ODISHA STATE CIVIL SUPPLIES CORPORATION LTD.

,
________________ DISTRICT OFFICE.
AGREEMENT

AGREEMENT WITH SECRETARY, PACS FOR PROCUREMENT OF PADDY

THROUGH PACS ON BEHALF OF THE ODISHA STATE CIVIL SUPPLIES
CORPORATION LTD DURING KHARIF MARKETING SEASON 2023-24

This deed of agreement is made on ______________ day of_________ 2023.

Between
M/s. Odisha State Civil Supplies Corporation Ltd., represented through the
District Manager, OSCSC Ltd, _________________ District, hereinafter called “The
OSCSC Ltd.,” which expression shall mean and include where the context so admits
its successors in office and assigns of the first part.
And
The __________________________________________________., PACS,
_________________ District represented through its Secretary, Sri
____________________________________________, aged about_______, son
of_________________________________, At________________,
PO____________________ , PS___________________,
District_______________________, herein after called “The Secretary” which
expressions shall mean & include where the context so admit it’s successors in office
& assigns on the second part. PACS has been selected for participation in
procurement for KMS 2023-24 in DLPC meeting held on……………………..

Secretary, PACS 1
District Manager, OSCSC Ltd.
 Now these present, witness and parties hereto hereby mutually agree as
follows:
Clause-1 Definition:
(a) “Government” shall mean the Government of Odisha in Food Supplies
and Consumer Welfare Department.
(b) “Corporation” and “OSCSC Ltd.” shall mean the Odisha State Civil
Supplies Corporation Ltd, [OSCSC Ltd.] having it’s registered office at
C/2, Nayapalli at Bhubaneswar-12.
(c) “District Manager” shall mean the District Manager of the Odisha State
Civil Supplies Corporation of a concerned Revenue District in the State
of Odisha.
(d) “Collector” shall mean the Collector and District Magistrate of the
Revenue district concerned in the State of Odisha.
(e) “Managing Director” shall mean the Managing Director of the Odisha
State Civil Supplies Corporation Ltd or any officer authorized by him in
writing on his behalf for any specified work to take up on his behalf.
(f) “OSCB” shall mean the Odisha State Co-operative Bank Ltd. having it’s
registered office at Sachibalaya Marg, Bhubaneswar, Odisha.
(g) “DCCB” shall mean the District Central Co-operative Bank Ltd.
(h) “Secretary” shall mean the Secretary of the Secretary of PACS of
concerned district.
(i) “PACS” shall mean the Primary Agricultural Co-operative Society
including Service Co-operative Societies, Large Sized Multi Purpose
Adivasi Co-Operative Society & Farmers Service Society.
(j) “Contract” shall mean this agreement and such general and special
conditions as may be added to it mutually agreed by the PACS and the
District Manager of the OSCSC Ltd. from time to time.
(k) “Custom Miller” shall mean & include the person or persons, Firm or
Company to whom the contract of milling of paddy & other ancillary
works has been entrusted by the OSCSC Ltd.
(l) “Godown” shall mean the godown of the Corporation or godown hired
by Corporation for storing of paddy/custom milled rice & other PDS
commodities.
(m) “Paddy Purchase Centre” and “PPC” shall mean the place where the

Secretary, PACS 2
District Manager, OSCSC Ltd.
 PACS shall purchase paddy on behalf of the OSCSC Ltd. which
includes the storage place for interim storage of paddy.
(n) “Authorized Officer” shall mean any Officer authorized by the
Corporation / District Manager / Collector for specific purpose.
(o) “Transport Contractor” shall mean a person, firm or company appointed
by the Managing Director or the District Manager of the OSCSC Ltd.
(p) “DRCS” shall mean Deputy Registrar of Cooperative Societies of the
concerned district.
(q) “Stock” shall mean the FAQ / URS paddy.
(r) “MSP” shall mean Minimum Support Price of FAQ paddy as declared
by Government of India
(s) “Paddy” includes FAQ and URS paddy of Grade- A and Common
variety as per specifications prescribed by the Government of India for
KMS 2023-24.
(t) “Food and Procurement Policy” shall mean the Food and Procurement
Policy issued by Government of Odisha for the KMS 2023-24.
(u) “Guideline” shall mean operational guidelines on procurement issued
by OSCSC Ltd. for the KMS 2023-24.
(v) “MAS” shall mean Millers Authority Slip
(w) “SAS” shall mean Society Authority Slip
(x) “P-PAS” shall mean Paddy Procurement Automation System
(y) “GST” shall mean Goods & Services Tax, an indirect tax, being levied
by Central & State Govt. on manufacture, sale & consumption of goods
as well as services.
(z) “MMDF” shall mean Mandi-Miller-Depot-Fair Price Shop, the software
application for use in precise tagging of rice mills, mandies, depots and
fair price shop based on least cost basis as far as possible.
(aa) “PFMS” shall mean Public Financial Management System.
(bb) “DLPC” shall mean District Level Procurement Committee.
Clause-2 Objective of the Contract:
As per the Food and Procurement Policy for KMS 2023-24, the
Corporation has to undertake procurement of paddy from farmers
engaging PACS as Commission Agent. Individual PACS shall act as
Commission Agent of the Corporation for procurement of FAQ / URS

