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2022 06 MC 2022 015 Intensifying

This document from the Bureau of Fire Protection establishes new guidelines for fire safety inspections and issuances of clearances. It defines the jurisdictions of different BFP offices, from the municipal to national level, in conducting inspections and handling appeals/complaints. Standard operating procedures are also outlined for inspection orders, reports, and the processing of permits to ensure strict compliance with fire safety laws and address issues found in previous assessments.

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0% found this document useful (0 votes)
252 views71 pages

2022 06 MC 2022 015 Intensifying

This document from the Bureau of Fire Protection establishes new guidelines for fire safety inspections and issuances of clearances. It defines the jurisdictions of different BFP offices, from the municipal to national level, in conducting inspections and handling appeals/complaints. Standard operating procedures are also outlined for inspection orders, reports, and the processing of permits to ensure strict compliance with fire safety laws and address issues found in previous assessments.

Uploaded by

Rodel Rebucas
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
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DEPARTMENT OF INTERIOR AND LOCAL GOVERNMENT

BUREAU OF FIRE PROTECTION

(FIRE SAFETY ENFORCEMENT DIVISION)


MC 2022-015
INTENSIFYING FIRE SAFETY ENFORCEMENT IN THE BUREAU OF FIRE PROTECTION AND INSTITUTIONALIZING STANDARD PROCESS IN THE CONDUCT
OF INSPECTION AND DEFINING ACCOUNTABILITIES OF CONCERNED BFP PERSONNEL IN THE ISSUANCE OF FIRE SAFETY EVALUATION CLEARANCE
(FSEC), FIRE SAFETY INSPECTION CERTIFICATE (FSIC) AND FIRE SAFETY INSTALLATION CLEARANCE AND STANDARD OPERATING PROCEDURES IN THE
PREPARATION OF INSPECTION ORDER AND AFTER INSPECTION REPORT
DEPARTMENT OF INTERIOR AND LOCAL GOVERNMENT
BUREAU OF FIRE PROTECTION
DEPARTMENT OF INTERIOR AND LOCAL GOVERNMENT
BUREAU OF FIRE PROTECTION
DEPARTMENT OF INTERIOR AND LOCAL GOVERNMENT
BUREAU OF FIRE PROTECTION

INTENSIFYING FIRE SAFETY ENFORCEMENT IN THE BUREAU OF FIRE PROTECTION AND


INSTITUTIONALIZING STANDARD PROCESS IN THE CONDUCT OF INSPECTION AND DEFINING
ACCOUNTABILITIES OF CONCERNED BFP PERSONNEL IN THE ISSUANCE OF FIRE SAFETY EVALUATION
CLEARANCE (FSEC), FIRE SAFETY INSPECTION CERTIFICATE (FSIC) AND FIRE SAFETY INSTALLATION
CLEARANCE AND STANDARD OPERATING PROCEDURES IN THE PREPARATION OF INSPECTION ORDER
AND AFTER INSPECTION REPORT

I. REFERENCES

a. RA 9514 and its Revised Implementing Rules and Regulations (RIRR);


b. RA 11032;
c. DILG-DICT-DTI JMC No. 01 Series of 2021 dates 13 April 2021 entitled “Guidelines for Processing Business
Permits, Related Clearances and Licenses in ALL cities and Municipalities”,
d. DILG-DPWH-DICT-DTI Amended Joint Memorandum Circular No. 2021-01 Series of 2021 entitled “Amending
the DILG-DPWH-DICT-DTI Joint Memorandum Circular 2018-01 or the Guidelines in the Processing of
Construction-Related Permits”;
e. DILG Memorandum Circular No. 2011-05 dated 4 January 2011 re: Intensifying Fire Safety Enforcement in
The Bureau of Fire Protection and Institutionalizing Standard Processes in The Conduct of Inspection and
Defining Accountabilities of Concerned BFP Personnel in The Inspection and Issuance of Fire Safety
Inspection Certificate; and
f. Findings of the DILG-Baseline Assessment of Internal Audit Control System (BAICS) dated 03 June 2022.
DEPARTMENT OF INTERIOR AND LOCAL GOVERNMENT
BUREAU OF FIRE PROTECTION

II. SCOPE

This circular covers the additional guidelines to be observed in


the conduct of fire safety inspection and issuance of the Fire Safety
Evaluation Clearance (FSEC), Fire Safety Inspection Certificate
(FSIC) and Fire Safety Installation Clearance; and preparation of
Inspection Order (IO) and After Inspection Report (AIR) by all BFP
personnel to all buildings, facilities, or structures and their premises.
DEPARTMENT OF INTERIOR AND LOCAL GOVERNMENT
BUREAU OF FIRE PROTECTION

III. RATIONALE

Section 2 of RA 9514 expressly states that the State shall enforce all laws,
rules and regulations to ensure adherence to standard fire prevention and
safety measures, and promote accountability in the fire protection and
prevention service. In addition, it is the mandate of the Bureau of Fire
Protection to adhere to the highest degree the public safety considering
that life and hard-earned properties are at stake.
DEPARTMENT OF INTERIOR AND LOCAL GOVERNMENT
BUREAU OF FIRE PROTECTION

III. RATIONALE CONTINUATION…..

However, numerous reports and complaints reached the National


Headquarters on the violations of some personnel relative to the fire safety
inspection and issuance of the Fire Safety Evaluation Clearance (FSEC),
Fire Safety Inspection Certificate (FSIC), and Fire Safety Installation
Clearance. Said concerns were also reported by the DILG-Internal Affairs
thru its Baseline Assessment of Internal Control System (BAICS). Hence,
this memorandum circular would guide all the BFP personnel in ensuring
that all fire safety requirements provided under RA 9514 and its RIRR and
other related laws are duly complied with prior to the issuance of
clearances/certificates.
DEPARTMENT OF INTERIOR AND LOCAL GOVERNMENT
BUREAU OF FIRE PROTECTION

