Chapter 4 Integrated Use of Common Application Software Question Bank

Chapter 4 Integrated Use of Common Application

Software

Multiple Choice Questions

(U01C04L01Q001)
Which of the following statements about electronic spreadsheet is/are correct?
(1) Electronic spreadsheet can be used to do arithmetic operations.
(2) Electronic spreadsheet is a kind of system software.
(3) Electronic spreadsheet can be used for sorting data.
A. (1) only
B. (1) and (3) only
C. (2) and (3) only
D. (1), (2) and (3)
Answer
B

(U01C04L01Q002)
Which of the following statements about database is INCORRECT?
A. Database includes Tables, Forms, Presentations and Reports.
B. Database is used store and manipulate a large amount of data.
C. Users can locate specific data through the Find function of database.
D. Users can organize the records of a table in a particular order.
Answer
A

(U01C04L01Q003)
Which of the following statements about multimedia presentation software is/are
correct?
(1) To create a presentation with 3 slides we must open at least 3 separate files.
(2) We cannot modify the content of a slide under the “Slide Show” mode.
(3) Each slide must have a title.
A. (1) only
B. (2) only
C. (1) and (3) only
D. (2) and (3) only
Answer
B
Computer & Information Technology for HKCEE 1 © Pearson Education Asia Limited 2004
(Core Module)
Chapter 4 Integrated Use of Common Application Software Question Bank

(U01C04L01Q004)
SQL can be used in a database for
A. printing.
B. query.
C. formatting.
D. design.
Answer
B

(U01C04L01Q005)
Which of the following is NOT a feature of a word processor?
A. moving text
B. performing mathematical calculation
C. adjusting the font
D. adjusting the margins
Answer
B

(U01C04L01Q006)
Which of the following are the functions of editing?
(1) deleting text
(2) copying text
(3) saving text
A. (1) and (2) only
B. (1) and (3) only
C. (2) and (3) only
D. (1), (2) and (3)
Answer
A

(U01C04L01Q007)
Which of the following is NOT a formatting feature?
A. bold
B. italic
C. cut and paste
D. underlining
Answer
C
Computer & Information Technology for HKCEE 2 © Pearson Education Asia Limited 2004
(Core Module)
Chapter 4 Integrated Use of Common Application Software Question Bank

(U01C04L01Q008)
Which of the following may be affected by changing the margin setting?
(1) number of characters in a line
(2) number of characters in a document
(3) number of pages in a document
A. (1) only
B. (2) only
C. (1) and (3) only
D. (1), (2) and (3)
Answer
C

(U01C04L01Q009)
Which of the following are types of data on a spreadsheet?
(1) labels
(2) graphics
(3) values
A. (1) and (2) only
B. (1) and (3) only
C. (2) and (3) only
D. (1), (2) and (3)
Answer
B

(U01C04L01Q010)
Which of the following software packages is most suitable for a salesman to calculate
sales volume?
A. a word processing package
B. a spreadsheet package
C. a database management system
D. a presentation package
Answer
B

Computer & Information Technology for HKCEE 3 © Pearson Education Asia Limited 2004
(Core Module)
Chapter 4 Integrated Use of Common Application Software Question Bank

(U01C04L01Q011)
Which of the following is NOT a function of a spreadsheet?
A. calculating values
B. sorting of data into sequence
C. showing the results on a chart
D. making slide shows
Answer
D

(U01C04L01Q012)
Which of the following is a feature of a database?
A. check spelling
B. tabular reports
C. mail merge
D. find and replace text
Answer
B

(U01C04L01Q013)
10. Which of the following elements can be included in a slide show?
(1) text
(2) charts
(3) graphics
A. (1) and (2) only
B. (1) and (3) only
C. (2) and (3) only
D. (1), (2) and (3)
Answer
D

Computer & Information Technology for HKCEE 4 © Pearson Education Asia Limited 2004
(Core Module)
Chapter 4 Integrated Use of Common Application Software Question Bank

