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Mini Project

This document provides details about creating an employee timesheet using Microsoft Excel. It includes an introduction to Excel, descriptions of its interface elements like cells, rows and columns. It outlines key Excel features for calculations, sorting, filtering data. Steps are provided to make a timesheet template - adding headers, entering employee attendance records, using formulas to calculate totals. The document stresses important points like using file formats appropriately, being cautious of macros in untrusted files, and avoiding accidental overwriting of files when saving.

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ritiksingh00007
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690 views17 pages

Mini Project

This document provides details about creating an employee timesheet using Microsoft Excel. It includes an introduction to Excel, descriptions of its interface elements like cells, rows and columns. It outlines key Excel features for calculations, sorting, filtering data. Steps are provided to make a timesheet template - adding headers, entering employee attendance records, using formulas to calculate totals. The document stresses important points like using file formats appropriately, being cautious of macros in untrusted files, and avoiding accidental overwriting of files when saving.

Uploaded by

ritiksingh00007
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as DOCX, PDF, TXT or read online on Scribd
You are on page 1/ 17

A PROJECT

ON
MICROSOFT EXCEL (EMPLOYEE TIME SHEET)
MASTER OF BUSINESS ADMINISTRATION

Submitted By: Er.Krishna Bahadur Singh Submitted To: Er. Akansha Sharma

Roll No.: 2302030700058

MBA First Semester

RAMESHWARAM INSTITUTE OF TECHNOLOGY AND


MANAGEMENT, LUCKNOW
(Affiliated to DR. A.P.J Abdul Kalam Technical University)
TABLE OF CONTENTS

 Introduction
 Excel Interface
 Features of MS Excel

 Uses of MS Excel

 Steps for making time sheet by MS Excel

 Performing Calculations
 Saving our Work
 Important Points to Remember
INTRODUCTION

Excel is a spread sheet program from Microsoft and a component of


its Office product group for business applications. Microsoft Excel
enables users to format, organize and calculate data in a spreadsheet.

In simple words, MS Excel is a powerful spread sheet program


included with Microsoft Office and is mainly used to record data in
tables. It consists of several rows and columns, which can be used to
enter data. The program is considered helpful for various tasks, such
as calculating weekly expenses, making payslips, accounting, and
interactively sorting/filtering data by various criteria.
Excel Interface

o Cell:

The intersection point of a row and column is referred to as a


cell. Excel contains several cells in a worksheet. Each cell is
identified by a unique address formed by combining two
characters, such as the letter of a column and the number of a
row.

o Row:

A row is a horizontal space in a table used to record data. Excel


contains several rows in a worksheet. Each row has a unique
number, starting from 1.
o Column:

A column is a vertical space in a table used to record data.


Excel contains several columns in a worksheet. Each column
has a unique address represented by a letter, starting from letter
A.

o Worksheet:

An excel worksheet refers to the area of rows and columns,


which jointly form a table. We can add desired charts, shapes,
and other supported objects to the worksheet. It is also referred
to as a spread sheet or sheet.
Features of MS Excel:

Header and Footer: Like Word documents, we can also use a header/ footer in our
excel documents. It is located on the top and the bottom of each page of a
spreadsheet document.

Find and Replace: MS Excel allows us to find the desired data, such as text or
numbers, using the Find feature in the worksheet. Besides, we can also replace the
existing data with custom updated data.

Password Protection: By using the password, we can protect our excel workbook
from unauthorized access. This feature ultimately helps us to keep our data secured.

Data Filtering: Data filtering is a faster way to find and continue work with a subset
of data in a selected range. The data filtering feature is handy and comes with
AutoFilter and Advanced Filter options.

Data Sorting: Using the data sorting feature, we can arrange the data of excel
worksheets in some logical orders. Excel typically allows us to sort data in various
ways, including the ascending or descending order.

Inbuilt Formulae: MS Excel contains a wide range of formulae that we can use for
performing easy to complex calculations. Some basic formulae include the sum,
subtract, multiply, divide, average, minimum, etc.