IV. PURPOSE, GOAL AND OBJECTIVES

This Memorandum Circular is issued to ensure that all BFP


personnel are well-guided in the enforcement of RA 9514 and its
RIRR specifically on the conduct of fire safety inspection;
issuance of the FSEC, FSIC and Fire Safety Installation
Clearance; preparation of IO and AIR; and the jurisdiction of the
National Headquarters, Regional/Provincial/District Offices and
the City/Municipal Fire Stations.
DEPARTMENT OF INTERIOR AND LOCAL GOVERNMENT
BUREAU OF FIRE PROTECTION

V. POLICIES

All BFP personnel shall religiously and stringently observe the


following in the course of the fire safety inspection; issuance of
FSEC, FSIC, and Fire Safety Installation Clearance to all
buildings, facilities, or structures and their premises; preparation
of IO and AIR; and the jurisdiction of the National Headquarters,
Regional/Provincial/District Offices and the City/Municipal Fire
Stations.
DEPARTMENT OF INTERIOR AND LOCAL GOVERNMENT
BUREAU OF FIRE PROTECTION

A. JURISDICTION

1. Jurisdiction of the City/Municipal Fire Stations . The City/municipal Fire Marshal shall
conduct building plan evaluation/fire safety inspections thru his/her duly designated Building
Plan Evaluators/Fire Safety Inspectors. The building plan evaluation/fire safety inspection
shall be limited to the following:
a) Buildings, structures, or facilities and their premises during construction,
renovation, or modification to determine whether the approved plans are followed
and safety measures are observed in the working areas.
b) Buildings, structures or facilities and their premises after completion of
constructions, renovation , or modification and prior to the issuance of Certificate of
Occupancy by the Building Official to determine compliance with approved plan and
with the working condition of the installed fire protective and/or warning system, if
any.
c) Buildings, structures, or facilities and their premises in connection with their
application for permits and/or licenses with the local governments or other
government agencies, and during their on-going operations.
DEPARTMENT OF INTERIOR AND LOCAL GOVERNMENT
BUREAU OF FIRE PROTECTION

A. JURISDICTION CONTINUATION……..

d) On storage, handling and/or use of explosives or of combustible,


flammable , toxic and other hazardous materials.

e) Periodic inspection on all buildings, structures or facilities and their


premises, to determine the presence of any fire hazards; the type of
occupancy; the prohibited acts being committed or tolerated therein;
and to check or test the required fire protective and/or warning system.
DEPARTMENT OF INTERIOR AND LOCAL GOVERNMENT
BUREAU OF FIRE PROTECTION

2. Jurisdiction of the District/Provincial Offices


The District/Provincial Fire Director/Marshal and/or his duly authorized
representatives shall conduct building plan evaluation, fire safety reinspection or
validation limited to all buildings, structures, or facilities and their premises subject to
any protest or complaints, where the act or findings being complained of pertains to
the plan evaluations or inspections conducted by the City/Municipal Fire Marshal.

3. Jurisdiction of the Regional Offices


The Regional Director and/or his duly authorized representatives shall plan
evaluation, fire safety inspection, re-inspection or validation limited to the following:
a). Buildings, structures, or facilities and their premises subject to any appeal
or complaints, where the act or findings being complained of pertains to the plan
evaluation or inspections conducted by the District/Provincial Fire Marshal.
b). Activation of the Composite Evaluation Team for all buildings, structures, or
facilities and their premises processing for alternative and/or remedial fire safety
measures.
DEPARTMENT OF INTERIOR AND LOCAL GOVERNMENT
BUREAU OF FIRE PROTECTION

4. Jurisdiction of the National Headquarters.


The Chief, BFP, and/or his duly authorized representatives shall conduct a fire safety
inspection, re-inspection or validation to the following:
a) Buildings, structures, or facilities and their premises subject to closure order.

b) Buildings, structures, or facilities and their premises processing for alternative and/or remedial
fire safety measures as head of the Composite Evaluation Team.

c) All highly technical transactions that require technical knowledge and expertise such as National
and Inter-Regional projects (i.e. Subway, Elevated Walkway, Railway, Liquid Natural Gas
projects) and other projects with the same nature.
d) Issues/conflicts between the client and the BFP field offices and raised to the National Headquarters. Both
parties shall be requested to the National Headquarters through formal letter, email or phone call to further
study, review and evaluate the issues/conflicts raised. Moreover, queries/clarifications, issues/concerns of
clients on the implementation of the RA 9514 and its RIRR which are directly referred to the National
Headquarters can be accommodated by the latter. Provided, that it had not undergone evaluation by the
lower units except if the Chief, BFP take cognizant on the matter and issue directives to re-evaluate/re-
inspect/re-assess the findings of the lower units.
e) Random validation of the administrative action taken in the field offices to determine if the procedure has
been properly observed.
DEPARTMENT OF INTERIOR AND LOCAL GOVERNMENT
BUREAU OF FIRE PROTECTION

