/S TO FOLLOW DURATION
RESPONSIBLE OF OFFICE REQUIREMENTS

1. Present the Old OU Registrar’s 4th Floor, 10 minutes • Latest

Registration Card at Office Staff NALLRC registration card
the OU Registrar’s
Office for the
issuance of pre-
registration form.

2. Proceed to the Program Chair 4th Floor, 15 mins. • Pre-registration

Program NALLRC form and
Chairperson for registration card
academic advising
and issuance of
Registration Card.

3. Proceed to the Accounting Staff Ground 30 mins. • Registration card

Accounting Floor,
Department, South
Student Services Wing
Section for
assessment of FEE.

78
4. Go to the Fund FMO Ground 5-15 mins. • Receipt and
Management Office Floor, registration card
Collecting
(FMO) for payment South
Officer
of FEE. Wing

5. Submit to Accounting Staff Ground 10 mins. • Receipt and

Accounting Floor, registration card
Department, South
Student Services Wing
Section submission
the Accountant’s
Copy of the
registration card
and permit if not
fully paid.

6. Proceed to the OU OU Registrar’s 4th Floor, 5 mins. • Receipt and

Registrar’s Office for Office Staff NALLRC registration card
validation of the
Registration Card

End of Transaction

79
 APPLICATION FOR RE-
RE-ADMISSION
DESCRIPTION OF THE SERVICE:
Students considered for re-admission must have complied with and submitted all the
following requirements:

DOCUMENTARY REQUIREMENTS: photocopy of the following:

1. General Clearance
2. Certification of Grades
3. 2 x 2 picture with formal attire and white background
4. Application for Re-Admission approved by the: Academic/Program Chair, OU
Registrar and Executive Vice President.
5. Receipt of payment of Re-Admission fee

SCHEDULE OF AVAILABILITY OF SERVICE:

ENROLLMENT Period as scheduled before the start of every semester and
summer.

FEE/S:
Re-admission fee – Php 350.00,
Certification of grades – Php 150.00

TOTAL PROCESSING TIME: 1 hour and 45 minutes

80
 APPLICATION FOR RE-
RE-ADMISSION
HOW TO AVAIL OF THE SERVICE

STEP/S TO OFFICE/PERSON LOCATION OF DOCUMENTARY

DURATION
FOLLOW RESPONSIBLE OFFICE REQUIREMENTS

1. Fill out the OU Registrar’s 4th Floor, 10 mins. • General

Application for Office Staff NALLRC Clearance and
Re-admission Re-Admission
and Clearance form
Form in the OU
Registrar’s
Office

2. Proceed to the Collecting Ground Floor, 5-15 mins. • Receipt

Fund Officer South Wing
Management
Office (FMO)
for payment of
Re-Admission

3. Present the X- Medical Officer Ground Floor, 10 mins. • Chest X-ray with
Ray with result East Wing Result
at the medical
& dental
services for OK
for enrollment.

4. Proceed to the Program Chair 4th Floor, 15 mins. • Certification of

Program Chair NALLRC grades, re-
for academic admission form,
evaluation and
general clearance
signing of the
re-admission and receipt
form

5. Go to the OU OU Registrar’s 4th Floor, 10 mins. • Certification of

Registrar’s Office Staff NALLRC grades, re-
Office for admission form,
recommendati
general clearance
on of the re-
admission and receipt

81
 form.

6. Seek approval Executive Vice Second Floor, 10 mins. • Certification of

from the President South Wing grades, re-
Executive Vice admission form,
President for
general
the Re-
admission clearance and
receipt

7. Go back to the OU Registrar’s 4th Floor, 30 mins. • Certification of

OU Registrar’s Office NALLRC / grades, re-
Office main Staff/Learning Campuses admission form,
campus or Center
general
your
designated clearance and
Learning receipt
Center for
ENROLLMENT.

End of Transaction

82
 APPLICATION FOR CROSS
CROSS EROLLMENT

DESCRIPTION OF THE SERVICE:

Students are allowed to cross enrol if the remaining subject/s to be taken is/are not
offered in their respective Learning Center and must have complied with and
submitted all the following requirements:

DOCUMENTARY REQUIREMENTS: photocopy of the following:

1. Application for Cross ENROLLMENT Form
2. Permit to Cross Enrol

SCHEDULE OF AVAILABILITY OF SERVICE:

ENROLLMENT Period as scheduled before the start of every semester and
summer.

FEE:
Cross ENROLLMENT fee – Php 150.00

TOTAL PROCESSING TIME: Half day

83
 HOW TO AVAIL OF THE SERVICE
DOCUMENTA
OFFICE/PERSON LOCATION RY
STEP/S TO FOLLOW DURATION
RESPONSIBLE OF OFFICE REQUIREMEN
TS

1. Application for Cross Director and Learning 30 mins. • Cross-

ENROLLMENT and Registrar Center ENROLLMENT
Permit to Cross Enrol and permit to
must be approved by cross-enrol
Director/Registrar of
form
your respective
Learning Center

2. Go to Fund FMO Ground 5-15 mins.

Management Office Collecting Floor,
(FMO) for payment of South
Officer
the cross- Wing
ENROLLMENT form

3. Proceed to the Registrar Learning 30 mins.

Registrar’s Office of Center
your selected Learning
Center for approval.

4. Program Chair, (Main Program Chair 4th Floor, 30 mins.

Campus) recommends NALLRC
approval or
disapproval of the
request

5. Go back to the Registrar 4th Floor, 5 mins.

Registrar’s Office for NALLRC
issuance of pre-
ENROLLMENT form.

6. Go back to Program Program Chair 4th Floor, 10 mins. • Pre-

Chair, for academic NALLRC registration
advising and issuance

84
 of registration card. form and
registration
card

7. Go to the Accounting Accounting Staff Ground 30 mins. • Registration

Department, Student Floor, card
Services Section for South
assessment of FEE. Wing

Collecting Ground 5-15 mins. • Receipt and

8. Proceed to the Fund
Officer Floor, registration
Management Office
South card
for payment of FEE.
Wing

9. Submit to the Accounting Ground 10 mins. • Receipt and

Accounting Staff Floor, registration
Department, Student South card
Services Section the Wing
Accountant’s copy of
Registration Card and
permit if not fully
paid.

10. Go back to the OU OU Staff 4th Floor, 5 mins. • Receipt and

Registrar’s Office for NALLRC registration
validation of the card
Registration Card

End of Transaction

85
 APPLICATION FOR CROSS
CROSS EROLLMENT:
EROLLMENT: STUDENT
INFORMATION SYSTEM (SIS)
(SIS)
HOW TO AVAIL OF THE SERVICE

DOCUMENTA
OFFICE/PERSON LOCATION RY
STEP/S TO FOLLOW DURATION
RESPONSIBLE OF OFFICE REQUIREMEN
TS

1. The Application for Director and Learning 30 mins. • Cross-

Cross ENROLLMENT Registrar Center ENROLLMENT
and Permit to Cross and permit to
Enrol must be
cross-enrol
approved by
Director/Registrar of form
your respective
Learning Center

FMO Ground 5-15 mins. • Cross-

2. Go to Fund Floor, ENROLLMENT,
Collecting
Management Office South permit to
Officer
(FMO) for payment of Wing
cross-enrol
the cross-
ENROLLMENT form form and
receipt

Registrar Learning 30 mins. • Cross-

3. Proceed to the Center ENROLLMENT,
Registrar’s Office of permit to
the selected Learning
cross-enrol
Center for
recommendation. form and
receipt

4. Program Chair, (Main Program Chair 4th Floor, 30 mins. • Cross-

Campus) recommends NALLRC ENROLLMENT,
approval or permit to
disapproval of the cross-enrol

86
 request form and
receipt

Registrar 4th Floor, 5 mins. • Cross-

NALLRC ENROLLMENT,
5. Go back to the
Registrar’s Office for permit to
issuance of pre- cross-enrol
ENROLLMENT form form and
receipt

6. Go back to the Program Chair 4th Floor, 10 mins. • Pre-

Program Chair for NALLRC registration
academic advising. form

7. Go back to the Registrar 4th Floor, 10 mins. • Approved pre-

Registrar’s Office for NALLRC registration
tagging of the form
subjects.

8. Proceed to the Fund Collecting Ground 5-15 mins. • Pre-

Management Office Officer Floor, registration
(FMO) for payment of South form
FEE. Wing

9. Go back to the OU OU Staff 4th Floor, 5 mins. • Pre-

Registrar’s Office for NALLRC registration
the issuance of and receipt
Registration Card

End of Transaction

87
 APPLICATION FOR ACCREDITATION
ACCREDITATION OF SUBJECT/S
DESCRIPTION OF THE SERVICE:
Subjects taken at another university/college of recognized standing not exceeding
30% of the total number of units in the PUP curriculum and earned not more than
five (5) years ago shall be accredited provided they have the same subject
description as those in the PUP curriculum.
A student may opt to enrol in the subject and request for a validation. A validation
examination shall be given after the ENROLLMENT, and if the student passes the
test, the subject is accredited.

DOCUMENTARY REQUIREMENTS: photocopy of the following:

1. Accreditation form
2. Subject description from the university/college last attended
3. Photo copy of Transcript of Record
4. Receipt of payment

Note: Subject description is not required if a student came from PUP.

SCHEDULE OF AVAILABILITY OF SERVICE:

Within the semester

FEE:
Php 100.00 per subject

TOTAL PROCESSING TIME: 1 hour and 30 minutes

88
 HOW TO AVAIL OF THE SERVICE

OFFICE/PERSON LOCATION DOCUMENTARY

STEP/S TO FOLLOW DURATION
RESPONSIBLE OF OFFICE REQUIREMENTS

1. Get the OU Registrar’s 4th Floor, 5 mins. • Accreditation

Accreditation form Office Staff NALLRC Form
at the OU
Registrar’s Office.

2. Proceed to the Dean or 2nd Floor, 1 hour • Accreditation

respective College Chairperson of North form, subject
for the accreditation College Wing description
of the subjects
and photocopy
taken from another
university/college of transcript of
by the Dean or the records (TOR)
Chairperson

3. Go to the OU OU Director 4th Floor, 10 mins. • Approved

Director for the NALLRC accreditation
approval of the form
accredited subject/s

4. Go to the Accounting Staff Ground 10 mins. • Accredited

Accounting Floor, subjects
Department, South
Student Services Wing
Section for the
assessment of FEE.

