PRACTICE QUESIONS

MODULE CODE: PST05101

MODULE NAME: MEDICINE AND MEDICAL SUPPLIES MANAGEMENT
SECTION A: MULTIPLE CHOICE QUESTIONS
1. Answer by choosing the letter of the most correct answer and write it in the box provided using
CAPITAL letter.
i. What is the name of the process that decide what to buy, when and from what source?
A. Quantification process
B. Supply chain management
C. Procurement planning
D. Forecasting process
E. Request and Requisition

ii. It indicates the time between one order and the next regular order
A. Procurement time
B. Lead time
C. Re order duration
D. Procurement period
E. Supplier time

iii. In which method does the buyer approaches a limited number of selected suppliers for price
quotations?
A. Shopping method
B. Competitive negotiation
C. Distributor method
D. Order planning
E. Procurement planning

iv. Who is a person or organization that vends or sells liable/dependent labor or service?
A. Consumer
B. Vendor
C. Manufacture
D. Distributors
E. Pharmacist

v. Which of following is the function of a logistics management information system?

A. To store medicine
B. To distribution
C. To collect data
D. To send data
E. To procure medicine
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 vi. Which document among the following medical records is used to collect patient data and
diagnostic information?
A. Prescription form
B. Patient Register
C. Discharge form
D. Dispensing register
E. Store register

vii. Which document in pharmacy medicine store is used to record both Quantity and Value of
medicines and medical supplies?
A. Bin card
B. Patient Register
C. Discharge form
D. Dispensing register
E. Store register/ledger

viii. Which of the following is an autonomous agency under the Ministry of Health and is led by
Director general?
A. TFDA
B. TMDA
C. INCB
D. MSD
E. TBS

ix. Who appoints the director general of MSD?

A. President of Tanzania
B. Prime Minister of Tanzania
C. Minister of health
D. Board of trustee of MSD
E. MSD Managing director
x. The Board of trustee of MSD comprise of how many members
A. 3
B. 5
C. 6
D. 7
E. 9
xi. Which of the following involve linked activities associated with providing material from a
raw material stage to an end user as a finished good?
A. Cold chain
B. Supply chain
C. ILS
D. Inventory system
E. Prime vendor
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 xii. What are the two sources of medicine and medical supply?
A. Primary and secondary
B. Manufacture and distributors
C. Private and public
D. Industry and Agencies
E. Supplier and Manufacture

xiii. How long drug donations are given?

A. Annually
B. Quarterly
C. Monthly
D. Weekly
E. Daily

xiv. Is an autonomous agency under the Ministry of Health and is governed by a board of
trustees?
A. TFDA
B. TMDA
C. INCB
D. MSD
E. TBS

xv. Who is a person or organization that vends or sells liable/dependent labor or service?
A. Consumer
B. Vendor
C. Manufacture
D. Distributors
E. Pharmacist

xvi. Which of following is the purpose of a logistics management information system?

A. To store medicine
B. To distribution
C. To collect data
D. To send data
E. To procure medicine

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 xvii. Which of the following is the quantities of usable stock available at all levels of the system?
A. Stock on hand
B. Re order level
C. Lead time
D. Rate of consumption
E. Losses and adjustment

xviii. One of the following is the average quantity of stock dispensed to user during a particular
period of time
A. Lead time
B. Stock in hand
C. Rate of consumption
D. Re order level
E. Transaction

xix. The Chief Legal Counsel of MSD serves as

A. Chairman
B. Secretary
C. Director
D. Dean
E. Principal

xx. Who point director of logistics in MSD?

A. President
B. Ministry of health
C. Director general
D. Board of Trustees
E. Chairman

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 SECTION B: MULTIPLE TRUE/FALSE QUESTIONS

2. Among the following are corrects regarding MSD structure

A. This is an autonomous agency under the Ministry of Health and is governed by a board of
trustees ________
B. The Board is composed of nine members appointed every two years ________
C. The Chairman is appointed by the ministry of health ________
D. The Board delegates the day to day management of the department operations to the
Director General ________
E. Eight members are appointed by the President of the United Republic of Tanzania
________
3. Which of the following statements are correct regarding source of medicine and medical
supply for procurement
A. Primary source involve distributors ________
B. Primary source involve manufacture ________
C. Secondary sources involve agencies ________
D. Primary source include industries ________
E. Secondary source involve manufactures ________

4. Which of following are criteria for selection of selecting procurement methods

A. Relevance to the pattern of prevalent diseases in that area ________
B. Stable during storage and transport ________
C. Delivery lead time may be constant ________
D. Reorder frequency models ________
E. Annual review ________

5. The following are not correct regarding Board of trustees in MSD

A. Composed of nine members ________
B. Chairman is appointed by the Ministry of Health ________
C. Eight members are appointed by the President of Tanzania ________
D. The Board delegates the day to day management of the department
operations to the Director General ________
E. Appointed every three years ________

6. Among the following are corrects regarding selection of medicine and medical supply
A. Choose expensive medicine for better effect ________
B. Select stable medicine ________
C. Look for international manufacture ________
D. Always choose Proprietary Name ________
E. Assured quality and bioavailability ________

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7. Which of the following statements are correct regarding source of medicine and medical
supply for procurement
A. Primary source involve distributors ________
B. Primary source involve manufacture ________
C. Secondary sources involve agencies ________
D. Primary source include industries ________
E. Secondary source involve manufactures ________

8. Which of following are issues to consider in quantification

A. Population which the health institution serves ________
B. Disease patterns in that particular facility catchment ________
C. Delivery lead time may be constant ________
D. Varying years drug consumption ________
E. Changing Request indicator ________

9. The following are correct regarding Board of trustees in MSD

A. Composed of nine members ________
B. Chairman is appointed by the Ministry of Health ________
C. Eight members are appointed by the President of Tanzania ________
D. The Board delegates the day to day management of the department operations to the
Director General ________
E. Appointed every three years ________

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 SECTION C: MATCHING ITEMS QUESTIONS

10. A) Match Form in ILS used in column A with corresponding description in column B and write
the letter of the correct answer in the space provided on each item.

