Document Control Start-up Process Flowchart Page 1 of 2

IMS-OG-GL-SI.DCC-PFL-0002
Revision: 01 Date: 13-Jul-2017 Originated By: Y. Cao Checked By: B. Kuberi HSSE/Q: B. Hawco Approved By: T. Farrell

Client SNCL List of Project Project Report

Specs and
Contract
Corporate
(PM)
Team Distribution List
Standards Procedure EDMS PEP
(PM) (PC)
1 Standards (PM)

No

EDMS
Identify project Develop DC Are DC Assemble
Process Implement DC Develop DC check workspace
Starts
document control Procedures / procedures Yes Document
approved? Procedures list configuration
requirements Documents Review Matrix
2 3 implementation

Project Project Project Project Document DC

Document close-out Document Document Review Checklist
Numbering Archive Control Handover Matrix
Procedure Procedure Procedure Procedure

MDR
(ENG)

No

UAT Coordinate and

Complete EDMS Upload Provide
Configure EDMS Configure EDMS Configure EDMS complete for Consolidate Go live with Project Document Process
Initiation EDMS
Yes Preliminary MDR EDMS Distribution Ends
workspace organization business process MDR inputs from EDMS
Workbook configuration? Requirements Training
functions 4

Completed
Project Configuration EDMS Documents
EDMS
Initiation Specification Workspace
Workspace
Workbook 5

Symbol Legend:

Decision Predefined Off Page Primary Flow Branch Notes:

Document Process Preparation Terminator Data Database - Yellow symbols indicate outputs and blue symbols indicate predefined processes.
Tree Process Reference Connector Connector
- Process Scope, Assumptions, Constraints, Guidelines and References are on page 2.

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 Document Control Start-up Process Flowchart Page 2 of 2
IMS-OG-GL-SI.DCC-PFL-0002
Revision: 01 Date: 13-Jul-2017 Originated By: Y. Cao Checked By: B. Kuberi HSSE/Q: B. Hawco Approved By: T. Farrell

PROCESS SCOPE, ASSUMPTIONS AND CONSTRAINTS PROCESS CLARIFICATIONS AND NOTES

Process Owner
Clarifications:
- Vice President, Systems & Information The activities detailed in this process will be scaled as needed depending on the size, nature, and scope of the contract.

Scope
Notes:
- This process applies to all work executed by the SNC-Lavalin O&G Business Sector. 1. Some procedures are currently under review/approval.
2. This list of procedures produced is not a full/comprehensive list of possible procedures. Review Document Management
Revision Changes Start-up, IMS-OG-GL-SI.DCC-PRO-0001 to assess which project specific procedures are require.

- Updated References 3.This list should be updated and referenced to throughout the project lifecycle.
4. This process involves coordinating with all the functions.
5. These documents are key document control start-up documents that are distributed to project team members.

DEFINITIONS AND ABBREVIATIONS REFERENCES

 DC – Document Control  IMS-OG-GL-PM-PFL-0002 – Project Start-up Process Flowchart

 IMS-OG-GL-PM-PFL-0005 – Mobilization Process Flowchart
 EDMS – Electronic Document Management System
 IMS-OG-GL-SI.DCC-STN-0001 – Project Document Control Standard
 MDR – Master Document Register  IMS-OG-GL-SI.DCC-STN-0002 – EDMS Standard
 IMS-OG-GL-SI.DCC-FRM-0001-01 – EDMS Project Initiation Workbook
 O&G – Oil and Gas (Business Sector)
 IMS-OG-GL-SI.DCC-PFL-0009 - Project Document Distribution Process Flowchart
 PEP – Project Execution Plan  IMS-OG-GL-SI.DCC-PRO-0001 – Document Management Start-Up
 IMS-OG-GL-SI.DCC-PRO-0002 – Project Document Control Procedure
 PM – Project Manager
 IMS-OG-GL-SI.DCC-PRO-0009 – Technical, Vendor and Reference Document Distribution Matrix
 UAT – User Acceptance Testing  IMS-OG-GL-SI.DCC-PRO-0012 – Project Document Deliverable Coding System
 IMS-OG-GL-SI.DCC-TMP-0001-01 – Master Document Register Template
 IMS-OG-GL-SI.DCC-TMP-0002-01 – Document Distribution Matrix Template
 IMS-OG-GL-SI.DCC-TMP-0003-01 – Document Control Checklist
 IMS-OG-GL-SI.DCC-WIN-0002 – PDM/PDMC Site Creation
 IMS-OG-GL-SI.DCC-WIN-0004 – Aconex Site Creation
 IMS-OG-GL-SI.DCC-WIN-0005 – Omnisource Site Creation
 IMS-OG-GL-SI.DCC-WIN-0006 – KPS DMS Site Creation