Secretary, PACS 3
District Manager, OSCSC Ltd.
 paddy from the farmers in the concerned districts.
On behalf of OSCSC Ltd., CCSO/CSO-cum-DM shall execute
agreement with individual Society/PACS. For the purpose of
authenticity ARCS, concerned will endorse the signature of the
Secretary/Authorized functionary of the PACS on the document.
DRCS shall supervise/monitor the entire process of
procurement.
Clause-3 Duration of Contract:
The contract shall come into force with effect from the date of execution
of this agreement and shall remain in force till 30.09.2024 or till
reconciliation of paddy purchased and delivered to millers and
settlement of accounts with the Corporation, whichever is later.
This agreement may be extended for further period as may be
mutually agreed by the parties on the same terms and conditions or as
per the direction of the Government. The OSCSC Ltd. and the
Secretary, PACS reserve the right to terminate the contract at any time
during its currency on mutually agreed terms.
Clause-4 Specification of Paddy
PACS shall ensure that the uniform specifications of paddy prescribed
by the Govt. of India for KMS 2023-24 as detailed below shall be strictly
adhered to while purchasing paddy from farmers.
SCHEDULE OF SPECIFICATION FOR COMMON AND GRADE “A” PADDY.

Sl. Refractions Maximum Limit (%)

No
1. Foreign matter
a) Inorganic 1.0
b) Organic 1.0
2. Damaged, discoloured, sprouted and 5.0 *
weevilled grains
3. Immature, Shrunken and Shrivelled 3.0
grains
4. Admixture of lower class 6.0
*5. Moisture content 17.0
*Damaged, sprouted and weevilled grains should not exceed 4%.
Clause-5 Minimum Support Price
Paddy conforming to the specifications as mentioned at Clause-4
above is required to be purchased only at Minimum Support Price

Secretary, PACS 4
District Manager, OSCSC Ltd.
 (MSP) & incentive bonus if any declared by Govt. of India from time to
time. The following MSP for Fair Average Quality (FAQ) paddy has
been fixed by Govt. of India for KMS 2023-24.
Paddy MSP for KMS 2023-24 (Rs. Per Qtl.)
Common Rs.2183/-
Grade ‘A’ Rs.2203/-

Clause- 6 Duties & Responsibilities of PACS

(A) Registration of farmers and regulating arrival of paddy:
(i) The PACS should ensure that registered farmers are intimated by SMS
about the dates in advance, as to when to bring the paddy to the PPC.
(ii) A farmer may also contact PACS. Schedule of procurement shall be
displayed by the PACS/Society on its notice board.
(iii) This exercise is to be completed well in advance and a consolidated
report shall be sent to the Collector through District Manager.
(B) Identification of Farmers
(i) The PACS shall ensure purchase of paddy from the genuine farmers on
being indentified with the document furnished at the time of farmers
registration.
(ii) All farmers have to provide information about their identity proof in terms
of Aadhaar for the purpose of registration. Any farmer who doesn’t have
an Aadhaar Card shall furnish an Aadhaar Enrollment Number as proof of
having applied for the card from UIDAI.
(iii) The PACS/DRCS shall ensure that, the Authorised Person of PACS shall
verify the above identity proof as mentioned at sub-clause-(ii) before
purchase of paddy & enter the ID number in the vendor receipt and
purchase register.
(C) Equipments at Paddy Purchase Center
The PACS shall ensure that the following equipment and materials are
available at paddy purchase centres.
1 Moisture meter 5 Mini Grader
2 Sample divider 6 Tarpaulin / Polythene sheet
3 Analysis kit
7 Furniture as per requirement
4 Weighing Scale

