Welcome

Instructions for screen readers: Get more out of PivotTables. A simple PivotTable gives you an overall summary of your data, but sometimes
you need detailed answers to specific questions. That's where adding more column fields and row fields can help.
The instructions will indicate which cells to navigate to for use of a feature, or further reading.
To start, press CTRL+PAGE DOWN.

Get more out of PivotTables

A simple PivotTable gives you an overall summary of your data,
but sometimes you need detailed answers to specific questions.
That's where adding more column fields and row fields can help.

Let's go >
GOOD TO KNOW
Did you take the first tutorial? If not, go to File > New and find Make your first PivotTable.
Go back to top by pressing CTRL+HOME. To start the tour, press CTRL+PAGE DOWN.
GOOD TO KNOW
Did you take the first
tutorial? If not, go to
File > New and find
Make your first
PivotTable.
In the first tutorial, we introduced you to the concept of a PivotTable. We also explained how a row field can be used as a con
InH10
Cells the firstI14
through tutorial, we introduced
contain a PivotTable you to
which summarizes the the
data inconcept of aThePivotTable.
cells B8 to E16. Wecolumns:
PivotTable has two also expBuy
To continue with this tutorial, press CTRL+PAGE DOWN. To go to the previous sheet, press CTRL+PAGE UP.
how a row field can be used as a condition that breaks up a value field.
Give feedback on this tutorial

PivotTable
Date Buyer Type Amount
This exampl01-Jan Dad Gifts $95 The row field...
...breaks up15-Jan Mom Food $325 Buyer Sum of Amount
17-Jan Mom Tickets $250 Dad $220
21-Jan Dad Food $125 Kelly $270
02-Feb Mom Food $235 Mom $810
20-Feb Kelly Music $20 Total Result $1,300
25-Feb Kelly Tickets $125
25-Feb Kelly Sports $125
...breaks up the value field.

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eld can be used as a condition that breaks up a value field.
able. Wecolumns:
le has two also explained
Buyer and Sum of Amount. The Buyer column contains the values Dad, Mom, Kelly, and Grand Total; The Sum of Amo

the value field.

Next
nd Total; The Sum of Amount column contains the values $220, $270, $810, and $1,300. The Buyer column is made up of a Row field, and t
e up of a Row field, and the Sum of Amount column is made up of a Value field.
But when you first look at a PivotTable, you might find that you need more answers out of it.
When you first look at a PivotTable, you might have questions like, "When did these purchases happen?", "What did each pers
Butexample,
In this whencellsyouF11first
to G15look at same
show the a PivotTable, you might
two column PivotTable findThethat
as before. you
Buyer need
column more
is a Row answers
field, and contao
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Give feedback on this tutorial

What did each person

spend money on?

When did these purchases What did Mom buy that

happen? Buyer Sum of Amount
was so expensive?
Dad $220
Kelly $270
Mom $810
Total Result $1,300

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Feedback
Date Buyer Type Amount
01-Jan Dad Gifts $95
15-Jan Mom Food $325
17-Jan Mom Tickets $250
21-Jan Dad Food $125
02-Feb Mom Food $235
20-Feb Kelly Music $20
25-Feb Kelly Tickets $125
25-Feb Kelly Sports $125
happen?", "What did each person spend money on?", "What did Mom buy that was so expensive?".
u need
olumn is a more answers
Row field, outtheofvalues
and contains it. Dad, Mom, Kelly, and Grand Total; The Sum of Amount column is the Value field, and contain
L+PAGE UP.

What did Mom buy that

was so expensive?

Next
is the Value field, and contains the values $220, $270, $810, and $1,300.
These are all good questions but for the moment, lets focus on just one question.
What did each person spend money on?
ForThese are
reference, cellsall
F11good questions,
to G15 show but
the same two for the
column moment
PivotTable let'sThefocus
as before. Buyer on justis one
column a Rowquestion...
field, and contain
To continue with this tutorial, press CTRL+PAGE DOWN. To go to the previous sheet, press CTRL+PAGE UP.
Give feedback on this tutorial

What did each person

spend money on?

Buyer Sum of Amount

Dad $220
Kelly $270
Mom $810
Total Result $1,300

Previous
Feedback
Date Buyer Type Amount
01-Jan Dad Gifts $95
15-Jan Mom Food $325
17-Jan Mom Tickets $250
21-Jan Dad Food $125
02-Feb Mom Food $235
20-Feb Kelly Music $20
25-Feb Kelly Tickets $125
25-Feb Kelly Sports $125
 justis one
umn a Rowquestion...
field, and contains the values Dad, Mom, Kelly, and Grand Total; The Sum of Amount column is the Value field, and contains
L+PAGE UP.