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 Manage Reference/Administrative Documents Process Flowchart Page 1 of 2
IMS-OG-GL-SI.DCC-PFL-0003
Revision: 01 Date: 13-Jul-2017 Originated By: Y. Cao Checked By: B. Kuberi HSSE/Q: B. Hawco Approved By: T. Farrell

Prepare
Load Documents Project Document
Notification of Distribution
in EDMS
Receipt

EDMS Notification of
Workspace receipt

Electronic RFI/ TQ
Hard Copy Document
Copy (Eng)

Yes

Manage Is
Reference / document Does
Process Receive document to be captured for Captured document meet Return to Process
Starts Administrative for reference quality check for
No
Ends
for use reference or project originator
document DC?
distribution?
management

Project
Distribution

No

Does
document meet Project Document
Yes
quality check for Distribution
DC?

Symbol Legend:

Decision Predefined Off Page Primary Flow Branch Notes:

Document Process Preparation Terminator Data Database - Yellow symbols indicate outputs and blue symbols indicate predefined processes.
Tree Process Reference Connector Connector
- Process Scope, Assumptions, Constraints, Guidelines and References are on page 2.

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 Manage Reference/Administrative Documents Process Flowchart Page 2 of 2
IMS-OG-GL-SI.DCC-PFL-0003
Revision: 01 Date: 13-Jul-2017 Originated By: Y. Cao Checked By: B. Kuberi HSSE/Q: B. Hawco Approved By: T. Farrell

PROCESS SCOPE, ASSUMPTIONS AND CONSTRAINTS PROCESS CLARIFICATIONS AND NOTES

Process Owner
Clarifications:
- Vice President, Systems & Information The activities detailed in this process will be scaled as needed depending on the size, nature, and scope of the contract.

Scope

- This process applies to all work executed by the SNC-Lavalin O&G Business Sector.

Revision Changes

- Updated Title, References

DEFINITIONS AND ABBREVIATIONS REFERENCES

 Reference Document – Documentation, typically of a technical nature, received from external parties (including  IMS-OG-GL-SI.DCC-PFL-0009 – Project Document Distribution Process Flowchart
Client) for information. Included are existing plant drawings, client specifications, etc.  IMS-OG-GL-SI.DCC-STN-0001 – Project Document Control Standard
 IMS-OG-GL-SI.DCC-STN-0002 – EDMS Standard
 Administrative Document – Project Documents not identified as Technical, Vendor or Reference. Includes
 IMS-OG-GL-SI.DCC-PRO-0002 – Project Document Control Procedure
documents related to Administration and Management, Bidding and Award Process, correspondence, Finance,
 IMS-OG-GL-SI.DCC-PRO-0003 – Control and Management of Reference Documents
Insurance, Estimates, Legal, Meeting Minutes, Change Management, Schedules, etc.
 IMS-OG-GL-SI.DCC-PRO-0009 – Technical, Vendor and Reference Document Distribution Matrix
 IMS-OG-GL-SI.DCC-TMP-0002-01 – Document Distribution Matrix

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 Manage Technical Documents Process Flowchart Page 1 of 2
IMS-OG-GL-SI.DCC-PFL-0004
Revision: 01 Date: 14-Jul-2017 Originated By: Y. Cao Checked By: B. Kuberi QA/SSHE: B. Hawco Approved By: T. Farrell

Project Document
Review

RFI/ TQ Project
Electronic Document
Hard Copy (Eng) Review
Copy

Does Is document
Document
Process Receive document document meet for project review Project Project Document Process
Checking/Updating Yes
Starts for issue quality check for or project Distribution Distribution Ends
Process
DC? distribution?

No

Return to
originator

Symbol Legend:

Decision Predefined Off Page Primary Flow Branch Notes:

Document Process Preparation Terminator Data Database - Yellow symbols indicate outputs and blue symbols indicate predefined processes.
Tree Process Reference Connector Connector
- Process Scope, Assumptions, Constraints, Guidelines and References are on page 2.

