SAP Cloud ALM for Implementation

Process Management
SAP SE
July 2023

PUBLIC
Disclaimer

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Agenda

Introduction

Overview of Process Management

Functions & Features of Process Management

• Customer Content Authoring and Modeling

• SAP Standard Content Lifecycle

• Process Scoping and Fit-to-Standard Execution

Outlook and Summary

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Introduction
SAP Cloud ALM – A brand-new, cloud-based application lifecycle
management offering

is cloud-native and open

For the intelligent enterprise In the public cloud

• for cloud-centric customers • Rethought, newly designed, and built
• manages cloud, hybrid and on-premises solutions on modern cloud technology

• supports all components of the Intelligent Enterprise • Ready for immediate consumption
• Cost-efficient for customers

Supporting 3500+ Customer and Partner in Implementation and Operations*

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*July 2023 5
 Application Lifecycle Management for the Intelligent Enterprise

Implementation Methodology Operations

Operation Automation
Collaboration
Design Build Test Deploy
Integration Detect Analyze Correct Automate

Customers receive all they need to implement and operate

their SAP solutions with SAP Enterprise Support
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Introduction – SAP Cloud ALM for Implementation

SAP Cloud ALM provides the harmonized implementation experience for the intelligent
enterprise, covering all relevant SAP solutions for all customers

Build Test

Design Deploy
Open
Out-of-the-Box
Integrated
Cloud Native
SAP Standard Content Traceable
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 Design, Build, Test and Deploy with SAP Cloud ALM

Design
§ Start with Best Practice Content to run your Fit-2-Standard workshops
§ Create own processes with integrated authoring capabilities
Cloud Native
§ Collect requirements as an initial backlog
Out-of-the-Box
Build
SAP Standard Content
§ Based on the SAP Activate methodology with template roadmaps for agile
implementation projects
§ Extended by your own tasks and user stories
§ Integrated planning and reporting

Open Test
Integrated § Manage all test from user acceptance to regression
§ Manual testing with test step based approach

Traceable § Integration of automatic execution engines

Deploy
§ Plan your releases and orchestrate consistent deployment to production

§ Enable change and provide traceability and audit trails

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 Capabilities in detail
Deployments to production in releases

Agile implementation in sprints

Go Live

Manual
Testing Deployment
Rich Text based Test Planning
Project & Task Integration of
documentation
Management Orchestration test automation Change Feature
Process
Status & Approval* Requirements providers Delivery
Management Enablement
Document Refinement Test Defect Deployment
Management Project Planning Planning* Management
Configuration* Change Automation &
Integration*
Task Distribution documentation & Confirmation*
Extension Test
reporting
Task Templates Management* Preparation
Fit-2-Standard
Workshops Traceability &
Gantt Chart Integration Audit Trail
Process Scoping Management*
Landscape
& Viewer SAP
Standard
Process Test Cases
Authoring Documentation Deployment
SAP Activate Test Execution Orchestration
Roadmaps
Requirements
Collection

Project Execution
SAP Process & Tracking
Content

Project
Start

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Overview of Process Management
 Capability
SAP Cloud ALM Process Management Function

Overview and Functions

Process Management
Process
Capabilities
Management

Customer Content Authoring and Modelling

Design, implement,
SAP Standard Content Lifecycle
and document processes
so that they support your
organizational, and Process Scoping and Fit-to-Standard Execution
business goals best.
Customer Solution Documentation*

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This is the current state of future vision and may be changed by SAP at any time.
SAP Cloud ALM Process Management
Description

SAP Cloud ALM Process Management capability offers

§ Customer Content Authoring and Modelling
– Authoring of custom Solution Processes to extend the SAP Practices with custom Practices
– Modelling of Solution Value Flows and BPMN Diagrams
§ SAP Standard Content Lifecycle
– Visualization and use of pre-defined SAP Best Practice and Reference content
– Manage upgrade and versions
– Organizing Solution Process into Scopes and support hybrid scenarios
– Pull Solution Processes into Implementation Projects
§ Process Scoping and Fit-to-Standard Execution
– Conduct Fit-to-Standard Workshops
– Capture Requirements
– Manage Solution Processes Status

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This is the current state of future vision and may be changed by SAP at any time. 12
SAP Cloud ALM Process Management
Guiding Model – SAP Enterprise Architecture Methodology

Business Domain Business Activity Business Process Business Process Group

n 1 n 1

Localization

n
Solution Activity Solution Process Flow Solution Process
1 1 n 1 n 1 n 1

Solution Component 1 1 1 Solution Scenario

n n* 1
Solution Action Solution Solution
Process Flow * Value Flow
Diagram Diagram