Real-time Data Update: In excel, we apply different functions to calculate values


and get the desired results. If we replace some existing values with the new ones,
Excel automatically updates the results in the corresponding cells.

Insertion of Charts: One of the prominent features of Excel is the availability of


various charts, such as pie charts, bar graph charts, line charts, and more. These
charts can sometimes make a huge difference in the analysis and comparison of data.
Uses of MS Excel

o Data Entry
o Data Management
o Financial Analysis
o Financial Modelling
o Accounting
o Time Management
o Task Management
o Programming (VBA)
o Customer Relationship Management (CRM)
o Charting, Graphing, and Reporting
Opening an MS Excel

Opening MS Excel is the first thing that we must know to work on it. There can be
different ways to open an MS Excel, such as:

o We can open it by double-clicking its icon directly from the desktop if


installed using the default settings.
 We can open it by double-clicking its name from the Start menu,
given inside the MS Office folder.

Opening a Spread sheet


FOLLOWING STEPS FOR MAKING EMPLOYEE
TIMESHEET:-

 First we open ms excel in our laptop then we open new


spreadsheet.

 Then we adjust row and column and we enter our company name, date, month and
location at our desirable cell.

 After that we in one row we enter serial number, employee name, date with month
and totalling of days.
 After that enter day name below date row and enter P for present and A for absent
below provided cell.

 After giving attendance in P and A give sum formula in man days


certified row.
 In the last also mentioned weekly off, holiday and leave column.

And last below give authenticated person signature space.


And now our monthly timesheet completed after that convert in
pdf format and take print out if your requirement.
Performing Calculations
It is another great feature of Excel that we can perform various calculations on our
data. Performing basic calculations in Excel is so easy.

We can use mathematical signs between the data, and the results will be provided
automatically. For example, if we input =4+5 in any of the cells and press the Enter
button, the cell will display the value 9, which is the sum of 4 and 5. Besides, if we
select a particular cell, the original formula (whatever we have given in that cell) is
displayed on the formula bar.
In another way, we can also use the cell references and insert the mathematical
operations between them. This will also derive the corresponding result. For example,
suppose we enter 4 in cell A1 and 5 in cell B1. Next, we enter =A1+B1 in cell C1. By
doing this, cell C1 displays the sum of values given in cells A1 and B1.

Similarly, we can perform other arithmetic calculations in Excel.


Saving our Work
Once we have done our work, we must save it to a file. If we close the Excel
without saving it, we will lose our work. The easiest way to save an excel file to
a computer is to press a keyboard shortcut 'Ctrl +S'. Once we press this
shortcut, excel will ask us to choose a file name and the location to save it.

We can also click on the 'Save' button located on the 'Quick Access
Toolbar'. This button also helps us to save the temporary data to an existing
file.
Important Points to Remember
There are many crucial things that we must know before we start working on excel.
Some of the most important things to remember are listed below:

o Excel allows us to use a wide range of keyboard shortcuts to make our


working process faster. We must utilize excel shortcut keys and increase the
productivity of our work process.
o When we want to share an excel file with someone, and there is no need for
further editing, we must save a file in a pdf format. This format is not easy to
edit, making the data secure from unauthorized inputs. Furthermore, the pdf
format is also best known for printing purposes.
o Excel allows us to utilize different file extensions. However, each extension has
its uses. In particular, the XLSX extension is the default format for excel files
when there are no VBA macros inside it.
o If the excel file has vast amounts of data (usually more than 10 MB), we must
use the XLSB extension. It is faster and compatible with all functions,
formatting, and even VBA macros. However, this format may not be supported
in other spreadsheet programs.
o Since excel supports VBA programming, we must not open an excel file
received from untrusted sources because it may contain some vulnerable
codes.
o When saving an excel file using the 'Save As' command, we must be cautious;
otherwise, we may end up mistakenly replace the file with the original one.
That way, we may sometimes lose essential data.
Tha
nk
You

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