MGMT 8761: Simulation ssignment #1: Effective Meeting Agenda Creation (15% of Course Grade)

Instructions:
A proper agenda is crucial in setting up and running an effective meeting. Using
the inclusive leadership concepts, you are learning in the Ametros simulation
and in class, you will design an Effective Meeting Agenda. Use the provided
template to create your meeting agenda and explain the reasons you need to
create a proper agenda to run an effective meeting.

TO DO: Complete the following template for your upcoming virtual meeting in Ametros. Think
about inclusive leadership principles when creating your agenda. Use the tips in the
instructions below. Your agenda should be a clear invitation to your Redwood team and follow
the dialogue and inclusive elements found in the simulation.

FAILING TO COMPLETE THE REQUIRED LEARNING OBJECTS IN AMETROS & LINKING YOUR
REDWOOD TEAM TO YOUR AGENDA WILL RESULT IN A GRADE OF ZERO ON THE
ASSIGNMENT!

The use of AI Language generators such as ChatGPT are not allowed for this assignment. If
caught using one, you will be subject to an Academic Offense.

BE SURE TO READ THE INSTRUCTIONS CAREFULLY AND REVIEW THE RUBRIC TO ENSURE
YOU ARE INCLUDING ALL OF THE REQUIRED ELEMENTS IN YOUR WORK.

Effective meetings require 3 elements:

1. A reason to meet
2. Everyone must contribute
3. Clear objectives and action items for all participants

Think of the required elements when completing your template

below.
MGMT 8761: Simulation Assignment #1: Effective Meeting Agenda Creation (15% of Course Grade)

MEETING AGENDA
Meeting/Project Service of Redwood
Name:
Meeting Facilitator: Mohammed Altamash Location: Virtual meeting
Date of Meeting 10/11/2023 Time 10:00 AM
(3 marks)

1. Meeting Objective
Improvisation of the service and rasing the bar of adaptibility in a diverse surrounding.

(5 marks)

Attendees
Employee Name Redwood Job Title
Mohammed Altamash Customer Care group Manager
Mike Leblanc Technical Support Manager
Ridha Wasi Customer Care Manager
Raul Cruz Customer Care Representative
Kyo Yamauchi Technical Support Representative
Tom Markovic Technical Support Representative
(5 marks)

3. Meeting Agenda
Topic Owner Time
Meeting Everyone and Their Jobs Mohammed Altamash 11:00 AM
How We're Doing Now Mohammed Altamash 11:24 AM
Talking Better as a Team Mohammed Altamash 11:48 AM
Planning Meeting Times Mohammed Altamash 12:13 PM
Our Goals for Now and Later Mohammed Altamash 12:37 PM
Solving Team Problems Mohammed Altamash 01:01 PM
Learning and Growing at Work Mohammed Altamash 01:26 PM
Everyone's Ideas and Thoughts Mohammed Altamash 01:50 PM
(10 marks)

4. Pre-work/Preparation (documents/handouts to bring, reading material, etc.)

Description Prepared by
Team Member Profiles: A brief overview of each team member, including Ridha Wasi
their roles, backgrounds, and key skills. Helps everyone understand who's
who.
Performance Report - A summary of the team's recent performance metrics, Kyo Yamauchi
highlighting areas of success and improvement.
Communication Guidelines - A document outlining proposed methods and Mohammed Altamash
norms for team communication, aiming to improve clarity and collaboration.
Meeting Times Survey Results - Conducted by Admin Staff: An analysis of Raul Cruz
preferred meeting times based on a recent team survey, to aid in scheduling
future meetings.

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MGMT 8761: Simulation Assignment #1: Effective Meeting Agenda Creation (15% of Course Grade)

Goals Outline - A list of proposed short-term and long-term goals for the Mohammed Altamash
team, seeking input and refinement during the meeting.
Problem-Solving Strategies - A collection of strategies and approaches for Tom Markovic
addressing common team challenges, to be discussed and expanded upon.
(5 marks)

Additional information
Add additional instructions or comments here.

Post Meeting Expectations: Complete the template below to describe what action items are
expected from those who attended:
4. Action Items
Action Owner Due Date
Update Team Communication Protocol - Develop a new communication Prepared by Kyo next month
strategy by next month, focusing on inclusivity in meetings and daily Yamauchi:
interactions.
Performance Improvement Plan -: Create a plan for enhancing team Assigned to Ridha Wasi due in three
performance metrics, with a first draft due in three weeks. weeks
Flexible Meeting Schedule Implementation - Implement a new meeting Task for Raul Cruz: within two weeks
schedule based on team's availability, to be finalized within two weeks.
Goal-Setting Session Coordination -: Organize a goal-setting workshop for Mohammed Altamash next month
the team within the next month, focusing on aligning individual and team
objectives.
Team Challenges Resolution Proposals - Gather and propose solutions for Tom Markovic's Task: two weeks
team challenges, with initial ideas to be presented in two weeks.
Professional Development Program Enrollment - Identify and enroll Mike Leblanc's Duty: end of the month.
interested team members in relevant professional development programs by
the end of the month.
(10 marks)
Be sure to think about what you want your virtual team to do. Tie your action items to your objective and be as specific as
possible to ensure you can measure effectiveness.

Debrief: Using course concepts to describe how creating an agenda can create the 4 Characteristics of a
Transformational Leader (Module 6: Slides 10-12. Your answer should include how your agenda includes
transformational characteristics & why. (Be sure to cite & reference course concepts) (12 marks)

ANSWER HERE

Total: 50 Marks

Here are some tips on how to effectively design a meeting agenda:

1. Provide a title for the agenda.

It should tell the participants what the meeting will be about. Clearly indicate key information
such as the date, time, and venue of the meeting. Do not forget to include the names of the

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MGMT 8761: Simulation Assignment #1: Effective Meeting Agenda Creation (15% of Course Grade)

expected attendees and if there are special guests or resource speakers who will attend the
meeting.

2. Provide a brief statement about the objective of the meeting.

It should give an overview of what the meeting will cover without going into specific agenda
items.

3. Present a schedule of the essential components of the meeting.

This is the most important part of a meeting agenda as this will keep the group aligned with the
objective of the meeting and prevent the discussions from getting out of hand. For each item of
the program, the time at each item should be discussed or its allocated length of time should
be indicated.

4. Provide an outline of the meeting agenda topics to be discussed.

While the schedule is the core part of the meeting agenda, providing an overview of the topics
for discussion will help the participants to prepare for the meeting.

5. List the points as questions that the team needs to answer.

Avoid using vague terms. By stating it in question form, the participants will understand the
purpose of the discussion. For example, consider an agenda item of simply ‘Company
Anniversary.’ This is extremely open and it will leave the participants wondering what it is
about the company anniversary that will be discussed. If we state it this way, “What
preparations should be made for the company anniversary?” or “Who shall form the
anniversary committee?”; the participants will be able to think about it, and they will come in
prepared and excited for the meeting.

Make sure to check the agenda for errors before sending it to the attendees of the meeting.
The agenda should be sent out to the participants at least a week to three days before the
actual day of the meeting. Sending it ahead of time will ensure that the attendees will have
sufficient time to prepare for the meeting. (Creating A Powerful Meeting Agenda, 2020)

Be sure to cite and reference any external sources & course material using the proper APA format.

Ametros Assignment 1: Effective Meeting Agenda is worth 10% of your total course grade

References

Creating a powerful meeting agenda. (2020). Status Net

Retrieved from https://status.net/templates/meeting-agenda-templates/.