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Class 2 Work With Data and Tables

This document provides instructions for common Excel tasks like entering values, editing cells, auto-filling series, moving cell ranges, finding and replacing values, spell checking, and creating tables. It describes how to perform these tasks through simple steps like selecting cells, typing values, dragging fill handles, and using keyboard shortcuts.

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master.j878
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14 views14 pages

Class 2 Work With Data and Tables

This document provides instructions for common Excel tasks like entering values, editing cells, auto-filling series, moving cell ranges, finding and replacing values, spell checking, and creating tables. It describes how to perform these tasks through simple steps like selecting cells, typing values, dragging fill handles, and using keyboard shortcuts.

Uploaded by

master.j878
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PDF, TXT or read online on Scribd
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Enter Values into a Cell

• Click the cell.


• Type the value.
• Press enter.
Edit a Cell’s Content
• Click the cell.
• Enter a new value.
• Press Enter.

Or:
• Click the cell.
• Edit the value on the formula bar.
• Press Enter.
Auto Fill for Series: Months and Days
• Enter the first element and then drag the fill handle in the
lower right corner of the cell.
• For example, write January in a cell and drag the fill handle to
accommodate more data (all the months) without typing
them.
• Try typing Monday and drag the fill handle down.
Auto Fill
• You can enter two values in a series and use the fill handle
to extend the series in your worksheet.
• For example, type 1 in one cell, and type 2 in the cell below,
and drag the fill handle down.
• Numbers 3, 4, 5, and so on will appear.
Fill Series
• Type 5 in one cell, and then type 10 in the cell below, and drag
the fill handle down.
• Numbers 15, 20, 25 and so on will appear.

• Type 5 in one cell and drag the fill handle down. More 5s will
appear.

• If you type 5 in one cell, and type 4 in the cell below, and then
drag the fill handle down, what number will appear in the third
cell?
Several Cells with the Same Data

• If you want several cells to all contain the same data:


• select the range,
• enter the data in the active cell, and
• press Ctrl+Enter.

• When you select a group of cells, the first cell you clicked is
designated as the active cell.
Auto Fill Options: Copy Cells
• Copy Cells: copies the contents of the selected cells to the cells
indicated by the fill operation.
• Type 1 in one cell, 2 in the next cell, and 3 in the other cell. Select cells
that contain 1 and 2 and 3. Drag the fill handle down.
• Auto-fill options button will appear.
• Select Copy Cells.
• You will get 1 2 3, 1 2 3, 1 2 3, and so on.
Auto Fill Options: Flash Fill
Auto Fill Options: Flash Fill
• Type Sahand Ashtab in the first cell in column “Full Name”.
• Type Paul J. Smith in the cell below.
• Select the two cells.
• Drag down the fill handle, and from the Auto Fill Options,
select Flash Fill.
Auto Fill Options: Flash Fill
• In a cell on the same row, enter the result you want for that
row’s data, and press Enter.
• Drag the fill handle down.
• From the Auto-Fill options, pick Flash Fill.
Move a Cell Range
• Select a cell range.
• Point to the edge of the selection.
• Drag the range to its new location.
Find and Replace
• Find: Press Ctrl+F
• Find and Replace: Press Ctrl+H

• Options:
• Match Case > In one cell type “door”. In another cell type “Door”. If the
Match Case box is not selected, your search for ‘door’ will not be case
sensitive.
• Match entire cell content: If there are 4 cells with the term “door” in
it, like door, door 1, door 2, door 3, and you search for “door”, all four
cells will be picked if you do not select the “match entire cell content”.
Spell Checking
• Press F7
Creating Excel Table
• Click a cell in the list of data you want to make into an excel
table.
• On the Home tab, in the Styles group, click Format as Table.
• Click the style you want to apply to the table.

• With default formatting:


• Click a cell in the list of data you want to make into an excel
table.
• Press Ctrl+L

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