CEB Supply Services Code DD1
CEB Supply Services Code DD1
DISTRIBUTION DIVISION 01
LICENCE NO: EL/D/09-003
Supply Services
Code
March 2014
Table of Contents
Table of Contents ........................................................................................................................ 2
Definitions and abbreviations ..................................................................................................... 2
Preamble ..................................................................................................................................... 6
1. The organization of your service provider .......................................................................... 7
2. How to contact your service provider ................................................................................. 8
3. New Connections, Disconnections and Re-connections ..................................................... 9
4. Security deposits in respect of supply ............................................................................... 16
5. Electricity Bill ..................................................................................................................... 17
6. Payment of Electricity Bills ................................................................................................ 19
7. Consumers in default......................................................................................................... 21
8. Provision of services for Customers who are disabled, chronically ill or of pensionable
age 22
9. Consumer complaint handling procedure ......................................................................... 23
10. Procedure with respect to entering in to Customer’s premises ................................... 24
11. Efficient use of electricity .............................................................................................. 25
12. Planned & Unplanned Interruptions to the supply of electricity .................................. 26
13. Meters ........................................................................................................................... 27
14. Information about theft, damage and meter interference ........................................... 29
15. Securing the Grant of Wayleave .................................................................................... 30
16. Felling or lopping trees, or cutting back roots in close proximity to electric lines or
electric plants ............................................................................................................................ 30
17. Public safety .................................................................................................................. 31
18. Annexes ......................................................................................................................... 32
Definitions and abbreviations
TERM DEFINITION
Accredited A person qualified and experienced in design,
Electrician installation and testing the electricity distribution system
of Retail Customers, accredited by a due process
established by the Distribution Licensee. A list of
Accredited Electricians shall be available for the
information of Customers, upon request and would be
published in the Licensee’s website.
Accredited A person qualified and experienced in design,
Chartered installation and testing the electricity distribution
Electrical systems of Retail and Bulk Customers, accredited by a
Engineer due process established by the Distribution Licensee. A
list of Accredited Chartered Electrical Engineer shall be
available for the information of Customers, upon request
and would be published in the Licensee’s website.
AEE Area Electrical Engineer
AGM Additional General Manager
Charges Approved charges, Licensee is permitted to levy from
Customers, prospective Customers and the general
public for carrying out work requested by them.
Apparatus All equipment in which electrical conductors are used,
supported or of which they may form part.
Breakdown An occurrence relating to equipment of the supply
system which prevents its normal functioning
Bulk Customer A Consumer who under a standard tariff agreement has
agreed a contract demand of more than 42kVA. These
Consumers may be connected at LV or MV
CEB Ceylon Electricity Board, established by the Ceylon
Electricity Board Act, No. 17 of 1969
CEB Id Ceylon Electricity Board Identity Card
CEE Chief Electrical Engineer
Consumer A Consumer of electricity in Sri Lanka and includes a
prospective Consumer.
Contract Demand Maximum real (kW) or apparent (kVA) power demand
agreed to be supplied by the Licensee/Supplier as stated
in the declaration made by the Customer.
CT Current Transformer
Customer Means a Tariff Customer
Demand The requirement for active power and reactive power
unless otherwise stated
DGM Deputy General Manager
Disconnect The act of physically separating User’s (or Customer’s)
equipment from the Distribution Licensee’s system.
Disconnection A demand in writing for the payment of the charges due
Notice or a notice by the distribution licensee requiring the
tariff customer to cease to use the appliances which
interfere with electricity supplied to another customer
ES Electrical Superintendent
This code does not replace the laws and regulations applicable to us, which govern our
work. In the event of any inconsistency between the laws or regulations and this code,
the former will prevail.
This code is based on the provisions of the Sri Lanka Electricity Act, No 20 of 2009,
as amended, and the prevailing regulations, rules, methodologies, guidelines and other
codes made under same and would need to be revised over time to reflect the changes
to same.We will keep you informed of any such changes, as and when they are
introduced.
A detailed list of all the Area Offices and ECSCs along with their addresses and
telephone numbers in respect of each distribution province is provided in Annex 1.
These contact details are also available on the CEB website www.ceb.lk, and can be
provided on request.
The Breakdown services as well as the enquiry services are operated free-of-charge.
Any change to the address and telephone numbers of the above enquiry service will be
displayed in the monthly Electricity Bill.
A CEB call centre has been established at the CEB Head Office for the benefit of
Consumers of all Distribution Provinces. Consumers can lodge any complaint about
the services of CEB at this call centre. The telephone numbers of the call centre are:
Hot Line1987
011-248 1 230
011-248 1 231
The CEB will soon have a call centre for each Distribution Province, mainly for
reporting complaints with respect toBreakdowns.Some of the Distribution Provinces
have already started these call centres. The details of these centres will be informed in
future.
After receiving a request, if a supply of electricity has not been provided to such
premises or the giving of the supply requires the provision of electric lines or
electric plant or both or, we shall give a notice stating the extent to which the
request is acceptable and specify any counter proposals, tariff payable, any
payment required to defray the cost of providing any electric line or electric plant
and a supply of electricity, if doing so would result in the Distribution Division 01
being in breach of the provisions of the Sri Lanka Electricity Act, No. 20 of 2009.
3.1.1 Request for supply of electricity (Retail Customers & Bulk Customers)
The owner or occupier of any premises may request for a temporary supply of
electricity for a short or long duration depending on the need. Such a temporary
supply of electricity is not usually extended beyond the period for which it was
initially provided.
b. The owner or the occupier requesting the supply of electricity should ensure
that the electrical installation is safe for use and does not cause any danger to
the public as per relevant regulations, and the temporary wiring installation is
certified by an Accredited Chartered Electrical Engineer or an Accredited
Electrician registered with the CEB.
You may contact the respective Local Authority or the Area Electrical
Engineer for advice regarding the supply of electricity for street lamps. The Local
Authority is required to facilitate the supply of electricity for street lamps in
accordance with applicable procedures stipulated by the relevant authority.
Changes to data pertaining to the Customer, in the Electricity Bill, such as the
name (not transfer of account), residential address or mailing address etc., may be
requested by the Customer in writing from the Area Electrical Engineer.
Changes to the standard tariff agreement, such as the transfer of the account or
change of tariff category etc. need to be requested from the Area Electrical
Engineer by the Tariff Customer by submitting an application in a prescribed form
along with the payment of the Charges approved by the Commission.
b. Non-payment of the deposit within seven days of the notice informing the
Customer of any revision of the security deposit by the Distribution Division
01.
c. Has not within the requisite period, paid all charges due to the Distribution
Division 01 in respect of the supply of electricity to any premises, or the
provision of any electricity meter, electric line or electric plant for the purpose
of that supplyor paid the monthly instalments due for the requisite period
according to the agreement between the licensee and the customer. However
the supply will not be cutoff on holidays, weekends, or after working hours.
e. Use of electricity in a dangerous and unsafe manner which can cause injury to
the Customer or the public in general as provided in regulations prescribed
under the provisions of the Sri Lanka Electricity Act, No. 20 of 2009;
.
f. Intentionally or negligently damages or causes to be damaged any Electric Line
or Electric Plant or domestic electricity supply equipment belonging to or
operated by the Distribution Division 01, which according to the provisions of
the of the Sri Lanka electricity Act, No. 20 of 2009, is recognized as an offence
punishable after a summary trial before a Magistrate Court.
The supply of electricity, which has been disconnected, will be resumed, upon the
occurrence of the following:
b. Where the cut-off was due to non-payment of the charges due to the
Distribution Division 01, supply of electricity will be resumed within 02
working days after the payment of the charges payable including the
reconnection fee approved by the Commission.
c. Where the cut-off was due to failure of a Customer to comply with a notice
from the licensee requiring him or her to cease using any appliance which
interferes with the supply of electricity to any other consumer, the supply of
electricity will be restored within 02 working days after the Customer ceased
using such appliance.
d. Where the disconnection was due to the use of electricity in a dangerous and
unsafe manner, as provided in regulations prescribed under the provisions of
the Sri Lanka Electricity Act, No. 20 of 2009, the supply will be restored as
soon as practicable once the Distribution Division 01 is satisfied that no such
danger exists.
5.2 The electricity bill contains a statement of account’ showing the billing period,
brought forward balance from the previous period, payments made since the date
of previous electricity bill, electricity consumption (units) during the period and
corresponding charges, and any other charges due from the consumer, payment
due date and a payment voucher for the payment.
