Operating Procedure on

Conduct of Institutional
Assessment
(Revision 00)

TESDA Complex, East Service Road, South

Superhighway Taguig City, Metro Manila
Tel. No. (02) 887-7777
www.tesda.gov.ph
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1.0 Purpose
This document aims to:

1. define the policies and guidelines in the conduct of institutional assessment

of learner
2. establish procedures and maintain a standard for the conduct of institutional
assessment of learner

2.0 Scope
This Manual covers the conduct of institutional assessment for institution-based
training in all qualifications.

3.0 Responsibilities

Quality Manager Ensures that the conduct of institutional assessment

adheres to standards and institutionalized processes
and procedures.
Quality Management Ensures that the established documented
Representative procedures are consistent with the requirements
of QMS
Trainer Implements these procedures in accordance
to existing rules and policies.
TTI Quality Management Implements preventive and corrective actions for
Committee (TTIQMC) any deviation from established rules and policies.

4.0 Definition of Terms

- A certificate issued to a trainee who passed the
Institutional Assessment for each Unit of
Competency (2021 TVET Glossary of Terms;
TESDA Circular 88 s. 2020)
Certificate of - Certification of a smaller set of courses or
Achievement modules or units which are designed to provide
learners with knowledge, skills, values and
competencies in a narrow area of study and/or
practice (2021 TVET Glossary of Terms; TESDA
Circular No. 048 s. 2021)
Competency Based Refers to a system by which the learner acquires
Training a competency or a qualification based on
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demonstrated ability rather than on the time spent

on training (2021 TVET Glossary of Terms;
TESDA Circular No. 90 s. 2018)

Evidence Plan Refers to a document which consist of evidence

requirements with the applicable method of
assessment to be used in assessing the candidate
for a particular qualification. (2021 TVET Glossary
of Terms)
Feedback A written or oral report of failures, defects,
shortcomings and other experience which can be
used to influence design, performance and costs.
(2021 TVET Glossary of Terms)
Institutional Assessment is the process of collecting evidence and making
judgment on whether the required competency
has been demonstrated or achieved.

Learner an inclusive term referring to anyone learning,

including pupils at school; students at colleges,
traditional universities, comprehensives, and
universities of technology; apprentices, learners in
learnerships, interns; people undergoing training,
and people learning non-formally and informally
as well as people enrolled for particular
qualifications or part qualifications (SAQA 2013,
South Africa)

Teaching Personnel refers to the personnel of the TVI either

(Trainer) permanent or job orders that serves as the
learning facilitators for all its registered
program offerings. As a criterion, it is the
minimum number of teaching
personnel per CTPR. (TESDA Circular No.
090 s. 2018)
Unit of Competency A component of the competency standard stating
a specific key function or role in a particular job or
occupation serving as a basis for training an
individual to gain specific knowledge, skills and
attitude needed to satisfy the special demands or
requirements of a particular situation. (2021 TVET
Glossary of Terms; Training Regulations
Frameworki)
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5.0 Process Flow and Procedure Details

Process Flow

Key
Key Steps Interfaces
Players

• Logsheet for
Learner 5.1 Applies for Institutional Assessment Institutional
Assessment

• Achievement
Chart
• Progress
5.2 Checks Completeness of Learner’s Chart
Trainer
Achievement • Attendance
Sheet/LAMR
• Learner’s
Record Book

• Institutional
YES NO Assessment
Complete Tools
• Evidence
Plan

Participates in the
Conduct of Institutional
Assessment
Learner

Completes the Lacking • Achievement

Requirements for Chart
• Progress
Institutional Assessment
Chart
• Attendance
Sheet/LAMR
• Learner’s
Record Book
5.3
5.2
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Key
Key Steps Interfaces
Players

• Evidence
Plan
• Institutional
5.3 Orients and Conducts Institutional Assessment
Trainer
Assessment Tools
• Specific
Instruction to
the Learners

• Institutional
Learner 5.4 Takes the Institutional Assessment Assessment
Tools

YES NO • Results of
Passes the Institutional
Institutional
Assessment
Assessment

Completes the Cluster

Competency/Unit of
Competency

Records Result of • Learner’s

Institutional Assessment
Retakes
Record Book
Institutional • Achievement
Assessment for Chart
Learner/ 5.5 the Competency
• Progress
Cluster/ UC
Trainer Chart
YES
NO