Solution Domain Solution Process

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Customer Content Authoring and Modelling
Marketecture J

Project

Requirements

Process Content Tasks, User Test Cases

Process
Authoring / Editing Stories, Time
Scope
Boxes …

Notes / Documentation

Activate Scope

Process Content
(Custom, SAP, and
Partner)

SAP Cloud ALM

SAP Standard Content

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Customer Content Authoring
and Modelling
Customer Content Authoring and Modelling
Marketecture J

Project

Requirements

Process Content Tasks, User Test Cases

Process
Authoring / Editing Stories, Time
Scope
Boxes …

Notes / Documentation

Activate Scope

Process Content
(Custom, SAP, and
Partner)

SAP Cloud ALM

SAP Standard Content

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Customer Content Authoring and Modelling
In a Nutshell

Custom Modeling of Solution Processes

§ Create and manage custom Solution Processes
– Assign needed Solution Components to get clarity
on the needed products*
– Specify Process Localization and Business
Process Group*
– Link Solution Processes and Business Processes
§ Model Solution Value Flows to outline the functional
scope of a customer Solution Process
– Create and re-use Business Activities
§ Model Solution Process Flows and Diagrams
(BPMN)
– Create and re-use Solution Activities
§ Customize SAP Standard Processes*
§ Upload Pictures and Documents as Process
Visualization*

Public * Planned for future releases This is the current state of future vision and may be changed by SAP at any time. 17
 Customer Content Authoring and Modelling
Custom Solution Process

Country / Region
A Solution Process is a concrete, and
self-contained implementation supporting
a business process.

You can create new custom Solution

Process, and you can assign them to
business process (variants) that exist, or
you can create new related business
process (variants).

Not used business processes (variants)

can be found, and the user can decide
to remove them.
NEW Custom Solution processes can be
localized to depict their country/region
validity.

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Customer Content Authoring and Modelling
Versioning

Version Activate
Switch Process
Process Authoring comes with a simple
versioning best practice.

Solution Processes can exist in Draft and/or

Active version. Hence, Solution Variants can
exist in three possible states:
§ Draft - In progress and not yet activated. Cannot
be used in projects.
§ Active - Activated and hence, active. Can be
scoped and used.
§ Draft and Active - In progress and active
versions exists at the same time. While an
activated version can already be scoped into a
project, the draft version in still in process. When
the user activates the draft version, the draft
updates the existing active version.
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Customer Content Authoring and Modelling
Solution Value Flow

Value Flow
The Solution Value Flow depicts the Diagram

functional scope delivered by the Solution

Variant.

The Solution Value Flow is constructed

from (sub) Business Processes and
Business Activities. Business Activities can
be re-used and should be formulated in a
business user language. It serves as visual
description of the Solution Process.

After the user hit the Edit button, he can

use the palette to drag and drop Business
Process and Business Activity shapes onto
the diagram.

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 Customer Content Authoring and Modelling
Solution Process Flow / BPMN

Solution Process
Flow Diagram
The Solution Process Flow Diagram depicts
the flow of the Solution Process.

NEW Solution Process Flow Diagrams are

essentially BPMN Diagrams. Process
Authoring allows customers to use BPMN
modeling symbols to describe the desired
process execution flow.

All symbols used in the modeling are later

relevant to the other SAP Cloud ALM
Capabilities like Requirement Management
or Test.

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SAP Standard Content Lifecycle
SAP Standard Content Lifecycle
Marketecture J

Project

Requirements

Process Content Tasks, User Test Cases

Process
Authoring / Editing Stories, Time
Scope
Boxes …

Notes / Documentation

Activate Scope

Process Content
(Custom, SAP, and
Partner)

SAP Cloud ALM

SAP Standard Content

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SAP Standard Content Lifecycle
Scopes

A Scope is a container for Solution Processes which

should be managed collectively. During scoping you add
Solution Process to your Scopes to define the Project
Process Scope
Combine Solution Processes into same Scope if
§ same application system landscape is used, and/or
e.g. for sites with own tenants/systems, shared services
tenants/systems
§ the Solution Processes require an aligned upgrade cycle,
and/or
e.g. heavily dependent tenants/systems that are upgraded as a
whole
§ serve same functional purpose
e.g. Solution Processses per site, Solution Processes for
shared services such as finance consolidation or HR shared
services

