Global Journal of Advanced Engineering Technologies and Sciences Risk Management and Sterilization Process in Medical Device Industry
Global Journal of Advanced Engineering Technologies and Sciences Risk Management and Sterilization Process in Medical Device Industry
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ABSTRACT
FMEA is a structured method to study a design or process that anticipates and minimizes unwanted performance or
unexpected failures. FMEA is primarily a qualitative technique and is considered a “bottom-up” technique, as
individual aspects of risk are analyzed separately and combined. Reusable devices are contaminated with
microorganisms after the use of medical devices. To overcome these risks, “reprocessing” is carried out. As per the
manufacturer’s instructions, all medical devices must be reprocessed before use. In this paper, we will describe the
FMEA, Risk management process, and different types of sterilization and cleaning steps. It will give an overview of
medical device remediation of risk management and sterilization process.
KEYWORDS: FMEA, PFMEA, RPN, PMSR, Implant, Sterilization, Contaminants, Reprocessing, Cleaning,
Disinfection.
Nomenclature
PQ Process Qualification
Definition of terms:
Terms Definition
Sterilization the validated process used to render a product free
from viable microorganisms [14]
Reprocessing activities such as cleaning, disinfection, and
sterilization at a health care facility for re-usable
devices
INTRODUCTION
A FMEA provides the design engineer, reliability engineer and others with a Systematic process to analyze systems,
subsystems, products with all possible hazards and harms. After that, it will places a probability that the failure
mode/hazard will occur and what causes &effect this failure has on the rest of the systems. There are four types of
FMEAs in general:
Design FMEA
Process FMEA
System FMEA
Functional FMEA
Design FMEAs are performed on the product at the design level. Design FMEAs are used to analyze a design and to
identify and assess the risk of failures and their impact on the next level of assembly. There are nemourids benefit of
developing design DFMEA:
a. Preventive measures can be planned
b. Product Traceability
c. Easy going audit Perform
Process FMEAs are performed on the manufacturing process. Process FMEAs are used to analyze a process and
identify all possible risk of failures. Process FMEAs permit preventive measures, can be planned maintenance
procedure effectively, and helpful to identify nonconformity product. Developing PFMEA has some merits:
System FMEAs are composed of part level FMEAs such as design FMEAs for individual components. It is considered
a detail observation in each components level and all possible causes; effects are being listed.
Functional FMEAs focus on the performance of the component or device being analyzed. This type of FMEA is also
known as a “Black Box” FMEA. FMEA focuses on the performance of the intend part or devices.
FMEA is a detailed analysis of a system down to the component level. Once all the items are classified as to the
hazard/failure, causes of failure, effect of failure and the probability that the failure will occur then it will be converted
to quantitative value called RPN. It is a risk priority number and goal are to reduce this RPN value lower by taking
extra effort from design, engineering, manufacturing, and testing point of view. Some sort of cleaning or field test
result, additional testing may use to reduce RPN value and mitigate overall risk.
Accepted
Implant Implant Patient Infection Poor 8 2 16 N/a N/a 8 2 16
must broken Serious Design
sustain in ill.
load.
Function: Need to provide a summary of the intended use and function of the device, component, or sub-system. For
an example, screw is considering an implant and screw must adequately secure to bone and maintain integrity to
withstand the forces. It must withstand all kind of shocks and anatomic fatigue loads. This is the intended use of screw
in medical device term.
Cause of failure: It is basically potential failure modes. We must list how the part, assembly, sub-assembly, or
components/device could potentially fail. Identify known or foreseeable hazard arising from design and end user point
of view. For an example, Bone screw or rod are used to make correction scoliosis issue on spine side. Screw or rod
can fail during surgical time due to poor design, materials defect, or mating issues. These are the failure modes and
need to be addressed on DFMEA.
Severity: severity is to link with harm. Each harm in the harms list has a severity score as well as detail explanation
as to why it was scored as such. Different organization has different benchmark and must follow company own
protocol. It can be ranged from 1-9. Higher number consider higher risk.
Occurrence: Occurrence rate calculation includes harm link to all intended user profile. It includes surgeon, doctor,
patients, nurse, technician, and all end users. Occurrence calculation can be determined by using below table.
RPN: It is product of the (S) and occurrence(O) ratings. Sometime detection(D) term is being used. Then RPN is
simple of product of severity, occurrence, and detection. Since each scale (S, O, D) ranges from 1 to 10.
Min(RPN)=1and max(RPN)=1000.The RPN is used to rank order the concerns in the design[1].
Outcome: Different organization has different approach to represent outcome. In medical device industry, outcome
represent “acceptable” risk is one category. Means, risk have been reduced to the lowest possible and no further action
is required. Some risks are high and need to do further investigation and detail risk mitigation plan is required.
Organization’s management need to be involved to determine, establish, and maintain risk protocol and procedures to
mitigate risks.
Recommended actions: All risk, regardless of the level, need to be reduced as far as possible. For RPNS that are
unacceptable, high, and identified by the cross functional team, recommend action need to be developed. The intent
of any action is to reduce the severity and or occurrence ratings by some type of risk mitigation plan. For an example-
Screw and rod to be secured and locked by each other to prevent any failure. Failure mode found the screw broken
and further investigation reveal that- the alignment and detail procedures of the closure mechanism of screws and
provided a solution to minimize cross threading and breaking. Detail analysis, complaint study and data from the
single counterpart indicates that it was difficult to cross thread and break. It could be happened due to the lack of
knowledge of using implants and instruments by the experts. Workshops, in-house instructions are excellent materials
to keep expert knowledge update.