Re-study and
Complete the Modules
Records Result of
of the Competency • Results of
Institutional Assessment
Cluster / Unit of Institutional
Competency Assessment
Marked as Not Yet Competent • Learner’s
for the Institutional Record Book
Assessment for the • Transcript of
Competency Cluster/UC
Records
5.3 marked as
Incomplete
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Key
Key Steps Interfaces
Players

5.4

• Log Sheet
for Issuance
of Certificate
Trainer/
5.5 Awards Certificate of Achievement of
Registrar
Achievement
• Certificate of
Achievement

5.6 Proceeds to the Next Unit of • Institutional

Trainer Competency / National Competency Assessment
Assessment Report

• Results of
Institutional
Assessment
• Learner’s
5.7 Prepares and Submits Reports to Record Book
Trainer
Registrar • Progress
Chart
• Achievement
Chart
• LAMR

Procedure Details
5.1 Application for Institutional Assessments Forms
p Logsheet for
All learners who shall pass the institutional assessment Institutional
shall be eligible to proceed to the next unit of competency; Assessment
hence, once they are ready, all learners shall be
encouraged to take the institutional assessment for every
competency-based training conducted, either per cluster
competency or per unit of competency, whichever is
applicable.
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The learners shall apply for institutional assessment and

shall submit their compliances on or before the scheduled
application for institutional assessment.
5.2 Checking of the Completeness of the Learner’s
Forms
Achievements
The trainer shall check the completeness of the learners’ p Achievement
achievements based on the Achievement and Progress Chart
Charts. If the learners’ achievements are complete, they p Progress Chart
p Attendance
shall be eligbile to participate in the institutional
Sheet/LAMR
assessment. Otherwise, they shall complete the lacking p Learner’s Record
requirements (5.2) Book

5.3 Orientation and Conduct of Institutional

Forms
Assessment
p Evidence Plan
p Institutional
The trainer shall orient the learners for the subsequent Assessment
conduct of institutional assessment. Tools
p Specific
Instruction to the
Learners
5.4 Taking of Institutional Assessment Forms
p Evidence Plan
If the learners pass the Institutional Assessment, they p Institutional
shall be marked as “Complete.” Assessment
Tools
p Institutional
If the learners should not pass the Institutional Assessment
Assessment, they should have the option to retake the Result Summary
Institutional Assessment up to three times. Before p Achievement
retaking the Institutional Assessment, they shall restudy Chart
and complete the modules of the Cluster p Progress Chart
Competency/Unit of Competency. p Learner’s
Record Book
p Progress Chart
If the learners should opt not retake the Institutional p Achievement Chart
Assessment or should fail to pass the Institutional p LAMR
Assessment for the third time, they shall be marked as p Learner Record
“Not Yet Competent”. Their respective Transcript of Book
Records shall be marked as “Incomplete.” Likewise,
they shall not be allowed to proceed to the next Unit of
Competency as per Module of Instruction.
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The trainer shall gather evidence based on the evidence

plan and the institutional assessment tools. The evidence
gathered shall be the basis for the feedback to be made
by the trainer.

The trainer shall record the results of the institutional

assessment and shall appropriately mark the significant
documents such as the achievement and progress
charts, and the Learner Record Book, and the Learner
Achievement Monitoring Report.

All learners marked as “Incomplete” shall not be eligible

for SIL (as applicable) and National Competency
Assessment for the full qualification unless they pass the
Institutional Assessments.

5.5 Awards Certificate of Achievement Forms

The trainer shall prepare and award a Certificate of p Log Sheet for
Achievement of the learners for every Institutional Issuance of
Assessment they successfully completed. The registrar Certificate of
Achievement
may assist the trainer in the preparation and awarding of p Certificate of
the Certificate of Achievement to the learners. Achievement
5.6 Preparation and Submission of Reports Forms
p Institutional
Assessment
Report
p Institutional
After all institutional assessments have been conducted, Assessment
the trainer shall prepare all necessary reports regarding Result Summary
the institutional assessment, including evidence, and p Learner’s Record
submit to Registrar for compilation and filing. Book
p Progress Chart
p Achievement Chart
p Transcipt of
Records
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6.0 Annexes

Log Sheet for Certificate of Achievement

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Application Form
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Achievement Chart
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Progress Chart
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Sample Attendance sheet

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Learners’ Achievement Monitoring Report

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Sample Learner’s Monitoring Achievement Chart

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Trainee’s Record Book

LEARNER’S RECORD BOOK

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Institutional Assessment Tool

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Evidence Plan
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Specific Instruction to the Learner

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Certificate of Achievement