5. Proceed to the Fund FMO Ground 5-15 mins. • Receipt

Management Office Floor,
Collecting
for payment of FEE. South
Officer
Wing

89
6. Go back to the OU OU Staff 4th Floor, 5 mins. • Receipt and
Registrar’s Office for NALLRC accreditation
submission of the form
approved
accreditation

End of Transaction

REQUESTS FOR TUTORIAL

TUTORIAL CLASS
DESCRIPTION OF THE SERVICE:
A tutorial class shall be approved only is the student is graduating during the
term, the subject is not offered during the semester/summer and cross
ENROLLMENT is not possible. The subject is non-board, non-major, or non-
laboratory. A subject that is no longer offered because of curriculum revision shall
be taken on a tutorial basis in the absence of a related subject as its substitute. A
student can enrol for only one tutorial class; however, he shall be allowed to enrol in
the maximum of two (2) subjects if he does not exceed the minimum number of units
for the term as reflected in his curriculum sheet. (Memorandum Order No. 42, series
of 2012)

DOCUMENTARY REQUIREMENTS: photocopy of the following:

a. Letter of request
b. Certification of Grades

SCHEDULE OF AVAILABILITY OF SERVICE:

ENROLLMENT period during the start of every semester and summer

FEE/S:
Undergraduate - 35 students per class at the rate of P 40.00
Masteral – 15 students per class at the rate of P 300.00

TOTAL PROCESSING TIME: 1 hour and 30 minutes

90
 HOW TO AVAIL OF THE SERVICE

OFFICE/PERSON LOCATION DOCUMENTARY

STEP/S TO FOLLOW DURATION
RESPONSIBLE OF OFFICE REQUIREMENTS

1. Submit a letter of Open University 4th Floor, • Letter of request

request Open Director NALLRC
University Director and
thru the
Chairperson. Chairperson

2. After the OEVP 4th Floor, 5 mins. • Letter of request

recommendation NALLRC
of the Chairperson
and approval of
the Director
request will be
forwarded to
OEVP for approval.

3. After the approval ICTC Staff 2nd Floor, 30 mins. • Letter of request
of the EVP proceed NALLRC
to ICTC for
tagging/encoding and
of the approved 4th Floor,
subject. NALLRC
• For Non-SIS OU Registrar’s
proceed to the Staff
OU Registrar’s
Office for
ENROLLMENT.

4. Proceed to the Accounting Staff Ground 30 mins. • Registration

Accounting Floor, card
Department, South
Student Services

91
 Section for tagging Wing
of FEE and
assessment for
Non-SIS students.

5. Proceed to the FMO Ground 5-15 mins. • Receipt and

Fund Management Floor, letter of request
Collecting
Office for payment Officer South
of tutorial FEE Wing

6. Go back to the OU Registrar’s 4th Floor, 5 mins. • Registration

OUS Registrars Office Staff NALLRC card, letter of
Office for request and
validation of
receipt
Registration Card

End of Transaction

92
 APPLICATION FOR COMPLETION
COMPLETION OF GRADES

DESCRIPTION OF THE SERVICE:

“Incomplete” (Inc.) is temporarily given to a student who may pass in the subject, but
who has not yet complied with all its requirements. Such requirement(s) shall be
satisfied within one year from the end of the term; otherwise, the grade shall lapse
into “No Credit” (N) or a failing grade for SIS.

DOCUMENTARY REQUIREMENTS: photocopy of the following:

1. Completion form signed by the Course Specialist
2. Official Receipt of payment for completion form

SCHEDULE OF AVAILABILITY OF SERVICE:

Within the semester or summer

FEE:
Graduate Program P50.00 per subject
Undergraduate Program P30.00 per subject

TOTAL PROCESSING TIME: 45 minutes

93
 HOW TO AVAIL OF THE SERVICE

DOCUMENTA
OFFICE/PERSON LOCATION RY
STEP/S TO FOLLOW DURATION
RESPONSIBLE OF OFFICE REQUIREMEN
TS

1. Get the Completion OU Registrar’s 4th Floor, 5 mins. • Completion

form at the OU Office Staff NALLRC form
Registrar’s Office.

2. Proceed to the Fund Collecting Ground 5-15 mins. • Receipt

Management Office Officer Floor,
for payment of South
completion form. Wing

3. Proceed to the Course Course Specialist • Completion

Specialist for form and
completion of the receipt
incomplete grades for
the subject

4. Go to the OU Director OU Director/ 4th Floor, 10 mins. • Completion

or Program Chair for Program Chair NALLRC form and
approval of the receipt
completion form.

5. Go back to the OU OU Staff 4th Floor, 5 mins. • Completion

Registrar’s Office for NALLRC form and
submission of the receipt
approved completion
form and Official
receipt.

End of Transaction

94
 APPLICATION FOR DROPPING
DROPPING OF COURSE/SUBJECT
COURSE/SUBJECT

DESCRIPTION OF THE SERVICE:

With the consent of the subject specialist and the Program Chair, a student
shall be allowed to drop a subject anytime before the midterm examinations by filling
out the necessary application form with the OU Registrar. An unauthorized dropping
of subject shall result in a grade of 5.0 or Failed the undergraduate programs and
below 2.0 or Failed for the graduate programs.

DOCUMENTARY REQUIREMENTS: photocopy of the following:

1. Application for Change of ENROLLMENT (ACE) Form
2. Receipt of payment

SCHEDULE OF AVAILABILITY OF SERVICE:

before the scheduled Mid-Term Examination

FEE:
Php 20.00

TOTAL PROCESSING TIME: 45 minutes

95
 HOW TO AVAIL OF THE SERVICE

OFFICE/PERSON LOCATION DOCUMENTARY

STEP/S TO FOLLOW DURATION
RESPONSIBLE OF OFFICE REQUIREMENTS

1. Get the Application OU Registrar’s 4th Floor, 5 mins. • ACE Form

for Change of Office Staff NALLRC
ENROLLMENT (ACE)
form at the OU
Registrar’s Office.

2. Proceed to the Fund Collecting Ground 5-15 mins • ACE Form and
Management Office Officer Floor, receipt
for payment of the South
ACE form. Wing

3. Proceed to the Course Specialist • ACE Form and

Course Specialist for receipt
signature indicating
the subjects to be
changed, dropped
or added.

4. Go to the OU OU Director/ 4th Floor, 10 mins. • ACE Form and

Director or Program Program Chair NALLRC receipt
Chair for approval
of the ACE form.

5. Go back to the OU OU Staff 4th Floor, 5 mins. • ACE Form and

Registrar’s Office for NALLRC receipt
submission of the
approved ACE form.

End of Transaction

96
 APPLICATION FOR SHIFTING
SHIFTING
DESCRIPTION OF THE SERVICE:
Students are allowed to shift from one program/course to another and from
one Learning Center to another provided a valid reason is indicated in their letter to
the Director of the Open University through the Program chairperson.

DOCUMENTARY REQUIREMENTS: photocopy of the following:

1. Letter of request
2. Application for Shifting Form
3. Receipt of payment

SCHEDULE OF AVAILABILITY OF SERVICE:

during the ENROLLMENT period

FEE:
Php 150.00

TOTAL PROCESSING TIME: 1 hour

97
 HOW TO AVAIL OF THE SERVICE

OFFICE/PERSON LOCATION DOCUMENTARY

STEP/S TO FOLLOW DURATION
RESPONSIBLE OF OFFICE REQUIREMENTS

1. The student • Letter of request

should write a
letter to the
Director of the
Open University
through the
Program
Chairperson for
approval.

2. If approved, fill OU Registrar’s 4th Floor, 5 mins. • Letter of request

out the Office Staff NALLRC for shifting and
Application for receipt
shifting at the OU
Registrar’s Office.

3. Proceed to the FMO Ground 5-15 mins. • Receipt

Fund
Collecting Officer Floor,
Management South
Office for Wing
payment of the
Application for
shifting.

4. Go to the Program Chair/ 4th Floor, 15 mins. • Letter of request

Program Chair of NALLRC and application for
Director OU or
the desired shifting and
Learning Center Campus/
course/program
Director Branch receipt
for acceptance.

5. Proceed to the Program Chair/ 4th Floor, 15 mins. • Letter of request

Program Chair of NALLRC and application for
Director OU or
the shifting and
Campus/
course/program Learning Center
Director Branch receipt
for release.

6. Go back to the OU Staff 4th Floor, 10 mins. • Letter of request

OU Registrar’s NALLRC and application for
Office for shifting and

98
 ENROLLMENT. receipt

End of Transaction

APPLICATION FOR LEAVE

LEAVE OF ABSENCE
DESCRIPTION OF THE SERVICE:
A student intending to take a leave of absence exceeding one semester shall
file a written petition to the Director of the Open University stating the reason for the
leave. If the leave exceeds one academic year, he shall lose his status as a student
in residence. Summer is considered a term.
A student who withdraws from the Open University without a formal leave of
absence shall apply for readmission as a new student.

DOCUMENTARY REQUIREMENTS:
1. Letter stating the reason for filing a leave of absence address to the Director of
the Open University through the program/chairperson

SCHEDULE OF AVAILABILITY OF SERVICE: Within the semester

TOTAL PROCESSING TIME: 15 minutes

99
 HOW TO AVAIL OF THE SERVICE

OFFICE/PERSON LOCATION DOCUMENTARY

STEP/S TO FOLLOW DURATION
RESPONSIBLE OF OFFICE REQUIREMENTS

1. The student should • Student’s letter

write a letter to the
Director of the
Open University
through the
Program
Chairperson for
approval.

2. If approved, the • Student’s letter

student should
photo copy the
approved letter for
his personal file

3. The student should OU Registrar’s 4th Floor, 5 mins. • Student’s letter

submit the letter to Office Staff NALLRC
the OU Registrar’s
Office for filing in
the student’s
record/envelope.

End of Transaction

100
 APPLICATION FOR INTEGRATED
INTEGRATED COMPREHENSIVE
EXAMINATION (ICE)
DESCRIPTION OF THE SERVICE:
After the completion of the course requirements for a thesis or non-thesis
program, the graduate student shall take an integrated comprehensive examination
covering all the required and major courses. If a student fails in the examination, he
shall take another one and if he fails for the second time, he shall take additional six
(6) units of graduate courses before he is allowed to take another examination.
There are two (2) integrated comprehensive examination schedules every
school year based on the prescribed and approved OU calendar.

DOCUMENTARY REQUIREMENTS: photocopy of the following:

1. General Clearance
2. Application for Integrated Comprehensive Examination (ICE) Form
3. Receipt of payment

SCHEDULE OF AVAILABILITY OF SERVICE:

September and February

FEE/S:
Application fee - Php 150.00
Comprehensive Examination fee
• Manual – Php 1,300.00
• Computerized – Php 1,500.00

TOTAL PROCESSING TIME: Application: 30 minutes

Result: Varies

101
 HOW TO AVAIL OF THE SERVICE

OFFICE/PERSON LOCATION DOCUMENTARY

STEP/S TO FOLLOW DURATION
RESPONSIBLE OF OFFICE REQUIREMENTS

1. Get the General OU Registrar’s 4th Floor, 5 mins. • General clearance

Clearance and Office Staff NALLRC and ICE form
Application for
Integrated
Comprehensive
Examination (ICE)
forms at the OU
Registrar’s Office.

2. Proceed to the FMO Ground 5-15 mins. • General

Fund Collecting Officer Floor, clearance, ICE
Management South form and receipt
Office for Wing
payment of the
ICE form.

3. Go back to the OU Registrar’s 4th Floor, 5 mins. • General

OU Registrars Office Staff NALLRC clearance, ICE
Office for form and receipt
submission of the
General
Clearance, ICE
Form with official
receipt.

4. Applicants will OU Registrar’s 4th Floor, Application

wait for the result Office Staff NALLRC period
of evaluation.