Next
the Value field, and contains the values $220, $270, $810, and $1,300.
The last question we asked was "What did each person spend money on?"
WeWe answered
answered that
that question by question byfield
adding a column for Type.aAscolumn
adding a result, thefield . As now
PivotTable a result,
has fivethe
newPivotTable now
columns that show
Our new PivotTable now goes from cell C10 to I15, with columns for Buyer, Food, Music, Sports, Tickets, Gifts, and Grand Tota
new columns that show us the type of purchase made by each person.
To continue with this tutorial, press CTRL+PAGE DOWN. To go to the previous sheet, press CTRL+PAGE UP.
Give feedback on this tutorial
We added a column field here, which gave
us five new columns...

Sum of Amount Type

Buyer Food Music Sports Tickets Gifts Total Result
Dad $125 $95 $220
Kelly $20 $125 $125 $270
Mom $560 $250 $810
Total Result $685 $20 $125 $375 $95 $1,300

...and the value field is broken up even further.

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Date Buyer Type Amount
01-Jan Dad Gifts $95
15-Jan Mom Food $325
17-Jan Mom Tickets $250
21-Jan Dad Food $125
02-Feb Mom Food $235
20-Feb Kelly Music $20
25-Feb Kelly Tickets $125
25-Feb Kelly Sports $125
a result,
now has fivethe
newPivotTable nowushas
columns that show fiveof purchase made by each person.
the type
ports, Tickets, Gifts, and Grand Total. The Buyer and Grand Total are the same as before, and the new detail columns are in-between them
person.
CTRL+PAGE UP.

Next
tail columns are in-between them.
If the PivotTable is hard to understand, try this: Read from the left, then from the top, and then down. In example below, Dad
To If the PivotTable
continue with this tutorial,ispress
hard to understand,
CTRL+PAGE DOWN. To go totrythethis: Read
previous sheet,from the left, then
press CTRL+PAGE UP. from the top
then down. The example below is for Dad, but it would work for Kelly or Mom too.
Give feedback on this tutorial

...spent this much on ...spent this much on ...spent a total of

Food: $125. Gifts: $95. $220.

Sum of Amount Type

Dad... Buyer Food Gifts Music Sports Tickets Total Result
Dad 125 95 220
Kelly 20 125 125 270
Mom 560 250 810
Total Result 685 95 20 125 375 1300

Previous
Feedback
Date Buyer Type Amount
01-Jan Dad Gifts 95
15-Jan Mom Food 325
17-Jan Mom Tickets 250
21-Jan Dad Food 125
02-Feb Mom Food 235
20-Feb Kelly Music 20
25-Feb Kelly Tickets 125
25-Feb Kelly Sports 125
then down. In example below, Dad is in cell C12, Food for $125 in cell D12, Gifts for $95 in cell E12, and a Grand Total of $220 in cell I12. R
the left, then
CTRL+PAGE UP. from the top, and
r Kelly or Mom too.

t a total of
$220.

Next
Grand Total of $220 in cell I12. Rows 13 and 14 show the details for Kelly and Mom, and row 15 shows the Grand Total.
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Don't do this now but in a couple steps, you'll work with a PivotTable. The first thing you'll do is create detail in the Columns fi
How did
A PivotTable we
Fields Listmake the an
image shows column field?
arrow cursor Wethe
dragging dragged the
Type field to theType
Columns area.down to the Column
field,
To continue with this tutorial, press CTRL+PAGE DOWN. To go to the previous sheet, press CTRL+PAGE UP.
the PivotTable Fields list.
Give feedback on this tutorial

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reate detail in the Columns field. You'll do that by placing the Type field in the Columns field area.
down to the Columns area in

Next
through
C17.
Navigate
to any of
those
cells.
Practice
2. Press ALT+JT, L to launch the PivotTable Fields List. Focus will default to the Search text box: "Search" edit
3. Press your arrow keys to select the Type field. Once selected, press SPACEBAR to add the Type field to the Rows area.
4. Press Tab to inside
Click select the
the Type field. Press Enter,
Do youthen
see press
the arrow keys to select Move
In the to Column Labels and press Enter to ad
PivotTable
1
To continue with thisbelow.
PivotTable
2
tutorial, press CTRL+PAGE DOWN.
PivotTable To go
Fields
3
listto the previous Fields
sheet,list,
press CTRL+PAGE
drag the UP.
Give feedback on this tutorial on the right? Good! (If Type field down to
you don't see it, the Columns area.
right-click the (Like we showed you
PivotTable below and on the previous
choose Show Field sheet.)
List.)

Buyer Sum of Amount

Dad 220
Kelly 270
Mom 810
Total Result 1300

Previous
Feedback
Date Buyer Type Amount
01-Jan Dad Gifts 95
15-Jan Mom Food 325
17-Jan Mom Tickets 250
21-Jan Dad Food 125
02-Feb Mom Food 235
20-Feb Kelly Music 20
25-Feb Kelly Tickets 125
25-Feb Kelly Sports 125
 ox: "Search" edit
Type field to the Rows area.
olumn Labels and press
TheEnter to addbelow
PivotTable the Type field to Columns area. Press SHIFT+F6 to exit the PivotTable Fields pane.
should
CTRL+PAGE UP. 4 automatically expand to
include those six columns for
Type.