5.3 The electricity bill also contain details of consumption containing the previous
date of ascertaining the register of electricity meter and corresponding kWh
reading on the electricity Meter, the current date of ascertaining the registry of
electricity Meter and corresponding kWh reading on the electricity Meter and
electricity (kWh) consumed during the current billing period. The current date of
ascertaining the registry of electricity Meter and the corresponding kWh reading
on the electricity Meter as well as the corresponding charges due (for the current
billing period) from the Consumer are inserted by the meter reader when issuing
the bill, while all the other information are printed on the bill. The information on
prevailing electricity tariffs and the methodology of calculating the electricity bill
can be obtained from any of our ECSC or our website (www.ceb.lk). Any
revisions to the prevailing electricity tariffs will be published on mass media and
consumers will be informed of any such revisions via a notice printed on the
electricity bill.
5.4 In the normal course of business, we may estimate the amount of electricity
consumed by a consumer and recover charges accordingly. Accordingly an
electricity bill may be issued based on the estimated consumption for a particular
billing period. This is due to the failure of meter reader gaining access to the
electricity meter installed on a consumer’s premises, unfavorable weather
conditions or due to our inability to ascertain the register of electricity meter
within the specified period (i.e. 28 to 32 days from the last date of reading).
However, any such estimated consumption of electricity will be confirmed by a
meter reading within a reasonable period of time.
We may also estimate consumption and recover charges, in the events of a meter
being proved to register consumption incorrectly the malfunction of any meter or
5.5 The methodology that we adopt in estimating your consumption of electricity (in
all the above instances) has been approved by the PUCSL and is presented as
Annex 6 to this Code. You may obtain any clarification on the said methodology
from us.
5.6 In addition to the statement of account and details of electricity consumption, the
following information, at minimum, will be provided in the electricity bill issued
to Customers:
a. account number
b. respective area office
c. tariff category
d. how to contact us in the case of a supply breakdown
e. how and whom to be contacted to obtain details/clarifications on the
statement of account and details of consumption
f. means available for settling the charges due
g. contact details and opening hours of the relevant customer service
center/area engineer’s office
5.7 Also, from time to time, you will be provided information on electricity tariffs
and upcoming revisions to same, guidance on efficient use of electricity etc. in
the electricity bill.
5.8 It may take up to sixty (60) days to issue the initial electricity bill upon provision
of a new supply connection. In case we fail to do so, the Consumer will be
provided a facility to settle the charges due for the relevant periods (for which
electricity bills were not issued) in monthly installments without any interest.
6.2 Bulk Customers are provided a grace period of fifteen (15) days from date of
issuing monthly the Electricity Bill to pay the charges for the period in order to
avoid charging of interest and disconnection of supply of electricity.
a. If the outstanding balance is not settled within fifteen (15) days of issuing
the electricity bill, interest will be charged on the outstanding amount at a
rate approved by the Commission for the period starting from the sixteenth
(16) day from date of issuing the bill until the early of the date of
disconnection or the date of settlement.
b. Also, a Disconnection Notice will be issued if the charges are not settled
within the thirty (30) days of the date of issuing the Electricity Bill. The
supply of electricity will be cut-off in case the charges are not settled within
the requisite period of not less than ten (10) daysindicated in the
Disconnection Notice. (for details please refer Section 3.2)
c. If the supply has been cut-off, a reconnection processing charge will be
imposed according to the approved Charges.
d. The supply of electricity will be resumed within two working days, only
upon payment of the outstanding amount, the interest , expenses of
reconnecting the supply and the security deposit, if requested (see 3.3)
6.3 We recommend that Customers pay the charges due in their Electricity Bill at the
Distribution Division 01’s Point of Sale (POS) counters due to following
advantages.
6.3.2 Payment details are available online in the CEB POS system
6.3.3 Payment is credited to the Customer’s account at the end of the same day.
6.3.4 Customer will be issued an acknowledgement of the payment on the Electricity
Bill with the following details.
6.5 The charges due in the Electricity Bill can also be paid at most of the other Banks
Post Offices and many Supermarkets. Customers can obtain information
regarding payment locations from their Area Electrical Engineers. Payment
locations are given on the reverse side of the Electricity Bill.
6.6 Customers can contact their respective Area Electrical Engineer with regard to
any query relating to the payments of charges in the Electricity Bill.
9.1 Any complaint with respect to the supply of electricity can be made at the E-City
or the respective Area Engineer’s Office. Complaints can be made in writing (via
post, fax or email) or verbally (by visiting our offices or over the telephone). All
written or verbal complaints will be acknowledged and a reference number will
be provided. The reference number should be used in all future correspondence
on the matter.
9.2 Complaints with respect to Breakdowns can be lodged via the contact number
stated in the Electricity Bill. However, if no action has been taken within a
reasonable time, in respect of such complaint, the matter should be referred to the
respective Area Engineer.
9.3 In general, complaints will be attended to within fourteen (14) days from the date
of the complaint.
9.4 If any matter needs to be referred to a higher authority (e.g. Deputy General
Manager) the Area Engineer will inform the Consumer of the same and the time
period that will be taken to attend to the complaint. Nevertheless, all complaints
will be attended and resolved within twenty eight (28) days from the date of the
complaint.
9.5 If acomplaint is not attended to within fourteen (14) days or if the Consumer is
not satisfied with the resolution provided by the E-City or the respective Area
Engineer’s Office, the Consumer may be refer the matter to the Provincial DGM.
9.6 On such referencewithin a period of fourteen (14) days, the Provincial DGM,
shall:
a. ensure that the Consumer is attended to or the matter is resolved by the Area
Electrical Engineer; or
b. respond to the Consumer with the reasons for not resolving the matter
9.7 If a satisfactory solution to the complaint is not received from the Provincial
DGM, the Consumer may refer the matter to the PUCSL. An introduction to and
the contact details of PUCSL is given in Annex 7.
10.2 They have been issued identity cards by the CEB and will produce evidence of
his or her authority for such entry, if required to do.In addition, some of our staff
has been provided with official uniforms with the CEB emblem. Persons who
have been hired/ contracted (but not employed) by us are always accompanied by
an authorized staff of the Distribution Division 01.
10.3 Our authorized staff is trained and skilled personnel, and they are able to advise
and assist Consumers in matters connected with the supply of electricity.
10.5 In the case of routine work (such as inspecting an electric line or plant and
reading or removing an electric meter, etc. our authorized staff may enter any
premises from 8 a.m. to 5 p.m. Further, our authorized staff may also enter the
premises during such time to discontinue the supply of electricity and to remove
the meter where an offence has been committed under i.e. intentionally or
negligently damaging an electrical plant, line or meter belonging to us.
10.6 For the purpose of placing a new electric line or new electric plant in place of, or
in addition to, any existing line or plant, a three (3) days’ prior notice will be
given to the occupier of the premises. The nature and the extent of the work to be
carried out will be specified in the notice. However, in the case of an emergency,
a three (3) days’ notice may not be given, but a notice will be given as early as
possible.
10.7 Any person who requires additional safeguards in entering his or her premises
due to security or other reasons, arrangements can be made to provide such
safeguards upon request.
10.8 We will pay reasonable compensation to the owner of the land or premisesfor
any disturbance, disability or damage that may be caused pursuant to the entry by
our authorized officers.
10.9 If all reasonable efforts, other than by the use of force to gain entry to the
premises for any legitimate purpose(s) prove unsuccessful, we may apply, ex
parte, to the Magistrate’s Court having jurisdiction over the place where the
premises is situated for an order authorizing the Distribution Division 01 or an
officer authorized by us to enter the premises by force. Also any cost incurred in
obtaining such an order is recoverable as a civil debt from the owner or occupier
of the premises to which the order relates.
11.1 Consumers may make enquiries about the efficient use of electricity from the
respective Area Electrical Engineer.
11.2 In addition, we will make Consumers aware of any guidance on efficient use of
energy notified by the Sri Lanka Sustainable Energy Authority (SLSEA) or the
PUCSL.
11.3 Consumers may also seek expert opinion on efficient use of electricity from the
‘Sustainable Energy Authority’ (SEA). (The contact details of SEA could be
obtained from the Area Electrical Engineer’s Office.)
12.6 In the case of a Breakdown, the Distribution Division 01 has no control over the
incident as it is purely accidental. The Consumeris requested to inform the
Distribution Division 01 of any Breakdowns as described in Section 2 of this
code. This is important as the Distribution Division 01 has no automatic means
of identifying Breakdowns, unless it is a large electrical system failure. Also, any
person may contact us to obtain information on a breakdown including the cause
for such breakdown.
12.8 When operational and maintenance work requires the electrical system to be
interrupted, the Distribution Division 01 will carry out planned interruptions.
These interruptions will be pre-scheduled and Consumerswill be informed about
the tentative interruptions either by means of a notice in the print or electronic
media, by a public announcement, or by individual notices to affected
Customers. The supply will be restored as indicated in such notices.
Bulk Customers are provided within energy meter (kWh) and a maximum
demand meter (kVA) (The maximum demand meter measures the maximum
power Demand of the Bulk Consumer during an integration period of 15
minutes) andcharged under the relevant tariff category. Presently, most of
theBulk Customers are provided with Polyphase Programmable Meters (PPM),
which can measure both the energy consumption and the maximum demand.