5. If the application FMO Ground 5-15 mins. • Receipt of

is approved, Collecting Officer Floor, payment
proceed to the South
FMO for payment Wing

6. Go back to the OU Registrar’s 4th Floor, 10 mins. • Receipt of

OU Registrar’s Office Staff NALLRC payment
Office for
submission of

102
 official receipt
and issuance of
permit

End of Transaction

APPLICATION FOR GRADUATION

GRADUATION
DESCRIPTION OF THE SERVICE:
• MASTER’S DEGREES

A student who has already completed all the academic requirements with no
grades below 2.0, passed the comprehensive examination, passed the thesis
oral examination (for the Thesis Program) and cleared of all accountabilities
shall submit his application for graduation.

• BACCALUAREATE AND POSTBACCALAUREATE DEGREES

A student who has already completed all academic and other requirements
prescribed by the Open University, met the minimum one-year residence and
cleared of all accountabilities can shall submit his application for graduation.

DOCUMENTARY REQUIREMENTS: photocopy of the following:

1. General Clearance
2. Application for Graduation Form
3. Receipt of payment

SCHEDULE OF AVAILABILITY OF SERVICE:

Mid-year and Year-end

FEE/S:
• Application for Graduation - Php 150.00
• Graduation Fee – P 600.00
• Diploma – P 200.00
• TOR (Undergraduate) – P 350.00
• TOR (Graduate/Post Baccalaureate) – P 250.00 for 1st page/ P 200.00 per
exceeding page
• Certification of Graduation – P 150.00
• Memorabilia – P 1,200.00

103
 • Scannable fee – P 60.00
• Alumni fee – P 350.00
• Graduation Picture – P 100.00

TOTAL PROCESSING TIME: Application: 30 minutes

Result of Evaluation: Varies

HOW TO AVAIL OF THE SERVICE

OFFICE/PERSON LOCATION DOCUMENTARY

STEP/S TO FOLLOW DURATION
RESPONSIBLE OF OFFICE REQUIREMENTS

1. Get the Application OU Registrar’s 4th Floor, 5 mins. • Application for

for Graduation Office Staff NALLRC graduation form
form at the OU
Registrar’s Office.

2. After fully Collecting Ground 5-15 mins. • Application for

accomplished, Officer Floor, graduation form
proceed to the South and receipt
Fund Management Wing
Office for payment
of the Application
for Graduation.

3. Go back to the OU OU Registrar’s 4th Floor, 5 mins. • Application for

Registrars Office for Office Staff NALLRC graduation form
the submission of and receipt
the General
Clearance,
Application for
Graduation and
proof of payment.

4. Applicants will Applicant Application

follow-up the result period
of evaluation with
the scheduled time.

5. If the application is OU Registrar’s 4th Floor, One day • Certificate of

approved, proceed Office Staff NALLRC Candidacy (COC),
to the OU General
Registrar’s office
clearance, and
for issuance of

104
 Certificate of receipt
Candidacy (COC),
processing of
general clearance
and payment of
graduation FEE.

6. Submit the general OU Registrar’s 4th Floor, 6 months • Certificate of

clearance, receipt Office Staff NALLRC Candidacy (COC),
of payment, and General
dummy diploma
clearance,
after the
graduation for receipt, dummy
processing of TOR, diploma and all
Diploma and other other
requested requirements
credentials.

End of Transaction

REQUEST FOR CREDENTIALS

DESCRIPTION OF THE SERVICE:
TRANSCRIPT OF RECORDS
• For Graduate (Post/Baccalaureate degree and Master’s degree)

A student can apply for Transcript of Records after a dully

accomplished General Clearance is submitted together with the proof of
payment to the OU Registrar’s Office. No Transcript of Records will be
released to a proxy unless with a Special Power of Attorney, dully notarized,
from the student concerned.

• For Undergraduate of Baccalaureate and Master’s degree

A student can apply for Transcript of Records after a dully

accomplished General Clearance is submitted together with the proof of
payment to the OU Registrar’s Office. No Transcript of Records will be
released to a proxy unless with a Special Power of Attorney, dully notarized,
from the student concerned.

DIPLOMA
105
 A diploma is issued to a student who has submitted a duly
accomplished General Clearance together with the proof of payment to the OU
Registrar’s Office.
CERTIFICATION
A student can apply for the certifications provided a duly accomplished
General Clearance is submitted together with the proof of payment to the OU
Registrar’s Office. A certification will be released to a proxy with authorization
from the student concerned together with her Identification Card.

HONORABLE DISMISSAL
An Honorable Dismissal shall be issued to a student who voluntarily
withdraws from the OU for the purpose of transferring to another school shall
have to be cleared of all accountabilities before a certificate is issued to him. A
student who leaves the OU for reasons of expulsion, disciplinary action or
suspension shall not be entitled to an honourable dismissal. A student who
has been issued an honorable dismissal shall not be re-admitted to the OU.

SCHEDULE OF AVAILABILITY OF SERVICE: Within the school year

FEE/S:

Transcript of Records

• Undergraduate: Php 350.00

• Graduate: Php 250. 00

Certification: Php 150. 00

Diploma Php 200. 00

TOTAL PROCESSING TIME: Application: 30 minutes

Releasing: Varies

106
 HOW TO AVAIL OF THE SERVICE

OFFICE/PERSON LOCATION DOCUMENTARY

STEP/S TO FOLLOW DURATION
RESPONSIBLE OF OFFICE REQUIREMENTS

1. Get the General OU Registrar’s 4th Floor, 5 mins. • General clearance

Clearance form at Office Staff NALLRC
the OU Registrar’s
Office.

2. After fully Collecting Ground 5-15 mins. • General clearance

accomplished, Officer Floor, and receipt
proceed to the South
Fund Management Wing
Office for payment
of the requests

3. Go back to the OU OU Registrar’s 4th Floor, 5 mins. • General

Registrars Office Office Staff NALLRC clearance, receipt
for the submission and all
of the General
documentary
Clearance, all
documentary requirements.
requirements and
proof of payment
for the processing
of the requested
credentials.

End of Transaction

107
OFFICE OF NON TRADITIONAL STUDY
PROGRAM (NTSP) AND EXPANDED TERTIARY
EDUCATION EQUIVALENCY AND
ACCREDITATION PROGRAM (ETEEAP)
NTSP is a self-study program wherein the student's educational background,
work experiences and achievements are evaluated and accredited through a rating
system that leads to the completion of an undergraduate and graduate degree.
A self-paced study program wherein modules, independent researches and
other instructional materials are laid down by the school and administered by
learning facilitators who help enhance the knowledge, skills, and attitudes of the
students. A final requirement is a research paper based on his field of work.
The Unit carries two (2) types of program for prospective students to obtain
either a bachelor (undergraduate) or a postgraduate degree on a tutorial basis

CLIENTS FOR NTSP

At least 25 years of age Filipino or foreign practitioner or administrator with at least
five (5) years supervisory work experience and/or individuals with exceptional
achievements

CLIENTS FOR ETEEAP

At least 25 years of age, working for at least five (5) years, Filipino high school
graduate or obtained PEPT placement equivalent to first year college, for
undergraduate course,

108
SERVICE/S OFFERED:
A. ADMISSION
• Admission for ETEEAP CLIENTS per E.O. 330
• Admission for NON TRADITIONAL CLIENTS (1984 BOR Approved)
B. ENROLLMENT
C. GRADUATION

109
ADMISSION
• ADMISSION FOR ETEEAP CLIENTS PER E.O.330

DESCRIPTION OF THE SERVICE:

Check completeness of documents submitted to determine eligibility for the program

SCHEDULE OF AVAILABILITY OF SERVICE:

Monday to Friday, 8:00am to 5:00pm

FEE:
Assessment fee: Php 3,200.00

TOTAL PROCESSING TIME: Varies

110
 ADMISSION FOR ETEEAP CLIENTS PER E.O.330
HOW TO AVAIL OF THE SERVICE

STEP/S TO OFFICE/PERSON LOCATION DOCUMENTARY

DURATION
FOLLOW RESPONSIBLE OF OFFICE REQUIREMENTS

1. Accomplish CHED Office, UP Diliman, QC 3 days • Accomplished

ETEEAP form Diliman - ETEEAP ETEEAP application
and secure Office form and other
CHED-ETEEAP supporting
endorsement documents
required by CHED-
ETEEAP

2. Submit the Office of NTSP and 4th Floor, 20 minutes • CHED

endorsed ETEEAP NALLRC endorsement
CHED-ETEEAP Bldg. letter;
application • original and
PUP Main
form and photocopy of :
Campus,
other Sta. Mesa, • curriculum vitae;
required • transcript of
Manila
documents, record;
as • description of
enumerated subjects taken
in the web from previous
page of school;
CHED- • honorable
ETEEAP, for dismissal from the
authenticatio school last
n attended;
• service record or
employment
certificate;
• employment
history with
position level/title
and job
description/ duties
and
responsibilities per
position held;

111
 certificate of
participation
and/or
• attendance to
conference,
seminar,
training/workshop,
• award/recognition
received in
relevant areas of
specialization;
• 2 pieces of latest
2x2 colored
picture with white
background ;
• original NSO
authenticated
birth certificate;
• original NSO
authenticated
marriage
certificate for
female applicant;
• medical
certificate/
clearance

3. Pay the Fund Management Ground 5 to 10 • Official Receipt

required Office Floor, minutes
application South,
and Main Bldg,
assessment
fee

4. Wait for Office of NTSP and 4th Floor, 2 to 3

status of ETEEAP NALLRC, weeks
application
Sta. Mesa,
and/or
Manila
interview
schedule and
result of
accreditation
and
competency

112
 assessment

5. Report for Dean/Chairperson 2nd Floor, 30 minutes • Folder of the

interview and Director of Main Bldg. to one (1) applicant
NTSP and ETEEAP and 4th hour containing all the
Floor NAL required
LRC Bldg., documents;
Main
• letter of
Campus
endorsement
signed by the
Director of NTSP &
ETEEAP and
approved by the
Executive Vice
President;
• program
curriculum, and
• interview sheet

6. Secure result Office of NTSP and 4th Floor, 10 minutes • Assessed

of ETEEAP NALLRC, curriculum
accreditation Bldg., Sta.
of formal and Mesa,
non formal Manila
education
after
successfully
passing the
interview

7. Enroll in Office of NTSP and 4th Fl., 10 minutes • Registration form

appropriate ETEEAP NALLRC,
competency Sta. Mesa,
enhancement Mla.
program

End of Transaction

113
ADMISSION for NON TRADITIONAL CLIENTS

DESCRIPTION OF THE SERVICE:

Check completeness of documents submitted to determine eligibility for admission

SCHEDULE OF AVAILABILITY OF SERVICE:

Monday to Friday, 8:00am to 5:00pm

FEE:
Assessment fee: Php 3,200.00 – undergraduate program
Php 5,400.00 – Master’s degree program