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 Manage Technical Documents Process Flowchart Page 2 of 2
IMS-OG-GL-SI.DCC-PFL-0004
Revision: 01 Date: 14-Jul-2017 Originated By: Y. Cao Checked By: B. Kuberi QA/SSHE: B. Hawco Approved By: T. Farrell

PROCESS SCOPE, ASSUMPTIONS AND CONSTRAINTS PROCESS CLARIFICATIONS AND NOTES

Process Owner
Clarifications:
- Vice President -Systems & Information The activities detailed in this process will be scaled as needed depending on the size, nature, and scope of the contract.

Scope

- This process applies to all work executed by the SNC-Lavalin O&G Business Sector.

Revision Changes

- Updated References

DEFINITIONS AND ABBREVIATIONS REFERENCES

 Technical Document – Documentation (deliverables) prepared internally by SNCL such as drawings,  IMS-OG-GL-ENG-PFL-0004 – Document Checking / Updating Process Flowchart
specifications, datasheets, design criteria, design briefs, calculations, design instructions, etc.  IMS-OG-GL-SI.DCC-PFL-0008 - Project Document Review Process Flowchart
 IMS-OG-GL-SI.DCC-PFL-0009 - Project Document Distribution Process Flowchart
 CL – Client
 IMS-OG-GL-SI.DCC-STN-0001 - Project Document Control Standard
 DC – Document Control  IMS-OG-GL-SI.DCC-STN-0002 - EDMS Standard
 IMS-OG-GL-SI.DCC-PRO-0002 – Project Document Control Procedure
 EDMS – Electronic Document Management System
 IMS-OG-GL-SI.DCC-PRO-0004 - Control and Management of Technical Documents
 ENG – Engineering  IMS-OG-GL-SI.DCC-PRO-0008 – Control and Management of Project Document Review
 IMS-OG-GL-SI.DCC-PRO-0009 - Technical, Vendor and Reference Document Distribution Matrix
 MDR – Master Document Register
 IMS-OG-GL-SI.DCC-PRO-0012 - Project Document Deliverable Coding System
 O&G – Oil and Gas (Business Sector)  IMS-OG-GL-SI.DCC-TMP-0001-01 – Master Document Register Template
 IMS-OG-GL-SI.DCC-TMP-0002-01 - Document Distribution Matrix
 PEP – Project Execution Plan
 IMS-OG-GL-SI.DCC-TMP-0003-01 - Document Control Checklist
 PM / PE – Project Manager / Project Engineer
 RFI – Request for Information
 TQ – Technical Query

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 Manage Vendor Documents Process Flowchart Page 1 of 2
IMS-OG-GL-SI.DCC-PFL-0005
Revision: 01 Date: 16-Jun-2017 Originated By: Y. Cao Checked By: B. Kuberi QA/SSHE: G. Naughton Approved By: T. Farrell

Project Project Document

Document Review
Contract Schedule Document VDRL Hard Electronic
Distribution
(PM) (PC) Control Matrix
(VEN) Copy Copy
Procedure Project
Review

Discuss vendor Does Is document

Process Manage vendor Receive VDRL Receive document document meet to be captured for
Starts
requirements with quality check for
Yes
distribution
document from vendor for use
vendors DC? or review?

No
Project
Distribtuion
Project Document Process
Return to Distribution Ends
originator

Symbol Legend:

Decision Predefined Off Page Primary Flow Branch Notes:

Document Process Preparation Terminator Data Database - Yellow symbols indicate outputs and blue symbols indicate predefined processes.
Tree Process Reference Connector Connector
- Process Scope, Assumptions, Constraints, Guidelines and References are on page 2.

IMS-OG-GL-SI.DCC-PFL-0005_01.vsd Oil & Gas

This Hard Copy is Uncontrolled
 Manage Vendor Documents Process Flowchart Page 2 of 2
IMS-OG-GL-SI.DCC-PFL-0005
Revision: 01 Date: 16-Jun-2017 Originated By: Y. Cao Checked By: B. Kuberi QA/SSHE: G. Naughton Approved By: T. Farrell

PROCESS SCOPE, ASSUMPTIONS AND CONSTRAINTS PROCESS CLARIFICATIONS AND NOTES

Process Owner
Clarifications:
- Vice President of Systems and Information. The activities detailed in this process will be scaled as needed depending on the size, nature, and scope of the contract.