COLUMN A ANSWERS COLUMN B

(Form in ILS) (Description)
i. Form 1 A. Dispensary or Health Centre Report & Request
for Priority Medicines and Related Medical
Supplies and Equipment
ii. Form 2A B. Hospital Report & Request for Priority
Medicines and Related Medical Supplies and
iii. Form 4
C. Customer Statement of Account

iv. Form 2B D. Blank Report & Request for Additional

Medicines and Related Medical Supplies and
Equipment
v. Form 2C
E. Prescription Form prescribed and dispensed

F. Order Compilation

G. MSD Sales Invoice

H. ILS Supervision Checklist

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 A) Match terminologies used in procurement in column A with corresponding description in
column B and write the letter of the correct answer in the space provided on each item.

COLUMN A ANSWERS COLUMN B

(terminologies used in (Description)
procurement)
i. Procurement A. Procurement of pharmaceuticals in large
Period (PP) quantities in order to obtain lower unit prices
ii. Lead Time (LT) B. Any individual or company that agrees to
provide medications, regardless of whether
that party is the manufacturer
iii. Procurement C. The period from the preparation of order to
planning the arrival of products to the storage facility
iv. Bulk purchasing D. Indicates the time between one order and the
next regular order
v. Direct procurement E. Is the acquisition of medicines and medical
supplies, from an external source
F. The simplest but usually most expensive
method of procurement, in which an item is
purchased from a single supplier at its quoted
G. Procurement planning is the process of
deciding what to buy, when and from what
source

H. Is the process of making predictions of the

future based on past and present data and most
commonly by analysis of trends.

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B) Match Procurement Terminologies in column A with corresponding Explanation in column B
and write the letter of the correct answer in the space provided on each item.

COLUMN A ANSWERS COLUMN B

(Procurement Terminologies) (Explanation)
i. Vendor A. The period from the preparation of order to
the arrival of products to the storage
facility
ii. Prime vendor system (PVS) B. Estimating the quantity of products

iii. Lead Time (LT) C. Customer typically receive material

delivery through the vendor’s commercial
distribution system

iv. Forecasting D. Can also be called a supplier because they

supply the labor or expertise

v. Selection E. This is known as the Value chain

F. Used for diagnostic

G. Chemicals used as diagnostic/lab reagents

H. Process of deciding the limited types of

medicines and medical supplies that is
required in a health care setting for
diagnosis, prevention and treatment of
majority of the population

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B) Match Methods of procurement in column A with corresponding Explanation in column B and
write the letter of the correct answer in the space provided on each item.

COLUMN A ANSWERS COLUMN B

(Methods of procurement) (Explanation)
i. Open tender A. Interested suppliers must be approved in
advance
ii. Restricted tender B. Used primarily in the private sector

iii. E-procurement and C. Bargaining or negotiation of any kind are

reverse auction generally not permitted.

iv. Competitive D. Most expensive

negotiation
v. International or local E. Involve any supplier’s representative on
shopping a local or worldwide basis

F. Internet-based tendering

G. Purchase from a single supplier

H. The prequalification process is often open

to one supplier that wishes to apply.

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 SECTION D: SHORT ANSWER QUESTIONS

11. List five (5) objective of quantification

12. Define the following terms

A. Procurement
B. Integrated Logistic System (ILS)

13. Mention six (6) methods of procurement of medicines and medical supplies

14. List three (3) functions of Medical Stores Department

15. Enlist five (5) problems of drug donations based in emergency situations

16. Executive Management Team (EMT) of MSD consists of The Director General and six
other Directors. List six (6) other directors

17. Enlist five (5) element of the health supply chain management

18. List two (2) sources of medicines and medical supplies for procurement and give three (3)
example in each source
19. List five (5) criteria for selection of medicine and medical supply

20. A) Define Quantification

B) Shortlist four (4) objectives of quantification

21. List five (5) good procurement practices for medicines and medical supplies
22. Shortlist five (5) importance of drug donations

23. List four (4) registers that are used at different points in the logistics system
24. Shortlist six (6) components of the health supply chain management

25. Enlist five (5) criteria for selecting procurement methods

26. A) Define selection in relation to medicines and medical supplies

B) Mention four (4) problems facing selection of medicines and medical supplies

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 SECTION E: GUIDED ESSAY QUESTIONS

27. Describe seven (7) Issues to Consider in Quantification

28. Explain seven (7) Benefits of Drug Donations

29. Describe structure and functions of Medical stores Department

30. Explain six (6) objectives of Logistics Management Information System (LMIS)

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