B. FIRE SAFETY EVALUATION CLEARANCE (FSEC)

1. The City/Municipal Fire Marshal (the Chief, BFP or his duly authorized representative in the case
of national projects or highly technical applications) shall review, evaluate and assess plans,
design calculations and specifications, and issue the necessary building Fire Safety Evaluation
Clearance (FSEC) as a prerequisite for the issuance of Building Permit by the Office of the
Building Official, upon determination that design and specification is in accordance with RA 9514
and its RIRR.
2. The Plan Evaluator shall undertake the necessary evaluation and review of the plans, indicating
whether or not such plans conform to the fire safety and life safety requirements of RA 9514 and
its RIRR. The Fire Safety Checklist on Building Plans shall be used to facilitate the checking of
building plan. The evaluated plans and the corresponding Fire Safety Checklist on Building Plans
shall be submitted to the Chief, Fire Safety Enforcement Section/Unit for review and
recommendation to the City/Municipal Fire Marshal having jurisdiction.
3. The City/Municipal Fire Marshal having jurisdiction upon evaluation of the recommendation will
either issue FSEC or Notice of Disapproval (NOD), as the case may be, and upon payment by the
owner/authorized representative of Fire Code Construction Tax and other appropriate Fire Code
Fees.
DEPARTMENT OF INTERIOR AND LOCAL GOVERNMENT
BUREAU OF FIRE PROTECTION

B. FIRE SAFETY EVALUATION CLEARANCE (FSEC)

4. No FSEC shall be issued without the signature of the Chief, Fire


Safety Enforcement Section/Unit and the City/Municipal Fire
Marshal.
5. No FSEC shall be issued without the submission of Fire Safety
Compliance Report for buildings, structures, or facilities and their
premises that are required to install any or combination of the following:
a) wet standpipe system,
b) automatic fire suppression system, and
c) automatic fire detection and alarm system.

6. The procedure for securing FSEC shall be in accordance with the BFP
Citizen’s Charter.
DEPARTMENT OF INTERIOR AND LOCAL GOVERNMENT
BUREAU OF FIRE PROTECTION

SUSPENSION OF COC
DEPARTMENT OF INTERIOR AND LOCAL GOVERNMENT
BUREAU OF FIRE PROTECTION

FIRE SAFETY EVALUATION


CLEARANCE (FSEC)
DEPARTMENT OF INTERIOR AND LOCAL GOVERNMENT
BUREAU OF FIRE PROTECTION

FIRE SAFETY EVALUATION


CLEARANCE (FSEC)
APPLICATION
DEPARTMENT OF INTERIOR AND LOCAL GOVERNMENT
BUREAU OF FIRE PROTECTION
DEPARTMENT OF INTERIOR AND LOCAL GOVERNMENT
BUREAU OF FIRE PROTECTION
DEPARTMENT OF INTERIOR AND LOCAL GOVERNMENT
BUREAU OF FIRE PROTECTION

C. FIRE SAFETY INSPECTION DURING CONSTRUCTION PHASE

1. During construction, renovation, modification or alteration, the City/Municipal Fire


Marshal, on the basis of issued FSEC, shall inspect the premises to determine
whether the plans, and specifications are being followed and fire safety precautions
are being observed. He/She shall cause the correction of any defects/deficiencies
noted, when necessary under Section 9.0.2.2 of the RIRR of RA 9514.

2. In case, no FSEC was presented during inspection shall cause the issuance of
administrative fine and Notice to Comply following the two (2) notice rule as
prescribed under Rule 13 of the RIRR of RA 9514.

3. In case welding, cutting, and other hot work operation is present during the
inspection, Fire Safety Clearance shall be required from the concerned contractor.
DEPARTMENT OF INTERIOR AND LOCAL GOVERNMENT
BUREAU OF FIRE PROTECTION

D. FIRE SAFETY INSPECTION

1. Fire safety inspection must be conducted promptly to all buildings, structures, and their premises or
facilities, ensuring that the fire safety requirements under Rule 10 of the Revised Implementing Rules
and Regulations (IRR) of RA 9514 are strictly complied with.

2. To ensure that there will be no backlogs, City/Municipal Fire Marshal shall come up with a feasible
plan or the target number of registered business establishments within their AOR to undergo fire
safety inspection per month. Hence, a routinary fire safety inspection of all occupancies within the
area of responsibility shall be conducted by the respective City/Municipal Fire Marshal or his
authorized representative, and he/she shall ensure that all inspections shall have been completed
before the end of the year.

3. The City/Municipal Fire Marshal shall ensure that an inspection is actually conducted as he is the
primary official responsible therefor in the event of any failure or lapses to conduct the same.

4. Fire safety inspection should be conducted for newly constructed/modified/renovated/altered


buildings, structures, or facilities before the issuance of FSIC for Certificate of Occupancy.
DEPARTMENT OF INTERIOR AND LOCAL GOVERNMENT
BUREAU OF FIRE PROTECTION

D. FIRE SAFETY INSPECTION CONTINUATION……

5. Fire safety inspection shall be conducted during the actual operation of the business
establishment or any structure, facilities, and hazardous operation.

6. During the inspection, testing and commissioning of all fire safety systems, the Fire
Code Sales Tax shall be collected before the issuance of FSIC for Certificate of
Occupancy.
7. After the conduct of fire safety inspection, the City/Municipal Fire Marshal or it
authorized representative shall immediately prepare the After Inspection Report (AIR), a
copy of which attached with a copy of the consumer guide is to be given to the
establishment/building/structure/facility owner, occupant, or any duly authorized
representative before leaving the premises. A copy of the signed AIR by the
City/Municipal Fire Marshal shall be given to the owner, occupant, or any duly
authorized representative upon issuance of notices or certificates.
DEPARTMENT OF INTERIOR AND LOCAL GOVERNMENT
BUREAU OF FIRE PROTECTION