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 SAP Standard Content Lifecycle
Manage Scopes
NEW The Manage Scope App allows to
§ Manage Scopes Create New Add New Solution
– Bundle Processes belonging together Scope Scenario from DDA/File
– Enables Hybrid Scenarios (same Solution Scenario with different
content versions)
§ Pick Solution Scenarios
– SAP Intelligent Suite
– SAP Best Practices for SAP S/4HANA Cloud
– SAP Best Practices for SAP S/4HANA On Premise*
NEW – SAP SuccessFactors
NEW – SAP Marketing Cloud
– SAP ARIBA*
– SAP Public Sector*
– SAP Integrated Business Planning*
§ Determine Solution Scenario Version
NEW – Specify the needed content version
Select Needed Assets e.g. Blogs,
§ Trigger Content Upgrades* Solution Scenario Dependency
NEW § Navigate to Additional Assets such as What’s new, Blogs or Version Lists, …
complementary Excel sheets
NEW § Upload Scopes from DDA Tool via File Upload
§PublicPerform CBC Scope Synchronization** Planned for future releases This is the current state of future vision and may be changed by SAP at any time. 25
SAP Standard Content Lifecycle
Scopes and Fit-to-Standard

Scopes play an important role for the execution of

Fit-to-Standard workshops. Each defined Scope
comes with a set of predefined Tasks, that make
sense in most implementation projects.

Foundation Tasks per Scope

§ Schedule Fit-to-Standard
§ Conduct Fit-to-Standard
§ Review and Complete Requirements
§ Approve Requirements by Generating Implementation
Tasks
§ Confirm Scope and Requirements
§ Define Test Cases

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Process Scoping and Fit-to-Standard
Execution
Process Scoping and Fit-to-Standard Execution
Marketecture J

Project

Requirements

Process Content Tasks, User Test Cases

Process
Authoring / Editing Stories, Time
Scope
Boxes …

Notes / Documentation

Activate Scope

Process Content
(Custom, SAP, and
Partner)

SAP Cloud ALM

SAP Standard Content

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 Process Scoping and Fit-to-Standard Execution
Process Scoping
Process Scoping allows to determine the Project
Process Scope Search by Filter by Filter by Filter by Business
Name Solution Scenario Country/region Process Group
§ Filter to find processes
– By Solution Scenario
– By Country/Region
NEW – By Business Process Group
§ Set Processes in Scope
§ Generate Tasks to trigger CIAS Integration
Scenarios based on Process Scoping*

Set Process
in/out of scope

Public * Planned for future releases This is the current state of future vision and may be changed by SAP at any time. 29
 Process Scoping and Fit-to-Standard Execution
Manage Your Solution Processes Navigation and
Solution Scenario

In the Solution Process Details you can

NEW § Change your Scoping Decision
§ Set the Solution Process Status
– Design – Fit-to-Standard pending or not finished
– Realization – Process in configuration
– Production – Used by end users
– Maintenance – In use but needs minor adjustments
– Obsolete – Process is configured but should not be used
anymore
§ Review the Solution Process Solution Scenario, Business
Process Group, and Localization
§ Review the Solution Process (and sub element) descriptions Create
NEW § Navigate to Additional Assets such as Chart of Accounts, Blogs assignments
or complementary Excel sheets
NEW § Navigate to Solution Scenario and process independent Assets
§ Additional properties Business IDs or External IDs* Assets

§ Create Requirements and Notes

NEW § Create User Stories and Tasks
NEW § Assignment of existing or uploaded Requirements, User Stories,
or Tasks Assign existing
User Stories,
Tasks, and
Requirements
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Process Scoping and Fit-to-Standard Execution
From Process Scope to Project Scope

After the Fit-2-Standard you know Scope

§ The Solution Variant scope that you are going to
implement
§ The Requirements, e.g. configurations, extensions,
integrations, that you need to deliver

Both together, the Solution Variants AND the Fit-2-Standard

Requirements, determine the Project Scope.

Project Scope

Requirements

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Process Scoping and Fit-to-Standard Execution
Fit-to-Standard

Enable customer execution Review Solution

of standard scenarios 6 1 Processes

Requirements

Identify required Show and tell

configuration
5 2 business apps

Notes
Gather Discuss processes fit with
Requirements 4 3 the customer’s requirements

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Process Scoping and Fit-to-Standard Execution
Capture Requirements and Notes

You can capture Requirements and Notes Create

Requirements
§ By creating them from the diagrams using call out and Notes
buttons and from side panel using buttons, and
§ Manage the requirements in
the Requirements App.