Secretary, PACS 5
District Manager, OSCSC Ltd.
(D) Mandi Handling Operation
i. As per decision communicated vide letter No.13244 dt.04.08.2017 from
OSCSC Head Office, DLPC shall decide the mandi handling work to be
performed at each PACS/Society either by the PACS or by the Transport
Contractor/custom miller partly or fully.
ii. The farmer shall bring paddy at his own arrangement as per the
programme i.e. as per advance notice / advance token slip / SMS alert
and report at the mandi.
iii. The society will take sample of paddy and do the testing for moisture and
refraction. If the paddy conforms to the FAQ norms, then farmers will be
allowed to sell the paddy. If it does not conform to FAQ norms, then the
farmer would be requested to take back the paddy, improve its quality and
bring back on another date to the PPC for sale or if the mandi has
adequate space and facility for cleaning, he can improve the quality there
and offer the paddy for sale.
RMC would provide temporary Quality Analyst for each mandi / PPC
for facilitating purchase during the procurement period. These Quality
Analyst may be recruited on outsourcing basis and trained before hand by
RMCs.
iv. The PACS / Society shall arrange tarpaulin for unloading and heaping of
paddy in the campus. All the paddy bags brought by the farmers shall be
cut open and arranged in shape of a heap spreading on the tarpaulin.
v. PACS shall keep proper records of gunny bags received and utilized.
PACS shall ensure that gunny bags brought by the farmers along
with paddy are returned to them.
vi The custom miller shall make advance arrangement of gunny bags at PPC
for packing of paddy. The miller shall not retain the farmer’s bags.
PACS shall ensure that that the farmer’s bag are not retained by
the millers.
vii. In case the paddy does not conform to FAQ standard, then the same
stock may be improved at the cost of the farmer by cleaning and drying
under the farmer’s supervision. This can be done at societies / mandis
which have adequate space to cleaning and drying of paddy.

Secretary, PACS 6
District Manager, OSCSC Ltd.
 viii. The society shall arrange manually operated blower / power cleaner from
RMC for cleaning of non-FAQ paddy in case brought by the farmer.
ix. Society shall arrange required labour for all mandi operations like heaping,
re-bagging, packing & double line machine stitching, weighment etc.
x. The PACS shall ensure that RMC has made available adequate
infrastructure such as tarpaulin, polythene sheets, weighing scales,
moisture meter, analysis kit, mini grader etc. at all PPCs for proper
weighment & quality analysis of paddy brought by the farmers. The PACS
shall ensure that the quality analysis & weighment of paddy stocks at PPC
is made in presence of farmer & miller’s representative.
xi. RMC will ensure that farmers bring paddy to FAQ standard to the PPCs.
Payment of mandi handling charges
i. The mandi labour charges will be paid for the mandi handling operations
actually performed and as decided in the DLPC, at flat rate for the mandi
labour work at the rate decided by the OSCSC Ltd./Govt.
ii. Proper records and registers like muster rolls for workers engaged at
PPCs shall be kept by the PACS.
iii. The PACS shall make necessary arrangement at the PPCs for interim
storage of paddy at least for 03 days with watch & ward facility.
(E) Delivery of paddy procured at PACS/Societies
i. Paddy shall be delivered to the custom miller or his authorized
representatives only as per the authorization letter received from District
Manager, OSCSC Ltd. it is responsibility of the PACS to collect
authorization letters from the District Manager before commencement of
procurement operations.
ii. It must be ensured by the PACS that the paddy is delivered to the custom
miller strictly as per the quantity mentioned in the SAS. PACS will be held
accountable for paddy delivered in excess of quantity as mentioned in the
SAS.
iii. Paddy shall be delivered on execution of Transit Pass-cum-Acceptance
Note for each vehicle. OSCSC shall not be responsible for the stock
dispatched without proper documentation to miller or for the stock
delivered other than to the Custom Miller or his representatives duly
authorized by District Manager.