Next
Let's review the PivotTable you just made, but this time we've added some special colors to differentiate the row, column, and
TheLet's review
row field the
goes from cellPivotTable
C10 to C13, andyou justin yellow.
is shaded made, but this time we've added some special co
The column field goes from cell D9 to H10, and is shaded in orange.
colors make it easy for you to see where the row, column, and value fields are located.
The value field goes from cell D11 to H13, and is shaded in blue.
To continue with this tutorial, press CTRL+PAGE DOWN. To go to the previous sheet, press CTRL+PAGE UP.
Give feedback on this tutorial
Row field Column field

Sum of Amount Type

Buyer Food Gifts Music Sports
Dad 125 95
Kelly 20 125
Mom 560
Total Result 685 95 20 125

Value field

Previous
Feedback
Date Buyer Type Amount
01-Jan Dad Gifts 95
15-Jan Mom Food 325
17-Jan Mom Tickets 250
21-Jan Dad Food 125
02-Feb Mom Food 235
20-Feb Kelly Music 20
25-Feb Kelly Tickets 125
25-Feb Kelly Sports 125
 differentiate the row, column, and value fields.
e added some special colors. The
value fields are located.
CTRL+PAGE UP.

Tickets Total Result

220
125 270
250 810
375 1300

Next
Here's another way to think about it: The row field is on the left, and the column field at the top. Each of these provide a cond
Here's another
A conceptual image showsway to think
a 4-section about
rectangular area it:
withThe rowfield
the Row field is on
on the the left,
bottom-left and the
in yellow, column
the Column field field
on th
To continue with this tutorial, press CTRL+PAGE DOWN. To go to the previous sheet, press CTRL+PAGE UP.
top. Each of these provide a condition to the value field, which sums them up.
Give feedback on this tutorial

...and the column field

provides a condition....

The row field provides

a condition.... ...and the value field
sums them up.

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 Each of these provide a condition to the value field, which sums them up.
and the
yellow, column
the Column fieldfield
on theat the in orange, and the Value field on the bottom-right in blue.
top-right
s them up.

...and the column field

provides a condition....

...and the value field

sums them up.

Next
Think of it that way when using the fields list. The row field is on the left, and the column field at the top. Each of these provid
Think of
A conceptual it that
image showsway when Field
the PivotTable using the fields
List displayed list.Row
with the The
fieldrow field
on the is on the
bottom-left left,the
in yellow, and the field
Column co
To continue with this tutorial, press CTRL+PAGE DOWN. To go to the previous sheet, press CTRL+PAGE UP.
at the top. Each of these provide a condition to the value field, which sums them up.
Give feedback on this tutorial

...and the column field

provides a condition....

The row field provides a

condition.... ...and the value field
sums them up.

Previous
Feedback
 op. Each of these provide a condition to the value field, which sums them up.
he left,the
yellow, and the field
Column column field in orange, and the Value field on the bottom-right in blue.
on the top-right
ums them up.

...and the column field

provides a condition....

...and the value field

sums them up.

Next
One thing to be aware of: If a column field adds a lot of columns to a PivotTable, it will make it very wide.
One
In this thing
example, theto be aware
PivotTable of: Iffrom
now ranges a column
cell C10 tofield
X15, asadds a lotfield
the column of added
columns20 new tocolumns.
a PivotTable,
That's a lotitofwill
col
To continue with this tutorial, press CTRL+PAGE DOWN. To go to the previous sheet, press CTRL+PAGE UP.
very wide.
Give feedback on this tutorial

In this example, the column field added 20 new columns. That's a lot of colum
This will cause people to scroll a lot...

Sum of Amount Type

Buyer Books Food Fuel
Dad
Kelly $250
Mom $470 $74
Total Result $250 $470 $74

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Feedback
Date Buyer Type Amount
17-Jan Dad Sports $1,000
17-Jan Dad Airfare $500
17-Jan Dad Taxes $500
20-Feb Kelly Music $20
25-Feb Kelly Tickets $125
21-Jan Kelly Books $250
20-Feb Kelly Dining $20
25-Feb Kelly Clothes $125
21-Jan Kelly Music lessons $250
20-Feb Kelly Parking $20
25-Feb Kelly Electronics $125
1-Jan Mom Fuel $74
15-Jan Mom Food $235
21-Jan Mom Club dues $125
2-Feb Mom Food $235
1-Jan Mom Medical $74
15-Jan Mom Electricity $70
2-Feb Mom Dental $235
1-Jan Mom Auto insurance $74
15-Jan Mom Health insurance $70
2-Feb Mom Home insurance $235
 ke it very wide.
dmns
20 new tocolumns.
a PivotTable,
That's a lotitofwill make
columns! it will cause people to scroll a lot...
This
CTRL+PAGE UP.

