1-Day Training on Quality Assurance System for BDRRM Planning

I. Rationale
The DILG Region 10 will conduct a 1-day training on Quality Assurance System (QAS) to DILG
Field Officers and LDRRMOs of the region in line with NDRRMC MC 1 s. 2018 also known as
the Adoption of the Quality Assurance System and BDRRM Plan Template. Through the MC, all
LGUs are enjoined to review and enhance their BDRRM Plans using the component tools if the
QAS
The Quality Assurance System for DRRM Plans is a collection of tool which aims to help attain
the national goal of zero casualty during disasters. It provides a platform for reviewing and
improving the quality of Local Disaster Risk Reduction and Management (LDRRM) Plans with
prescribed benchmarks. It helps ensure that local government units and communities work together
to make sure they become more resilient and prepared for disasters or any other untoward events.
It also promotes inclusive and participatory DRRM planning with provisions for the most
vulnerable members of Filipino communities including children, youth, pregnant and lactating
mothers, women, the elderly, persons with disability, and Indigenous People.
It has two components: 1 – Quality Assessment Tool and 2 – Barangay Disaster Risk Reduction
and Management Plan Template. The Quality Assessment Tool which contains 9 Key Elements
and 12 Benchmarks for gauging the quality of a Local Disaster Risk Reduction and Management
Plan. It helps identify strengths and weaknesses, and captures recommendations on targeted
investments (i.e. policies, programs, projects, activities and budget allocations) for increased local
preparedness and resilience and the Barangay Risk Reduction and Management Plan Template
which is a simple, easy-to-use form for developing a quality plan. Its sections reflect the Key
Elements and Quality Benchmarks of the Quality Assessment Tool. Barangay DRRM Committees
can contextualize and expand the form according to their locally-identified needs.
In order to review the BDRRM Plans, the identified reviewers should undergo first a training on
QAS to be equipped with knowledge and skills on how to do it.

II. Objectives

The main objective of the activity is to capacitate the target participants on how to use the quality
assurance system in reviewing and further enhancing the Barangay Disaster Risk Reduction and
Management Plans.
Specifically, at the end of the activity, the participants should be able to:
1. Familiarize with the system and its components;
2. Understand the importance of the system in reviewing and enhancing the quality of the
BDRRM plans of their respective barangays;
3. Know how to generate and analyze data uploaded in the system;
4. Come up with an action plan and strategize to review the BDRRM Plans in their respective
municipalities.

III. Target Participants

Municipal Disaster Risk Reduction and Management Office (as lead of the Review Team)
DILG Field Officers (MLGOOs and Provincial DRRM Focal Persons)
IV. Flow of the Activity
Time
Person/Office
Allotment Time Topic Methodology
In-Charge
per Session
Day 1
30 minutes 8:30 -9:00 am Preliminaries DILG
Invocation
Welcome and Opening
Remarks
Message
Introduction of
Participants
45 minutes 9:00 – 9:45 am Review of the following: Powerpoint Presentations
 DILG (Operation Listo) DILG and
 SCP (Alert and Ready SCP
Community)
 Memorandum Circulars
- NDRRMC MC No.
147, s2017
- NDRRMC MC No.
13, s2018
- NDRRMC MC No.
01, 2018
15 minutes 9:45 – 10:00 Background of the DILG and Audio Visual Presentation
am Quality Assurance System SCP or Powerpoint
 Quality Assessment Presentation
Tool
 Online Assessment
Tool
 Simplified Barangay
Disaster Risk
Reduction and
Management Plan
Template
1 hour 10:00 – 11:00 Run-through of the DILG and Showing on how to use
am Quality Assurance Portal SCP the portal online
(Online) (www.alertandready.ph)
1 hour 11:00 – 12:00 Review/Assess the Sample DILG and Processes:
noon BDRRM plans using the SCP  Divide the participants
Quality Assessment Tool into 4 to 5 groups (max
of 7 members per
group)
 Each group will use
one gadget for the
uploading of the
accomplished
assessment tool using
the portal
 Other members of the
group will review and
available documents
and agreed what score
will be given per
required criteria

Note:
 Make sure that the
necessary documents
 such as BDRRM
Plans, AIP, policies,
certificates and other
documents are
available before the
dialogue
 Ensure that the venue
has an available and
quality internet access
 Bring the SCP Wifi
with enough load
(Smart and Globe)
1 hour 12:00 – 1:00 Lunch Break
pm
1 hour 1:00 – 2:00 pm Presentation of the Participants Each group will present
Workshop Outputs their output using the
portal
2 hours 2:00 – 4:00 pm Discussion of the Powerpoint Presentation
Barangay DRRM Plan
Template
30 minutes 4:00 – 4:30 pm Action Planning SCP and Processes:
DILG  Group the participants
per province or
municipality
 Instruct the groups to
plan out how they will
review the BDRRM
Plans of their
respective barangays
using QAS
 All groups are required
to present their plans
for comment and
suggestion from the
other groups and
facilitators
30 minutes 4:30 – 5:00 pm Training Evaluation DILG
Closing Remarks

V. Logistical Requirement

A. Materials and Supplies

 Manila Paper or Flip Chart
 Pentel Pen (assorted colors)
 Bond Paper
 Masking Tape
 Pencil

B. Bring sample documents for the workshop:

 BDRRM Plan with the following related documents:
Contingency plan
- Evacuation plan (if separate) and map
- Multi-hazard vulnerability/risk maps
- Documentation or minutes of BDRRMC meetings
 - Safety Certification of identified evacuation centers
- Local policies on the Creation of the BDRRMC, Appropriation of the BDRRM Fund
and
- Adoption of BDRRM Plan, and other policies related to DRRM and CCA
- Capacity building certificates of BDRRMC members
- MOA/MOU with private or business sector organizations on preposition of goods
 Barangay Development Plans
 Annual Investment Plans
 Local Disaster Risk Reduction and Management Fund Investment Plans
 Report on Utilization of Disaster Risk Reduction and Management Funds

C. Wifi or Internet must be available at the venue – this will be used in assessing the BDRRM
plans and other documents available.

D. Printed copy of the Quality Assessment Tool and BDRRM Plan Template. At least 1 set per
group (4 to 5 groups)

E. Printed copy of BDRRM plan template forms