D. FIRE SAFETY INSPECTION CONTINUATION……


8. Notice To Comply/Notice To Correct Violations/Abatement Order shall be served to the owner,
occupant, or any duly authorized representative within three (3) days after the conduct of fire safety
inspection.
9. Not later than the fourth (4th) day after the service of the Closure Order to the owner, occupant, or
any duly authorized representative, a letter is sent to the Office of the Chief of Police having
jurisdiction, Office of the Mayor and Office of the Punong Barangay for assistance in the
implementation of the Closure Order. The letter specifically states the date and time for which the
Closure Order will be effected, which shall not be later than ten (10) days after the service of the
Order. The City/Municipal Fire Marshal with the assistance of any of the above-mentioned
government offices, proceeds to the establishment/building/structure/facility for which Closure shall
be effected and makes sure that nobody is left inside the establishment/building/structure/facility.
Likewise, all utilities (water, electricity, etc.) is to be properly turned off.
DEPARTMENT OF INTERIOR AND LOCAL GOVERNMENT
BUREAU OF FIRE PROTECTION

D. FIRE SAFETY INSPECTION CONTINUATION……

10. In addition to the Notice To Comply/Notice To Correct Violations


issued to the erring occupancies, the City/Municipal Fire Marshal shall
transmit to the BPLO and to other concerned government offices a
“Negative List” by December 1 prior to the renewal period, containing
the names of registered businesses that have violated RA 9514 and
its RIRR and failed to correct these and/or paid the fines and penalties
imposed of November 30 of each year, after being notified in writing of
such violation and the actions necessary to be compliant. Alternatively,
a “Positive List” maybe submitted containing registered businesses
that are fully complaint during the period covered.
DEPARTMENT OF INTERIOR AND LOCAL GOVERNMENT
BUREAU OF FIRE PROTECTION

D. FIRE SAFETY INSPECTION CONTINUATION……

11. No fire safety inspection shall be conducted on all business establishments, structures, and
facilities renewing for certificates and licenses during One-Stop Shop period considering that the BFP
was given three-month period for the issuance of Business permit to conduct validation inspection,
except in cases, which poses hazards or threats requiring immediate action or when there is a
complaint.

12.During the observance of Yuletide season, regular fire safety inspection is temporarily suspended
from the 15th day of December up to the 5th day of January of the next year. However, said
suspension shall not affect the conduct of inspection of the following establishments:

a) Establishment with complaints;


b) Establishments with pending applications for Certificate of Occupancy;
c) Establishments with pending applications for new business; and
d) Establishments posing imminent danger.

13.Fire safety inspection shall comply with the standard processing time for simple, complex, and
highly technical transactions adopted in the BFP Citizen’s Charter.
DEPARTMENT OF INTERIOR AND LOCAL GOVERNMENT
BUREAU OF FIRE PROTECTION

AFTER
INSPECTION
REPORT
DEPARTMENT OF INTERIOR AND LOCAL GOVERNMENT
BUREAU OF FIRE PROTECTION
DEPARTMENT OF INTERIOR AND LOCAL GOVERNMENT
BUREAU OF FIRE PROTECTION
DEPARTMENT OF INTERIOR AND LOCAL GOVERNMENT
BUREAU OF FIRE PROTECTION
DEPARTMENT OF INTERIOR AND LOCAL GOVERNMENT
BUREAU OF FIRE PROTECTION
DEPARTMENT OF INTERIOR AND LOCAL GOVERNMENT
BUREAU OF FIRE PROTECTION
DEPARTMENT OF INTERIOR AND LOCAL GOVERNMENT
BUREAU OF FIRE PROTECTION

E. FIRE SAFETY INSTALLATION CLEARANCE

1. All equipment/utilities/facilities mentioned in Rule 10 Chapter 2 Division 7 of the RIRR


of RA 9514 (Utilities, Heating, Ventilating and Air-Conditioning, Smoke Control
Systems, Rubbish Chutes, Laundry Chutes, And Flue-Fed Incinerators, Elevators And
Escalators), especially for stand-alone equipment, shall not be installed without first
securing an installation clearance from the City/Municipal Fire Marshal. This
installation clearance shall be a prerequisite for the issuance of permits required by
law for these installations.

2. Installation clearance, which is a prerequisite for the issuance of permits shall be


required in all fire protection and warning systems in the RIRR of RA 9514.

3. For installations covered by FSEC, “Installation Clearance shall no longer be


required.”
DEPARTMENT OF INTERIOR AND LOCAL GOVERNMENT
BUREAU OF FIRE PROTECTION

E. FIRE SAFETY INSTALLATION CLEARANCE CONTINUATION…..

4. For the new construction, new building, structure or facility applying for FSEC, Installation clearance shall
no longer be required, provided that all architectural documents, civil documents, electrical documents,
mechanical documents, plumbing documents, electronics documents, sanitary documents and fire
protection documents together with the estimate value of the building/structure or facilities (materials and
labor cost) were submitted. Documents refers to design plans calculations and specifications signed and
sealed by the designer. Incomplete documents shall return immediately to the owner/representative
together with the Notice of Disapproval stating the deficiency/ies of the building, structure or facility. The
installation fee shall no longer be charged because it was already covered by the Fire Code Construction
Tax which is 0.10% of the verified estimated value of buildings or structures to be erected, from the owner
thereof, but not to exceed fifty thousand (PhP 50,000.00) during FSEC application.

5. Existing buildings, structures or facilities required to install utilities, smoke control systems, elevators,
escalators, all fire protection and warning systems, installation clearance shall be required as a prerequisite
for the issuance of permits required by law. This falls under stand-alone application.