TOTAL PROCESSING TIME: Varies

114
 HOW TO AVAIL OF THE SERVICE

STEP/S TO OFFICE/PERSON LOCATION DOCUMENTARY

DURATION
FOLLOW RESPONSIBLE OF OFFICE REQUIREMENTS

1. Submit letter Office of NTSP and 4th Floor, 10 minutes • Two (2) sets of :
of intent to ETEEAP NALLRC, letter of intent to
enroll, Bldg., Sta. avail the program
together with Mesa, addressed to the
the other Manila University
documents/pr President through
oofs relevant the Executive Vice
to the desired President and the
course/progra Director of NTSP
m and ETEEAP,
• recommendation/
endorsement of
three (3) notable
persons;
• curriculum vitae;
• original transcript
of record;
• description of
subjects taken
from previous
school;
• honorable
dismissal from the
school last
attended;
• service record or
employment
certificate;
• employment
history with
position level/title
and job
description/ duties
and
responsibilities per

115
 position held;
• certificate of
participation
and/or attendance
to conference,
seminar, training/
workshop
• certificate of
award/recognition
received in
relevant areas of
specialization;
• 2 pieces of latest
2x2 colored
picture with white
background ;
• original NSO
authenticated
birth certificate;
• original NSO
authenticated
marriage
certificate for
female applicant;
• medical
certificate/
clearance

2. Pay the Fund Ground 5 to 10 • Official receipt

required Management Floor, minutes
application Office South,
and Main Bldg,
assessment
fee

3. Wait for status Office of NTSP and 4th Floor, 2 to 3

of application ETEEAP NALLRC, weeks
and/or Bldg., Sta.
interview Mesa,
schedule and Manila
result of

116
 accreditation
and
competency
assessment

4. Report for Dean/Chairperson 2nd Floor, 30 minutes • Folder of the

interview and Director of Main Bldg. to one (1) applicant
NTSP and ETEEAP and 4th hour containing all the
Floor NAL required
LRC Bldg., documents; letter
Main of endorsement
Campus signed by the
Director of NTSP &
ETEEAP and
approved by the
Executive Vice
President; program
curriculum, and
interview sheet

5. Secure result Office of NTSP and 4th Floor, 10 minutes • Assessed

of ETEEAP NALLRC, curriculum
accreditation Bldg., Sta.
of formal and Mesa,
non formal Manila
education
after
successfully
passing the
interview

6. Enroll in Office of NTSP and 4th Floor, 10 minutes • Registration form

appropriate ETEEAP NALLRC
competency Bldg. Sta.
enhancement Mesa,
program Manila

End of Transaction

117
ENROLLMENT
• ENROLLMENT FOR BOTH ETEEAP AND NON TRADITIONAL STUDIES

DESCRIPTION OF THE SERVICE:

Enrol in the approved competency enhancement program for further knowledge or
skills

SCHEDULE OF AVAILABILITY OF SERVICE:

ENROLLMENT Period every semester and summer.
Monday to Friday,8:00am to 5:00pm

FEE:
Php 3,750.00 per 3 units, Undergraduate program
Php 6, 750.00 per 3 units, Master’s program

TOTAL PROCESSING TIME: 1 hour and 30 minutes

ENROLLMENT FOR BOTH ETEEAP AND NON TRADITIONAL

TRADITIONAL
STUDIES
HOW TO AVAIL OF THE SERVICE

OFFICE/PERSON LOCATION DOCUMENTARY

STEP/S TO FOLLOW DURATION
RESPONSIBLE OF OFFICE REQUIREMENTS

1. Proceed to the Director, Office of 4th Floor, 30 mins. • Registration form

Office of the NTSP and ETEEAP NALLRC and the assessed
ETEEAP and Bldg. Sta. curriculum
NTSP for the Mesa,
academic Manila
advising of the
subjects to be
enrolled based
on the assessed
curriculum

118
2. Proceed to the Accounting Staff Ground 30 mins. • Registration card
Accounting Floor,
Department, South Wing
Student
Services Section
for assessment
of FEE.

3. Go to the Fund FMO Ground 5-15 mins. • Receipt and

Management Floor, registration card
Collecting Officer
Office (FMO) South Wing
for payment of
FEE.

4. Submit to Accounting Staff Ground 10 mins. • Receipt and

Accounting Floor, registration card
Department, South Wing
Student
Services Section
submission the
Accountant’s
Copy of the
registration
card and permit
if not fully paid.

5. Go to the OU OU Registrar’s 4th Floor, 5 mins. • Receipt and

Registrar’s Office NALLRC registration card
Office for Bldg. Sta.
validation of Mesa,
ENROLLMENT Manila

6. Submit the Office of NTSP 4th Floor, 5 mins. • Photocopy of the

photocopy of and ETEEAP NALLRC validated
the validated Bldg. Sta. registration form
registration Mesa,
and the assessed
card to the Manila
Office of curriculum
ETEEAP and
NTSP

End of Transaction

119
APPLICATION FOR GRADUATION
DESCRIPTION OF THE SERVICE:
a. MASTER’S DEGREE

A student who has already completed all the academic requirements with no
grade below 2.0, passed the thesis oral examination and cleared of all
accountabilities shall submit his application for graduation.
b. BACCALUAREATE DEGREE

A student who has already completed all academic requirements in the

curriculum and cleared of all accountabilities shall submit his application for
graduation.

DOCUMENTARY REQUIREMENTS: photocopy of the following:

1. General Clearance
2. Application for Graduation Form
3. Receipt of payment

SCHEDULE OF AVAILABILITY OF SERVICE:

Mid-year and Year-end

FEES:
• Application for Graduation - Php 150.00
• Graduation Fee – P 600.00
• Diploma – P 200.00
• TOR (Undergraduate) – P 350.00
• TOR (Graduate) – P 250.00 for 1st page/ P 200.00 per exceeding page
• Certification of Graduation – P 150.00
• Memorabilia – P 1,200.00
• Scannable fee – P 60.00
• Alumni fee – P 350.00
• Graduation Picture – P 100.00

120
TOTAL PROCESSING TIME: Application: 30 minutes
Result of Evaluation: Varies

121
 APPLICATION FOR GRADUATION
GRADUATION
HOW TO AVAIL OF THE SERVICE

OFFICE/PERSON LOCATION DOCUMENTARY

STEP/S TO FOLLOW DURATION
RESPONSIBLE OF OFFICE REQUIREMENTS

1 Get the Application OU Registrar’s 4th Floor, 5 mins. • Application for

for Graduation form Office Staff NALLRC graduation form
at the OU Registrar’s
Office.

2 After fully FMO Ground 5-15 mins. • Application for

accomplished, Floor, graduation form
Collecting
proceed to the Fund Officer South and receipt
Management Office Wing
for payment of the
Application for
Graduation.

3 Proceed to the Office Office of NTSP 4th Floor, 5 mins. • Application for
of NTSP and ETEEAP and ETEEAP NALLRC graduation form
for the submission of and receipt
the Application for
Graduation and proof
of payment.

4 Applicants will follow- Office of NTSP 4th Floor, Application

up the result of and ETEEAP NALLRC period
evaluation with the
scheduled time.

5 If the application is OU Registrar’s 4th Floor, One day • Certificate of

approved, proceed to Office Staff NALLRC Candidacy (COC),
the OU Registrar’s General
office for issuance of
clearance, and
Certificate of
receipt
Candidacy (COC),
processing of general
clearance and
payment of
graduation FEE.

122
6 Submit the general Office of NTSP 4th Floor, 6 months • Certificate of
clearance, receipt of and ETEEAP NALLRC Candidacy (COC),
payment, and dummy General
diploma after the
clearance,
graduation for
receipt, dummy
processing of TOR,
diploma and all
Diploma and other
requested credentials. other
requirements

End of Transaction

123
OFFICE OF INTERNATIONAL AFFAIRS
The Office International Affairs, takes the pivotal role in the processing of:
• foreign student application to the University and
• academic exchanges, agreements, and networking programs with equally
reputable higher education institution and organizations abroad.

SERVICE/S OFFERED:

FOREIGN STUDENT APPLICATION

APPLICATION
• Admission
• Student Visa Conversion/Special Study Permit
• Intensive English Course
• Enrollment
• Renewal/Extension of Student Visa

INTERNATIONAL PARTNERSHIP
PARTNERSHIP AGREEMENT/ LINKAGE
LINKAGE

124
FOREIGN STUDENT APPLICATION
• ADMISSION
DESCRIPTION OF THE SERVICE:
The Office of International Affairs facilitates the application, initial assessment of
credentials for evaluation in the desired program of the foreign student applicant,
acceptance in the program, securing the Notice of Acceptance (NOA) from the
University Registrar and conversion of student visa /special study permit at the
Bureau of Immigration.

SCHEDULE OF AVAILABILITY OF SERVICE:

Monday to Friday, 8:00am to 5:00pm

FEE:

TOTAL PROCESSING TIME: Varies

125
 ADMISSION
HOW TO AVAIL OF THE SERVICE

LOCATIO
OFFICE/PERSO DURATIO DOCUMENTARY
STEP/S TO FOLLOW N OF
N RESPONSIBLE N REQUIREMENTS
OFFICE

1. Check admission Director, OIA OIA, 2nd 10-15

requirements for floor, minutes
undergraduate or
South
graduate program Wing,
desired from the
PUP website PUP Main
www.pup.edu.ph Bldg.

2. Go to the OIA for Director, OIA OIA, 2nd 5-10 • Photocopy of

orientation, initial floor, minutes data pages of
assessment of South the student's
credentials and Wing, PUP passport
secure college Main showing date
interview schedule. Bldg. and place of
birth, and birth
certificate or its
equivalent duly
authenticated
by the Philippine
Foreign Service
Post
• Transcript o
Records/Scholas
tic Records duly
authenticated
by the Philippine
Foreign Service
Post located in
the student
applicant's
country of origin

126
 or legal
residence;
• Personal History
statement with
passport photo
and left and
right thumb
mark
( six copies)
• A Notarized
Affidavit of
Support
including bank
statements,
notarized notice
of grant for
institutional
scholars to cover
expenses for the
student's
accommodation
and subsistence,
as well as other
school dues and
other incidental
expenses
• Duly
authenticated
police
clearance/
Certificate of
Non-Criminality
3. Interview/evaluatio Director, OIA OIA, 2nd 30 • Duly
n by the College floor, minutes to accomplished
Dean/Chair to South 1 hour PUP OIA
determine if the Dean/Chair of Wing, PUP Application form
applicant the College Main for foreign
substantially meets where the Bldg. student
the entrance program is
requirements of the offered
program applied for.

127
4. Take prescribed Dean/Chair of West 1-2 hours • College/Graduat
evaluation or the College Wing e School
entrance where the Ground Admission
examination program is Flr. Rm Requirements
offered or 115
Graduate OR
School Registrar
in the case of Registrar,
the graduate Graduate
programs School M.
H. Del
Pilar
Campus
5. Submit credentials Director, OIA West 20-30 • All documentary
to the Office of Wing minutes requirements
University Registrar Ground
(OUR) thru OIA University Flr. Rm
Registrar 115

6. Secure NOTICE of Director, OIA West 1 week

ACCEPTANCE (NOA) Wing
from the Office of Ground
University Registrar Flr. Rm
(OUR) 115

End of Transaction

128
 STUDENT VISA CONVERSION/SPECIAL
CONVERSION/SPECIAL STUDY PERMIT
PERMIT
DESCRIPTION OF THE SERVICE:
The Office of International Affairs facilitates the submission of the Notice of
Acceptance (NOA) and credentials to the Bureau of Immigration (BI) for the
issuance of student visa or special student permit.