These meters are of Class 1.0 or superior, and the integration period is 15
minutes for kVA measurement. They are usually installed inside a separate
enclosure. These meters are usually connected to the Load by a Current
Transformer (CT) of either Class 0.5 or Class 0.2 depending on the specific
requirements. Three-phase, four wire meters are used for Low Tension-metered
Bulk Customers and three-phase, three-wire meters are used for High Tension-
metered Bulk Customers. The new PPMs installed at Bulk Customer’s
premises are programmed for Time of the Day Tariff (TDT) metering, and may
have the capability for remote reading. The energy and demand meters for Bulk
Customers are fixed inside a secured enclosure, in such a manner that the
Customer is able to read the meter at any time he/ she wishes to do so.
However, at the time of installation and upon request, meters can be fixed at a
convenient location, so as to have viewing facilities inside the secured
enclosure. We will also consider retrofitting the viewing facility, at Customers
cost, provided retrofitting is practically possible
13.2 Our Meter Testing Laboratory staff, Area Maintenance Units and Energy
Management Branch or other authorized officials would undertake testing of
meters from time to time.
13.3 Consumers may request us to test the accuracy of the energy meters installed
on their premises at any time by paying a meter testing fee approved by the
PUCSL. A retail supply meter should work within an accuracy limit of ±2.5%.
If the meter is found to be working outside such accuracy limit, it will be
replaced at ourcostand the testing fee will be refunded. Alsothe Customer will
be refunded any amounts over-charged (due to over-registering), in accordance
with the methodology for estimation of energy approved by the PUCSL.
13.5 We assure that the Customer’s premises to which the meter reader visits would
be no less secure due to his presence. However, in case any damage is caused
to the Customer’s property as a result of the visit by our meter reader, we
would initiate an inquiry and compensate the customer accordingly, based on a
complaint received in that regard.
Where, any such electric plant, electric lines or meters are owned by another person or
another Distribution Licensee, we will inform the owners of such theft, damage or any
interference of the meter.
In carrying out the activities authorized by our license granted by the PUCSL,
it may be necessary or expedient to install and keep installed an electric line on,
under or over a land. In such instance, we arerequired to obtainWayleave from
the land owner or occupier.
In case the landowner or occupier has any objection to the requirements given
in the notice, he or she should inform us of the same through a counter-notice
within seven (7) days of our notice.If we receive such a counter-notice, the
matter will be referred to the Divisional Secretary who will make an order as
he or she thinks just. If the landowner or occupier doesnot comply with the
requirements of our notice and does not give a counter-notice, we will cause
the relevant tree(s) to be felled or lopped or its roots be cut back.
In any case, in causing a tree to be felled or lopped or its roots to be cut back,
we will carry out it in accordance with good arboricultural practice and so as to
do as little damage as possible to trees, fences, hedges and growing crops.
Also, we will ensure the felled trees, lopped boughs and root cuttings be
removed in accordance with the directions of the owner or occupier of the land,
and we will make good any damage done to the land.
In addition the existing / prospective customers can request for the following services
Single phase to 3 phase conversions
Augmentation of outdoor bulk supply substations (11 kV/ LV, 33 kV/ LV)
Construction of new LV lines
LV line conversions (1ph/ 3ph, 2ph/ 3ph, conductor change)
Combined run of LV line on new/ existing MV line
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1. INTRODUCTION
In terms of item 3 of Condition 35 of the Electricity Distribution & Supply Licence read together
with Subsection 3 of Sections 49 and 50 of the Sri Lanka Electricity Act, No 20 of 2009, this
Methodology for Estimation of Energy is approved by the Commission on the basis of the
following. This document may be cited as the Methodology for Estimation of Energy and shall
come into effect on the date on which this document is issued.
a) In terms of item 5(1) of Schedule (III) of the Electricity Act, No. 20 of 2009, where a
consumer of electricity is to be charged for his or her supply wholly or partly by reference
to the quantity of electricity supplied, the Distribution Licensee may in the normal course
of business, estimate the amount of electricity consumed by the consumer and recover
charges accordingly, so long as the estimated consumption is confirmed by a Meter reading
within a reasonable period of time.
b) In terms of item 5(2) of Schedule (III) of the Electricity Act, No. 20 of 2009 , a Distribution
License shall be entitled to estimate consumption and recover charges accordingly, in the
event of:
(i) A Meter (by which the quantity of electricity supplied to any consumer is ascertained)
being proved to register consumption incorrectly;
(ii) The malfunction of any Meter; or
(iii) Any person altering the register of any Meter used for measuring the quantity of
electricity supplied to any premises.
c) In terms of item 5(3) of schedule III of the Sri Lanka Electricity Act, No. 20 of 2009, where
the consumption of electricity has been estimated by a Distribution Licensee in accordance
with item a) and b) above, the consumer shall pay for any electricity consumed in
accordance with the estimate prepared by the Distribution Licensee or otherwise
determined in accordance with the provisions relating to dispute resolution.
d) In terms of item 1 (c) of Section 14 of the Sri Lanka Electricity (Amendment) Act, No 31 of
2013, every person who, intentionally or negligently
(i) alters the quantity of electricity as registered on any meter used for measuring the
quantity of electricity supplied to any premises by a distribution licensee; or
(ii) prevents any meter from duly registering the quantity of electricity supplied through
that meter,
shall be guilty of an offence under Sri Lanka Electricity Act, No.20 of 2009 and shall be liable
on conviction after summary trial before a Magistrate in addition to a penalty of not less
than ten thousand rupees and not exceeding fifty thousand rupees, to a fine in a sum of
money being the value of the loss or damage caused to the licensee as a result of the act or
default constituting such offence, and any sum recovered as such additional fine shall be
paid to the licensee on application made to Court by such licensee.
e) In terms of Sections 49(3) and 50(3) of the Sri Lanka Electricity Act, No. 20 of 2009, in the
absence of any agreement and the extraction or improper use of electricity respectively, a
licensee may charge for Energy supplied to any consumer in accordance with any method
of charging provided for in the license.
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f) In terms of Condition 35 of the Electricity Distribution and Supply Licenses, a Distribution
Licensee may estimate Energy supplied in the absence of an agreement in the event of:
(i) Electricity supply with the absence of a Meter;
(ii) A Meter is proved to registering incorrectly;
(iii) The malfunction of any Meter;
(iv) Any person altering the register of any Meter used for measuring the quantity of
electricity supplied to any premises.
In any other event the Distribution Licensee may adopt a reasonable methodology for
estimation of Energy consumption and apply charges in accordance with Tariffs and Charges
approved by the Commission.
2. APPLICABILITY
This methodology is applicable to Distribution Licensees, Customers and Consumers.
3. OBJECTIVES
The primary objective of this methodology is to define the method and procedure to be
followed when estimating the consumption of Energy under specified events. It intends to
encourage Distribution Licensees to ascertain the quantity of electricity supplied to
Consumers by a Meter or Meters and to discourage Distribution Licensees from supplying
electricity without Meters as well as supplying electricity through reported incorrectly
registering Meters or reported malfunctioning (stopped registering) Meters. It also intends to
encourage Consumers to take proper care of electricity Meters and inform the respective
Distribution Licensee of any failure do so or abnormal Meter reading.
4. SCOPE
The methodology is to be applied in the event of item i, ii, iii and iv of Condition 35 of the
Electricity Distribution & Supply Licenses, and item 1(a) & 1 (b) of the Section 49 and 50 of the
Sri Lanka Electricity Act, No 31 of 2013.
5. DEFINITIONS
TERM Definition
Act Sri Lanka Electricity Act, No 31 of 2013
Agreement Standard tariff agreement between the Distribution Licensee and the
Customer to supply electricity
Allowed Creeping When no load is connected at Customer premises, the disc of an
Condition analog Meter may rotate slowly up to one rotation
Billing Period Period of time between two consecutive Meter readings
Bulk Customer A Customer whose contract demand exceeds 42kVA
Charges Charges approved by the Commission under Section 30 of Act, No. 20
of 2009.
Commission Public Utilities Commission of Sri Lanka
Consumer A Consumer of electricity in Sri Lanka and includes a prospective
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TERM Definition
Consumer.