6. No Installation Clearance shall be issued without the signature of the Chief, Fire Safety Enforcement
Section/Unit and the City/Municipal Fire Marshal.
DEPARTMENT OF INTERIOR AND LOCAL GOVERNMENT
BUREAU OF FIRE PROTECTION

FIRE SAFETY INSTALLATION CLEARANCE


DEPARTMENT OF INTERIOR AND LOCAL GOVERNMENT
BUREAU OF FIRE PROTECTION

FIRE SAFETY INSTALLATION CLEARANCE


DEPARTMENT OF INTERIOR AND LOCAL GOVERNMENT
BUREAU OF FIRE PROTECTION

FIRE SAFETY INSTALLATION CLEARANCE


DEPARTMENT OF INTERIOR AND LOCAL GOVERNMENT
BUREAU OF FIRE PROTECTION

FIRE SAFETY INSTALLATION CLEARANCE


DEPARTMENT OF INTERIOR AND LOCAL GOVERNMENT
BUREAU OF FIRE PROTECTION

FIRE SAFETY INSTALLATION CLEARANCE


DEPARTMENT OF INTERIOR AND LOCAL GOVERNMENT
BUREAU OF FIRE PROTECTION

FIRE SAFETY INSTALLATION CLEARANCE


DEPARTMENT OF INTERIOR AND LOCAL GOVERNMENT
BUREAU OF FIRE PROTECTION

FIRE SAFETY INSTALLATION CLEARANCE


DEPARTMENT OF INTERIOR AND LOCAL GOVERNMENT
BUREAU OF FIRE PROTECTION

F. INSPECTION ORDER (IO)


1. Purpose
Inspection Order shall be issued for the following purposes:

a) To conduct inspection during construction, renovation, modification or alteration on the


basis of issued FSEC to determine whether the plans, and specifications are being
followed and safety precautions are being observed;
b) To conduct fire safety inspection required under RA 9514 and its RIRR prior to the
issuance of FSIC;
c) To conduct business and routine inspection required under Section 9.0.2.4 of the IRR of
RA 9514;
d) To conduct fire safety inspection prior to the issuance of Fire Safety Installation
Clearance required under Rule 9 Division 5 and Section 10.2.7.6 of the RIRR of RA
9514;
e) To conduct re-inspection required under Section 13.0.0.4 of the RIRR of RA 9514; and
f) Other inspections that may be issued by the duly authorized representative of the
Chief, BFP for the purpose of the enforcement of RA 9514 and its RIRR.
DEPARTMENT OF INTERIOR AND LOCAL GOVERNMENT
BUREAU OF FIRE PROTECTION

F. INSPECTION ORDER (IO) CONTINUATION…..

g) To conduct re-inspection required under Section 13.0.0.4 of the RIRR of RA 9514; and
h) Other inspections that may be issued by the duly authorized representative of the Chief, BFP for
the purpose of the enforcement of RA 9514 and its RIRR.
2. Issuance
All fire safety inspection conducted by any BFP office and personnel duly authorized to perform
inspection shall be covered by an Inspection Order (IO) issued for the specific purpose and place to
be inspected. The IO should not contain any all-embracing purpose such as "valid for inspections of
any building, business, commercial or industrial establishments within area of jurisdiction".

3. Format
The ISO enrolled form of the IO shall be used and no inspection shall be conducted using any other
form of IO not conforming thereto. The IO shall contain the names of Fire Safety Inspectors (FSIs)
who shall conduct the inspections, and no inspection shall be performed by any personnel whose
name is not indicated therein and/or any other unauthorized personnel be allowed to participate in
the inspection.
DEPARTMENT OF INTERIOR AND LOCAL GOVERNMENT
BUREAU OF FIRE PROTECTION

F. INSPECTION ORDER (IO) CONTINUATION…..

4. Administrative Control

Every IO shall be chronologically numbered and recorded in an official log


book. Computer based recording of IO is likewise encouraged. Entries in the
log book shall contain the IO Number; the name(s) of the FSI’s who will
conduct the inspection; the exact address of building/establishment subject of
inspection; the purpose of inspection - whether for supervisory inspection of
building under construction, or final inspection of newly
constructed/modified/renovated building, or initial inspection of business,
commercial or industrial establishments, or verification or investigation of
complain, etc; the date of issuance and actually received by the FSIs; and date
it was served or cancelled, as the case maybe.
.
DEPARTMENT OF INTERIOR AND LOCAL GOVERNMENT
BUREAU OF FIRE PROTECTION

F. INSPECTION ORDER (IO) CONTINUATION…..

5. Service and Limitation


a) Service of IO shall mean the conduct of actual inspection and submission of necessary report to the Chief,
Fire Safety Enforcement Section/Unit of the respective Province/District/City/ Municipal fire station for his
evaluation. In case the FSI was not allowed by the owner/occupant/administrator or his duly authorized
representative to conduct inspection, the FSI shall write "Addressee Refuses to Receive the IO and allow
Inspection" in the remarks portion of the IO, and shall immediately return the same to the ISSUING office.
b) The inspector whose IO was not accepted and not allowed to conduct inspection shall be required to prepare
a letter signed by the Municipal/City Fire Marshal authorizing the inspection, notifying the addressee that ten
(10) days upon receipt of letter, an actual inspection of subject place shall be conducted under a new IO,
copy of which shall be attached to the letter.
c) Issued IO shall be immediately conducted from its issuance. The concerned FSI shall prepare and submit the
necessary report within three (3) days after the conduct of the actual inspection. Where the period falls during
non-working days, the report shall be submitted immediately on the following working day.
d) Any IO which was not served within three (3) days upon its issuance shall be accordingly cancelled and the
cancellation shall be likewise recorded in the logbook.
e) Issuance of IO shall be limited only to five (5) lOs for every individual or team of FSIs in a day. However, no
IO shall be issued to individual or team of FSI who still have two (2) pending IO to be served.
f) IO shall not be issued to FSI who is actually absent from work.
DEPARTMENT OF INTERIOR AND LOCAL GOVERNMENT
BUREAU OF FIRE PROTECTION

FIRE SAFETY
INSPECTION
ORDER
DEPARTMENT OF INTERIOR AND LOCAL GOVERNMENT
BUREAU OF FIRE PROTECTION

G. AFTER INSPECTION REPORT (AIR)

1. The result of actual inspection conducted under issued IO shall be duly recorded in the prescribed and standard
form for AIR which shall be accomplished by the FSI upon conclusion of his inspection and a copy of which
shall be given to the building/establishment owner, occupant, or any duly authorized representative before
leaving the premises of the building/structure/facility inspected.