SCHEDULE OF AVAILABILITY OF SERVICE:

Monday to Friday, 8:00am to 5:00pm

FEES:
Php 6, 550.00 Student Visa Conversion Fee - Bureau of Immigration
Php ______ PUP Facilitation Fee

TOTAL PROCESSING TIME: Varies

129
 HOW TO AVAIL OF THE SERVICE

OFFICE/PERSON LOCATION DOCUMENTARY

STEP/S TO FOLLOW DURATION
RESPONSIBLE OF OFFICE REQUIREMENTS

1. Submit all Director, OIA OIA, 2nd 2 weeks • Duly notarized

documents for Flr., South letter request
processing of the Wing, PUP from the
Student Visa accredited PUP Main Bldg. applicant with a
Conversion liason officer in statement that
BI
(Section 9 F) or the BI all documents
Special Study Student submitted were
Permit to the OIA Desk legally obtained
Section,G/F from the
Main Bldg., corresponding
Magallanes government
Drive, agencies
Intramuros, • Duly
Manila accomplished
1002 and notarized
BI General
Application
Form
• Original Copy of
Notice of
Acceptance
(NOA)
containing a
clear
impression of
the school’s
official dry seal
and a duly
notarized
written
endorsement
from the school
for conversion

130
 of the
applicant’s
status signed by
the School
Registrar
• Original copy of
Medical
Certificate
issued by the
Bureau of
Quarantine and
International
Health
Surveillance or
a government
medical
institution with
competence to
certify that the
applicant is not
afflicted with
any dangerous,
contagious or
loathsome
disease and is
mentally fit
• Photocopy of
applicant’s
passport (bio-
page,latest
admission and
authorized
stay) and
Bureau of
Immigration
stamp
• National
Intelligence
Coordinating
Agency (NICA)
Clearance
• Bureau of
Immigration

131
 (BI) Clearance
Certificate

2. Upon release of Director, OIA • Student

the Student Visa/Special
OUR Student Permit
Visa/Special
Student Permit,
submit a copy to
the OUR

End of Transaction

132
 APPLICATION FOR INTENSIVE
INTENSIVE ENGLISH COURSE

DESCRIPTION OF THE SERVICE:

Admitted foreign students from non-english speaking countries, are required to take
an English Placement Test (EPT) to determine their level of English proficiency and
are advised to take a 200-hour Intensive English Course based on the results of the
EPT administered by the Department of English and Foreign Languages.

SCHEDULE OF AVAILABILITY OF SERVICE:

Monday to Friday, 8:00am to 5:00pm

FEE:
$ 500 (200- hour Intensive English Course)

TOTAL PROCESSING TIME: 3 hours and 10 minutes

133
 INTENSIVE ENGLISH COURSE
COURSE
HOW TO AVAIL OF THE SERVICE

OFFICE/PERSON LOCATION DOCUMENTARY

STEP/S TO FOLLOW DURATION
RESPONSIBLE OF OFFICE REQUIREMENTS

1. Present Student Director, OIA OIA, 2nd Flr., 10 mins. • Student Visa
Visa to the OIA South Wing,
to secure PUP Main
ENGLISH Bldg.
PLACEMENT
TEST schedule

2. Take English Chairperson, 2nd Flr., 1 hour • Identification

Placement Test Department of Northwing Card or
(EPT) that will English and Wing, PUP passport
determine Level Foreign Main Bldg.
of Intensive Languages
English course to
be taken (basic,
intermediate,
advanced, etc)

3. Get result of the Chairperson, English 1 hour • EPT Result

EPT and enroll in English Department,
the prescribed Department 2nd Flr, , PUP
intensive english Main Bldg.
course

4. Pay the $500 Fund Fund 30 mins • Registration

intensive english Management Management card
course fee at the Office Office
Fund
Ground
Managment
floor,
Office
Southwing

5. Proceed to the OUR West Wing 30 mins • Registration

OUR for Ground Flr. card and copy
validation Rm 115 of official

134
 receipt

6. Report to the Chairperson, 2nd Flr., • Validated

Department of Department of Northwing registration card
English and English and Wing, PUP and copy of
Foreign Foreign Main Bldg. official receipt
Languages for Languages
the 200-hour
Intensive English
Course.

End of Transaction

135
 ENROLLMENT
DESCRIPTION OF THE SERVICE:
The Office of International Affairs (OIA) informs the Office of the University
Registrar (OUR) of the completion of the Intensive English Course and refers the
student to the college for advising and ENROLLMENT of subjects, assessment of
FEE , payment and issuance of registration certificate.

SCHEDULE OF AVAILABILITY OF SERVICE:

Monday to Friday, 8:00am to 5:00pm

FEE:
Undergraduate:
$500/semester
Graduate:
S$1,000/semester

TOTAL PROCESSING TIME: 1 hour and 30 minutes

136
 HOW TO AVAIL OF THE SERVICE

OFFICE/PERSON LOCATION DOCUMENTARY

STEP/S TO FOLLOW DURATION
RESPONSIBLE OF OFFICE REQUIREMENTS

1. ENROLLMENT- Program College 30 minutes • Student Visa

Enrol at the and ICT
Chairperson
College where Center
you habe been
admitted.
Program
chairperson
advises and
assists in the SIS
enrollment

2. ASSESSMENT – ICTC/Accounting ICTC Ninoy 15 minutes • Registration

Go to Accounting Aquino Certificate
Personnel
Office for the Library and
assessment of (on line) Learning
FEE and issuance Resource
of the Center
registration
certificate by the
OUR for the
courses enrolled
in the semester

3. PAYMENT- Pay Cashier Landbank 30 minutes • Assessed

the assessed or Registration
amount of FEE at University Certificate
the cashier cashier,
Main Bldg.

4. VALIDATION - OUR staff OUR 10 minutes • Registration

Have the Certificate and
validation of Official Receipt
enrolled subject of Payment
by the OUR

137
 RENEWAL/EXTENSION OF STUDENT VISA

DESCRIPTION OF THE SERVICE:

OIA checks the requirements for the application for Student Visa Extension,
requests the OUR to issue Certificate of Grades and ENROLLMENTs Status of
foreign student, facilitates the application for Student Visa Extension at the Bureau
of Immigration.

SCHEDULE OF AVAILABILITY OF SERVICE:

Monday to Friday, 8:00am to 5:00pm

FEES:
Php 3, 520 – Extension/Renewal Fee
Php _____ - PUP Facilitation Fee

TOTAL PROCESSING TIME: Varies

138
 HOW TO AVAIL OF THE SERVICE

OFFICE/PERSON LOCATION OF DOCUMENTARY

STEP/S TO FOLLOW DURATION
RESPONSIBLE OFFICE REQUIREMENTS

1. Submit to OIA Director, OIA OIA, 2nd Flr., 10 minutes • Duly

all necessary South Wing, accomplished
documents PUP Main and notarized
Bldg. BI General
Application
Form;
• Original Copy of
Certificate of
Re-admission or
Enrollment
Form
• Original
Transcript of
Grades (2
previous
semesters)
• Photocopy of
applicant’s
passport (bio-
page, latest
admission/arriv
al and latest
9(f) extension)
• Photocopy of
ACR I-card
• BI clearance
• In case of
transfer,
Honorable
Dismissal or
Certificate of
Transfer from
previous school
In case of failed
grades or
dropped
subjects, letter of
explanation for

139
 the same

2. Processing at PUP Bureau of BUREAU OF One week

the Bureau of Immigration IMMIGRATION
Immigration accredited Office of the
liaison officer Executive
Director
Student Desk
Section,G/F
Main Bldg.,
Magallanes
Drive,
Intramuros,
Manila 1002

3. Get Visa PUP Bureau of OIA, 2nd Flr., 10 minutes

Extension from Immigration South Wing,
the OIA accredited PUP Main
liaison officer Bldg.

End of Transaction

140
INTERNATIONAL PARTNERSHIP AGREEMENT /
LINKAGES
DESCRIPTION OF THE SERVICE:
OIA initiates and facilitates the collaboration between PUP and foreign institution,
signing of Memorandum of Agreement and follows through its implementation.

SCHEDULE OF AVAILABILITY OF SERVICE:

Monday to Friday, 8:00am to 5:00pm

FEE:
N/A

TOTAL PROCESSING TIME: Varies

141
 HOW TO AVAIL OF THE SERVICE

OFFICE/PERSON LOCATION DOCUMENTARY

STEP/S TO FOLLOW DURATION
RESPONSIBLE OF OFFICE REQUIREMENTS

1. OIA submits Partnership OIA, 2nd 10 minutes • Proposed

letter of intent proponent Flr., South Memorandum
and draft Wing, PUP of Agreement
Memorandum of Main Bldg. • Letter of Intent
Agreement • University/
(MOA) to Foreign Institution
Institution or Profile
vice-versa

2. OIA endorses Director, OIA Legal One(1) day • Draft MOA

MOA to the PUP Director, Legal Office, 3rd
Legal Office for Office Flr, PUP
review Main Bldg.

3. OIA secures copy Director, OIA OIA, 2nd One (1) • Memorandum of
of Flr., South week to Agreement
comments/feedb Wing, PUP one(1)
ack from the PUP President Main Bldg. month
Legal Office and
Office of
sends to partner the
institution and
President
the Office of the
PUP President for
further
comments,
amendments or
approval

142
4. Upon agreement Director, OIA and OIA, 2nd One week to • Final Draft of
on the final draft, partner Flr., South one(1) MOA
the OIA and its institution Wing, PUP month
counterpart from Main Bldg.
the partner
institution,
schedule MOA
signing by the
Presidents of the
two institutions.

5. MOA Signing and Director, OIA and Agreed Three(3) to • Final copies of
Fellowship partner upon Four (4) MOA (4) for
institution venue and hours signature
schedule

End of Transaction

143
PUP GRADUATE SCHOOL
As center of graduate education, the PUP Graduate School is committed to
foster excellence in instruction, research, extension, community service, production,
industry-academe partnerships, local and international linkages, and stakeholder
empowerment.
The PUP Graduate School has avowed functions to provide advanced
professional studies leading to doctoral degrees and master’s degrees in specialized
fields.

GRADUATE SCHOOL REGISTRAR’S

REGISTRAR’S OFFICE
About the Service
The Graduate School Registrar’s Office maintains the students’ academic
records and implements policies and regulations for admission, ENROLLMENT, load
requirements, promotion, retention, graduation, transfer and dismissal of students.
The Graduate School Registrar’s office facilitates and processes new, returning and
transferee applications, course registration; and assists in the administrative
processes that support graduate education.
The Registrar's Office serves the students from the time they are admitted
and during their entire residency in the Graduate School. Specifically, it provides
technical services, such as the preparation and issuance of transcript of records,
certifications, clearances, honorable dismissals and diplomas, and evaluates and
maintains student records. The office also processes and evaluates records of
applicants for comprehensive examination, graduation, and it assists in the
graduation exercises.

