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Roberts Rules of Order

The document outlines the typical agenda and procedures for conducting a meeting according to Roberts Rules of Order, including how to handle motions, what should be included in meeting minutes, and common language used by the person running the meeting such as calling the meeting to order, taking roll call, reading and approving previous minutes, hearing officer reports, addressing unfinished and new business, making announcements, and adjourning the meeting. Key parts of the process are making and seconding motions, allowing for discussion of motions, voting, and ensuring minutes include the meeting details, motions, votes, and time of adjourn

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73 views1 page

Roberts Rules of Order

The document outlines the typical agenda and procedures for conducting a meeting according to Roberts Rules of Order, including how to handle motions, what should be included in meeting minutes, and common language used by the person running the meeting such as calling the meeting to order, taking roll call, reading and approving previous minutes, hearing officer reports, addressing unfinished and new business, making announcements, and adjourning the meeting. Key parts of the process are making and seconding motions, allowing for discussion of motions, voting, and ensuring minutes include the meeting details, motions, votes, and time of adjourn

Uploaded by

heemahlmndtglm
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PDF, TXT or read online on Scribd
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Basic Roberts Rules Of Order

For use for reference during meetings


AGENDAS TYPICAL LANGUAGE USED BY
PERSON RUNNING MEETING
HANDLING MOTIONS
A typical agenda includes... Member says, “I move that….”. An-
other member seconds the motion,
Call To Order “I call this meeting to order” or chair asks, “is there a second?”
Chair states motion and asks for dis-
“Will the secretary please do roll cussion.
call?”
Roll Call Members enter into a debate. Make
“We have a quorum. Will the of motion has first right of floor.
secretary please read the min- Debate only on merits of motion.
utes of the last meeting” Debate is closed when no members
“Are there any corrections to seek further discussion.
Reading & Approval the minutes?” Chair puts motion to vote.
of Minutes “If there are no corrections, the
minutes stand approved”.
Chair announces results of vote.

“We’ll now move to the officer’s


reports. Will the treasurer, Jane
Doe please read/submit their WHAT MINUTES MUST INCLUDE
Reports of Officers report.
• The kind of meeting begin
“Are there any questions con- held..regular, special, etc.
cerning the treasurer’s report?
(if none) Will the Vice President • The name of club
now give their report? • Date, time and place of meeting
“We’ll now move on to unfin- Names of person running meeting
Unfinished Business
•
ished business. At the last
• Names of everyone in attendance.
meeting…”
“The meeting is now open for • Approval of past meeting minutes
new business” with any corrections.
New Business “It has been moved and sec-
• Summaries of reports from offi-
cers.
onded that…...is there any fur-
ther discussion?” • Exact final working of all motions
with names of movers and
“We will now vote on that mo-
tion that...Al in favor say “Aye”. • seconders.
All opposed say “Nay”. The mo- • Results of all votes.
tion has passed.
• Points of order raised an appeals
made, with the chair’s ruling on
“Are there any announce-
Announcements ments?” The next meeting will
each.
be held on…….” • Announcements.
• The time of adjournment.
Adjournment “May I please have a motion to
adjourn the meeting?” • The signature of the secretary or
person who took minutes.

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