2. The AIR shall be accomplished in three (3) copies, 1st for BFP, 2nd for the Building Official or Business
Licensing Office, as the case maybe, and 3rd for the owner/administrator).

3. In case the AIR is refused to be signed, the FSI should write the phrase "REFUSED TO SIGN" over the portion
of the AIR where the name and signature of the receiving party is indicated.

4. In case the AIR is not accepted, the FSI may leave the copy to the guard or any occupant of the place found
therein with sufficient discernment or understanding, or may send it by registered mail, in cases where personal
service cannot be made upon the addressee, or upon his representative or any other occupant of the place
inspected.

5. The FSI shall submit a copy of the AIR to the Chief, FSES/Unit within three (3) days after the conduct of the fire
safety inspection.
DEPARTMENT OF INTERIOR AND LOCAL GOVERNMENT
BUREAU OF FIRE PROTECTION

H. FIRE SAFETY INSPECTION CERTIFICATE (FSIC)

1. No FSIC shall be issued without full compliance to the


provisions of Section 7 of RA 9514.

2. No FSIC shall be issued if no inspection has been made.

3. No FSIC shall be issued without the signature of the Chief, Fire


Safety Enforcement Section/Unit and the City/Municipal Fire
Marshal.
DEPARTMENT OF INTERIOR AND LOCAL GOVERNMENT
BUREAU OF FIRE PROTECTION

H. FIRE SAFETY INSPECTION CERTIFICATE (FSIC) CONTINUATION….

4. During re-inspection after the lapse of the prescribed period to comply provided
for under the Notice to Comply or Notice to Correct Violations, if initial compliance
is effected by the owner, the Notice to Correct Violations or Abatement Order may
not be issued. In lieu thereof, the owner may be allowed to execute an Affidavit of
Undertaking, specifically containing, among others, the period of completion of
work, which shall not exceed up to a period of six (6) months. However, after
determination of City/Municipal Fire Marshal concerned, if a longer period is
required for its completion, it may be extended for another duration not exceeding
six (6) months. An approved affidavit of undertaking is not merited for the
issuance of FSIC. In addition, failure on the part of the violator to pay the
administrative fine within the period fixed in the Notice shall constitute a ground
for the issuance of a Closure Order for the building or the portion thereof.
DEPARTMENT OF INTERIOR AND LOCAL GOVERNMENT
BUREAU OF FIRE PROTECTION

H. FIRE SAFETY INSPECTION CERTIFICATE (FSIC) CONTINUATION….

5. The FSIC issued during the Certificate of Occupancy stage is already sufficient as a
basis for issuance of the FSIC for Business Permit or Certificate of Annual Inspection
(new), subject to the following conditions:
a) The nature of occupancy of the issued FSIC for occupancy is the same with that of
the intended purpose for business operation.
b) The Business Permit or Certificate of Annual Inspection (new) is filed within nine (9)
months from the issuance of the Certificate of Occupancy.
c) That owner/applicant shall execute an affidavit of undertaking that there had been no
substantial changes made on the building/establishment from the time it was issued with
FSIC for Certificate of Occupant.
d) That owner/applicant shall pay the appropriate fire safety inspection fee for Business
Permit or Certificate of Annual Inspection Application, wherein the City/Municipal Fire
Marshal shall be given a period of three (3) months from the issuance of Business
Permit or Certificate of Annual Inspection Application to conduct the validation/
inspection.
DEPARTMENT OF INTERIOR AND LOCAL GOVERNMENT
BUREAU OF FIRE PROTECTION

H. FIRE SAFETY INSPECTION CERTIFICATE (FSIC) CONTINUATION….

6. PEZA registered enterprises which are also required to secure Business Permit shall be inspected only once,
either during application for FSIC for Business Permit of FSIC for Certificate of Annual Inspection. The FSIC
for Business Permit or for Certificate of Annual Inspection, whichever is the later issuance, shall be a sufficient
basis for Philhealth accreditation and the like, without the need of issuing another FSIC.

7. Pursuant to Section 309 (4)(a) of the Implementing Rules and Regulations of the National Building Code of
the Philippines, a partial Certificate of Occupancy may be issued for the use of occupancy of a portion or
portions of a building or structure prior to the completion of the entire building or structure, through the proper
phasing of its major independent portions without posing hazards to its occupants, the adjacent building
residents and general public. Consistent with this, the City/Municipal Fire Marshal may issue the appropriate
FSIC consistent with the portion or portions of a building or structure which is being applied for the Certificate
of Occupancy, provided that all fire safety requirements in the Revised Implementing Rules and Regulations
of RA 9514 and other requirements Fire Safety Checklist are already installed and operational on the subject
application for the Partial Certificate of Occupancy (e.g. a 5-storey building applying for its ground floor only,
the FSIC issued shall specify, “Ground Floor only of the 5-storey Building”).
DEPARTMENT OF INTERIOR AND LOCAL GOVERNMENT
BUREAU OF FIRE PROTECTION

H. FIRE SAFETY INSPECTION CERTIFICATE (FSIC) CONTINUATION….

8. All FSICs for business/ permit to operate/ Certificate for Annual Inspection shall
have a validity of one (1) year from the date of issuance unless revoked/canceled for
justifiable cause in accordance to rule 13 of the RIRR of RA 9514.

