Title of the project

Employee Management
System
 Contents
1. Title of the project

2. Introduction

3. Objective

4. Functionalities provided by project

5. DFD 0-Level, 1-Level, 2-Level

6. ER-Diagram

7. Modules of the project

8. Scope of the project

9. Reports of the project

10. Database table Structure

11. Software and Hardware Requirements

12. Feature of the project

13. Feasibility Study

14. System Design

15. Use case Diagram

16. Future Scope of the project

17. Limitation of the project

18.Bibliography and Reference

 Introduction
The “EMPLOYEE MANAGEMENT SYSTEM” has been developed to override the problems

prevailing in the practicing manual system. This software is supported to eliminate and in some

cases reduce the hardships faced by this existing system.

The application is reduced as much as possible to avoid errors while entering the data. It also

provides error message while entering invalid data. No formal knowledge is needed for the user this

system. Thuse by this all it proves it is user friendly.

These systems will ultimately allow you to better manage resources. One of the main features in

employee management system is time tracking for employees. Effective time tracking mechanism

saves both time and money for the organization.

 Objective
The main objective of the Project on “Employee Management System” is to manage the details of

employee, salary, leaves, attendance, registration. It manages all the information about employee,

skills, registration, employee. The project is totally built at administrative end and thus only the

administrator is guaranteed the access. The purpose of the project is to build an application

program to reduce the manual work for managing the employee, salary, skills, leaves. It tracks all

the details about the leaves, attendance, registration.

Functionalities provided by project

1. Provides the searching facilities based on various factors. Such as employee, leaves,

attendance, registration.

2. Employee Management System also manage the skills details online for attendance details,

registration details, employee.

3. It tracks all the information of salary, skills, attendance ect

4. Manage the information of salary.

5. Shows the information and description of the employee, leaves.

6. To increase efficiency of managing the employee, salary.

7. Manage the information of employee.

8. Manage the information of attendance.

9. Integration of all records of registration.

 DFD(Data Flow Diagram)
0-Level
1-Level
2-Level
ER-Diagram
 Modules of the project
 Employee Management Module

 Salary Management Module

 Leaves Module

 Attendance Module

 Login Module

 Users Module

Scope of the project

It may help collecting perfect management in details. In a very short time, the collection will be

obvious, simple and sensible. It will help a person to know the management of passed year

perfectly and vividly. It also helps in current all works relative to Employee Management System. It

will be also reduced the cost of collecting the management & collection procedure will go on

smoothly.
 Reports of the project
 It generates the report on employee, salary, skills.

 Provide filter reports on leaves, attendance, registration.

 You can easily export PDF for the employee, skill, attendance.

 Application also provides excel export for salary, leaves, registration.

 You can also export the report into csv format for employee, salary, registration.

Database Table Structure

 Software and Hardware Requirements
Software Requirements :
Operating System:
Language:
Database: MySQL Server
Browser: Chrome

Hardware Requirement:
Device: Leptop
Processor:
RAM: 16 GB
Hard disk:
Keyboard: 122Keys
 Feature of the project
 Product and Component based.

 Creating & Changing Issues at ease.

 Query Issue List to any depth .

 Reporting & Charting in more comprehensive way.

 User Accounts to control the access and maintain security.

 Simple Status & Resolutions.

 Multi-level Priorities & Severities.

 Targets & Milestones for guiding the programmers.

 Attachments & Additional Comments for more information.

 Robust database back-end.

 Various level of reports available with a lot of filter criteria’s.

 It contain better storage capacity.

 Accuracy in work.

 Easy & fast retrieval of information.

 Well designed reports.

 Decrease the load of the person involve in existing manual system.

 Access of any information individually.

 Work because very speedy.

 Easy to update information.

 Feasibility Study
After doing the project Employe Management System, study and analyzing all the existing or

required functionalities of the system, the next task is to do the feasibility study for the project. All

projects are feasible - given unlimited resources and infinite time.

Feasibility study includes consideration of all the possible ways to provide a solution to the given

problem. The proposed solution should satisfy all the user requirements and should be flexible

enough so that future changes can be easily done based on the future upcoming requirements .

A. Economical Feasibility
This is a very important aspect to be considered while developing a project. We
decided the technology based on minimum possible cost factor.

 All hardware and software cost has to be borne by the organization.

 Overall we have estimated that the benefits the organization is going to receive
from the proposed system will surely overcome the initial costs and the later
on running cost for system.

B. Technical Feasibility

the ability to achieve an acceptable system. For this feasibility study, we studied complete

functionality to be provided in the system, as described in the System Requirement Specification,

and checked if everything was possible using different type of frontend and back This included

the study of function, performance and constraints that may affect end platform.
C. Operational Feasibility

No doubt the proposed system is fully GUI based that is very user friendly and all inputs to be

taken all self-explanatory even to a layman. Besides, a proper training has been conducted to let

know the essence of the system to the users so that they feel comfortable with new system. As far

our study is concerned the clints are comfortable and happy as the system has cut down their loads

and doing.
 System Design
In this phase , a logical system is built which fulfils the given requirements. Design phase of

software development deals with transforming the clients requirements into a logically working

system. Normally, design is performed in the following in the following two steps:

1.Primary Design Phase:

In this phase , the system is designed at block level. The blocks are created on the basis of analysis

of analysis done in the problem identification phase. Different blocks are created for different

functions emphasis is put on minimizing are kept in one block.

2.Secondary Design Phase:

In the secondary phase the detailed design of every block is performed.
 Use Case Diagram

Employee Management

My Profile
My Profile

Leave Management
Leave Management

Apply Leaves
Apply Leaves
EMS Admin Employee
Employee
Salary Management
Salary Management

View
ViewPay
Payslip/Salary
Slip/Salary

Time Sheet management

Timesheet Management

View/Add
View/Addtimesheet
Timesheet
 Future Scope of the project
 We can add printer in future.

 We can give more advance software for Employee Management System including more

facilities.

 WE will host the platform on online servers to make it accessible worldwide .

 Integrate multiple load balancers to distribute the loads of the system.

 Create the master and slave database structure to reduce the overload of the database

queries.

 Implement the backup mechanism for taking backup of codebase and database on regular

basis on different servers.

The about mentioned point are the enhancements which cab bed done to increase the application

and usage of this project . here we can maintain the records of employee and salary. Also as it can

be seen that now-a-days the plyers are versatile, i.e so there is a scope for introducing a method to

maintain the Employee Management System. Enhancements can be done to maintain all the

employee, salary, leaves, attendance, registration.

 Limitation of the Project
Although I have put my best efforts to make the software flexible, easy to operate but limitation

cannot be ruled out even by me. Though the software presents a broad range of options to its users

some intricate options could not be covered into it. Partly because of logistic and partly due to lack

of sophistication.

Considerable efforts have made the software easy to operate even for the people not related to the

field of computers but it is acknowledged that a layman may find it a bit problematic at the first

instance. The user is provided help at each step for his convenience in working with the software.