Contract Demand Maximum real (kW) or apparent (kVA) power Demand agreed to be
supplied by the Licensee/Supplier as stated in the declaration made by
the Customer or as computed from the service connection current
rating
Customer Means a Tariff Customer
Declared Voltage A voltage or voltages declared by a Distribution Licensee for the supply
of electricity to a Customer
Demand The requirement for active power and reactive power unless
otherwise stated
Distribution A person who has been granted a distribution licence by the
Licensee Commission under section 13(1)(c)(i)(c) of the Electricity Act, No. 20 of
2009;
Energy Quantity of electrical Energy measured in units equal to one kilowatt
hour (kWh) or multiples thereof such as:
1000 Wh = 1 kWh
1000 kWh = 1 MWh
1000 MWh = 1 GWh
Error percentage Error calculated according to below formula
(Recorded Energy consumption of the reported incorrectly registering Meter −
Recorded Energy consumption of the series Test Meter) × 100%
e =
Recorded Energy consumption of the series Test Meter
Load Factor Ratio of total amount of Energy delivered during a given period to the
total amount of Energy that could have been delivered, had the
Maximum Demand been maintained throughout the same period. It is
usually expressed as a percentage.
Maximum The greatest of all Demands of the load that has occurred within a
Demand specified period of time
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TERM Definition
Utilization Factor Ratio of the Customers Maximum Demand to the Contract Demand
6. GENERAL INTERPRETATION
6.1. When a word or a phrase that is defined in the “Definitions and Abbreviations” is more
particularly defined in another Code of the Distribution Code and if there is any
inconsistency between the two definitions, the latter or that particular definition shall
prevail.
6.3. Any reference to a person or entity shall include an individual, partnership, company,
corporation, association, organization, institution, or other similar groups.
6.4. Unless otherwise specified, singular shall include the plural and vice-versa.
6.5. The word including or a grammatical variation thereof means “including but not limited
to”
6.6. A reference to a standard shall include any revision, update or a replacement of that
standard.
The Distribution Licensee shall determine the charges accordingly until the estimates are
confirmed by a Meter reading within a reasonable period of time. However, the said
reasonable period of time shall not be more than six (6) Billing Periods.
5
the period of estimation. Where applicable the Maximum Demand shall be the average of the
three Billing Periods.
7.1.3.1. Adjustment of charges, where the period of estimation is less than six
Billing Periods
Where the period of estimation is less than six Billing Periods the charges shall be
determined in accordance with the approved Tariffs and Charges applicable for the
relevant period.
7.1.3.2. Adjustment of charges, where the period of estimation exceeds six Billing
Periods
Where the period of estimation exceeds six Billing Periods, the charges in respect of the
first six (6) Billing Periods shall be determined in accordance with the approved Tariffs and
Charges applicable during such period, and the charges in respect of the period in excess of
the six (6) Billing Periods shall be determined in accordance with the approved fixed charge
applicable during such period (considering as zero energy consumption and where
applicable, zero Maximum Demand) i. e. The Tariff in respect of the Energy consumed and
Maximum Demand during the period in excess of the first six (6) Billing Periods shall not be
charged.
The Customer’s account shall be adjusted accordingly, and where the Customer has been over
charged, the adjusted amount shall be credited to the Customer’s account within three (3)
Billing Periods.
Where the Customer has been undercharged, the Customer shall be given a minimum of 06
Billing Periods for settlement of the correct charges from the appearance of the adjustment in
the bill, without any penalty being imposed.
6
7.2.3. Estimation of Energy consumption
If the magnitude of the Error so determined is greater than 2.5% (|e|> 2.5%), except under
allowed creeping condition (under no load condition i.e. the current though the current coil of
an analog Meter is zero, the disc of the Meter may rotate slowly up to one rotation, before
getting stopped), the Meter will be proved to be registering incorrectly. The Error shall then be
used to correct the recorded Energy consumption of the Customer for the relevant Billing
Period according to the formula given below:
7.2.4.2. Correction of Energy consumption where Licensee has detected the Error
Where the Distribution Licensee has detected that the Meter is registering incorrectly and
the Meter is proven to have been Under-Registering the Energy consumption, the recorded
Energy consumption shall be corrected in respect of the period commencing the date of
the detection, which shall not exceed three (3) Billing Periods.
A summary of the correction periods identified in 7.2.4.1 and 7.2.4.2 is given in Appendix III
(A).
Where the Customer has been undercharged, he/she shall be given a period commencing
from the appearance of the adjustment in the bill and equal to that in respect of which
his/her recorded Energy consumption was corrected, for settlement of related charges,
without any penalty being imposed.
7
Where the Consumer has reported that the Meter is registering incorrectly and the Meter
is proven to have been Over- Registering the Energy consumption, but the period of such
incorrect Meter registering cannot be ascertained, the recorded Energy consumption of the
Customer shall be corrected from the date of reporting. Notwithstanding the date of
reporting, the correction shall not be less than 12 Billing Periods.
A summary of then correction periods identified in 7.2.5.1, 7.2.5.2 and 7.2.5.3, is given in
Appendix III (B).
Where applicable, the Maximum Demand of the Customer shall be estimated by the Licensee
on a case by case basis and determine the charges in accordance with the Tariff and Charges
applicable for the relevant period.
8
The Energy consumption shall be estimated based on the average Energy consumption of the
immediately preceding consecutive three (03) Billing Periods (or such other 3 Billing Periods as
mutually agreed by the Customer and the Distribution Licensee) prorated for the period of such
malfunctioning. Where applicable, the Maximum Demand shall be estimated based on the
average of the recorded Maximum Demand of the immediately preceding 03 Billing Periods (or
such other 3 Billing Periods as mutually agreed by the Customer & the Licensee).
7.3.4. Estimation of Energy consumption where past Energy consumption data is not
available
Where past Energy consumption data is not available or the past Energy consumption is nil,
once the Meter or Meters, as the case may be, are replaced, the Customer’s Energy
consumption measured and recorded over the first three (3) Billing Periods shall be prorated
and applied for the period of estimation. Where applicable the Maximum Demand shall be the
average of the three Billing Periods.
Where the Customer has been undercharged, the Customer shall be given not less than a
corresponding period as the period of Malfunctioning Meter for settlement of related charges
from the appearance of the adjustment in the bill, without any penalty being imposed.
7.4. Any person altering the register of any Meter used for measuring the quantity of
electricity supplied to any premises or preventing any Meter from duly
registering the quantity of electricity supplied through the Meter
9
In respect of Retail Customers, the Contract Demand in kVA shall be determined based on the
Declared Voltage, Service Connection Amperage and number of phases. In respect of the Bulk
Customers, the Contract Demand shall be the same as that identified in the Bulk Customer’s
Standard tariff Agreement. Where the Contract Demand is given in kW, the Contract Demand
in kVA shall be calculated using the applicable Power Factor of the respective Tariff category
given in Appendix IV of this Methodology.
The corrected Energy consumption of the Consumer, for each day of the period of alteration of
the Meter(s) shall be estimated according to the formula below:
The Utilization Factor, Load Factor and the Power Factor applicable to each Tariff category are
given in the said Appendix IV. In respect of Bulk Customers whose Contract Demand is higher
than 160 kVA, the Utilization Factor shall be decided by the Licensee on case by case basis.
Where applicable, the Maximum Demand shall be estimated according to the formula below:
Where Time of use is applicable, the distribution of Energy consumption among the time
intervals is given in the Appendix II.
However, where the recorded energy consumption of the Customer for any Billing Period
identified according to either 7.4.1 or 7.4.2 above is higher than the estimated Energy
consumption for the same billing period, the Energy consumption for such period shall not be
corrected,
10
APPENDICES
Appendix I: Estimated daily Energy consumption where the Consumer has been given a
supply of electricity in the absence of a Meter
Average Consumption1
Contract (kWh per day of billing) Maximum
Customer Type
Demand (A) Demand (kVA)
Single Three
phase phase
15 1 N/A N/A
Domestic 30 2 6 N/A
(D-1) 60 N/A 12 N/A
100 7 21 N/A
15 3 9 N/A
Religious 30 5 15 N/A
(R-1) 60 10 30 N/A
100 17 51 N/A
15 3 9 N/A
General Purpose- 1
30 6 18 N/A
(GP-1)
60 12 36 N/A
15 3 9 N/A
Government- 1
30 6 18 N/A
(GV-1)
60 12 36 N/A
Hotel-1 15 7 21 N/A
(H-1) 30 13 39 N/A
60 26 78 N/A
15 9 27 N/A
Industrial-1
30 17 51 N/A
(I-1)
60 34 102 N/A
General ≤160 kVA All 565 45
Purpose- 2 To be decided on case by case basis by the
(GP-2) >160kVA All
Distribution Licensee
≤160 kVA All 565 45
Government-
2 (GV-2) To be decided on case by case basis by the
>160kVA All
Distribution Licensee
≤160 kVA All 1670 120
Hotel-2 (H-2) To be decided on case by case basis by the
>160kVA All
Distribution Licensee
≤160 kVA All 1100 90
Industrial-2 (I-
2) To be decided on case by case basis by the
>160kVA All
Distribution Licensee
1
Calculated on the basis of monthly average electricity sales data indicated in the Statistical Digest 2011,
published by Ceylon Electricity Board
11
Average Consumption1
Maximum
Contract (kWh per day of billing)
Customer Type Demand
Demand (A)
Single phase (kVA)
Appendix II: Distribution of Energy consumption among the time intervals where the Customer is
charged under the time of use Tariff
12
Appendix IV: Applicable Power Factors, Utilization Factors and Load Factors for estimation of
Energy where any person is convicted of altering the register of any Meter used for measuring
the quantity of electricity supplied to any premises or preventing any Meter from duly registering
the quantity of electricity supplied through the Meter
13
Annex 7: Public Utilities Commission of Sri Lanka
The Public Utilities Commission of Sri Lanka (PUCSL) has been established under
Act, No. 35 of 2002. It has been empowered to regulate the economic, technical and
safety aspects of the industry, under the provisions of the Sri Lanka Electricity Act,
No. 20 of 2009.