20 new columns. That's a lot of columns!

ple to scroll a lot...

Music Sports Tickets Dining Electricity

$1,000
$20 $125 $20
$70
$20 $1,000 $125 $20 $70

Next
Medical Dental Taxes Auto insurance Parking
$500
$20
$74 $235 $74
$74 $235 $500 $74 $20
Electronics Airfare Clothes Music lessons Club dues
$500
$125 $125 $250
$125
$125 $500 $125 $250 $125
Health insurance Home insurance Total Result
$2,000
$935
$70 $235 $1,427
$70 $235 $4,362
There is an alternative to extra-wide PivotTables: you can use a second row field instead. A second row field will appear inden
In
GOOD Butexample,
this TOhere's anisalternative
KNOWthere a PivotTable from tocellthat:
D8 to You
E32. Itcan use
shows second
Dad,aKelly, rowasfield
and Mom instead.
first row A second
fields in column row
D. Then th
A second row field makes a vertically-oriented PivotTable rather than horizontal. Some people find vertical PivotTables easer t
EXCELappear
SPEAK indented under the first row field.
Sometimes people call a second row field a "secondary row field."
To continue with this tutorial, press CTRL+PAGE DOWN. To go to the previous sheet, press CTRL+PAGE UP.
Give feedback on this tutorial

Buyer Type Sum of Amount

First row field
Dad $2,000
Sports $1,000
Second row field Taxes $500 GOOD TO KN
Airfare $500 A second row fie
First row field
Kelly $935 vertically-oriente
Books $250 than horizontal.
vertical PivotTab
Music $20 because they do
Tickets $125 scrolling from sid
Second row field Dining $20
Parking $20
Electronics $125
Clothes $125
First row field Music lessons $250
Mom $1,427EXCEL SPEAK
Food $470Sometimes peopl
Fuel $74row field a "secon
Electricity $70
Medical $74
Second row field Dental $235
Auto insurance $74
Club dues $125
Health insurance $70
Home insurance $235
Total Result $4,362

Previous
Feedback
Date Buyer Type Amount
17-Jan Dad Sports $1,000
17-Jan Dad Airfare $500
17-Jan Dad Taxes $500
20-Feb Kelly Music $20
25-Feb Kelly Tickets $125
21-Jan Kelly Books $250
20-Feb Kelly Dining $20
25-Feb Kelly Clothes $125
21-Jan Kelly Music lessons $250
20-Feb Kelly Parking $20
25-Feb Kelly Electronics $125
1-Jan Mom Fuel $74
15-Jan Mom Food $235
21-Jan Mom Club dues $125
2-Feb Mom Food $235
1-Jan Mom Medical $74
15-Jan Mom Electricity $70
2-Feb Mom Dental $235
1-Jan Mom Auto insurance $74
15-Jan Mom Health insurance $70
2-Feb Mom Home insurance $235
d row field will appear indented under the first row field.
nstead.
w A second
fields in column row
D. Then field will
the spending types are beneath them as second row fields with items such as Sports, Airfare, Dining, etc.
d vertical PivotTables easer to read because they don't require as much scrolling from side-to-side.

GOOD TO KNOW
A second row field makes a
vertically-oriented PivotTable rather
than horizontal. Some people find
vertical PivotTables easer to read
because they don't require as much
scrolling from side-to-side.

EXCEL SPEAK
Sometimes people call a second
row field a "secondary row field."

Next
rts, Airfare, Dining, etc.
On the next sheet you'll add a second row field. And you'll do that by placing the Type field under the Buyer field in the Rows fi
On theFields
A PivotTable nextListsheet you'll
image shows add cursor
an arrow a second
draggingrow field.
the Type field And
to the you'll do that by dragging the T
Rows area.
under the Buyer field.
To continue with this tutorial, press CTRL+PAGE DOWN. To go to the previous sheet, press CTRL+PAGE UP.
Give feedback on this tutorial

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Buyer field in the Rows field.
by dragging the Type field

Next
1. The PivotTable Area for this example is in cells B13 through C17. Navigate to any of those cells.
Practice
2. Press ALT+JT, L to launch the PivotTable Fields List. Focus will default to the Search text box: "Type words to search for" edit
3. Press your arrow keys to move to the Type field. Press SPACEBAR to add the Type field to the Rows area.
4. Press ESC keyinside
Click to exit
thePivotTable Fields pane.
1
To continue with thisbelow.
PivotTable
2 Do
tutorial, press CTRL+PAGE
you see the
DOWN.
PivotTable To go
Fields
3 Insheet,
the PivotTable
list to the previousFields press
list, CTRL+PAGE
drag the
Give feedback on this tutorial on the right? Good! (If Type field down and
you don't see it, place it under the
right-click the Buyer field. (Like we
PivotTable below and showed you on the
choose Show Field previous sheet).
List).