Secretary, PACS 7
District Manager, OSCSC Ltd.
(F) Activities relating to P-PAS
The Society Secretary should monitor following points in PACS system during
and after configuration of system:
i. Ensure System is clean and virus free.
ii. Secretary shall install the correct and updated Digital Signature
Certificate before commencement of procurement.
iii. Ensure that data is uploaded in online portal on daily basis after end of
a business day.
iv. Download Farmer Data, other master data (e.g. Bank, Branch and
Miller) and farmer Credit Information before start of procurement on
each business day.
v. Keep all Guard Files (e.g. Advance Token, Vendor Receipt, Transit
Pass-cum-AC Note and Payment Advice) and related registers up-to-
date.
vi. Verify Bank Account information and ID proof of Farmer before doing
any transaction.
vii. Confirm bank Account details during Advance token generation with
farmer.
viii. Society should enter the FAQ norms and weighment of paddy as per
the procurement guidelines
ix. Issue Transit Pass-cum-A.C Note for each consignment
x. Issue vendor receipt to the farmers after procurement duly signed by
the farmer
xi. To ensure acceptance of T.P-cum-A.C Note of the delivered paddy to
the miller
xii. To ensure society should upload the payment advice on real time basis
in the online portal
xiii. Societies should check the payment status of the farmer on regular
interval of time. In case of rejected payment of the farmers, Societies
should coordinate with CCSO/CSO’s office to update the correct bank
information in Food Odisha Portal. On updation of the farmer data, after
download of the master data, the payment of the concerned farmers
through the system is to be reprocessed.

Secretary, PACS 8
District Manager, OSCSC Ltd.
 xiv. If any farmer is not getting MSP in his/her account within 2 days, PACS
Secretary shall escalate the matter to CCSO/CSO Office/ ARCS office.
xv. After the paddy procurement of each season, society secretary should
close the season in the P-PAS application and send report to the
District Manager.
xvi. Any kind of tampering of information in P-PAS application or by logging
into database will be treated as an offense and stringent action as
deemed will be taken against concerned societies.
(G) Publicity
It shall be the responsibility of the DRCS/DCCB & PACS to make adequate
publicity for the knowledge of farmers about the day & timing of operation of
PACS & area tagged to each selected PACS.
(H) Training
(i) The PACS must ensure that all officials engaged in paddy procurement
operations are trained. The training must include uniform specifications
of paddy, P-PAS, MSP, operations at purchase centre, handling of
equipments and online transfer of payment advice.
(ii) The PACS must ensure that PACS impart training to farmers in its area
of jurisdiction about FAQ standard of paddy.
(I) Target on Procurement
(i) The Collector of the District shall allocate targets to be procured
through PACS keeping in view the district wise target.
(ii) The PACS/DCCB/DRCS shall ensure procurement of paddy within the
target as decided by the District Collector.
(iii) Considering the progress of procurement at PACS the Collector of the
district shall modify the target assigned to PACS at his level. The
DCCB/DRCS shall ensure that the PACS shall not procure paddy in
excess of the assigned target.
(J) Procurement Operations of Paddy
(i) The PACS shall ensure purchase of FAQ paddy from the genuine
farmers. In no case the OSCSC Ltd. shall accept non-FAQ paddy.
(ii) The PACS shall make necessary arrangements for opening &
operation of purchase centers at suitable places and on specified days
as per decision of DLPC of the district.

Secretary, PACS 9
District Manager, OSCSC Ltd.
 (iii) The PACS shall ensure that paddy is purchased at the designated
centres as decided by the DLPC.
(iv) Paddy shall remain in the custody of the selected PACS, till its delivery
to the designated custom miller within stipulated period. Undelivered
paddy shall be kept at PACS for interim storage. The PACS shall
ensure the quality and quantity of paddy during interim storage.
Corporation shall not allow any shortage for such interim storage.
(v) The Minimum Support Price and quality specification of paddy shall be
displayed at the purchase centres.
(vi) All paddy procurement transaction at PPC or mandi will be made
through P-PAS application software. Online P-PAS system will be
adopted in all paddy procuring districts. Procurement may be made in
offline mode in special cases where the societies don’t have adequate
internet connectivity.
(vii) All offline purchased paddy shall be verified and certified by the
concerned ARCS of the district.
(viii) All documents, registers etc. shall be system generated and kept in
bound form for future reference.
(ix) The copies of the Transit Pass-cum-A.C Note shall be submitted by the
Secretary, PACS at the District Manager’s office on weekly basis for
reference and record.
(K) Payment of MSP to Farmers
(i) In all paddy procuring blocks, P-PAS has been implemented. All
payments to farmers account shall be done through online mode within
24 to 48 hours using PFMS platform.
(ii) The Society Secretary shall generate vendor receipt and TP–cum-AC
Note on real time basis. Where the real time transaction could not be
made due to lack of internet connectivity, at the end of the day the
society shall upload/sync the data to the online P-PAS server.
(iii) Payment advice for the paddy procured from the farmers shall be
generated centrally and the payment will be processed after
confirmation of TP-cum-A.C Note by the miller.
(iv) The Society Secretary shall ensure prompt uploading/sync. of purchase
data online to the P-PAS server to facilitate transfer of funds to farmer’s