The PUCSL carries out its regulatory activities in accordance with the PUCSL Act, Sri
Lanka Electricity Act and general policy guidelines issued by the Cabinet of Ministers
through the Minister of Power and Energy and issues licenses for generation,
transmission, distribution and supply of electricity. Consumer protection, setting of
tariffs and charges, promotion of quality, reliability and safety of electricity
generation, transmission, distribution and supply, promotion of energy security and
efficient use of energy are the broader areas of their regulatory intervention. The
PUCSL consults stakeholders, as appropriate, in their regulatory decision making
process. They collect and disseminate information on electricity industry to all
stakeholders. The PUCSL is tasked with resolving, by mediation, any dispute between
a licensee and any other affected party. Please contact the PUCSL for further
information.
Telephone: (011)2392607/8
Fax: (011)2392641
E-mail: info@pucsl.gov.lk
Website: www.pucsl.gov.lk
GUIDELINES ON WAYLEAVE
AND
FELLING OR LOPPING OF TREES
ISSUED BY:
PUBLIC UTILITIES COMMISSION OF SRI LANKA
Version 3.0
Reference: PUC/E/RA/GUI/01
These guidelines are prepared in terms of the Sri Lanka Electricity Act, No. 20 of 2009 (as
amended) and approved by the Commission on 17th October 2013. The licensees and the
Divisional Secretaries are expected to follow these guidelines in discharging their respective
powers and duties under the said Act. All the previous guidelines issued by the Commission
in this regard are hereby repealed.
TABLE OF CONTENTS
DEFINITIONS ...................................................................................................................................... 1
PART 1 – INTRODUCTION ............................................................................................................... 3
PART 2 – GUIDELINES ON WAYLEAVE ...................................................................................... 5
PART 3 – GUIDELINES ON FELLING OR LOPPING TREES ................................................... 8
PART 4 – ENTERING INTO PREMISES ......................................................................................... 9
PART 5 – INFORMATION FOR THE GENERAL PUBLIC ....................................................... 11
PART 6 – GENERAL ......................................................................................................................... 13
APPENDIX I – NOTICE REQUIRING WAYLEAVE ................................................................... 15
APPENDIX II – WAYLEAVE AGREEMENT ............................................................................... 17
APPENDIX III – APPLICATION REQUIRING AUTHORITY TO INSTALL/KEEP
INSTALLED AN ELECTRIC LINE ................................................................................................ 19
APPENDIX IV – RECOMMENDATION TO ACQUIRE WAYLEAVE ..................................... 21
APPENDIX V – NOTICE REQUIRING TO FELL OR LOP A TREE ........................................ 23
APPENDIX VI – REFERRAL OF A MATTER RELATING TO FELLING OR LOPPING A
TREE(S) ............................................................................................................................................... 25
APPENDIX VII – NOTICE OF INTENDED ENTRY TO A LAND OR PREMISES ................ 27
Definitions
‘dwelling’ means a building or part of a building occupied or (if not occupied) last occupied
or intended to be occupied, by a private dwelling.
‘distribute’ means distribute by means of a system which consists (wholly or mainly) of low
voltage lines and electrical plant and is used for conveying electricity to any premises
or to any other distribution system
‘electric line’ means any line whether underground or over ground which is used for carrying
electricity for carrying electricity for any purpose and includes, unless the context otherwise
requires –
(a) any support for any such line, including but not limited to, any structure, pole or
other thing in, on, by or from which any such line is or may be supported,
carried or suspended;
(b) any apparatus connected to any such line for the purpose of carrying electricity;
and
(c) any wire, cable, tube, pipe or other similar thing (including its casing, insulator
or coating) which surrounds or supports or is surrounded or supported by or is
installed in close proximity to or is supported, carried or suspended in
association with, any such line.
‘electrical plant’ means any plant, equipment, apparatus or appliance used for or for purposes
connected with, the generation, transmission, distribution or supply of electricity,
other than –
(a) an electric line;
(b) a meter used for ascertaining the quantity of electricity supplied to any premises;
or
(c) an electrical appliance under the control of a consumer
‘Electricity Act’ means the Sri Lanka Electricity Act, No. 20 of 2009 (as amended by the Act,
No. 31 of 2013).
‘licensee’ means a person who has been granted a license to generate, transmit or distribute
electricity.
‘supply’ means supply of electricity to any premises (other than the premises occupied by a
licensee for the purpose of carrying on the activities which it is authorized by its
license to carry on) but shall exclude bulk sales of electricity.
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‘transmit’ means the transportation of electricity by means of a system, which consists
(wholly or mainly) of high voltage lines and electrical plant and is used for conveying
electricity from a generating station to a sub-station, from one generating station to
another or from one sub-station to another.
‘wayleave’ means such interest in the land as consists of a right of a licensee to install and
keep installed an electric line on, under or over a land and to have access to that land
for the purpose of inspecting, maintaining, adjusting, repairing, altering, removing or
replacing such electric line.
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Part 1 – Introduction
1.1 The Public Utilities Commission of Sri Lanka (hereinafter referred to as the
‘Commission’), established under the Act, No. 35 of 2002, is the economic, safety and
technical regulator of the electricity industry in Sri Lanka. In terms of the Sri Lanka
Electricity Act, No. 20 of 2009 and (Amendment) Act, No.31 of 2013(hereinafter
referred to as ‘Electricity Act’), the Commission is required to ensure an efficient and
economical system of electricity supply is provided for and maintained throughout Sri
Lanka, at all times.
1.2 For any purpose connected with the carrying on of the activities authorized by its
license, a requirement may arise for a licensee to install and keep installed an electric
line on, under or over any land. Upon installing an electric line, licensee would need
to have access to that land for the purpose of inspecting, maintaining, adjusting,
repairing, altering, removing or replacing such electric line. Licensee requires the
consent of the owner or occupier of a land to install and keep installed an electric line
and to have access to the land for the said purposes. The items 3 and 5 of Schedule I
of the Electricity Act specify the procedure to be adopted by the licensees: in
obtaining such consent from the owner or occupier of the land; and (upon failing to
obtain consent) in applying for/obtaining authority for same.
1.3 The item 4 of Schedule I of the Electricity Act contains the provisions relating to the
payment of compensation: to the owner of a land in respect of a grant of wayleave and
to any person in respect of damages or disturbances caused in the exercise of any right
by a licensee conferred by a wayleave.
1.4 A requirement might arise to fell or lop or cut back its roots when a tree is or will be
in such close proximity to an electric line or electrical plant, which has been installed
or is being installed or is to be installed by a licensee, as to:
(a) obstruct or interfere with the installation, maintenance or working of the line of
plant; or
(b) constitute an unacceptable source of danger to public.
The item 6 of Schedule I of the Electricity Act specifies the procedure to be adopted
by the licensees in ensuring that such a tree is felled or lopped or its roots are cut
back.
1.5 As per Section 2A(1)(b) of the Electricity Act, the Commission is authorized to
delegate any power conferred on it by items 3, 4, 5 and 6 of Schedule I of the
Electricity Act to any Divisional Secretary and as such it has delegated the powers
conferred on it under items 4 and 6 of that Schedule to the Divisional Secretaries.
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(b) guide the Divisional Secretaries, who are empowered under the Electricity Act to:
(i) authorize the licensees or prohibit the licensees from carrying on
activities specified under (a)(i) above;
(ii) make recommendations on acquisition of wayleave to the Commission;
(c) guide the Divisional Secretaries, who are delegated powers by the Commission
conferred on it by items 4 of Schedule I of the Electricity Act:
(i) to determine the amount of compensation that a landowner may recover
from the licensee in respect of grant of wayleave
(ii) to determine the amount of compensation that a person may recover from
the licensee for any disturbance caused to his or her enjoyment of any
land or movables in consequence of the exercise of any right conferred by
a wayleave
(iii) to conduct inquiries, on its own motion or on the application of a person
affected, to determine whether a licensee is liable to pay any person any
compensation under (i) and (ii) above;
(d) guide the Divisional Secretaries, who are delegated powers by the Commission
conferred on it by item 6 of Schedule I of the Electricity Act to make orders
allowing the licensee to cause a tree to be felled or lopped or its roots to be cut
back and to determine any question as to what expenses (if any) are to be paid to
the licensee by the owner or occupier of the land (on which such tree is growing),
after giving the parties an opportunity of being heard; and
(e) provide information to the owners and occupiers of lands and the general public
on granting or not granting of wayleave (including related procedures) and felling
or lopping of trees by licensees.