Conventional Questions

(U01C04L02Q001)
Miss Chan establishes a spreadsheet to calculate the 4B class student’s Chinese tests
result. The spreadsheet content is shown below:

In order to calculate the average mark, Miss Chan uses an electronic calculator to find
the average mark of each student first. Then she enters the result into the “Average
mark” column manually.
Miss Fung suggests using spreadsheet’s built-in functions to get the average mark
easily.
(a) (i) Comparing with the method used by Miss Chan, state TWO advantages of
Miss Fung’s suggestion.
(ii) Suggest a formula for Miss Chan to enter into cell H4 so that it will give
Amy’s average mark.
(iii) State the value shown in the cell H4.
(iv) Suggest ONE method to Miss Chan so that she does not need to enter the
formula repeatedly when calculating the other students’ average marks.
(v) Miss Chan wants to know the highest mark in Test 1. Suggest ONE formula
she may use to do so.
(6 marks)
(b) Column B records students’ Class Number, from 1 to 10.
Suggest ONE method to Miss Chan so that she does not need to enter the
numbers one-by-one for getting the sequence of numbers. (3 marks)
(c) Miss Chan wants to put this worksheet into a Word document. Suggest TWO
methods she may use to do so. (2 marks)
Computer & Information Technology for HKCEE 5 © Pearson Education Asia Limited 2004
(Core Module)
Chapter 4 Integrated Use of Common Application Software Question Bank

Answers
(a) (i) Spreadsheet can do auto calculation so that less manual operation is needed.
(1)
When the test marks have to be changed in the future, the average mark will
be updated automatically. (1)
(ii) =(D4+E4+F4+G4)/4 or
=Average(D4:G4) (Any 1 × 1)
(iii) 66.25 (1)
(iv) Select cell H4 and then click “Copy” button. (1)
Select cells H5 to H13 and then click “Paste” button. (1)
OR
Select cell H4 and then hold the mouse pointer at the bottom right corner of
the cell. (1)
Drag the mouse pointer to cell H13. (1)
(v) =Max(D4:D13) (1)
(b) Enter “1” into cell B4 and “2” into B5. (1)
Select cells B4 and B5 and then hold the mouse pointer at the bottom right
corner of cell B5. (1)
Drag the mouse pointer to cell B13. (1)
(c) Select the required area of the worksheet and then click “Copy” button. Then
click “Paste” button in the Word document. (1)
Import the spreadsheet file into the Word document. (1)

Computer & Information Technology for HKCEE 6 © Pearson Education Asia Limited 2004
(Core Module)
Chapter 4 Integrated Use of Common Application Software Question Bank

(U01C04L02Q002)
The following spreadsheet stores the unit prices and the quantities of 7 fruits. It is
used to find the selling amount of each fruit, the highest price and the average price of
the fruits.
A B C D
1 Name Unit price ($) Quantity (Box) Selling amount ($)
2 Apple 30 25
3 Orange 35 22
4 Grape 25 15
5 Banana 28 28
6 Watermelon 40 32
7 Mango 46 16
8 Lemon 32 12
9 The highest
price
10 Average

(a) If Selling amount = Unit price × Quantity, what formula should be entered in cell
D2? (1 mark)
(b) Suggest ONE method to fill up cells D3 to D8 with the formula in cell D2.
(1 mark)
(c) Write down the content of cell B9, if it stores the formula for finding the highest
price among the fruits. (1 mark)
(d) Given that cell B10 stores the formula for calculating the average price of the
fruits. Write down the content of the cell B10. (1 mark)
(e) Compare with manual processing, what are the advantages of using a spreadsheet
software package? (2 marks)
(f) The shop manager plans to use charts to present the selling amounts. What are
the advantages of using charts to present data? (1 mark)
(g) Suggest ONE suitable chart for the manager. (1 mark)
Answers
(a) =B2*C2 (1)
(b) Copy the formula stored in D2 and paste it from D3 to D8. (1)
(c) =MAX(B2:B8) (1)
(d) =AVERAGE(B2:B8) (1)
(e) more accurate / more efficient (1)
(f) It would make data attractive and readable. (1) It can also help users analyse and
compare data, and identify the trend of data. (1)
(g) bar chart (Any reasonable answers) (1)