Buyer Sum of Amount

Dad $2,000
Kelly $935
Mom $1,427
Total Result $4,362

Previous
Feedback
Date Buyer Type Amount
17-Jan Dad Sports $1,000
17-Jan Dad Airfare $500
17-Jan Dad Taxes $500
20-Feb Kelly Music $20
25-Feb Kelly Tickets $125
21-Jan Kelly Books $250
20-Feb Kelly Dining $20
25-Feb Kelly Clothes $125
21-Jan Kelly Music lesso $250
20-Feb Kelly Parking $20
25-Feb Kelly Electronics $125
1-Jan Mom Fuel $74
15-Jan Mom Food $235
21-Jan Mom Club dues $125
2-Feb Mom Food $235
1-Jan Mom Medical $74
15-Jan Mom Electricity $70
2-Feb Mom Dental $235
1-Jan Mom Auto insura $74
15-Jan Mom Health insu $70
2-Feb Mom Home insur $235
words to search for" edit. Do not type anything, instead, tab once. NOTE: if the Field List doesn't launch, press ALT+JT, L again.

Next
If you need to simplify the PivotTable, you can collapse the data for the second row field "up" and out of the way.
TheIfPivotTable
you need toexample
for this simplify theF7PivotTable,
is in cells to G31. Select cellyou
F8 tocan collapse
choose thefield
the first row data for Next,
for Dad. the second
press Alt+JTrow f
> E to
To continue with this tutorial, press CTRL+PAGE DOWN. To go to the previous sheet, press CTRL+PAGE UP.
and out of the way.
Give feedback on this tutorial

TRY THIS Buyer Type Sum of Amount

Click the minus sign Dad $2,000
to collapse Dad's
data "up" and out of Sports $1,000
the way. Then click Taxes $500
the plus sign to Airfare $500
bring it back again.
Kelly $935
Books $250
Dining $20
Electronics $125
Music $20
Parking $20
Tickets $125
Clothes $125
Music lessons $250
Mom $1,427
Auto insurance $74
Dental $235
Electricity $70
Food $470
Fuel $74
Medical $74
Club dues $125
Health insurance $70
Home insurance $235
Total Result $4,362

Previous
Feedback
Date Buyer Type Amount
17-Jan Dad Sports $1,000
17-Jan Dad Airfare $500
17-Jan Dad Taxes $500
20-Feb Kelly Music $20
25-Feb Kelly Tickets $125
21-Jan Kelly Books $250
20-Feb Kelly Dining $20
25-Feb Kelly Clothes $125
21-Jan Kelly Music lesso $250
20-Feb Kelly Parking $20
25-Feb Kelly Electronics $125
1-Jan Mom Fuel $74
15-Jan Mom Food $235
21-Jan Mom Club dues $125
2-Feb Mom Food $235
1-Jan Mom Medical $74
15-Jan Mom Electricity $70
2-Feb Mom Dental $235
1-Jan Mom Auto insura $74
15-Jan Mom Health insu $70
2-Feb Mom Home insur $235
nd out of the way.
a Dad.
or for Next,
the second
press Alt+JTrow field
> E to "up"
expand the second field, or X to collapse it.

Sum of Amount

Next
You can also collapse or expand the entire second row field, to simplify the PivotTable even more.
Youthecan
Here's Key also collapse or expand the entire second row field, to simplify the PivotTab
Select the PivotTable data range from cells F7 to G31, then go to ALT+JT > P to collapse the entire group. Converseley, ALT+JT
more.
To continue with this tutorial, press CTRL+PAGE DOWN. To go to the previous sheet, press CTRL+PAGE UP.
Give feedback on this tutorial

HERE'S THE KEY Buyer Type Sum of Amount

Right-click Dad, and then Dad $2,000
click Expand/Collapse >
Collapse Entire Field. Sports $1,000
Taxes $500
To bring back the data, do
that again but click Expand Airfare $500
Entire Field. Kelly $935
Books $250
Dining $20
Electronics $125
Music $20
Parking $20
Tickets $125
Clothes $125
Music lessons $250
Mom $1,427
Auto insurance $74
Dental $235
Electricity $70
Food $470
Fuel $74
Medical $74
Club dues $125
Health insurance $70
Home insurance $235
Total Result $4,362

Previous
Feedback
Date Buyer Type Amount
17-Jan Dad Sports $1,000
17-Jan Dad Airfare $500
17-Jan Dad Taxes $500
20-Feb Kelly Music $20
25-Feb Kelly Tickets $125
21-Jan Kelly Books $250
20-Feb Kelly Dining $20
25-Feb Kelly Clothes $125
21-Jan Kelly Music lesso $250
20-Feb Kelly Parking $20
25-Feb Kelly Electronics $125
1-Jan Mom Fuel $74
15-Jan Mom Food $235
21-Jan Mom Club dues $125
2-Feb Mom Food $235
1-Jan Mom Medical $74
15-Jan Mom Electricity $70
2-Feb Mom Dental $235
1-Jan Mom Auto insura $74
15-Jan Mom Health insu $70
2-Feb Mom Home insur $235
o simplify the PivotTable even
e group. Converseley, ALT+JT > X will expand the entire group.