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Part 2 – Guidelines on wayleave
There are two (2) possible scenarios under which a requirement might arise for a licensee to
secure the grant of a wayleave:
(a) for the installation of a new electric line; or
(b) when there is a request by a landowner or occupier to remove an existing electric
line
(a) The licensee shall give the occupier a minimum of twenty one (21) days’ notice
(as per specimen format given in appendix I) requiring him or her to give the
necessary wayleave
(b) Where the occupier is not also the owner of the land, a copy of any notice under
paragraph (a) above shall also be served on the landowner. The licensee shall
ensure that the notice is acknowledged by the occupier (and if the occupier is not
also the owner of the land, by the landowner).
(c) Upon giving a notice under paragraph (a), the licensee shall make take all
reasonable efforts to secure the grant of wayleave. If the owner or occupier of the
land agrees to grant the wayleave, subject to terms and conditions acceptable to
the licensee, the parties shall enter into an agreement (appendix II). In any case, it
is reasonable for the licensee at least to obtain the response of the owner or
occupier on the notice issued.
(d) In the event that all reasonable efforts made to secure the grant of wayleave have
been unsuccessful, the licensee shall make an application (appendix III) to the
respective Divisional Secretary requiring authority to install the electric line. The
licensee shall specify the efforts it has made to secure the grant of wayleave, in its
application.
(e) Within six (6) weeks of the application, upon holding an inquiry after giving an
opportunity to the owner or occupier of the land concerned, the Divisional
Secretary:
a. may authorize the licensee, either unconditionally or subject to terms,
conditions and stipulations as he or she considers appropriate, to install the
electric line;
b. may prohibit the licensee from installing the electric line; or
c. upon being satisfied that the acquisition of the wayleave has become
necessary for the purpose of carrying on the activities authorized by the
license of the licensee, shall make his or her recommendation (in the
format specified in appendix IV) pertaining to the same, to the
Commission.
(f) However, the Divisional Secretary shall not recommend the acquisition of a
wayleave, where the line is to be installed on or over a land that is covered by an
authorized dwelling, or planning permission has been granted under the relevant
laws for construction of a dwelling.
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(g) Upon receipt of a recommendation from a Divisional Secretary and upon being
satisfied that it is necessary or expedient to install the electric line on, under or
over the land concerned in order to carry on the activities which the licensee is
authorized to carry on under the license, the Commission shall recommend to the
Minister the acquisition of the wayleave. Thereupon the Minister shall approve the
acquisition by Order published in the Gazette and the wayleave shall thereupon be
deemed to be required for a public purpose and be acquired under the Land
Acquisition Act and transferred to the licensee. Any amount payable for such
acquisition shall be paid for by the licensee.
2.2 When there is a request by a landowner or occupier to remove an existing electric line
(a) The owner or occupier of the land may give a notice to the licensee requiring to
remove the electric line from the land, where a wayleave (whether granted under
item 3 of Schedule I of the Electricity Act or by agreement between the parties):
(i) is determined by the expiration of the period specified in the wayleave;
(ii) is terminated in accordance with a term contained in the wayleave; or
(iii) ceases to be binding on the owner or occupier of the land by reason of a
change in the ownership or occupation of the land after giving the wayleave
(b) On receipt of such notice, all efforts should be made to secure the grant of
wayleave, if the licensee requires to keep the line installed.
(c) In the event the licensee fails to secure the grant of wayleave, an application
(appendix III) shall be made to the respective Divisional Secretary requiring
authority to keep installed the electric line. The licensee shall specify the efforts it
has made to secure the grant of wayleave, in its application.
(d) Within six (6) weeks of the application, upon holding an inquiry after giving an
opportunity to the owner or occupier of the land concerned, the Divisional
Secretary:
(i) may authorize the licensee, either unconditionally or subject to terms,
conditions and stipulations as he or she considers appropriate, to keep
installed the electric line;
(ii) may prohibit the licensee from keeping installed the electric line; or
(iii) upon being satisfied that the acquisition of the wayleave has become
necessary for the purpose of carrying on the activities authorized by the
licensees, shall make his or her recommendations (appendix IV) pertaining to
the same, to the Commission.
(e) The Commission shall recommend to the Minister the acquisition of the same.
Thereupon the Minister shall approve the acquisition by Order published in the
Gazette and the wayleave shall thereupon be deemed to be required for a public
purpose and be acquired under the Land Acquisition Act and transferred to the
licensee. Any amount payable for such acquisition shall be paid for by the
licensee.
(f) Where within the period of three (3) months beginning from the date of the notice
under paragraph (a), the licensee:
(i) fails to make an application under paragraph (c);
(ii) makes an application under paragraph (c) and that application is refused by
the Divisional Secretary; or
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(iii) fails to obtain an order authorizing the compulsory purchase of the land under
item 7 of Schedule I of the Electricity Act,
the licensee shall comply with the notice at the end of that period, or in the
case of subparagraph (ii) above at the end of the period of one (1) month
beginning from the date of the Divisional Secretary’s decision or such longer
period as the Divisional Secretary may specify.
(b) If any damage is caused to land or to movables in the exercise of any right
conferred by a wayleave, any person interested in such land or movables may
recover reasonable compensation in respect of that damage from the licensee.
(d) The Divisional Secretary may on its own motion or on the application of a person
affected, conduct such inquiries as may be necessary to determine whether a
licensee is liable to pay any person any compensation under paragraphs (a), (b)
and (c) above.
(e) Upon deciding whether any compensation is payable and, if so, the amount of
compensation payable by the licensee, at the conclusion of any inquiry conducted
under paragraph (d) above, the Divisional Secretary will communicate such
decision in writing to the licensee and to any person who has applied for, or was
awarded, compensation. The Divisional Secretary in that communication will
clearly indicate the basis for his or her decision on compensation.
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Part 3 – Guidelines on felling or lopping trees
(In this section: ‘tree’ includes any shrub, and references to ‘felling’ and ‘lopping’ shall be
construed accordingly; ‘land’ means the land on which the tree is growing)
3.1 When a tree is or will be in close proximity to an electric line or electrical plant which
has been installed or is being or to be installed as to obstruct or interfere with the
installation, maintenance or working of an electric line/plant or is a source of danger
to public, a notice (appendix V) is required to be issued by the licensee to the occupier
of the land requiring him/her to fell or lop the tree or cut back its roots.
3.2 Where the occupier is not also the owner of the land, a copy of any notice under 3.1
above shall also be served on the landowner. The licensee shall ensure that the notice
is acknowledged by the occupier (and if the occupier is not also the owner of the land,
by the landowner).
3.4 On a reference to him/her under paragraph 3.3(c) above the Divisional Secretary, after
giving the parties an opportunity of being heard, may make such order as he/she
thinks just, in the circumstances and any such order –
(a) allowing the licensee to cause the tree to be felled or lopped or its roots to be cut
back, after notifying any person by whom a counter notice was given; and
(b) determining any question as to what expenses (if any) are to be paid to the
licensee by the owner or occupier of the land
3.5 Where the licensee acts in pursuance of paragraph 3.3(b) or an order made under
subsection 3.4, the licensee shall:
(a) cause the tree to be felled or lopped or their roots to be cut back in accordance
with good arboricultural practices and so as to do as little damages as possible to
trees, fences, hedges and growing crops;
(b) cause the felled trees, lopped boughs or root cuttings to be removed in accordance
with the directions of the owner or occupier; and
(c) make good any damage caused to the land
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Part 4 – Entering into land or premises
4.1 Any authorized officer of a licensee may enter any land or premises for the purpose
of:
(a) placing a new electric line or new electrical plant in place of, or in addition to, any
existing line or plant which has already been lawfully placed; or
(b) repairing or altering any such existing electric line or electric plant
4.2 However, any authorized officer of a licensee shall not demand to enter any land or
premises, for the purposes specified in paragraph 4.1, unless:
(a) three (3) days’ notice (appendix VII) of the intended entry has been given stating
as fully and accurately as possible the nature and extent of the acts intended to be
done;
(b) if required to do so, he or she has produced evidence of his or her authority;
(c) reasonable compensation is paid to the owner of the land or premises for any
disturbance, disability or damage that may be caused pursuant to the entry.