Navigate to exact
Requirement origin

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Conduct Fit-to-Standard Workshop
Notes and Requirements

Notes Requirement
§ Notes are used to document any additional § A Requirement details delta requirements that the
knowledge or insight about a business process Solution Variant should fulfil to comply with the
that is useful to remember customer’s expectations.
§ Notes are timeless and part of the process § Requirements are actionable and (after approval)
documentation turned into Tasks to facilitate the fulfilment.

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Outlook and Summary
SAP Cloud ALM for Implementation – Customer Benefits

Harmonized implementation experience across SAP

Cloud solutions
Fast time-to-value through content-driven implementation
based on SAP Activate and Best Practices processes
Customer specific innovation through requirement-driven
implementation
Instantaneously available, no deployment or configuration
activities
Fast onboarding of your project team
Comprehensive workspace for fit-to-standard workshops
Built-in transparency about implementation progress
Seamless integration process covering all relevant
implementation capabilities

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SAP Cloud ALM for implementation
Roadmap

Go to https://roadmaps.sap.com/
and search for SAP Cloud ALM
to get the always up-to-date
roadmap with links to more
information and demos

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 • SAP Cloud ALM in a Nutshell
• Accelerate Cloud Implementations
with SAP Cloud ALM
• SAP Cloud ALM E-Book
• Operating Cloud-Centric Solutions
• Integrated Help Assist with SAP Cloud ALM

More
OpenSAP

• SAP Community Blogs: # SAP Cloud ALM

• Masterlist: Project and Task Management • SAP Cloud ALM for Implementation

• TechEd 2021 GitHub Repository • SAP Cloud ALM for Operations

Blogs Learning
Journey

• SAP Cloud ALM Webpage

• SAP Cloud ALM for Implementation Expert • Setup and Administration Guide
Support
• SAP Cloud ALM for Operations Portal Portal
Self Enablement Ressources • References
• Product Roadmap
• Questions and Answers

CALM
Videos
Tenant

• Public Demo Tenant • New features Videos

• Get your own Tenant • 10 Demo Videos (3-6min)
Public
• Media Center: Recorded Demos 38
Additional Information SAP Cloud ALM

Find out more Learn what’s new

(Homepage) (SAP Help Portal)

See what’s planned Experience it

(Roadmap) (Demo Center)

Request it Get help

(Order form) (In-app help)

Give feedback Contact us

(Qualtrics) (E-mail)

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openSAP - SAP Cloud ALM courses
Watch out for upcoming courses
SAP Cloud ALM - in a Nutshell Accelerate Cloud Implementations
(Overview course) https://open.sap.com/courses/calm1 with SAP Cloud ALM
Duration: 1 week Duration: 4 week + 1 for exam
Start: Tue 15th June 2021
Y
TUD
S Open for registration from
L F-
SE option
~4th May 2021

Unit 1: Introduction to SAP Cloud ALM Week 1: SAP Cloud ALM Project Delivery
Unit 2: Value of SAP Cloud ALM
Week 2: Tasks and Business Processes
Unit 3: Introduction to SAP Cloud ALM for Implementation
Week 3: Requirements and Testing
Unit 4: Conducting Fit-to-standard Workshops
Unit 5: Introduction to SAP Cloud ALM for Operations
Week 4: Additional Capabilities and Outlook

Unit 6: Monitoring Business Processes Week 5: Final Exam

Unit 7: Key Takeaways and Outlook (Demo system available each week to support learning experience)

Public Effort required: 3-4 hours per week 40

Accelerate Cloud Implementations with SAP Cloud ALM
openSAP – Tue 15th June 2021

Duration: 4+1 weeks Effort required: 3-4 hours per week

Week 1: SAP Cloud ALM Project Delivery

Week 2: Tasks and Business Processes

Week 3: Requirements and Testing

Week 4: Additional Capabilities and Outlook

Week 5: Exam

Speakers:
- SAP Cloud ALM Product Owners
- SAP Guest Speakers

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Join our SAP Cloud ALM Community!

Follow the tag SAP Cloud ALM on SAP Community

Engage with the best and brightest of the software industry

Learn from blog posts and questions and answers

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Where to find more information?

SAP Cloud ALM Homepage:

https://support.sap.com/cloud-alm.html

SAP Cloud ALM Support

https://help.sap.com/viewer/product/CloudALM/latest/en-US

What’s New and Feature Information:

https://help.sap.com/viewer/604f6e2484984622a01ac1e5aa9415a1/latest/en-US

Integrated help with web assistant:

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Join our SAP Cloud ALM Community!

Follow the tag SAP Cloud ALM on SAP Community

Engage with the best and brightest of the software industry

Learn from blog posts and questions and answers

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Thank you.
Contact information:
cloudalm@sap.com