9. In cases the City/Municipal Fire Marshal or his duly authorized representative


conducted a validation/inspection to an establishment/building/structure/facility with
existing FSIC and after determining that there are defects/deficiencies, the
City/Municipal Fire Marshal shall issue a Notice to Comply to the owner, occupant, or
any duly authorized representative and a letter to be served informing him/her the
revocation/cancellation of the issued FSIC.

10. The procedure for securing FSIC shall be in accordance with the BFP Citizen’s
Charter.
DEPARTMENT OF INTERIOR AND LOCAL GOVERNMENT
BUREAU OF FIRE PROTECTION

H. FIRE SAFETY INSPECTION CERTIFICATE (FSIC) CONTINUATION….

11. In cases the City/Municipal Fire Marshal or his duly authorized


representative conducted a validation/inspection to an
establishment/building/structure/facility with existing FSIC and after
determining that there are defects/deficiencies, the City/Municipal Fire
Marshal shall issue a Notice to Comply to the owner, occupant, or any
duly authorized representative and a letter to be served informing
him/her the revocation/cancellation of the issued FSIC.

12. The procedure for securing FSIC shall be in accordance with the
BFP Citizen’s Charter.
DEPARTMENT OF INTERIOR AND LOCAL GOVERNMENT
BUREAU OF FIRE PROTECTION

FIRE SAFETY INSPECTION


CERTIFICATE
DEPARTMENT OF INTERIOR AND LOCAL GOVERNMENT
BUREAU OF FIRE PROTECTION

FIRE SAFETY INSPECTION


CERTIFICATE APPLICATION
DEPARTMENT OF INTERIOR AND LOCAL GOVERNMENT
BUREAU OF FIRE PROTECTION

I. PERIOD

All BFP personnel shall follow below the processing time for simple,
complex and highly technical transaction:

1. For simple transaction - within one (1) working day

2. For complex transaction - within three (3) working days

3. For highly technical transaction - within seven (7) working days


DEPARTMENT OF INTERIOR AND LOCAL GOVERNMENT
BUREAU OF FIRE PROTECTION

J. PROTEST

1. The procedure for filing a protest shall be in accordance with Section 14.0.0.1 of the RIRR of RA
9514.

2. Any party aggrieved by the action(s) or findings of the City/Municipal Fire Marshal may challenge
the same by filing a VERIFIED PROTEST to the Office of the Provincial Fire Marshal or District Fire
Marshal, as the case may be, within five (5) days from receipt of a notice or order. In case the action
to be protested is rendered by a Provincial Fire Marshal or District Fire Marshal, the same shall be
filed before the Office of the Regional Director.

3. Any request for reconsideration, request for extension of time to comply, and such other matters
pertaining to the issued notice or order shall be treated as a protest, hence shall conform to the
requirement as to form herein prescribed and pay the corresponding protest fee.

4. No protest shall be given due course without the payment of a non-refundable protest fee as
indicated in the schedule of fees, the Official Receipt of which shall be attached to the protest.
Payment shall be made at the fire station whose findings is the subject of the protest.
DEPARTMENT OF INTERIOR AND LOCAL GOVERNMENT
BUREAU OF FIRE PROTECTION

J. PROTEST CONTINUATION….

5. The verified protest shall contain the following information:


a) the name and address of the protestant;
b) the notice or order being protested;
c) the name and office address of the fire marshal who issued the notice or order; and/or
d) such other matters and information pertinent and relevant to the proper resolution of the
protest.
6. The protest must be supported by attaching therewith certified true copy of the notice or order
subject of the protest.

7. The protest is verified by an affidavit that the affiant has read and understood the contents
thereof and that the allegations therein are true and correct of his personal knowledge or
based on authentic records. An unverified protest shall be considered unsigned, produces no
legal effect, and results to the outright dismissal of the protest.
DEPARTMENT OF INTERIOR AND LOCAL GOVERNMENT
BUREAU OF FIRE PROTECTION

J. PROTEST CONTINUATION….

8. In addition, the protestant shall likewise certify under oath that: (1) protestant has not theretofore commenced
any action or filed any claim involving the same issues in any court, tribunal or quasi-judicial agency and to the
best of his knowledge, no such other action or claim is pending therein; (2) if there is such other pending action
or claim, a complete statement of the present status thereof; (3) and if he should thereafter learn that the same
or similar action or claim has been filed or is pending, he shall report such fact within five (5) days to the office
where the protest is filed.

9. Failure to comply with the foregoing requirements shall be a ground for the outright dismissal of the protest.

10. Upon receipt of the protest, the concerned District/Provincial Fire Marshal or Regional Director may require
the concerned fire marshal to forward all the necessary records which shall include the Inspection Order (IO),
After Inspection Report (AIR) and such other documents that may aid the prompt disposition of the case.

11. The protest shall be resolved within a period of fifteen (15) days from receipt of the complete records of the
case.
1. PROTEST
(FILED TO THE DISTRICT/PROVINCIAL FM)
Considered as
Requirements Content Attachments Outright Dismissal
Protest
• Verified Protest • name and address • Official Receipt
• Proof of Payment • Failure to comply • request for
of the protestant; • Certified True
of Protest Fee. with the reconsideration
• Notice or order Copy of the
foregoing
being protested; Notice or Order • request for
requirements
• name and office • Affidavit extension of
address of the fire • Verification and time to comply
marshal who Certification of
issued the notice Non-Forum
or order; Shopping
• Such other
matters and
information
pertinent and
relevant to the
proper resolution
of the protest.
PROTEST PROCEDURES

District/
Provincial FM
• Within 5 days
• File District/ Provincial FM • Require all documents from FM
concerned that may aid prompt
disposition of the case
• Resolve within 15 days from
File Verified receipt of complete records
Protest
DEPARTMENT OF INTERIOR AND LOCAL GOVERNMENT
BUREAU OF FIRE PROTECTION

K. APPEAL

1. The procedure for filing an appeal shall be in accordance with Section 14.0.0.2 of the RIRR of RA 9514.

2. Resolutions by the Provincial Fire Marshal, District Fire Marshal or the Regional Director over a protest
may be challenged by filing a verified appeal to the next higher authority within five (5) days from the
receipt of the decision or resolution appealed from. The decision of the Regional Director in the exercise of
its appellate jurisdiction shall be final and executory, except decision on closure order in which case said
decision may be appealed to the Chief, BFP then to the Secretary of the DILG.