Scope

- This process applies to all work executed by the SNC-Lavalin O&G Business Sector.

Revision Changes

- Updated References
- Changed Document number to reflect the restructuring of the SNC-Lavalin O&G Sector; document control was
formerly under Project Controls and is now under the System and Information Function. This process flowchart was
previously issued under document number IMS-OG-GL-PC.DCC-PFL-0005.

DEFINITIONS AND ABBREVIATIONS REFERENCES

 DC – Document Control  IMS-OG-GL-SI.DCC-PFL-0008 - Project Document Review Process Flowchart

 IMS-OG-GL-SI.DCC-PFL-0009 - Project Document Distribution Process Flowchart
 EDMS – Electronic Document Management System
 IMS-OG-GL-SI.DCC-STN-0001 - Project Document Control Standard
 ENG – Engineering  IMS-OG-GL-SI.DCC-STN-0002 - EDMS Standard
 IMS-OG-GL-SI.DCC-PRO-0002 – Project Document Control Procedure
 O&G – Oil and Gas (Business Sector)
 IMS-OG-GL-SI.DCC-PRO-0006 - Control and Management of Vendor Documents
 PC – Project Controls  IMS-OG-GL-SI.DCC-PRO-0008 – Control and Management of Project Document Review
 IMS-OG-GL-SI.DCC-PRO-0009 - Technical, Vendor and Reference Document Distribution Matrix
 PEP – Project Execution Plan
 IMS-OG-GL-SI.DCC-PRO-0012 - Project Document Deliverable Coding System
 PM – Project Manager  IMS-OG-GL-SI.DCC-TMP-0001-01 – Master Document Register Template
 IMS-OG-GL-SI.DCC-TMP-0002-01 – Document Distribution Matrix Template
 RFI – Request for Information
 IMS-OG-GL-SI.DCC-TMP-0003-01 - Document Control Checklist
 TQ – Technical Query
 VDRL – Vendor Document Requirements Listing
 VEN – Vendor

IMS-OG-GL-SI.DCC-PFL-0005_01.vsd Oil & Gas

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 Project Deliverable Handover Process Flowchart Page 1 of 3
IMS-OG-GL-SI.DCC-PFL-0006
Revision: 01 Date: 16-Jun-2017 Originated By: Y. Cao Checked By: B. Kuberi QA/SSHE: G. Naughton Approved By: T. Farrell

Project Completions Request for IFC

Document Documentation documents IFC
Schedule MDR
Control (CON) (PM) Documents
Procedure

No
No

Documents Are
Are
Process Receive Request Build work Project Document Project Document documents
Starts
for Collect documents Review
work packages Yes
Distribution for construction
for IFC documents packages approved?
construction complete?

Yes
Redline Work
IFC Work
mark-ups Packages
Documents Packages
(CON) (CON)
1

No No

Receive Redline Project Document Document Project Document Are as-builts Project Document Are as-builts
Yes Yes
Mark-ups Distribution Checking / Updating Review approved? Distribution complete?

Redline
As-Built As-Built
mark-ups
Document Document
(ENG)
2 1

Schedule MDR Request for

documents
(PM)
No
No

Documents for Are start-up &

Receive Request Collect Project Document Are books Project Document commissioning
start-up & Build Books Review approved?
Yes
Distribution
Yes
for documents Documents documents
commissioning complete?

Start-up &
Start-up & Commissioning
Commissioning Documents
Documents
Project Close
out Procedure Schedule MDR
(PM)
Request for
documents
(PM)
No
No

Are
Page 2
Mechanical Receive Request Collect Project Document Are books Project Document mechanical
Build Books Review approved?
Yes
Distribution catalogues
Yes (B)
catalogues for documents Documents
complete?

Page 2
Completed Completed
(A) Mechanical Mechanical
Catalogues Catalogues

Symbol Legend:

Decision Predefined Off Page Primary Flow Branch Notes:

Document Process Preparation Terminator Data Database - Yellow symbols indicate outputs and blue symbols indicate predefined processes.
Tree Process Reference Connector Connector
- Process Scope, Assumptions, Constraints, Guidelines and References are on page 3.