Sum of Amount

Next
You can also have more than one column field. They can also be collapsed or expanded.
TRYYou
The THIS can for
PivotTable alsothis have
examplemore than
goes from cells one
B13 tocolumn
M19. In thisfield.
case, weAnd
have those column
a Type category fields
in the cansection,
Columns also bewhi
Select Food in cell C14 and go to ALT+JT > P to collapse the entire field. ALT+JT > X will expand it.
or expanded.
To continue with this tutorial, press CTRL+PAGE DOWN. To go to the previous sheet, press CTRL+PAGE UP.
Give feedback on this tutorial
TRY THIS
Click the minus sign next to Food, and the months under Food will
collapse "up" and out of the way. Click the plus sign to bring back the
months. (You can also collapse or expand the entire field like you did on
the previous sheet, by right-clicking.)

Sum of Amount Type Month

Food Food Result Utilities
Buyer Jan Feb Mar Apr Jan
Kelly $74 $74 $125 $125 $398
Dad $235 $235 $235 $74 $779
Mom $1,000
Total Result $309 $309 $360 $199 $1,177 $1,000

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Month Buyer Type Amount
Jan Kelly Food $74
Jan Dad Food $235
Jan Mom Utilities $1,000
Feb Kelly Food $74
Feb Dad Food $235
Feb Mom Utilities $1,000
Mar Kelly Food $125
Mar Dad Food $235
Mar Mom Utilities $20
Apr Kelly Food $125
Apr Dad Food $74
Apr Mom Utilities $70
mn fields
y in the cansection,
Columns also be collapsed
which include items for Food and Utilities.

r Food will
ring back the
d like you did on

Utilities ResuTotal Result

Feb Mar Apr
$398
$779
$1,000 $20 $70 $2,090 $2,090
$1,000 $20 $70 $2,090 $3,267

Next
Something to keep in mind: If you need more detail, it's possible to add many more row fields or columns fields. In this examp
TheSomething
PivotTable
EXPERT TIP toexample
for this keep ranges
in mind: If D8
from cell you need
to E29, andmore detail,
has fields it's possible
for Season, to add
Buyer, and Type many
in column more
D, with Sumro
o
Just because you can add a bunch of fields, doesn't mean you should. In this example, it works fine. But sometimes too many fi
or columns fields. In this example, there are three row fields.
To continue with this tutorial, press CTRL+PAGE DOWN. To go to the previous sheet, press CTRL+PAGE UP.
Give feedback on this tutorial

First row field Season Buyer Type

Fall
Second row field
Mom
Insurance EXPERT TIP
Third row field Rent Just because you can add
Utilities fields, doesn't mean you s
this example, it works fine
Spring sometimes too many field
Dad their indentations, can ma
Insurance PivotTable too complicate
people to understand.
Rent
Utilities
Summer
Mom
Insurance
Rent
Utilities
Winter
Dad
Insurance
Rent
Utilities
Total Result

Previous
Feedback
Buyer Season Type Amount
Dad Winter Insurance $300
Dad Winter Rent $200
Dad Winter Utilities $400
Dad Winter Insurance $300
Dad Winter Rent $800
Dad Winter Utilities $400
Dad Winter Insurance $200
Dad Winter Rent $300
Dad Winter Utilities $450
Dad Winter Insurance $230
Dad Winter Rent $120
Dad Winter Utilities $400
Dad Spring Insurance $210
Dad Spring Rent $300
Dad Spring Utilities $400
Dad Spring Insurance $230
Dad Spring Rent $900
Dad Spring Utilities $300
Dad Spring Insurance $200
Dad Spring Rent $1,000
Dad Spring Utilities $220
Dad Spring Insurance $400
Dad Spring Rent $200
Dad Spring Utilities $400
Mom Summer Insurance $100
Mom Summer Rent $30
Mom Summer Utilities $123
Mom Summer Insurance $300
Mom Summer Rent $350
Mom Summer Utilities $230
Mom Summer Insurance $120
Mom Summer Rent $640
Mom Summer Utilities $530
Mom Summer Insurance $560
Mom Summer Rent $240
Mom Summer Utilities $250
Mom Fall Insurance $62
Mom Fall Rent $600
Mom Fall Utilities $340
Mom Fall Insurance $205
Mom Fall Rent $500
Mom Fall Utilities $403
Mom Fall Insurance $503
Mom Fall Rent $2,000
Mom Fall Utilities $140
Mom Fall Insurance $502
Mom Fall Rent $120
Mom Fall Utilities $50
or columns fields. In this example, there are three row fields.
e Type
nd to add many
in column more
D, with Sumrow fieldsin column E.
of Amount
fine. But sometimes too many fields, with all of their indentations, can make the PivotTable too complicated for other people to understa
L+PAGE UP.