4.4 Any person authorized by the licensee, shall be entitled to enter the land, for the
purpose of giving a notice referred to in subparagraph 4.2(a)
4.5 No person shall enter into any land or premises, for the purposes specified in
paragraph 4.1, unless he or she is authorized in writing by a licensee.
4.6 Where any person exercises any right to enter into any land or premises, the licensee,
by whom he or she was authorized in writing, shall make good any damage done to
the land as a result of such entry.
4.7 Where in the exercise of a right to enter into any land or premises, any damage is
caused to any land or to any movable property, any person interested in the land or
movable property may recover compensation in respect of that damage from the
licensee on whose behalf the right is exercised.
4.8 Where in consequence of the exercise of such a right, a person is disturbed in his or
her enjoyment of any land or movable property, he or she may recover from that
licensee reasonable compensation in respect of that disturbance as determined by the
Commission.
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4.9 If, in an attempt to exercise any right of entry, a licensee has made all reasonable
efforts, otherwise than by the use of force, to obtain entry to the premises; and those
efforts have been unsuccessful, it may apply, ex parte, to the Magistrate Court having
jurisdiction over the place where the premises is situated for an order authorizing an
officer authorized by the licensee to enter the premises by force (please refer item 9 of
Schedule II of the Electricity Act for further details of such order).
4.10 Where in pursuance of any right or power, entry is made on any premises by an
officer authorized by a licensee:
(a) the officer shall ensure that the premises is left no less secured by reason of the
entry; and
(b) the licensee shall make good, or pay compensation for, any damage caused by the
officer, or by any person accompanying him or her in entering the premises, or in
taking any authorized action.
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Part 5 – Information for the general public
5.1 Wayleave
(a) As per the Electricity Act, the licensees are granted powers to install any electric
line or electrical plant under, over, in, on, along or across any street with the
consent of the local authority or other relevant authority. Hence, the licensees are
not required to obtain wayleave from any landowner in such instances.
(b) But, the licensees require wayleave to install or keep install an electric line on,
over or under a land. The licensees can obtain wayleave:
(i) by agreement between the parties (i.e. licensee and owner or occupier of the
land)
(ii) by way of an authority granted by the Divisional Secretary; or
(iii) by way of an acquisition of the wayleave
(c) Initially, the licensee will issue a notice to the owner or occupier of the land
requiring the wayleave. It will make all reasonable efforts to secure the grant of
wayleave (by agreement between parties) prior to making an application to the
Divisional Secretary requiring authority to install the electric line.
(d) Upon receipt of a notice requiring wayleave to install a new electric line, from a
licensee, an owner or occupier of the land may:
(i) grant wayleave without any terms & conditions - licensee will install the line
(ii) remain silent - licensee may consider that the owner of the land is not
willing to grant wayleave and hence, may apply for authority to install the
electric line from the Divisional Secretary
(iii) grant wayleave subject to terms & conditions - licensee may either accept
the grant subject to landowner’s terms & conditions, or apply for authority to
install the electric line from the Divisional Secretary subject to the terms &
conditions acceptable to
(iv) if he or she is not willing to grant the wayleave, inform the same to licensee
in writing - licensee may consider alternatives (if any) or apply for authority
to install the electric line from the Divisional Secretary
(e) However, it is advisable for the owners and occupiers of lands to be proactive and
duly respond to any such notices or communications (verbal or written) received
from licensees, requesting wayleave. Owners and occupiers of lands are advised
to propose terms & conditions (subject to which he or she may be willing to grant
wayleave) including the compensation in respect of the grant of the wayleave.
Such terms & conditions may be accepted by the licensees or may be considered
by the Divisional Secretaries at any relevant inquiries. Please refer paragraph 2.3
above for particulars relating to granting of compensation with respect to
wayleave.
(f) When an owner or occupier of a land requires to get an electric line which is
already installed on, under or over a land removed, he or she may issue a notice to
the licensee requiring the removal of such line - please refer item 2.2 (a) for
details. Upon receipt of such notice the licensee, upon making all reasonable
efforts to secure the grant of wayleave (by agreement between parties), may apply
for authority to keep installed the electric line from the Divisional Secretary.
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(g) It is in the best interest of an owner or occupier of any land to participate at any
inquiry conducted by a Divisional Secretary, at which he or she will be given an
opportunity of being heard. Also the provision of all relevant information at any
such hearing would assist the Divisional Secretary in making an informed
decision which is fair by all the parties.
(a) If any tree is or will be in close proximity to an electric line or electrical plant
which has been installed or is being or to be installed as to obstruct or interfere
with the installation, maintenance or working of an electric line/plant or is a
source of danger to public, such tree has to be felled or lopped or its roots be cut
back so as to prevent it from having such effect.
(b) As per the Electricity Act, the licensees is required to give a notice to occupier of
the land on which the tree is growing, requiring him or her to fell or lop or cut
back roots of a tree, referred to in (a) above.
(c) If the occupier of the land fails to comply with the requirements of a notice
(issued by the licensee to fell or lop the tree or cut back roots of a tree) and has not
given a counter-notice, within seven (7) working days of the notice, the licensee is
empowered to fell or lop or cut back roots of such tree.
(d) Therefore, if an occupier of a land has any objection for felling or lopping or
cutting back roots of a tree (as required by the licensee), he or she shall give a
counter-notice to the licensee within seven (7) working days of a notice by the
licensee to that effect. Upon receipt of a counter-notice, the licensee may refer the
matter to the Divisional Secretary who will give an opportunity of being heard to
the parties before making an order.
(e) If the occupier of the land complies with the requirements of the notice, the
licensee will pay to him or her any expenses reasonably incurred in complying
with the requirements of the notice. However, no compensation is payable by the
licensee for the economic losses incurred by the owner or occupier of the land as a
result of felling or lopping or cutting back roots of a tree.
(f) The Divisional Secretary upon conducting an inquiry may make such order as he
or she thinks just in the circumstances allowing the licensee to cause the tree to be
felled or lopped or its roots to be cut back to prevent it from having any effect
referred to in (a) above.
(g) If a licensee is empowered to fell or lop the tree or cut back roots of a tree, under
(c) or (f) above, it shall comply with the requirement specified under paragraph
3.5 above.
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Part 6 – General
6.1 For the licensees
(a) The licensees shall keep a copy of these guidelines in all three languages (Sinhala,
Tamil and English) at its area offices, branches and consumer service centers (as
applicable) for reference by general public during normal working hours.
(b) The notices referred to in paragraphs 2.1(a) and 3.1 above would not be
considered as delivered/received, unless acknowledged by the intended recipient.
The periods specified in such notices would be counted with effect from the date
of acknowledging the receipt of the same.
(c) It is advisable to deploy the staff with best inter-personal and communication
skills in attempting to secure the grant of wayleave from the owner or occupier of
any land. It has been noted that, in many instances, the wayleave could have been
obtained from the owners or occupiers of land itself, by using appropriate
communication skills and by providing information to avoid any
misunderstandings.
(d) The installation of electric lines and electric plants shall be planned in a manner in
which the economic usage of land is optimized and the disturbance to the general
public is minimized. Any planned expansions in the distribution and transmission
networks shall also be considered in determining the path of an electric line.
Adhering to the general guidelines specified below would ensure the legitimacy and
dependability of the decisions made by the Divisional Secretaries with respect to the
Parts 2 and 3 above:
(a) It shall be ensured that all inquiries, hearings, meetings, etc. held and decisions
made by the Divisional Secretaries are arrived at by following a due process and
based on the principles of natural justice.
(b) All the relevant parties, specially the relevant owner or occupier of the land, shall
be duly informed of any inquiry, hearing or meeting to be conducted. It is
advisable to obtain an acknowledgment of receipt of any notice of such
inspection, hearing or meeting.
(c) All the relevant parties, specially the relevant owner or occupier of the land, shall
be given an opportunity to express his or her views at such inspection, hearing or
meeting.
(d) If it is revealed that the owner or occupier of the land has not received the notice
or has not been present due to unavoidable circumstances, it is prudent to re-
conduct any planned inspection, hearing or meeting with the participation of the
owner or occupier of the land.
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(e) The minutes/records of all inquiries, hearings, meetings, etc. held under the
paragraphs 2.1(e), 2.2(d), 2.3(d) and 3.4 shall be maintained and submitted to the
Commission when requested to do so.
(f) All efforts shall be made to optimize the usage of land which is a limited natural
resource.
(g) Even if the inquiries, hearings, meetings, etc. were conducted by an officer other
than the Divisional Secretary, the final decision on the matter shall be taken by the
Divisional Secretary him/herself.
(h) Any decision made by a Divisional Secretary, including the basis on which it has
been made, shall be duly informed to all parties concerned
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Appendix I – NOTICE REQUIRING WAYLEAVE
(NOTICE – ‘W’)
To: ………………………………………………………………………………….............
