PREAMBLE

As SSNIT pensioners in the Nanumba District. we realize the need to come together as a group

for our common good.

ARTICLE 1:

a) The name of this organization shall be known and called the"Nanumba District SSNII

Pensioners' Association".

NAME AND OFFICE

(0) The registered headquarters of the Association shall be in Bimbilla and the postal address

shall be P. 0. Box 1, Bimbilla.

ARTICLE 2:

AIMS AND OBJECTIVES

The aims and obiectives of the Association shall be:

(a) To organize all SSNIT pensioners in the Nanumba District for a common purpose and

action with regard to their welfare

(b) To assist members financially or in kind in case of bereavement or reasonable hardship

(c) To promote, aid and encourage the establishment of co-operative and other economic

enterprises owned wholly or partly by the Association and encourage the sale and use of

goods and services thereof.

(d) To undertake, in conjunction with any other organization(s) with similar objectives, such

business ventures that will improve the living standards of its members.

ARTICLE 3.1

(e) To co-operate mutually or otherwise with any other organization(s) both in and outside

the district having similar aims and objectives.

MEMBERSHIP

(a) Membership of the Association shall be open to all SSNIT pensioners in the Nanumba

District.

(b). On enrolment, a member shall pay an Enrolment Fee of ten Ghana cedis (GHC 10.00) or

as may be prescribed from time to time by members at a general meeting of the

Association. He/she shall complete an enrolment forn and shall be issued with a
Membership Book bearing his/her Name, House Number, Bank Code or bank at which

pension is paid, and date of enrolment.

(c) All membership Books shall be produced by the National Secretariat on whose behalf

thev shall be issued to whom the enrolment fee is paid.

() All registered members shall pay monthly dues of five Ghana cedis (GHC 5.00) to the

Financial:

(e) An official

al receintofhe Aeentesien chall be issued in resnect of all monies paid.

ARTICLE 3. 2 ACCOUNTS OF THE ASSOCIATION

All monies collected on behalf of the Association shall be deposited in the Account of the

Association at the GCB Bank, Bimbilla branch or the GN Bank, Bimbilla branch.

ARTICLE 4:

(a) The District Officers of the Association shall be:

CHAIRMAN

VICE CHAIRMAN

SECRETARY

ASSISTANT SECRETARY

TREASURER

FINANCIAL SECRETARY

CONVENER

DISTRICT OFFICERS

(b) All District Oficers shall be elected by secret ballot or by show of hand at a General

Meeting of the Association. They shall hold office for two (2) terms only. A term shall

be Two (2) years.

terms.

(c) All the District Officers shall hold office for a period of not more than two consecutive

(d) All the oficers shall take an "Oath" or "Pledge" of office on their installation, to be

administered by SSNIT Regional Officers or a member of the staff of District Court.

ARTICLE 5:
DUTIES OF OFFICERS

(a) CHAIRMAN: The Chairman shall preside over all meetings of the ASSociation and shall

have a casting vote and shall append his signature to confirm the minutes of these

meetings. He/She shall be responsible for the proper conduct of all business of such

meetings and for the correct interpretation of the constitution. He/She shall be the

custodian of the Association's constitution. He/She in conjunction with the Secretary and

the Treasurer shall sign cheques on behalf of the Association. In the absence of one

signatory, the signatures of the remaining two officers shall be valid for any transaction.

(b) VICE CHAIRMAN: The Vice Chairman shall assist the Chairman in all his duties and

assume full responsibility as chairman during the absence of the Chairmen. He/She shall

perform other duties as may be assigned from time to time by the Chairman.

(c) SECRETARY: The Secretary shall discharge his/her duties in accordance with the

dictates of the Association's constitution. He/She shall be responsible for the recording of

minutes of general meetings and all other meetings. He/She shall be responsible for all

correspondence for and on behalf of the Association. He/She shall prepare detailed

Report of activities of the Association, He/She in conjunction with the Chaiman ahu tie

Treasurer shall sign cheques on behalf of the Association.

(0) ASSISTANT SECRETARY: The Assistant Secretary shall assist the Secretary in all the

Day to day administration of the secretariat, He She shall in the absence of the Secretary.

Perform the functions of the Secretary

Ciation.

© TREASURER: The Treasurer shall be in charge of all the finances of the AssOC1anon

HeShe shall receive all monies and make payments into the bank. He She

With the Chaiman and the Secretary shall sign cheques on behalf of t

() FINANCIAL SECRETARY: He She shall be responsible for the collection of monthly

Dues and the pavment of same to the Treasurer.

()CONVENER: He/She shall comvene meetings at the instance the Chairman. He She

Shall elect or appoint focal persons in arcas outside Bimbilla to help convene meetings.

ARTICLE 6:
(b)

(a) A three-member committee shall be appointed by the Association to carry out

Periodic auditing of the account of the Association.

ARTICLE 7:

INTERNAL AUDITING

(b) The Committee shall report the audited account to members at a general meeting of

The Association.

(a) An amount of One hundred Ghana cedis (GHC 100.00) shall be donated on the death ofa

Member to hisher immediate relation or spouse.

BENEFITS

© An al

In all cases the donation shall be given to the children or spouse of the deceased. Where

There are no children or spouse it shall be paid to the bereaved family.

ARTICLE 8:

Iunction

N amount of fifty’ Ghana cedis (GHC 50.00) shall be donated to a member who loses

His wife or child or her husband or child.

CONDUCT OF MEETINGS

(a) Business of the Association shall be taken in the order as set out on the agenda.

(b) The Seeretary shall distribute the agenda of the meeting to members before the

Commencement of a general meeting.

© Issues not captured on the agenda will be discussed under other matters.

(d) Any contentious issue on which a consensus cannot be reached shall be decided by voting

On the motion ofa member.

€ In the event of voting being equal, the Chairman shall have an additional deciding vote.

() The decision of the Chairman on any point of order is final.

(g) At any meeting any member deciding to speak shall raise his/her hand and, if called by

The Chaiman, shall state his/her case.

(h) The language of communication at the meetings of the Association shall be Nanunli
ARTICLE 9:

AMENDMENT

(a) This constitution or any part of it shall be subiect to amendment at a general meeting ol

the Association anda motion seeking the amendment shall form part of the agenda tor

the meeting.

ARTICLE 10:

DISSOLUTION

Ine organization known and called the Nanumba SSNIT Pensioners Association" shall not on

any occasion be dissolved unless eighty percent (80%) of members decide to that effect. On

dissolution, all assets and liabilities of the Association legally owned on behalf of it shall be

discharged and any surplus funds shall be divided among members in equal proportion.