Sum of Amount
$5,425
$5,425
EXPERT TIP $1,272
Just because you can add$3,220
a bunch of
fields, doesn't mean you should.
$933 In
this example, it works fine. But
sometimes too many fields,$4,760
with all of
their indentations, can make the
$4,760
PivotTable too complicated$1,040other
for
people to understand.
$2,400
$1,320
$3,473
$3,473
$1,080
$1,260
$1,133
$4,100
$4,100
$1,030
$1,420
$1,650
$17,758

Next
other people to understand.
Ready for more practice? Take a chance to review the data below in cells B7 to E55. When you're ready, go to the next sheet a
There's no need to review all the rows of data. Just review field names in the row 7. You'll be working with these on the next s
To continue with this tutorial, press CTRL+PAGE DOWN. To go to the previous sheet, press CTRL+PAGE UP.
Give feedback on this tutorial

Season Sales rep Product Units sold

Winter Jenny Oranges 300 LOOK HERE
Winter George Grapefruit 200 No need to read all the rows of data. Just look a
names in the first row. You'll be working with th
Winter Dave Apples 400 the next sheet. When you're ready, scroll down
Winter Jenny Bananas 300 Next.
Winter George Oranges 800
Winter Dave Grapefruit 400
Winter Jenny Apples 200
Winter George Bananas 300
Winter Dave Oranges 450
Winter Jenny Grapefruit 230
Winter George Apples 120
Winter Dave Bananas 400
Spring Jenny Beets 210
Spring George Potatoes 300
Spring Dave Lettuce 400
Spring Jenny Radishes 230
Spring George Beets 900
Spring Dave Potatoes 300
Spring Jenny Lettuce 200
Spring George Radishes 1000
Spring Dave Beets 220
Spring Jenny Potatoes 400
Spring George Lettuce 200
Spring Dave Radishes 400
Summer Jenny Blueberries 100
Summer George Strawberries 30
Summer Dave Grapes 123
Summer Jenny Pumpkins 300
Summer George Blueberries 350
Summer Dave Strawberries 230
Summer Jenny Grapes 120
Summer George Pumpkins 640
Summer Dave Blueberries 530
Summer Jenny Strawberries 560
Summer George Grapes 240
Summer Dave Pumpkins 250
Fall Jenny Squash 62
Fall George Zucchini 600
Fall Dave Apples 340
Fall Jenny Oranges 205
Fall George Squash 500
Fall Dave Zucchini 403
Fall Jenny Apples 503
Fall George Oranges 2000
Fall Dave Squash 140
Fall Jenny Zucchini 502
Fall George Apples 120
Fall Dave Oranges 50

Previous
Feedback
u're ready, go to the next sheet and you'll practice what you've learned so far.
working with these on the next sheet.
RL+PAGE UP.

E
d all the rows of data. Just look at the field
st row. You'll be working with these on
When you're ready, scroll down and click
Next
Navigate
to any of
those
cells.

Practice
2. Press ALT+JT, L to launch the PivotTable Fields List. Focus will default to the Search text box: "Type words to search for" edit
3. Press your arrow keys to move to the Sales Rep field. Press SPACEBAR to add the Sales Rep field to the Rows area. If you wa
4. Determine who sold
We made the the most items in the
Dofall,
youthen make a selection in cellInK8.
see the the field list, drag
1
To continue with thisbelow
PivotTable
2
tutorial, press CTRL+PAGE DOWN.
PivotTable To go
Fields list to
3 sheet,
onthe previousthe Salespress
rep CTRL+PAGE
field to UP.
Give feedback
basedononthis
thetutorial
previous the right? Good! (If you either Rows or
sheet's data. Click don't see it, Columns so that you
anywhere inside the right-click the can answer: Who sold
PivotTable below. PivotTable below and the most during the
choose Show Field fall?
List.)

Season Sum of Units sold

Fall 5425
Spring 4760
Summer 3473
Winter 4100
Total Result 17758

Previous
Feedback
ype words to search for" edit. Do not type anything, instead, tab once. NOTE: if the Field List doesn't launch, press ALT+JT, L again.
d to the Rows area. If you want to display Sales Rep details in the Columns area, use your Tab keys to move to the Sales Rep field in the Ro

4 Who sold the most

during the fall?

Pick one:

Next
 nch, press ALT+JT, L again.
ove to the Sales Rep field in the Row section, then press SPACEBAR, and select "Move to Column Labels". Press ESC key to exit PivotTable F
Press ESC key to exit PivotTable Fields pane.
named
"Sum of
Units
sold".