Secretary, PACS 10
District Manager, OSCSC Ltd.
 accounts within the prescribed time limit.
(v) If there is delay in payment/deviation mode in mode of payment, the
same shall be recorded by the Secretary of PACS and intimated to
Higher Quarters (both Co-operation & Food, Supplies wings).
(L) DATABASE ON PADDY PROCUREMENT AND RICE DELIVERY BY
CUSTOM MILLERS
The movement of paddy to mill and delivery of resultant CMR by
custom millers shall be monitored through P-PAS and SCMS phasing out the
earlier system of SMS reporting through M-Gov Application. Online data in
above applications will be considered for all accounting purposes and
reconciliation work.
(M) Maintenance of Records & Registers
(i) The PACS/DRCS shall ensure proper maintenance of following major
records and registers on purchase of FAQ/ URS paddy from farmers.
 Token Slip  Transit Pass- cum- Paddy
Acceptance Note
 Quality Test Report of  Paddy Stock Register
paddy
 Vendor Receipt  Paddy Dispatch Register
 Paddy Purchase Register  Miller/Agency Control Register
(Paddy)
 Paddy Rejection Register  Millers Authority Slip (MAS) &
Society Authority Slip (SAS)

In addition to above major registers/records, societies shall

maintain other records/registers as would be required for monitoring of
procurement process and other reconciliation work.
(ii) The above registers/documents are system generated and no manual
registers/documents would be used. So PACS/Society is to preserve
hard copy of all such registers/documents in bound book shape for all
future purposes.
(iii) The registers & documents relating to the purchase of paddy can be
inspected by the Officer of the OSCSC Ltd. or Officers of the
Government or Officers of the concerned district or the officials of the
DRCS, DCCB & OSCB as & when required.
(iv) The PACS shall ensure issue of Transit Pass-cum- Acceptance Note in
duplicate to the custom miller. One copy shall be handed over to the

Secretary, PACS 11
District Manager, OSCSC Ltd.
 concerned Authorised Officer.
(v) The Authorised Person of PACS, miller or his authorized representative
and the driver of the vehicle shall sign the Transit Pass-cum-
Acceptance Note positively.
Clause-7 Penalty
In case of delivery of paddy without issue of Transit Pass cum-
Acceptance notes or delivery of paddy to the miller/agency or their
authorized representatives in variance to the instructions of the
CCSO/CSO cum-District Manager or non-delivery of paddy purchased
or non-reconciliation of paddy account or shortage of paddy procured,
the cost of paddy with other expenses as will be decided by the
OSCSC Ltd. shall be recovered from the erring official/s.
Clause-8 Duties & Responsibilities of OSCSC Ltd.:
(i) The OSCSC Ltd. shall make arrangement of required funds towards
cost of FAQ / URS paddy to the Odisha State Co-operative Bank
(OSCB) for direct transfer of funds to the accounts of farmers online.
(ii) District Manager shall:
a) Tag custom millers to the purchase centres so as to ensure smooth
lifting of paddy procured by the PACS.
b) Issue authorization slip containing the photo and specimen
signature of the miller and authorised persons to lift paddy from the
PACS
c) Ensure issue of SAS in time facilitating delivery of paddy procured
by the PACS to the millers
d) Provide required technical support for proper operation of the P-
PAS on requisition of the Secretary, PACS in course of
procurement operations.
(iii) The CCSO/CSO-cum-District Manager and his field functionaries shall
supervise the procurement operation at PACS and inspect the books of
accounts and other records, registers maintained at PACS.
Payment of Commission
i. PACS shall be paid commission at the rates fixed by OSCSC and in
consonance with the decision of GoI for the quantity of paddy procured