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 Project Deliverable Handover Process Flowchart Page 2 of 3
IMS-OG-GL-SI.DCC-PFL-0006
Revision: 01 Date: 16-Jun-2017 Originated By: Y. Cao Checked By: B. Kuberi QA/SSHE: G. Naughton Approved By: T. Farrell

Project Request for

Page 1 Closeout documents
MDR Schedule
(A) Procedure (PM)
(PM)

No No

Page 1
Project Data Receive Request Project Document Are books Project Document Are project data
Collect documents Build books Review approved?
Yes
Distribution books complete?
Yes (B)
books for documents

Completed Completed
Data books Data
books

Work Handover Request for

MDR Instruction Package documents
(PM) (ENG)
(PM)

No No

Other Receive Request Project Document Are books Project Document Are packages
Collect documents Generate package Yes Yes
documents for documents Review approved? Distribution complete?

Completed Package
Package

Final MDR and

consolidated Process
Project Close-out
handover Ends
package

Symbol Legend:

Decision Predefined Off Page Primary Flow Branch Notes:

Document Process Preparation Terminator Data Database - Yellow symbols indicate outputs and blue symbols indicate predefined processes.
Tree Process Reference Connector Connector
- Process Scope, Assumptions, Constraints, Guidelines and References are on page 3.

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This Hard Copy is Uncontrolled
 Project Deliverable Handover Process Flowchart Page 3 of 3
IMS-OG-GL-SI.DCC-PFL-0006
Revision: 01 Date: 16-Jun-2017 Originated By: Y. Cao Checked By: B. Kuberi QA/SSHE: G. Naughton Approved By: T. Farrell

PROCESS SCOPE, ASSUMPTIONS AND CONSTRAINTS PROCESS CLARIFICATIONS AND NOTES

Process Owner
Clarifications:
- Vice President of Systems and Information. The activities detailed in this process will be scaled as needed depending on the size, nature, and scope of the contract.

Scope
Notes:
- This process applies to all work executed by the SNC-Lavalin O&G Business Sector. 1. These documents are issued to the Construction Team.
2. These documents are issued to the Engineering Team.
Revision Changes

- Update References, minor grammatical corrections

- Changed Document number to reflect the restructuring of the O&G Sector; document control was formerly under
Project Controls and is now under the System and Information Function. This process flowchart was previously issued
under document number IMS-OG-GL-PC.DCC-PFL-0006.

DEFINITIONS AND ABBREVIATIONS REFERENCES

 CON – Construction  IMS-OG-GL-PM-PFL-0004 – Project Close-out Process Flowchart

 IMS-OG-GL-SI.DCC-PFL-0007 – Functional Close-out Process Flowchart
 EDMS – Electronic Document Management System
 IMS-OG-GL-SI.DCC-PFL-0008 – Project Document Review Process Flowchart
 ENG – Engineering  IMS-OG-GL-SI.DCC-PFL-0009 – Project Document Distribution Process Flowchart
 IMS-OG-GL-ENG-PFL-0004 – Document Checking / Updating Process Flowchart
 IFC – Issued for Construction
 IMS-OG-GL-SI.DCC-STN-0001 – Project Document Control Standard
 MDR – Master Document Register  IMS-OG-GL-SI.DCC-STN-0002 – EDMS Standard
 IMS-OG-GL-SI.DCC-PRO-0002 – Project Document Control Procedure
 O&G – Oil and Gas (Business Sector)
 IMS-OG-GL-SI.DCC-PRO-0007 – Control and Management of (Hard Copy) Construction Site Documents
 PM – Project Manager  IMS-OG-GL-SI.DCC-PRO-0008 – Control and Management of Project Document Review
 IMS-OG-GL-SI.DCC-PRO-0009 – Technical, Vendor and Reference Document Distribution Matrix
 IMS-OG-GL-SI.DCC-PRO-0010 – Document Deliverable Handover
 IMS-OG-GL-SI.DCC-PRO-0011 – (DCC) Functional Project Close-out
 IMS-OG-GL-SI.DCC-PRO-0012 – Project Document Deliverable Coding System
 IMS-OG-GL-SI.DCC-TMP-0001-01 – Master Document Register Template
 IMS-OG-GL-SI.DCC-TMP-0002-01 – Document Distribution Matrix Template
 IMS-OG-GL-SI.DCC-TMP-0003-01 – Document Control Checklist

IMS-OG-GL-SI.DCC-PFL-0006_01.vsd Oil & Gas

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