FATIMA JINNAH WOMEN UNIVERSITY

Department of Computer Science.

EXPERIMENT 5 – INTRODUCTION TO MS EXCEL

Objective
• Getting to know MS Excel
• Lean basic ribbon commands
Time Required : 3 hrs Programming Language : NIL
Software Required : MS Office 2013 or above
Hardware Required : NIL
G etting to know MS Excel
Excel 2013 is a spreadsheet program that allows you to store, organize, and analyze information.
Excel is used to process complicated data. In this lab you can learn how to take advantage of the program's
powerful features. Whether you're keeping a budget, organizing a training log, or creating an invoice,
Excel makes it easy to work with different types of data. When you open Excel 2013 for the first time, the
Excel Start Screen will appear. From here, you'll be able to create a new workbook, choose a template,
and access your recently edited workbooks. Excel 2013 uses a tabbed Ribbon system instead of
traditional menus. The Ribbon contains multiple tabs, each with several groups of commands. You will
use these tabs to perform the most common tasks in Excel. Located just above the Ribbon,
the Quick Access toolbar lets you
access common commands no
matter which tab is selected. By
default, it includes the Save, Undo,
and Repeat commands. You can
add other commands depending on
your preference. Excel 2013 has a
variety of viewing options that
change how your workbook is
displayed. You can choose to view
any workbook in Normal view,
Page Layout view, or Page Break
view. These views can be useful for
various
tasks, especially if you're planning to print the spreadsheet.

Creating Workbooks: Excel files are called workbooks. Whenever you start a new project in Excel,
you'll need to create a new workbook. There are several ways to start working with a workbook in Excel
2013. You can choose to create a new workbook—either with a blank workbook or a predesigned
template—or open an existing workbook.
Cell Basics: Whenever you work with Excel, you'll enter information—or content—into cells. Cells are
the basic building blocks of a worksheet. You'll learn the basics of cells and cell content to calculate,
analyze, and organize data in Excel. Every worksheet is made up of thousands of

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 FATIMA JINNAH WOMEN UNIVERSITY
Department of Computer Science.

rectangles, which are called cells. A cell is the intersection of a row and a column. Columns are identified
by letters (A, B, C), while rows are identified by numbers (1, 2, 3). Any information you enter into a
spreadsheet will be stored in a cell. Each cell can contain different types of content, including text,
formatting, formulas, and functions. There may be times when you need to copy the content of one cell to
several other cells in your worksheet. You could copy and paste the content into each cell, but this method
would be time consuming. Instead, you can use the fill handle to quickly copy and paste content to
adjacent cells in the same row or column. The fill handle can also be used to continue a series. Whenever
the content of a row or column follows a sequential order, like numbers (1, 2, 3) or days (Monday,
Tuesday, Wednesday), the fill handle can guess what should come next in the series.
Modifying Columns Rows and Cells: By default, every row and column of a new workbook is set to the
same height and width. Excel allows you to modify column width and row height in different ways,
including wrapping text and merging cells. You can insert new columns or rows, delete certain rows or
columns, move them to a different location in the worksheet, or even hide them.
Formatting cells: You can customize the look and feel of your workbook, allowing you to draw attention
to specific sections and making your content easier to view and understand
Worksheet Basics: Every workbook contains at least one worksheet by default. When working with a
large amount of data, you can create multiple worksheets to help organize your workbook and make it
easier to find content. You can also group worksheets to quickly add information to multiple worksheets at
the same time.

EXERCISES
You have to perform the following tasks on the sample Excel spreadsheets provided by the instructor.

Exercise 7.1 [5]

• Use practice Excel sheet A
• Select cell D3. Notice how the cell address appears in the Name box and its content appears in both
the cell and the Formula bar.
• Select a cell, and try inserting text and numbers.
• Delete a cell, and note how the cells below shift up to fill in its place.
• Cut cells and paste them into a different location. If you are using the example, cut cells D4:D6 and
paste them to E4:E6.
• Try dragging and dropping some cells to other parts of the worksheet.
• Use the fill handle to fill in data to adjoining cells both vertically and horizontally. If you are using
the example, use the fill handle to continue the series of dates across row 3.
• Use the Find feature to locate content in your workbook. If you are using the example, type the
name Lewis into the Find what: field.

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 FATIMA JINNAH WOMEN UNIVERSITY
Department of Computer Science.

Sr
no Course
. First Name Last Name Name Email ID
1- Colton Bell B.Tech colton@gmail.com
2- Robert Lewis MCA robert@gmail.com
3- David Miller BBA david@gmail.com
4- John Harris B.A john@gmail.com
5- William Johnson BFA william@gmail.com
6- Anthony Jackson M.Tech anthony@gmail.com
7- Jack Lopez B.Sc. jack@gmail.com
8- Angle Smith M.Sc. angle@gmail.com
9- Leo Davis B.Tech leo@gmail.com
10- Luke Martin MBA luke@gmail.com
11- Alice Brown B.E alice@gmail.com
12- Elias Thomas BBA elias@gmail.com

Exercise 7.2 [5]

• Use practice Excel sheet B
• Modify the width of a column. If you are using the example, use the column that contains the
players' first names.
• Insert a column between column A and column B, then insert a row between row 3 and row 4.
• Delete a column or a row.
• Move a column or row.
• Try using the Text Wrap command on a cell range. If you are using the example, wrap the text in the
column that contains street addresses.
• Try merging some cells. If you are using the example, merge the cells in the title row using the
Merge & Center command (cell range A1:E1)

EQUIPMENT INVESTORY
Item Description Use Place Quantity Replaced Log
Laser Jet Office Lab 2 Y 12/28/2020

Inkjet Lab 2 N 1/4/2021

Printer Dot Matrix Office 1 Y 12/5/2021
LED Office Lab 5 Y 8/8/2019
Monitor LED Office Lab 4 N 8/8/2017

Web Resource
https://www.gcflearnfree.org/ excel2013/

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FATIMA JINNAH WOMEN UNIVERSITY
Department of Computer Science.

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FATIMA JINNAH WOMEN UNIVERSITY
Department of Computer Science.