The PMO Cookbook

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 The PMO Cookbook

Contents
COPYRIGHT
DEDICATION
CONTENTS
PREFACE
INTRODUCTION
PMO PLANNING AND IMPLEMENTATION
PHASE 1: INITIATION AND ASSESSMENT
PHASE 2: PLANNING AND DESIGN
PHASE 3: IMPLEMENTATION
PHASE 4: OPTIMISATION
PHASE 5: MATURITY AND SUSTAINABILITY
THE ONE PAGE MILESTONE PLANNING PROCESS
PMO COOKBOOK RECIPE
PHASE 1: INITIATION AND ASSESSMENT
PHASE 1: MILESTONES
01. PMO BUSINESS CASE
02. STAKEHOLDER ANALYSIS
03. ORGANIZATIONAL CHANGE PLAN
04. CHARTER & GOVERNANCE
05. PROCESSES ASSESSMENT
PHASE 2: PLANNING AND DESIGN
PHASE 2: MILESTONES
06. PMO IMPLEMENTATION PLAN
07. PMO METRICS
08. PM PROCESSES
09. PM TRAINING PROGRAM
10. PMO TOOLS
PHASE 3: PMO IMPLEMENTATION
PHASE 3: MILESTONES
11. PMO COMMUNICATION
12. PMO ROLLOUT PLAN
13. MONITORING AND FEEDBACK
14. PMO TRAINING PROGRAM
15. PMO CONSOLIDATION

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Contents
PHASE 4: OPTIMIZATION
PHASE 4: MILESTONES
16. EVALUATE KPIS
17. CONTINUOUS IMPROVEMENT
18. ENHANCED TRAINING
19. REFINED GOVERNANCE
20. KNOWLEDGE REPOSITORY
PHASE 5: MATURITY AND SUSTAINABILITY
PHASE 5: MILESTONES
21. PMO IMPACT
22. PMO INSTITUTIONALIZATION
23. SUCCESSION PLAN
24. CONTINUOUS LEARNING
25. PMO MATURITY
ACKNOWLEDGEMENTS
ABOUT THE AUTHOR

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Example: Milestone Elements

Milestone Focus Create exec summary and program vision.

Scope Milestones should align with project goals & deliverables.

Schedule Milestones to have realistic and achievable deadlines.

Resources Enough resources allocated for milestone completion.

Quality assurance Define quality criteria for the milestone deliverables.

Communication Communicate milestone progress to stakeholders.

Stakeholders Confirm that everyone is aligned with milestone goals.

Documentation Maintain documentation related to milestone activities.

Compliance Ensure that activities comply with relevant regulations.

Performance Define KPIs associated with milestone achievement.

Vendor management Ensure that vendor deliverables align with the milestone.

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 The PMO Cookbook

PMO Cookbook Recipe

Sponsor Program Mgr.

PMO Cookbook Recipe O. Twist B. Sykes

Completion Date Overall Status

Enhance organizational project management capabilities and strategic alignment
th
through the successful implementation of a PMO and by implementing efficient 15 Dec 2024 Green
practices, leveraging technology, and actively engaging stakeholders.
Phases Milestone Outcomes Outcomes

Phase 1: Business Case Stakeholders Change Plan PMO Charter Assessment Confirmation that
the PMO vision
Intimation and Establish a business Develop a Create an Develop a PMO Create an assessment
case and objectives stakeholder analysis organisational change charter and report of current PM and goals, as
assessment outlined in the
for PMO report plan for the PMO governance process processes
business case

Days 1-15 01 02 03 04 05 Day 15

Phase 2: Implementation Plan Metrics PM Processes Training Program PMO Tools Approval of the
implementation
Planning and Develop PMO Define metrics and Design PM processes Develop training Establish PMO tools
implementation plan KPIs for the PMO and methodologies program for PMs and technology plan and PMO
design KPIs and metrics
infrastructure

Days 16-30 06 07 08 09 10 Day 30

Phase 3: Communication Plan PMO Rollout Plan Monitoring Training Program PMO Consolidation High awareness
level of PMO with
Implementation Execute PMO Implement PMO Use monitoring and Conduct training Consolidate tools, tech
communication plan rollout plan feedback mechanism program for PMs and comms PMO processes &
tools rollout

Days 31-60 11 12 13 14 15 Day 60

Phase 4: Evaluate KPIs Improvement Enhanced Training Governance Central Repository Achievement of
KPI targets and
Optimisation Analyse KPIs to Conduct continuous Enhance PMO training Review and refine Create a central
assess the impact and improvement programs governance processes knowledge repository demonstrated
performance of the initiatives improvements in
PMO project delivery

Days 61-75 16 17 18 19 20 Day 75

Phase 5: PMO Firm Impact Institutionalization Succession Plan Continuous Learning Maturity Assessment Achievement of
KPI targets and
Maturity and Evaluate PMO impact Institutionalize the Develop a succession Establish mechanisms Conduct a PMO
on the firm PMO into the firm's plan for key PMO roles for ongoing learning maturity assessment demonstrated
sustainability improvements in
culture
project delivery

Days 76-90 21 22 23 24 25 Day 90

Status Labels Workstream No. % complete Missed milestone, all status red, Going to miss milestone, status orange, All milestones met = Green

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About the Author

Ken Martin

And then organisations are surprised why so

After an extensive successful career
many of the programs and projects fail to deliver
working for some of the best
any business benefits. So I decided to author
organisations in the world in various
and to create several Best Practice Books
countries, I was disheartened to see
based on my 𝐎𝐧𝐞 𝐏𝐚𝐠𝐞 𝐌𝐚𝐠𝐢𝐜TM format on
how many times programs and projects
failed from not paying heed to lessons topics such as PMO, Project Management &
learned and best practices. Even today, Business Transformation for leaders to learn
how many current programs are being from other's experience for project success.
executed without proper assessment,
planning or organisational change
management.

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