3. No appeal shall be given due course without the payment of a non-refundable appeal fee as indicated in
the schedule of fees, the Official Receipt of which shall be attached to the appeal. Payment shall be made
at the fire station whose findings is the subject of the appeal.

4. Upon receipt of the appeal, the appellate authority may require the lower unit concerned to submit its
comment on the appeal and the submission of the entire records of the case.

5. The appeal shall be resolved within a period of thirty (30) days from receipt of the complete records of the
case, except when appeal is taken to the DILG.
2. APPEAL TO THE REGIONAL DIRECTOR

Decision of the
Requirement Attachment
RD

• Verified Appeal • Official Receipt • Final and


• Proof of • Verification and Executory except
Payment of Certification of for Closure
Appeal Fee Non-Forum Order (appealed
Shopping to Chief, BFP
then to Secretary
of DILG)
PROTEST AND APPEAL PROCEDURE

PROTEST APPEAL APPEAL (CLOSURE


ORDER)
District/
Applicant Regional Secretary,
Provincial Applicant Chief, BFP
Director DILG
FM

• Require the
• File verified • Require all lower unit to • Require the
documents from • File Verified • Require the
protest submit lower unit to
FM concerned Appeal comments on lower unit to submit
• Proof of that may aid • Attach the appeal and submit comments on
Payment prompt Official submit all comments on the appeal and
• 5 days disposition of Receipt records of the the appeal submit all
the case case records of the
and submit
• Resolve within • Final and case
15 days from
all records
executory • Final and
receipt of decision (except
of the case
executory
complete for closure decision
records order)
DEPARTMENT OF INTERIOR AND LOCAL GOVERNMENT
BUREAU OF FIRE PROTECTION

L. EFFECT OF FILING A PROTEST OR APPEAL

The filing of a protest or an appeal shall in no way stay the


running of the period of correction indicated in the Notice to
Comply/Correct Violation or Abatement/Closure Order,
unless otherwise ordered by the higher authorities to where
the protest or appeal is filed.
DEPARTMENT OF INTERIOR AND LOCAL GOVERNMENT
BUREAU OF FIRE PROTECTION

M. EFFECT OF FILING A PROTEST OR APPEAL

1. Closed down establishment/building/structure/facility is not allowed to operate


again without complying with the fire safety requirements set forth by RA 9514
and its RIRR.

2. In case the closed down establishment/building/structure/facility requests to


lift the Closure Order but has not yet complied with the fire safety
requirements, the owner or any authorized representative shall submit an
Affidavit of Undertaking and application of Fire Safety Installation Clearance
(e.g. Automatic Fire Suppression, FDAS, Standpipe, and the like). After
completion of the installation/construction, the City/Municipal Fire Marshal
shall conduct inspection, testing, and commission of the required systems
before the issuance of FSIC.
DEPARTMENT OF INTERIOR AND LOCAL GOVERNMENT
BUREAU OF FIRE PROTECTION

N. NATIONAL HEALTH EMERGENCY


Fire safety inspection and issuance of FSIC during
pandemic shall be in accordance with Memorandum
Circular No. 2021-025 dated 07 December 2021 entitled
“Adopting Responsive Fire Safety Enforcement Activities
and Procedures for The Nationwide Alert System for
Covid-19 Pandemic” or the latest issuances by DILG
Secretary or by Chief, BFP.
DEPARTMENT OF INTERIOR AND LOCAL GOVERNMENT
BUREAU OF FIRE PROTECTION

VI. PENALTIES

1. The foregoing guidelines are mandatory in nature and any violation


committed by the BFP personnel mentioned herein shall be meted
with penalties set forth in Section 11 para 2 of RA 9514 and Section
13.0.0.7 para B of its RIRR.
2. Moreover, All BFP personnel shall not sell, offer to sell, or recommend
specific brands of fire extinguishers and other fire safety equipment to
any applicant or requesting party or business entity. Any violation
thereof shall be punishable by imprisonment of one (1) year to six (6)
years and a penalty of not less than Five hundred thousand pesos
(P500,000.00), but not more than Two million pesos (P2,000,000.00).
DEPARTMENT OF INTERIOR AND LOCAL GOVERNMENT
BUREAU OF FIRE PROTECTION

VII. SEPARABILITY CLAUSE

If any provision of this Circular is declared invalid & unconstitutional, the other provisions not affected thereby shall
remain valid and subsisting.

VIII. REPEALING AND AMENDING CLAUSE

All memoranda, circulars, and other issuances inconsistent herewith or contrary to the provisions of Circular are
hereby repealed and/or modified accordingly.

IX. EFFECTIVITY

This memorandum circular shall take effect immediately.

APPROVED this _16th__ day of _June______, ___2022____.

Quezon City, Philippines. (Originally Signed)


LOUIE SURALTA PURACAN, CEO VI
DIRECTOR (DSC) BFP
Chief, BFP
DEPARTMENT OF INTERIOR AND LOCAL GOVERNMENT
BUREAU OF FIRE PROTECTION

THANK YOU!!!

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