144
 ADMISSION
ADMISSION
Description of Service:
The Graduate School Admission Office processes and facilitates the
applications of bachelor’s degree holders (for master’s) and master’s degree
holders (for doctorate) who passed the Graduate School Entrance Examination
(GSEE) for ENROLLMENT. The Office verifies and checks the applicants’
application documents as to whether the applicant is qualified for admission or
not.

Fees: P500.00 – Entrance exam fee

Processing Time:
Application - 5 to 10 minutes
Entrance Examination:
Master’s - 1 hour & 30 minutes
Doctorate - 30 minutes

HOW TO AVAIL OF THE SERVICE

OFFICE/PERSO
LOCATION DOCUMENTS
STEP/S TO FOLLOW N
OF OFFICE REQUIRED
RESPONSIBLE
1. Apply for GS Entrance
Examination on-line
and select intended 2nd Floor,
Completely filled-up online
program by ICTC NALLRC Sta.
application form
completing and Mesa, Manila
submitting the online
application.
2. Print the payment
Applicant Applicant
voucher
3. Pay fee through PUP Collecting Officer, South Wing, G/ Applicant’s copy of Printed
Cashier’s office Cashier F, Main campus Payment Voucher
4. Submit the Official
Receipt together with GS Bldg. , 2/F
admission M.H. Del Pilar Admission documents and
GS Staff
requirements to the Campus Official Receipt
GS staff for issuance
of test permit
5. Be at the assigned
GS Bldg. , 2/F  GS Entrance Exam
testing room at least
Proctor/Test M.H. Del Pilar Permit
30 minutes before the
Administrator Campus  Black or blue ballpen
scheduled time printed
in your GSEE Permit
6. International students West Wing, Passport, Student Visa/
Director, ARO
may inquire directly Ground Floor, Study Permit, TRO,

145
from the Director’s Rm. 115 TOEFL Certificate or its
Office, ARO Main Campus equivalent,
Letter of Recommendation
from sponsoring Agencies
and/or from an
Embassy/Consular,
Education Certificate/
Diploma,
Personal History
Statement,
Certificate of Good Moral
Character, Bank Certificate
Medical Clearance,
2 pcs. 2x2 photos with
white background, and
Alien Certificate of
Registration

REGISTRATION
Description of Service:
The Graduate School Registrar’s Office processes and facilitates the
ENROLLMENT of freshmen, old students, returning and transferees.

ENROLLMENT
 ENROLLMENT OF FRESHMEN GRADUATE PROGRAMS
SCHEDULE OF AVAILABILITY OF SERVICE:
ENROLLMENT period before the start of every semester and summer.
Fees:
Master’s Programs - P200.00 per unit
Doctoral Programs - P250.00 per unit
Processing Time:
Interview/advising - 30 minutes
Tagging of subjects - 15 minutes
Payment of fees - 15 minutes
Printing & validation
of registration cert. - 10 minutes

146
 HOW TO AVAIL OF THE SERVICE
OFFICE/PERSO
LOCATION OF DOCUMENTS
STEP/S TO FOLLOW N
OFFICE REQUIRED
RESPONSIBLE
1. Visit the PUP
Website for the result
of the Entrance
Applicant www.pup.edu.ph
Examination and on-
line confirmation of
ENROLLMENT
2. Download and print
the admission record,
pre-registration form,
enrollment Applicant www.pup.edu.ph
procedures and list of
ENROLLMENT
requirements.
3. Go to the GS
Registrar’s Office for GS Bldg. , G/F
submission of the M.H. Del Pilar Required documents as
original documents GS Staff Campus indicated in your
and issuance of Sta. Mesa, confirmation slip
Approval for Manila
ENROLLMENT .
4. Go to the Program
Chairperson for GS classrooms,
interview and Program Chair GS Bldg. Pre-registration form
M.H. Del Pilar
advising of subjects Campus
to be enrolled.
5. Proceed to the
GSMIS or designated GSMIS Room/
IT Personnel Approved pre-registration
room for tagging of IT Center
the subjects.
6. Proceed to the Fund
Management Office Collecting Officer, South Wing, G/
Approved pre-registration
(Cashier’s Office) for Cashier’s Office F, Main campus
payment of fees
7. Go back to the
GSMIS Room for GSMIS Room
GS Bldg. , G/F Official Receipt of
printing of the GSMIS Staff
M.H. Del Pilar payment
Registration Campus
Certificate

147
 ENROLLMENT OF OLD STUDENTS WITH
STUDENT INFORMATION SYSTEM (SIS) ACCOUNT

SCHEDULE OF AVAILABILITY OF SERVICE:

During ENROLLMENT period of every semester and summer.
Fees:
Master’s Programs - P200.00 per unit
Doctoral Programs - P250.00 per unit
Processing Time:
Advising/Pre-registration - 10 to 15 min.
Tagging of subjects - 5 to 10 min.
Payment of fees - 15 to 30 min.
Printing of Registration Certificate - 5 to 10 min.
Validation & issuance of classcards - 3 to 5 min

HOW TO AVAIL OF THE SERVICE

OFFICE/PERSO
LOCATION OF DOCUMENTS
STEP/S TO FOLLOW N
OFFICE REQUIRED
RESPONSIBLE
1. Present the Old
GS Bldg. , G/F
Registration Card at
M.H. Del Pilar Previous semester’s
the GS Registrar’s GS Staff
Campus Registration Certificate
Office for issuance of
pre-registration form.
2. Go to the Program GS classrooms,
Chairperson for GS Bldg.
Program Chair M.H. Del Pilar Pre-registration form
advising of subjects
Campus
to be enrolled.
3. Go to the GSMIS
GSMIS Room
Office for tagging of IT Personnel Approved pre-registration
2nd Floor
the subjects.
4. Pay total tuition and Collecting Officer South Wing, G/
Approved pre-registration
miscellaneous fees Cashier’s office F, Main campus
5. Proceed to the
GSMIS Room
GSMIS Office for
GS Bldg., 2/ F Official Receipt of
printing and validation GSMIS Staff
M.H. Del Pilar payment
of Registration
Campus
Certificate

148
 ENROLLMENT OF OLD STUDENTS – MANUAL PROCESSING (NON-SIS
ACCOUNT)
SCHEDULE OF AVAILABILITY OF SERVICE:
During ENROLLMENT period of every semester and summer.
Fees:
Master’s Programs - P200.00 per unit
Doctoral Programs - P250.00 per unit
Processing Time:
Advising/Pre-registration - 10 to 15 min.
Issuance of registration cert. - 5 to 10 min.
Payment of fees - 15 to 30 min.
Validation of Registration
Cert. & issuance of classcards - 3 to 5 min.

HOW TO AVAIL OF THE SERVICE

OFFICE/PERSO
LOCATION OF DOCUMENTS
STEP/S TO FOLLOW N
OFFICE REQUIRED
RESPONSIBLE
1. Present the Old
GS Bldg. , G/F
Registration Card at Latest Registration Card
M.H. Del Pilar
the GS Registrar’s GS Staff stamped fully paid by the
Campus
Office for issuance of Accounting Office
pre-registration form.
2. Proceed to the
Program Chairperson GS Bldg. Student’s Program of
for advising of Program Chair M.H. Del Pilar Studies
subjects to be Campus & pre-registration form
enrolled.
3. Go back to the GS GS Bldg. , G/F
Registrar’s Office for M.H. Del Pilar
Campus
Approved pre-registration
the New Registration GS Staff
Sta. Mesa, form
Card to be filled up by
the student. Manila
4. Go to the Accounting South Wing, G/
Office, Student Accounting Staff Fully accomplished
F, Main
Services Section for registration certificate
assessment of fees. campus
5. Pay your total tuition South Wing, G/
Collecting Officer Assessed copy of
and miscellaneous F, Main
Cashier’s office registration certificate
fees campus

149
6. Proceed to the GS
Registrar’s Office for GS Bldg. , G/F Official receipt of payment
validation of the M.H. Del Pilar
GS Staff Registration certificate
Registration Card and Campus
Sta. Mesa, Manila (Registrar’s copy)
issuance of
classcards.

RE-
RE-ADMISSION
Description of Service

A student returning from a leave of absence may be considered for

readmission. The GS Registrar’s office processes and facilitates the applications
for re-admission of students with SIS or non-SIS accounts.

SCHEDULE OF AVAILABILITY OF SERVICE:

During ENROLLMENT period of every semester and summer.
Fees:
Re-admission fee – P300.00
Processing Time: 10 to 30 min.

HOW TO AVAIL OF THE SERVICE

OFFICE/PERSO
LOCATION OF DOCUMENTS
STEP/S TO FOLLOW N
OFFICE REQUIRED
RESPONSIBLE
1. Go to the GS
Registrar’s Office
for the Application GS Bldg., G/F
Re-admission letter
M.H. Del Pilar
for Readmission GS Staff addressed to the Dean of
Campus
and secure the GS
Clearance Form

2. Go to the Office of
the Dean for the Dean’s Office Letter of Intent as
approval of the GS Dean GS Bldg., G/F
returnee student
request for M.H. Del Pilar
Campus
Re-admission letter
readmission

150
3. Go to the GS
Registrar’s Office
for academic GS Bldg.
evaluation and M.H. Del Pilar Approved application
GS Registrar
recommendation & Campus for re-admission
Sta. Mesa, Manila
approval for re-
admission

4. Go to the GS
Library and  GS Library
Accounting Office GS Librarian
 Ground Floor, Clearance form
for the signing of Accounting Staff
South Wing
clearance

5. Go to the Fund
Management Office South Wing, G/
Collecting Officer,
for payment of re- F, Main Signed clearance
Cashier’s Office
admission fee campus

6. Go to the Program
Chair for evaluation
Approved application for
and advise on the
Program Chair re-admission and pre-
subjects to be registration form
enrolled

7. Go back to the GS Application for Re-

GS Bldg. Admission approved by
Registrar’s Office M.H. Del Pilar
GS Staff the: Dean, Program
for ENROLLMENT. Campus
Sta. Mesa, Manila Chair, and GS Registrar;
Clearance and OR

CROSS ENROLLMENT
Description of Service:

Students are allowed to cross enrol if the remaining subject/s to be taken

is/are not offered in the Graduate School. The Registrar will issue a “permit to
cross-enrol” at an accredited school upon the Program Chair’s endorsement and
the Dean’s approval.

SCHEDULE OF AVAILABILITY OF SERVICE:

During ENROLLMENT period of every semester and summer.
Fees:
No fees required

151
 Processing Time: 10 to 20 minutes

HOW TO AVAIL OF THE SERVICE

OFFICE/PERSO
LOCATION OF DOCUMENTS
STEP/S TO FOLLOW N
OFFICE REQUIRED
RESPONSIBLE
1. Submit written
request/ application
for Cross Dean’s Office
M.H. Del Pilar Application for cross-
ENROLLMENT to GS Dean
Campus enrollment
the GS Dean’s Sta. Mesa, Manila
Office

2. Proceed to the
Program Chair for
the recommend-
ation of approval of Approved request for
Program Chair
the request and the cross-enrollment
subjects to be
enrolled.