(name of the occupier of the land, if the occupier is not also the owner, name of the owner)
In terms of Item 3 of Schedule I of the Sri Lanka Electricity Act, No. 20 of 2009 (as
amended), a notice is hereby given requiring the grant of wayleave1 at the land located at:
…………………………………………………………………………………………………
…………………………………………………………………………………………............
(address of the land)
......................................................................................................................................................
......................................................................................................................................................
......................................................................................................................................................
......................................................................................................................................................
......................................................................................................................................................
......................................................................................................................................................
......................................................................................................................................................
......................................................................................................................................................
If you are willing to grant the required wayleave, please communicate it to the undersigned
within twenty one (21) days from the date of this notice, in the form attached herewith.
However, if no response is received by us within the said period, it would be considered that
you are not willing to grant the wayleave.
………………………………………………….
Signature of authorized officer of the licensee
1
'wayleave' means such interest in the land as consists of a right of licensee, to install and
keep installed, an electric line on, under, or over, that land and to have access to that land for
the purpose of inspecting, maintaining, adjusting, repairing, altering, removing or replacing
such electric line.
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(Annexure to Appendix I - form to be used by a landowner in granting wayleave)
GRANT OF WAYLEAVE
To: (licensee)
I ……………………………………………………...................................................................
(full name) being the owner / occupier* of the land located at ..................................................
.....................................................................................................................................................
……………………………………………………………….………… (address of the land),
hereby grant the wayleave requested by the notice dated …..............
The wayleave is granted subject to the terms & conditions given below:
......................................................................................................................................................
......................................................................................................................................................
......................................................................................................................................................
......................................................................................................................................................
......................................................................................................................................................
......................................................................................................................................................
......................................................................................................................................................
......................................................................................................................................................
......................................................................................................................................................
......................................................................................................................................................
......................................................................................................................................................
……………………………
Signature
Date: .................................
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Appendix II – WAYLEAVE AGREEMENT
Parties:
......................................................................................................................................................
......................................................................................................................................................
......................................................................................................................................................
......................................................................................................................................................
......................................................................................................................................................
......................................................................................................................................................
......................................................................................................................................................
......................................................................................................................................................
......................................................................................................................................................
......................................................................................................................................................
We, the owner / occupier* of the land and the Licensee, agree to the above terms and
conditions.
........................................................... ..................................................
Owner / Occupier* of the land Licensee
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Appendix III – APPLICATION REQUIRING AUTHORITY TO
INSTALL/KEEP INSTALLED AN ELECTRIC LINE
To: …………………………………………………………………………………................................
(The Divisional Secretary of the administrative district in which the land in which the wayleave is
required)
1. Purpose of the application is to require authority to: (please mark ‘’ where appropriate)
In terms of paragraph (1) of item 3 of Schedule I of the Sri Lanka Electricity Act, No. 20 of 2009
(as amended), a notice / notices* was / were* issued to the landowner / landowners*,
requesting wayleave for the purpose of installing an electric line (details are given under item 2
below). However, the said landowner has / landowners have*: (mark ‘’ where appropriate)
failed to give the wayleave before the end of the period specified in the notice
given the wayleave subject to terms and conditions which are not acceptable to us
4. We hereby request the authority to install / keep installed* the electric line(s) in accordance with
item 3 of Schedule I of the Sri Lanka Electricity Act, No. 20 of 2009 (as amended).
………………………………………………….
Signature of authorized officer of the licensee
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20/27
Appendix IV – RECOMMENDATION TO ACQUIRE
WAYLEAVE
Date: .................................
Given below is a summary of findings of the inquiry held with respect to the above
application by the licensee:
......................................................................................................................................................
......................................................................................................................................................
......................................................................................................................................................
......................................................................................................................................................
......................................................................................................................................................
Based on the inquiry and above findings, I recommend the acquisition of the wayleave
requested by the licensee referred to in the above application.
...........................................
Signature
2
The completed annexure should be forwarded along with the recommendation. The relevant item numbers (as
per annexure) should be indicated on top right hand corner of the documents forwarded. No recommendation
will be considered successful/complete unless all the information/documents specified in the annexure are
submitted to the commission.
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(Annexure to Appendix IV - list of information/documents to be forwarded)
4. Terms and conditions not acceptable to the licensee (if any), subject to which
the landowner has granted the wayleave
5. Copy of the notice received from the owner or occupier of the land requiring the
licensee to remove the electricity line
7. Confirmation that planning permission has not been granted under the relevant laws
for construction of a dwelling
8. Confirmation that the licensee has made all reasonable efforts to secure the grant of
wayleave
9. Confirmation that the acquisition of the wayleave is necessary for the carrying on of
the activities authorized by the license of the licensee
10. Evidence to prove that the landowner was given an opportunity of being heard
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Appendix V – NOTICE REQUIRING TO FELL OR LOP A
TREE
(NOTICE – ‘T’)
To: ………………………………………………………………………………….............
(name of the occupier of the land, if the occupier is not also the owner, name of the owner)
In terms of Item 6 of Schedule I of the Sri Lanka Electricity Act, No. 20 of 2009
(as amended), a notice is hereby given requiring to fell or to lop tree(s) or to cut back its roots
at the land located at:
………………………………………………………………………………………………
……………………………………………………………………………………………...
(address of the land)
The tree(s) (described below) growing on the above land has to be felled, lopped or its roots
need to be cut back as it is / will be* in such close proximity to an electric line / electrical
plant / both* which has been installed / is being installed / is to be installed* by us, as to:
(*strike off the inappropriate words)
obstruct or interfere with the installation, maintenance or working of the line or plant
A description of the tree(s) to be felled or lopped or roots to be cut back is given below:
......................................................................................................................................................
......................................................................................................................................................
......................................................................................................................................................
Any expenses reasonably incurred by you in complying with the requirements of this notice
would be paid by us. If you have any objections on the requirements contained in this notice,
please communicate it to the undersigned within seven (7) working days from the date of this
notice. However, if no response is received by us within the said period, we are authorized to
cause the tree(s) described above to be felled or lopped or its roots to be cut back so as to
prevent it from having the effect mentioned above.
………………………………………………….
Signature of authorized officer of the licensee
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24/27
Appendix VI – REFERRAL OF A MATTER RELATING TO
FELLING OR LOPPING A TREE(S) TO A DIVISIONAL
SECRETARY
To: ………………………………………………………………………………….............
(The Divisional Secretary of the administrative district in which the land on which the tree is
growing)
In terms of Item 6 of Schedule I of the Sri Lanka Electricity Act, No. 20 of 2009
(as amended), a notice(s) was issued to the following landowner(s)/occupier(s) requesting to
fell or to lop tree(s) or to cut back its roots at the land located at:
......................................................................................................................................................
......................................................................................................................................................
The counter notice(s) issued, objecting the requirements of the notice(s) issued by us, by the
owner(s)/occupier(s) is attached herewith.
We hereby request the authority to fell or to lop tree(s) or to cut back its roots in accordance
with the item 6 of Schedule I of the Sri Lanka Electricity Act, No. 20 of 2009 (as amended).
………………………………………………….
Signature of authorized officer of the licensee
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Appendix VII – NOTICE OF INTENDED ENTRY TO A LAND
OR PREMISES
(NOTICE – ‘E’)
To:………………………………………………………………………………………………
(name of the occupier)
In terms of Item 8 of Schedule II of the Sri Lanka Electricity Act, No. 20 of 2009
(as amended), a notice is hereby given on the intended entry by our authorized persons to the
land/premises located at:
………………………………………………………………………………………………….
………………………………………………………………………………………….............
(address of the land/premises)
......................................................................................................................................................
......................................................................................................................................................
......................................................................................................................................................
......................................................................................................................................................
......................................................................................................................................................
…………………………………………………………………………………………..............
(state as fully as accurately as possible the nature and extent of the acts intended to be done)
If any clarifications are required on the above or there is any inconvenience relating to the
date and/or time proposed, please contact the undersigned.
………………………………………………….
Signature of authorized officer of the licensee
Date: dd/mm/yyyy
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Annex 9: Minimum clearance from trees to Overhead lines
The distances identified above should be further increased considering the factors
such as Tree movement, Tree re-growth, Overhanging of, branches, Conductor
swing and Falling of a tree/part of a tree, etc.; for different geo-physical conditions.
c) High Voltage
(i). 132 kV
Within an area of 13.5 m from center line on both sides of the Overhead Line,
trees shall not be grown, unless the Licensee determines that it wouldn’t
compromise safety. In case the Licensee allows trees to be grown, following
minimum distances shall be maintained up to swing of 45⁰
2.4 m from the Overhead Line if the tree cannot support a ladder/climber,
and
4.6 m from the Overhead Line if the tree is capable of supporting a
ladder/climber
Outside the area of 17.5 m from center line of the Overhead Line, height of
the tree should be at least 5 m less than the distance to tree from the center
line.