Secretary, PACS 12
District Manager, OSCSC Ltd.
 and accepted by millers of OSCSC. Mandi labour charges shall be paid
as per decision of the DLPC.
ii. The commission shall be released centrally to OSCB in two phases i.e.
in the month of May, 2024 & September, 2024 on receipt of bills, after
Kharif & Rabi procurement is over. Payment shall be released after
reconciliation of procurement account.
iii. Payment of commission shall be made after recovery of Income Tax
(TDS) & other statutory dues as applicable.
iv. TDS on commission shall be deposited against respective PAN
Numbers of PACS provided at the time of execution of agreement. The
PACS are required to provide their PAN correctly.
Clause-9 Procurement period
Paddy procurement period for the current KMS will be as per the
Food and Procurement Policy of KMS 2023-24 done as per the following
timelines
Procurement Period
Season of KMS 2023-24
From To
Kharif 01-11-2023 31-03-2024
Rabi 01-05-2024 30-06-2024
Clause-10 Paddy Procurement Automation System (P-PAS)
i. The whole process of procurement of paddy at Society/market yard
level are automated so that all the transactions including delivery of
paddy to miller and payment of paddy cost to farmers are made on-line
through a web-based application. All transactions at a mandi having
stable internet connectivity are done through computer in online mode
on real time basis. If it is done in offline mode in special cases where
the societies don’t have adequate internet connectivity, societies will
sync it with central server on regular basis.
ii. In the KMS 2023-24 paddy will be purchased using P-PAS application
in all paddy procuring blocks in 30 districts of the State.
iii. Depending on the availability of stable internet connectivity in societies
procurement operations shall be conducted on real time online basis.
The Co-operation Department shall provide list of societies with stable
net connectivity.

Secretary, PACS 13
District Manager, OSCSC Ltd.
 iv. Responsibility of societies is to procure computer, printer, inverters,
Digital Signature Certificate (DSC), arrangement for internet
connectivity and manpower etc.
Clause-11 Guidelines for Decentralized Procurement Operation
The conditions stipulated in the procurement guidelines for Kharif
Marketing Season (KMS) 2023-24 and Food and Procurement Policy of
Govt. of Odisha for KMS 2023-24 shall form part of this agreement.
Clause-12 Savings
It is mutually agreed by the parties that in any exigency not
visualized & not covered in this agreement shall be mutually sorted out
by both parties by modifying the agreement to that extent.
During course of procurement MD, OSCSC Ltd., MD, OSCB and
Registrar, Cooperative Societies shall be competent authorities to issue
any clarification or further instructions in consultation with each other
with regards to paddy procurement operation by PACS. Both the
parties to this agreement shall abide by such instructions.
Clause-13 Dispute Resolution:
It has been mutually agreed by both the parties that in the event
of any dispute covering or arising out of this contract / agreement the
same shall be referred to the Principal Secretary, F.S. & C.W.
Department and Principal Secretary, Co-operation Department,
Government of Odisha for resolution of the disputes. The decision of
the Authority shall be final and binding on both the parties.
This agreement is made in duplicate, one copy each to be retained by each
party.
In witness whereof the parties hereto have put their hands and seals on the
dates respectively given against their signatures.

Signature (Signature)

(Name in capital letters) (Name in capital letters)

Secretary, PACS District Manager
___________ OSCSC Ltd. ______________

(Seal) (Seal)

Secretary, PACS 14
District Manager, OSCSC Ltd.
Counter signed by
ARCS

(Name in capital letters)

_______________
Seal

Witness Witness
1. (Signature) 1. (Signature)
(Name in capital letters) (Name in capital letters)
S/o. S/o
Address Address
________________________ ___________________________
________________________ ___________________________
________________________ ___________________________
2. (Signature) 2. (Signature)
(Name in capital letters) (Name in capital letters)
S/o. S/o
Address Address
________________________ ___________________________
________________________ ___________________________
________________________ ___________________________

Secretary, PACS 15
District Manager, OSCSC Ltd.