3. Go back to the
Registrar’s Office for GS Bldg. , G/F
M.H. Del Pilar Approved request for
issuance of Permit GS Registrar
Campus cross-enrollment
to cross-enroll Sta. Mesa, Manila

ACCREDITATION OF SUBJECT/S
SUBJECT/S TAKEN IN OTHER
OTHER
SCHOOLS
Description of Service

The GS Registrar’s office processes and facilitates the applications for

accreditation of subjects taken in other schools/universities.
Equivalent graduate work not exceeding 30% of the total units in the PUP
curriculum and earned not more than five (5) years prior to graduation from the
PUP Master’s/ Doctoral degree program may be accepted by transfer from a
graduate school of recognized standing. An accreditation fee for each credited
subject will be charged.

SCHEDULE OF AVAILABILITY OF SERVICE: Within the semester

Fees:
For Master’s - P200.00/unit

152
 For Doctorate - P250.00/unit

Processing Time: 5 to 10 minutes

HOW TO AVAIL OF THE SERVICE
OFFICE/PERSO
LOCATION OF DOCUMENTS
STEP/S TO FOLLOW N
OFFICE REQUIRED
RESPONSIBLE
1. Submit written
request addressed
to the Dean for
Application letter for
accreditation of GS Staff Dean’s Office
accreditation
subjects taken in
other school

2. Proceed to the
respective Program • Accreditation letter
chair for the • Certification of grades or
recommendation/ transfer credential from
approval for Program Chair last school attended
accreditation of the • Subject description from
subjects taken from college/university last
attended
another school

3. Go to the GS Dean • Certification of grades or

GS Bldg. , G/F transfer credential from
for the approval of
M.H. Del Pilar last school attended
the subject/s for GS Dean
Campus • Subject description from
accreditation Sta. Mesa, Manila college/university last
attended
4. Go to the
Accounting
Department,
Accounting Staff Ground Floor, Approved request for
Student Services South Wing accreditation
Section for
assessment of fees.

5. Pay the Approved request for

Collecting Officer, South Wing, G/
accreditation fee accreditation with
Cashier’s Office F, Main campus
assessment
6. Go back to the GS
Registrar’s Office GS Bldg. , G/F
for submission of M.H. Del Pilar
GS Staff Receipt of payment
the approved Campus
Sta. Mesa, Manila
accreditation

153
 COMPLETION OF GRADES
Description of Service
A grade of Incomplete (Inc.) is given to a student whose course work is not
completed at the time the grade was submitted. An “Incomplete” (Inc.) grade
must be completed within a period of one (1) year from the semester/term the
Inc. grade was incurred. After a year, the student is required to repeat the
course or it remains “Inc.” and will earn no credit (“NC”).

SCHEDULE OF AVAILABILITY OF SERVICE:

Within the prescribed period of completion.
Fees: P 50.00 per subject
Processing Time: Varies

HOW TO AVAIL OF THE SERVICE

OFFICE/PERSO
LOCATION OF DOCUMENTS
STEP/S TO FOLLOW N
OFFICE REQUIRED
RESPONSIBLE
1. Secure Completion GS Bldg. , G/F
form from the GS M.H. Del Pilar
GS Staff Registration certificate
Office. Campus
Sta. Mesa, Manila
2. Proceed to the
Cashier’s office for
Collecting Officer, South Wing, G/
payment of Completion form
Cashier’s Office F, Main campus
completion fee.

3. Proceed to the
Course Professor for
completion of the Completion form and
Course Professor
incomplete grade for Receipt of payment
the subject

4. Go to the GS Dean • Completion form

for approval of the GS Dean Dean’s Office signed by the
completion form. GS Bldg. , G/F Professor
• Receipt of payment
5. Go back to the GS GS Bldg. , G/F
Registrar’s Office for M.H. Del Pilar
GS Staff Receipt of payment
Campus
submission of the Sta. Mesa, Manila

154
 approved completion
form.

DROPPING AND CHANGING

CHANGING OF SUBJECT
Description of Service

Changing of Subject

A change of subject, load, or course may be allowed for a valid reason upon
prior endorsement of the Program Chair and approval of the Dean.

Dropping of Subjects

With the consent of the faculty member and the Dean of the Graduate School,
a student may drop a subject/ course anytime before the mid-term examinations
by accomplishing the Application for Change of ENROLLMENT (ACE) form and
submitting it to the Registrar’s Office for record purposes. Unauthorized
dropping of subject may result to a grade of 5.0 or Failed.

SCHEDULE OF AVAILABILITY OF SERVICE:

During ENROLLMENT period of every semester and summer.
Fees: P 50.00 per subject
No fee for dissolved subjects
Processing Time: Varies

HOW TO AVAIL OF THE SERVICE

OFFICE/PERSO
LOCATION OF DOCUMENTS
STEP/S TO FOLLOW N
OFFICE REQUIRED
RESPONSIBLE
1. Get the ACE form at GS Bldg. , G/F
the GS Registrar’s M.H. Del Pilar
GS Staff Certificate of Registration
Office. Campus
Sta. Mesa, Manila
2. Proceed to the
Cashier’s office for South Wing, G/ Application for Change of
Collecting Officer,
payment of the ACE F, Main ENROLLMENT (ACE)
Cashier’s Office
form. campus Form

155
3. Proceed to the
Course Professor for
signature indicating Application for Change of
Professor’s
the subjects to be Course Professor ENROLLMENT (ACE)
Room
changed, dropped or Form
added.

4. Go to the GS Dean
for approval of the Dean’s Office ACE form signed by
GS Dean
ACE form. GS Bldg. , G/F concerned Professor

5. Go back to the GS
Office for GS Bldg. , G/F Approved ACE form and
acknowledgement of M.H. Del Pilar
GS Staff Official Receipt of
the approved ACE Campus
Sta. Mesa, Manila payment
form.

APPLICATION FOR SHIFTING/CHANGE

SHIFTING/CHANGE OF CURRICULUM
CURRICULUM
Description of Service

a. Shifting from one program to another

Transfer to another program/course may be allowed only with the
approval of the Dean upon the recommendation of the Program Chair, who
shall advise the GS Registrar’s Office for proper recording.

SCHEDULE OF AVAILABILITY OF SERVICE: Within the semester

Fees: P100.00 – shifting fee
Processing Time: 20 to 30 min.

HOW TO AVAIL OF THE SERVICE

OFFICE/PERSO
LOCATION OF DOCUMENTS
STEP/S TO FOLLOW N
OFFICE REQUIRED
RESPONSIBLE
1. The student should
write a letter to the
GS Dean through
the Program Student Letter of Intent (shifting)
Chairperson for
approval.

2. Proceed to the GS Bldg. , G/F

Dean’s Endorsement
Program Chair of the Program Chair M.H. Del Pilar

156
 present Campus
course/program for
release.

3. Go to the Program
Chair of the desired
Program Chair Current Program Chair’s
course/ program for release note
acceptance.

4. If approved, proceed
to the Cashier’s
Office for payment of
Collecting Officer, South Wing, G/
the Change of Order of payment
Cashier’s Office F, Main campus
curriculum/ shifting
fee.

5. Go back to the GS
Registrar’s Office for
acknowledgement of GS Bldg. , G/F
Approved application for
M.H. Del Pilar
the approved GS Staff shifting & Official Receipt
Campus
application for of payment
shifting.

b. Shifting from thesis to non-thesis program

Students enrolled under the thesis program are allowed to shift to non-
thesis program only with the approval of the Dean and the Program Chair, who
shall advise the GS Registrar’s Office for proper recording.

SCHEDULE OF AVAILABILITY OF SERVICE: Within the semester

Fees: P100.00 – shifting fee
Processing Time: 20 to 30 min.

HOW TO AVAIL OF THE SERVICE

OFFICE/PERSO
LOCATION OF DOCUMENTS
STEP/S TO FOLLOW N
OFFICE REQUIRED
RESPONSIBLE
1. The student should
write a letter to the GS
Student’s Program of
Dean through the Student
Studies
Program Chairperson
for approval.
2. Proceed to the Program Chair Student’s Program of

157
 Program Chair for GS Bldg. , G/F Studies
approval of the M.H. Del Pilar
request for shifting to Campus
non-thesis
3. If approved, pay the
Collecting Officer, South Wing, G/ Approved letter/order of
Change of curriculum/
Cashier’s Office F, Main campus payment
shifting fee.
4. Go back to the GS
Registrar’s Office for GS Bldg. , G/F Approved application for
M.H. Del Pilar
acknowledgement of GS Staff Campus
shifting and Official
the approved Receipt of payment
application for shifting.

COMPREHENSIVE EXAMINATION
Description of Service
The Graduate School Office processes and facilitates the applications for
comprehensive examination. It also supervises the administering of comprehensive
examination activities.
The student takes a comprehensive examination after completion of his/her course
requirements. A student who fails the examination will have to take another
examination. A second failure will mean his/her taking the examination again but only
after taking the required additional courses of six (6) units.

SCHEDULE OF AVAILABILITY OF SERVICE:

For (Sept.) 1st Semester’s exam - July to August

For (Feb.) 2nd Semester’s exam - December to January

Fees: P 1,300.00 for doctoral

P 1,000.00 for master’s
Processing Time:
Application: 5 to 10 min.
Evaluation: 2 weeks before the exam
Exam proper: 3 hours/day (2 days)

HOW TO AVAIL OF THE SERVICE

OFFICE/PERSO
LOCATION OF DOCUMENTS
STEP/S TO FOLLOW N
OFFICE REQUIRED
RESPONSIBLE
1. Secure an Application
form and Program of GS Bldg. , G/F
Studies at the GS Applicant M.H. Del Pilar
Office. Campus

158
2. Accomplish the form
and attach updated Application form and
Applicant
program of studies. program of studies

3. Submit the
accomplished
application form
GS Bldg. , G/F Accomplished form and
together with the
GS Staff M.H. Del Pilar updated program of
updated program of Campus studies
studies to the GS
Office.

4. The GS staff
processes &
evaluates records of
applicants for GS Bldg., G/F
comprehensive exam M.H. Del Pilar Applicant’s scholastic
GS Registrar Campus
and endorses the records/envelope
same to the
Chairperson for
approval.

5. The GS office
announces/ posts the GS Bldg. , G/F Evaluated records of
list of qualified GS Registrar M.H. Del Pilar
Campus
applicant
examinees.

6. Proceed to the
Cashier’s Office for
payment of Collecting Officer, South Wing, G/
Payment order
comprehensive exam Cashier’s Office F, Main campus
fee.

7. Submit the official

receipt of payment to GS Bldg. , G/F Official receipt of
the GS Registrar’s Applicant M.H. Del Pilar
Campus
payment
office.

APPLICATION FOR GRADUATION

Description of Service
The Graduate School Office processes and facilitates the applications for
graduation. The Graduate School staff verifies students’ documents and

159
 evaluates the scholastic records for completion of curriculum requirements and
candidacy toward a certain degree.