Area responsibility: Identify & list individual responsibility for completing the recommended action. In medical
device, typically Quality, Mechanical, R&D are responsible for design DFMEA Purpose. Manufacturing Engineers
are responsible for any kind of change & improvement occurs in Process FMEA.
Action taken: Need to provide a brief justification of actual action taken and referring to supporting documentation.
For broken off the screw implant an example of detail action can be expressed like below rationale:
“Screw materials found to be appropriate. Fatigue test has been performed to see any kind of internal failure and
satisfied by the outcome.”
Final outcome- We need to update these categories and plug the new RPN after providing enough design verification,
validation activities have been completed to ensure an acceptable level of risk. Before entering final RPN, all potential
risk to ensure as low as possible. Decision of all risks are low base on providing enough evidence of design verification,
validation, testing protocol and management approval [1,2,3,5].
Severity and occurrence calculation: Severity conssits1-9 ranges from Harm table. Higher severity considers higher
risk. Each company follow their own harm table. If there is a Raw materials scarcity for example then it could end up
delay production, means-Patient life matter. It can be considering in higher risk and mark as”9”. Detection can be
calculated by using table 3[1].
5%-9% 7
1% 5
0.5% 4
0.005% 2
(Table Source: Sarah E. Burke, Rachel T. Silvestrini, The Certified Quality Engineer Handbook, Fourth edition)
RPN calculation: RPN is the product of Severity, Detection, and occurrence. Need to determine whether fall under
accepted range or do need to do further investigation.
01/01/20
Customer
PFMEA
RPN
OCC
As we discussed of two FMEA, we found outcome “accepted”. Some failure and occurrence could force to move
further investigation and need to reduce risk as much as possible. Some sorts of mechanical testing, fatigue test or
improvement of materials lead to reduce failure. Manufacturing process improvement, improvement of inspection
methods, applying lean, six sigma, Kaizen tools could lead up improvement of Process FMEA steps [13].
DFMEA/PFMEA LOGIC
Basic decision flow chart for DFMEA/PFMEA structure has been shown in below.
Identify Severity
Track: Monitor the risk indicators and action taken throughout the activity. If anything, risk identified during design
review time, designer and all stakeholders should agree and need to provide farm timeline to track the risk till mitigate.
Control: Adjust for deviations from planned action.
Mitigate: Reduce the impact of any unforeseen event. In medical device industry, risk mitigation is quite challenging.
If it is concern of strength and stability then tensile, fatigue test needs to be conducted. Further communications are
required to involve of cross functional team until risk has been fully mitigated.
Primary goal of risk control is to maintain the level of risk at or below an acceptable level and reduce risk low as much
as possible. This determination should be made by stake holders and should involve the risk management team.
Documentation is an important part of the risk management process. Risk plan should be in details & realistic. Plan
should review in periodically and close all actions within the time frame. If new risk identify, should identify its origin
and proper documentation is required. In medical device industry more frequently risk assessment and update are
required. Sometime audit flag forced to do update risk documents in an unplan situation. Control and monitoring risk
could be determined whether current risk plan and process are enough or not. Additionally, it is important to determine
whether risk treatments, hazards, harm etc. are effective or not and can be determine by additional testing, auditing
phase [1,2]
STERILIZATION STRATEGY
The sterilization strategy includes requirements for device sterilization, reprocessing evaluation which includes
cleaning, disinfection, and sterilization at a health facility, and cleaning validation for removal of manufacturing
residues which are listed in the Sterilization Section of the Design Requirements Matrix (DRM). The strategy is based
on the requirements from the applicable harmonized ISO standards for sterilization of medical devices.
Based on the device category sterilization strategy needs to be established as mentioned in Figure 2:
Device
Microbiological Chemical/Particulate
Requirement Requirement
Reprocessing Evaluation
Steriliztion Validation at the Health Care
Facility
For new devices introduction, equivalence can be set by comparing with the master product or validated by
performance qualification. If the devices create a new worst-case when compared to the master product family or
change in the process flow, then revalidation needs to be performed.
MICROBIOLOGICAL REQUIREMENTS
The microbiological requirements are dependent on the intended use of the device. The product could be a
sterile/single-use device or a re-usable device.
Sterile Devices
This device is sterilized before reaching the health care facility for use. The commonly used sterilization method is
EO Sterilization and Radiation Sterilization. The sterilization process is performed as per the below ISO standards
along with the defined requirements.
ISO 17664 specifies requirements for the information to be provided by the medical device manufacturer for the
processing of a medical device that requires cleaning followed by disinfection and/or sterilization to ensure that the
device is safe and effective for its intended use. This includes information for processing prior to use or reuse of the
medical device. Rather, this document specifies requirements to assist manufacturers of medical devices in providing
detailed processing instructions that consist of the following activities, where applicable: [18]
a) Initial treatment at the point of use
b) Preparation before cleaning
c) Cleaning
d) Disinfection
e) Drying
f) Inspection and maintenance
g) Packaging
h) Sterilization
i) Storage
j) Transportation
CHEMICAL/PARTICULATE REQUIREMENTS
The requirements for the cleaning validation for the removal of manufacturing residues were derived from the
following.
CONCLUSION
The above content gives an overview of the risk assessment process and the sterilization strategy based on the device
category as per the requirements defined in the FMEA document. Reading this paper, one’s can get idea how to
develop a DFMEA/PFMEA and factors that need to be considered. However, we tried to provide some overview of
sterilization process that used in medical device industry for understanding of process, EU MDR requirements and
ISO standards.