Computer & Information Technology for HKCEE 7 © Pearson Education Asia Limited 2004
(Core Module)
Chapter 4 Integrated Use of Common Application Software Question Bank

(U01C04L02Q003)
A class of S4 students recently formed a Class Committee to take care of the general
welfare of the class. Two files, namely CLASSMATES and COMMITTEE, are kept
by the secretary of the Class Committee. The structures of the two files are shown as
follows:
Structure for the file CLASSMATES:
Field Name Field Type Field Width
Name Character 25
Class_No Integer 2
Sex Character 1
Age Integer 2
Telephone Integer 8
Address Character 50

Structure of the file COMMITTEE:

Field Name Field Type Field Width
Post Character 20
Class_No Integer 2

(a) Which field is not suitable to be used in the file CLASSMATES? How can it be
improved? (2 marks)
(b) State the field in which data type is not appropriate. How can it be changed?
(2 marks)
(c) Suggest ONE key field for CLASSMATES. (1 mark)
(d) Give ONE disadvantage of changing the second field of COMMITTEE to a field
Name. (1 mark)
(e) If the field Telephone of CLASSMATES is added to COMMITTEE as the third
field, describe how inconsistent data may arise. (2 marks)
(f) What problem may arise if the field Class_No is changed to HKID_No? (1 mark)
Answers
(a) Age (1)
Use date of birth instead of age (1)
(b) Telephone (1)
Change to character (1)
(c) Class_No (1)
(d) There might be more than one people having the same name in a class. (1)
(e) If a telephone number has changed, two files have to be updated. (1) If one of the
files is forgotten to be updated, inconsistent data may arise. (1)
(f) Security problem / privacy problem (1)

Computer & Information Technology for HKCEE 8 © Pearson Education Asia Limited 2004
(Core Module)
Chapter 4 Integrated Use of Common Application Software Question Bank

(U01C04L02Q004)
What formatting features are used in the following printout? (4 marks)

Vacancy for Sales Supervisor

The successful candidate is required to promote The Language Key

magazine in Hong Kong companies. Other roles include developing
marketing strategies, selling the magazine to the public and supervising a
small number of office staff.

Answers
Using underlining style, (1) different typeface, (1) different font size (1), italic
style, bold style and centre alignment (1)

Computer & Information Technology for HKCEE 9 © Pearson Education Asia Limited 2004
(Core Module)
Chapter 4 Integrated Use of Common Application Software Question Bank

(U01C04L02Q005)
Betty has to submit a project report before the Christmas. The topic is “The New
Trends of Mobile Phone”.
(a) (i) She wants to compile a document with graphics. Which TWO types of
software should she use? (2 marks)
(ii) State TWO common and TWO different features of the software mentioned
in (a) (i). (4 marks)
In making the report, Betty incorporates some related graphics.
(b) (i) State TWO different graphics file formats. (2 marks)
(ii) Betty notes that one of the images is too dark. Which kind of software
should she use in order to improve image quality? (1 mark)
Besides the report, Betty has to make a presentation to the classmates.
(c) (i) Which kind of software should she use for presentation? (1 mark)
(ii) How could she use the software mentioned in (c)(i) to make her presentation
more impressive? (2 marks)
Answers
(a) (i) Word processing software, spreadsheet (1 + 1)
(ii) Common features: manage files / edit files / set viewing modes / switch
windows / help (Any 2 × 1)
Different features: Word processing software can set the document
formatting and styles.. (1) Spreadsheet offers the formula and charting
functions. (1)
(b) (i) Bitmap (1), vector graphics (1)
(ii) Image editing software (1)
(c) (i) Multimedia presentation software (1)
(ii) Insert more multimedia elements (1) e.g. animations, sounds, videos, etc.
(1)

Computer & Information Technology for HKCEE 10 © Pearson Education Asia Limited 2004
(Core Module)