SCHEDULE OF AVAILABILITY OF SERVICE: Before Mid-Year & Year-End

Graduation
Fees:
Processing Time: Varies
HOW TO AVAIL OF THE SERVICE
OFFICE/PERSO
LOCATION OF DOCUMENTS
STEP/S TO FOLLOW N
OFFICE REQUIRED
RESPONSIBLE
GS Bldg. , G/F
M.H. Del Pilar
1. Secure an Application Latest registration
Applicant Campus
form at the GS Office. certificate
Sta. Mesa,
Manila
2. Accomplish the form
Application form,
and attach updated Applicant
program of studies
program of studies.
3. Submit the
accomplished
application form GS Bldg. , G/F Accomplished form and
together with the GS Staff M.H. Del Pilar updated program of
updated program of Campus studies
studies to the GS
Office.
4. The GS Staff retrieves
the student-applicants’ GS Bldg. , G/F Accomplished form and
record/envelope to be GS Registrar M.H. Del Pilar updated program of
forwarded to the Campus studies
evaluator.
5. The GS staff
GS Bldg., G/F
processes & evaluates Applicants’ scholastic
GS Registrar M.H. Del Pilar
records of applicants records/envelope
Campus
for graduation.
6. The GS office submits
the tentative list of GS Bldg.
Evaluated records of
candidates for M.H. Del Pilar
GS Registrar applicants
graduation to the GS Campus
Academic Council for
approval .
7. The approved
tentative list of
PUP Main
candidates for GS Dean
Campus
graduation is
presented at the

160
 University Academic
Council meeting for
approval.
8. The GS Registrar
issues Certificate of Complete scholastic
Candidacy to GS Bldg. , G/F records,
candidates who have GS Registrar M.H. Del Pilar copies of research
complied with the Campus project & other academic
academic requirements
requirements

PROCESSING OF CREDENTIALS
 Transcript of Records (For Undergraduates)
Description of Service

The GS Registrar issues Transcript of Records to non-graduating and

graduated students provided that required documents are complied and
submitted.
SCHEDULE OF AVAILABILITY OF SERVICE: Anytime during the
semester
Fees:
Transcript of Records – P200.00
Processing Time: one to two months

HOW TO AVAIL OF THE SERVICE

OFFICE/PERSO
LOCATION OF DOCUMENTS
STEP/S TO FOLLOW N
OFFICE REQUIRED
RESPONSIBLE
GS Bldg. , G/F
1. Secure an Application
Applicant M.H. Del Pilar
form at the GS Office.
Campus
2. Go to the GS Library, GS Librarian
Legal, Accounting,  GS Library
Legal office staff,
and Internal Audit Accounting staff,  PUP Main Clearance form
Office for the signing Internal Audit staff Campus
of clearance.
3. Present the
accomplished
Collecting Officer, South Wing, G/
clearance form to the Signed Clearance form
Cashier’s Office F, Main campus
Cashier’s Office for
payment of TOR fee
4. Go back to the GS GS Bldg. , G/F General Clearance
Registrar’s Office for Applicant M.H. Del Pilar together with the proof of
filing of the request for Campus payment for TOR,

161
 TOR original TOR (w/
remarks: copy for PUP,
orig. NSO-copy of Birth
Certificate, 2 (2x2) latest
ID pictures (w/ white
background)
5. GS staff retrieves
applicant’s records/
GS Bldg. , G/F
envelope for updating/
GS Staff M.H. Del Pilar -do-
posting of grades and
Campus
encoding of scholastic
records
6. The GS Registrar
GS Bldg. , G/F
verifies/prints
GS Registrar M.H. Del Pilar
student’s scholastic
Campus
records
7. The GS Registrar
forwards the request
GS Bldg. , G/F
for TOR to the Office Student’s
GS Registrar M.H. Del Pilar
of the University envelope/records
Campus
Registrar for
processing
8. Claim the requested
Registrar’s
TOR at the Office of
Applicant Office Claim Stub
the University
South Wing, G/F
Registrar

 Honorable Dismissal

Description of Service

The Registrar issues an Honorable Dismissal to a student who voluntarily

withdraws from the University for purposes of transferring to another school. Any
student applying for an Honorable Dismissal shall be cleared of all
accountabilities before a certificate is issued to him/her.

SCHEDULE OF AVAILABILITY OF SERVICE: Anytime during the semester

Fees:
Honorable dismissal - P150.00
Transcript of Records – P200.00

Processing Time:
H.D. - one (1) day
TOR - one to two months
HOW TO AVAIL OF THE SERVICE

162
 OFFICE/PERSO
LOCATION OF DOCUMENTS
STEP/S TO FOLLOW N
OFFICE REQUIRED
RESPONSIBLE
1. Get the Gen. GS Bldg. , G/F
Clearance form at the GS Registrar Staff M.H. Del Pilar
GS Registrar’s Office. Campus
9. Go to the GS Library, GS Librarian
Legal, Accounting,  GS Library
Legal office staff,
and Internal Audit Accounting staff,  PUP Main Clearance form
Office for the signing Internal Audit staff Campus
of clearance.
2. Proceed to the
Cashier’s Office for Collecting Officer, South Wing, G/ Accomplished/ signed
the payment of Cashier’s Office F, Main campus clearance form
Honorable dismissal
3. Go back to the GS
Registrar’s Office for GS Bldg. , G/F Signed clearance form
the filing of the request Applicant M.H. Del Pilar and Official Receipt of
for HD and Transcript Campus payment
of Records
4. The GS Registrar
GS Bldg. , G/F
issues the Honorable
GS Registrar M.H. Del Pilar
Dismissal to the
Campus
student.
5. Student submits the
HD to the school
Certificate of Honorable
where he/she will be Applicant
Dismissal
transferring to for the
Registrar’s signature

 Certification

Description of Service
The Registrar office issues certification of grades and other related
certifications to students who are requesting for the said documents.

SCHEDULE OF AVAILABILITY OF SERVICE: Anytime during the

semester
Fees: P 150.00
Processing Time: one to two weeks

163
 HOW TO AVAIL OF THE SERVICE
OFFICE/PERSO
LOCATION OF DOCUMENTS
STEP/S TO FOLLOW N
OFFICE REQUIRED
RESPONSIBLE
1. Secure an Application/ GS Bldg. , G/F
Clearance form at the Applicant M.H. Del Pilar
GS Office. Campus
2. Go to the GS Library GS Library
and Accounting Office GS Librarian and
PUP Main Clearance form
for the signing of Accounting staff
clearance. Campus
3. Proceed to the
Cashier’s Office for Collecting Officer, South Wing, G/
Signed Clearance form
the payment of Cashier’s Office F, Main campus
Certification fee
4. Go back to the GS
GS Bldg. , G/F Clearance together with
Registrar’s Office for
Applicant M.H. Del Pilar the Official Receipt of
filing of the request for
Campus payment
Certification
5. GS staff retrieves
applicant’s records/
GS Bldg. , G/F Clearance together with
envelope for updating/
GS Staff M.H. Del Pilar the Official Receipt of
posting of grades and
Campus payment
encoding of the
certification.
6. The GS staff forwards
the encoded
GS Bldg. , G/F Clearance, Official
certification to the
GS Registrar M.H. Del Pilar Receipt of payment &
Registrar for
Campus Scholastic Record
verification and
signature
7. Claim the requested Registrar’s
certification at the GS Applicant Office Claim Stub
Office South Wing, G/F

164
INSTITUTE FOR DATA AND STATISTICAL
ANALYSIS
The Institute for Data and Statistical Analysis (IDSA) has been created to
respond to the need for a responsible data processing and analysis of faculty and
institutional researches, undergraduate and graduate theses and dissertations, and
researches of non-PUP clients.

Fees:

- For Thesis and Dissertation

Depending on the size and scope of a particular research project, the rates
for statistical consultancy (i.e., advice on appropriate methods for analyzing
data, generation of statistical tables, graphs and statistical summary
measures, and initial statistical analysis) extended to PUP students and
faculty members are as follows:

• Undergraduate thesis/Feasibility Study: PhP500.00 - PhP1,000.00

• Master’s Thesis: PhP1,500.00 - PhP2,000.00
• Dissertation: PhP2,500.00 - PhP3,000.00

- For Researches Conducted by Individuals/Institutions Outside PUP

Those researches conducted by individuals or institutions outside of PUP,
consultancy services are charged as follows:

• Undergraduate Thesis/Feasibility Study: PhP1,000.00 - PhP1,500.00

• Master’s Thesis: PhP2,000.00 - PhP2,500.00
• Dissertation: PhP3,000.00 - PhP3,500.00

Processing Time: From one (1) to two (2) months.

HOW TO AVAIL OF THE SERVICE

STEPS TO OFFICE/PERSON LOCATION OF DOCUMENTS
FOLLOW RESPONSIBLE OFFICE REQUIRED
Fill up request Chief, Statistical IDSA Office, 3rd Completely filled-up
form for statistical Consultancy floor, South Wing, request form
analysis Section Academic
Building
Discuss the Chief, Statistical IDSA Office, 3rd Record of statistical
statistical analysis Consultancy floor, South Wing, requirements/Minutes
requirements with Section Academic of the discussion
the IDSA officer Building
Pay the Collecting Officer, Cashier’s Office, Billing Statement
appropriate fee Main Campus Ground floor, from Accounting

165
 South Wing, Office
Academic
Building
Claim the results Chief, Statistical IDSA Office, 3rd Official receipt
of statistical Consultancy floor, South Wing,
analysis and Section Academic
Certification from Building
IDSA

166
Appendix

167
 POLYTECHNIC UNIVERSITY OF THE PHILIPPINES
Sta. Mesa, Manila

FEEDBACK FORM
(Pananaw o Puna)

Please let us know how we have served you. You may use this form for compliments, complaints, or suggestions. Simply check the corresponding box.
(Ipaalam po ninyo sa amin kung paano namin kayo napaglingkuran. Maaring gamitin ito para sa papuri, reklamo, o mungkahi. Mangyaring i-tsek
tsek lamang ang kahong naaayon.)

COMPLIMENT/S COMPLAINT/S SUGGESTION/S

(Papuri) (Reklamo) (Mungkahi)

Person(s)/Unit/Office Concerned or Involved: ________________________________________________________________________________________

________________________________________________________________________________
(Mga) tao/pangkat/tanggapan na may kinalaman sa papuri, reklamo, o mungkahi)

Facts or Details Surrounding the Incident:

(Kaganapan o detalyeng bumabalot sa pangyayari)

(Please use additional sheet/s if necessary)

(Mangyaring gumamit ng karagdagang papel kung kinakailangan)

Recommendation(s)/Suggestion(s)/Desired Action from our Office

(Rekomendasyon/Mungkahi/Nais na aksiyon mula sa aming tanggapan)

(Please use additional sheet/s if necessary)

(Mangyaring gumamit ng karagdagang papel kung kinakailangan)
Would you like written reply? _______ Yes _______No
Name (OPTIONAL):): __________________________________________________ Office/Agency : ________________________________________
(Pangalan) (Tanggapan/Ahensya)

Address: ___________________________________________________________________________________________________________________
(Tirahan)

Contact Number(s) (if any): ____________________________________________ Email Address (if any): __________________________________
_______________________________
(Telepono)

Signature:: __________________________________________________________ Date: ________________________________________________

(Lagda) (Petsa)