Practice
2. Press ALT+JT, L to launch the PivotTable Fields List. Focus will default to the Search text box: "Type words to search for" edit
3. Use your arrow and SPACEBAR keys to expand the example into a vertical PivotTable that has seasons on the left, and the sa
To continue with
Click this tutorial,
anywhere insidepress CTRL+PAGE
Do youDOWN.
see theTo go to the previous Nowsheet,
dragpress CTRL+PAGE UP.
the fields
1
Give feedback on this tutorial
the PivotTable below
2 PivotTable Fields list
3 into place so that you
named Sum of Units on the right? Good! (If make a vertical
sold. you don't see it, PivotTable that has
right-click the Seasons on the left,
PivotTable and choose and the Sales reps
Show Field List.) indented under the
seasons.

Sum of Units sold

17758

Previous
Feedback
pe words to search for" edit. Do not type anything, instead, tab once. NOTE: if the Field List doesn't launch, press ALT+JT, L again.
asons on the left, and the sales reps indented under the seasons.Press ESC key to exit PivotTable Fields pane.

Next
h, press ALT+JT, L again.
the
PivotTable
named
"Sum of
Units
sold".
Practice
2. Press ALT+JT, L to launch the PivotTable Fields List. Focus will default to the Search text box: "Type words to search for" edit
3. Use your arrow and SPACEBAR keys to modify the example so that it shows each product in its own row, and each season in
To continue with
Click this tutorial,
anywhere insidepress CTRL+PAGE
Do youDOWN.
see theTo go to the previous sheet,
Now dragpress CTRL+PAGE UP.
the fields
1
Give feedback on this tutorial
the PivotTable below
2 PivotTable Fields list
3 into place so that the
named Sum of Units on the right? Good! (If PivotTable shows
sold. you don't see it, each product in its
right-click the own row, and each
PivotTable and season in its own
choose Show Field column.
List.)

Sum of Units sold

17758

Previous
Feedback
 e words to search for" edit. Do not type anything, instead, tab once. NOTE: if the Field List doesn't launch, press ALT+JT, L again.
wn row, and each season in its own column.

Next
h, press ALT+JT, L again.
1. Click cell B13 to activate the PivotTable named "Sum of Units sold".

Practice
2. Press ALT+JT, L to launch the PivotTable Fields List. Focus will default to the Search text box: "Type words to search for" edit
3. Use your Tab, arrow and SPACEBAR keys to modify the example so that it shows Sales Reps on the left with Seasons indente
To continue with
Click this tutorial,
anywhere insidepress CTRL+PAGE DOWN.
Do you To go to the previousThis
see the sheet, press CTRL+PAGE
PivotTable is UP.
1
Give feedback on this tutorial
the PivotTable below.
2 PivotTable Fields list
3 simply too wide. Drag
on the right? Good! (If the fields into place so
you don't see it, that you see each
right-click the sales rep on the left,
PivotTable below and and the seasons
choose Show Field indented under each
List.) sales rep.

Sales rep Season

Dave Dave Result George
Fall Spring Summer Winter Fall Spring
933 1320 1133 1650 5036 3220 2400

Previous
Feedback
ox: "Type words to search for" edit. Do not type anything, instead, tab once. NOTE: if the Field List doesn't launch, press ALT+JT, L again.
ps on the left with Seasons indented beneath them.
TRL+PAGE UP.

George ResulJenny Jenny Result

Summer Winter Fall Spring Summer Winter
1260 1420 8300 1272 1040 1080 1030 4422

Next
aunch, press ALT+JT, L again.

Total Result

17758
1. Click cell B13 to activate the PivotTable named "Sum of Units sold".
Practice
2. Press ALT+JT, L to launch the PivotTable Fields List. Focus will default to the Search text box: "Type words to search for" edit
3. Use your Tab, arrow and SPACEBAR keys to modify the example so that each Sales Reps has their own column fields with Se
4. Select cell I9 anywhere
Click and pick how many grapefruit
inside DoDave soldthe
you see in winter.
1
To continuethewith this tutorial,
PivotTable
2
belowpress CTRL+PAGE DOWN.
PivotTable To go
Fields
3 Drag the fields into
listto the previousposition
sheet, press CTRL+PAGE
so that you UP.4
In the winter, h
many grapefru
Give feedback
named onSum
this tutorial
of Units on the right? Good! (If can see: Dave sell?
sold. you don't see it, • Each sales rep its
right-click the own column field.
PivotTable below and • Seasons on the left
choose Show Field • Products indented
List.) under the seasons.

Sum of Units sold

17758

Previous
Feedback
e words to search for" edit. Do not type anything, instead, tab once. NOTE: if the Field List doesn't launch, press ALT+JT, L again.
own column fields with Seasons on the left, and Products indented beneath them.
In the winter, how
many grapefruits did
Dave sell?

Pick one:

Next
ress ALT+JT, L again.
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