A Project Report on

“Payroll Management System”

Bangladesh Open University

SCHOOL OF SCIENCE AND TECHNOLOGY

Course Name: Project Work
Course Code: 3104

A Project Prepared by
Rafiqul Alam Khan

Supervision
Md. Jahirul Kader
Institute of Science & Technology
 Approval
The Project titled “Payroll Management System” is submitted by Rafiqul Alam
Khan, Roll no: 12-1-50-812-002 of Institute of Science & Technology under
Bangladesh Open University. The Project has been accepted as satisfactory for the
partial fulfillment of the requirements for the degree of “Diploma in Computer
Science & Application.” Moreover, approved for its style and contents.

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 Acknowledgement
At first I would like to thank the most gracious, the merciful Almighty Allah for
providing us enough strength and patience that carried through the work and
enable me to complete this work. I would like to express my gratitude to all those
who gave me helping hand in completing this term paper. I want to thank my
Project Supervisor Md. Jahirul Kader for helping me whenever I needed it the
most. My friends have also supported me in my work. I want to thank them all for
their help, support, interest and valuable hints.

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 Abstract

Payroll management system encompasses all the tasks involved in paying an

organization’s employees. It typically involves keeping track of hours worked
and ensuring that employees receive the appropriate amount of pay. It also
includes calculating taxes and social security, as well as ensuring that they are
properly withheld and processed. Depending on the company in question, a full
range of other deductions may be calculated, withheld, and processed as part of
payroll administration. Additionally, the processing of contractor payments
may fall under the umbrella of payroll administration.

The specific tasks involved in payroll administration tend to vary according to

the needs of each unique company or organization. For example, some
companies have workers that receive commissions in addition to salaries. In
these companies, including commissions in employee salaries is a part of
payroll administration. For some companies, it also involves assigning exempt
or non-exempt status to workers, adding bonuses into paychecks, calculating
overtime payments, and adhering to applicable employment laws.

Handling payroll-related problems are part of payroll administration as well. If

an employee is paid an incorrect amount or a direct deposit fails to go through,
both things are payroll administration issues. Likewise tax filing and deduction
errors are payroll administration matters as well.

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 Payroll administration can be very simple, involving the payment of just a
handful of employees, or very complicated, involving payroll for thousands of
employees and contractors. In some, very small companies, payroll may be
handled by the owner of the company or an employee. However, other
companies may have many employees to pay and keep track of necessitating a
well planned, efficient payroll administration system.

Payroll is defined as a method of administrating employees’ salaries in the

organizations. The process consists of calculation of salaries and tax deductions
of the employees, administrating the retirement benefits and disbursements of
salaries to employees. It can also be called as an accounts activity which
undertakes the salary administration of employees in t h e o r g a n i z a t i o n .
Administrating the employees’ salaries is not an easy task, the HR and accounts
department work together to calculate and disburse the salary to the employees.
Thus, payroll management can be further subdivided into two sub processes, i.e.
Payroll accounting and payroll administration. Payroll refers to the
administration of employees' salaries, wages, bonuses, net pay, and deductions.
It consist of the employee ID, employee name, date of joining, daily attendance
record, basic salary, allowances, overtime pay, bonus, commissions, incentives,
pay for holidays, vacations and sickness, value of meals and lodging etc. There
are some deductions such as PF, taxes, loan installments or advances taken by
employee.

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 Table of Content

Chapter Contents Page no

Introduction 8
Background 9
Rationale 11
Statement of the Project 12
01 Objectives 13
Theoretical Assumptions 13
Scope & Limitation 15
Information Technology Innovation 17
Significance 17
Conceptual Framework 19
02 Operational Definition of terms 20
System Design Method 24
Data gathering instruments 26
Statistical Tools 28
03 Analytical Tools 31
Process used in developing the Software 34
Analysis used for Project Evaluation 39
Survey 54
04 User testing 61
Conclusion 69
05 Recommendation 70
Appendix 71
Bibliography 115

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 Appendix

A Context Diagram 71
B Data Flow Diagram 72
C System Flow Chart 73
D Hierarchical Input Output Process 74
E Visual Table of Contents (VTOC) 75
F Entity Relationship Diagram 83
G Economic Feasibility 84
H Existing System 96
I User Manual 97

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 CHAPTER 1

Introduction

The Computer nowadays is a basic need for businesses or companies. It helps

a lot in such a way that it makes work more progressive and productive. It is an

important thing that a company or small business should have because it helps a lot

in many ways such as organizing, storing and manipulating data. Having computer

programs may help a company grow bigger and be competitive in the flow of the

business world. The companies nowadays uses computer literate and very

competitive in the business.

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 Background

While administrating the monthly payroll basic salary, HRA, conveyance, and
other special allowances such mobile, etc are considered. There are some
deductions.

Figure 1: Components of Payroll

Allowances, incentives, bonuses and reimbursements are based on

organizational policies. Some organizations provided the allowances on a fixed
rate say 10% or 12% of the basic salary. Some organizations go for performance
based incentives.

Payroll Management Processes

Calculation of gross salaries and deductible amounts is a tedious task which

involves risk. Some of the organizations use the traditional manual method of
payroll processing and some go for the advanced payroll processing software.

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 An organization opts for any of the following payroll processing methods
available:

a) Manual System:- Manual payroll system is the traditional payroll system

which involves pen and ink, adding machine, spreadsheet, etc instead of
computers, software and other computerized aids. The process was very
popular when there were no computerized means for payroll processing.

b) Accountant: Accountant is a professional having a degree or diploma in

finance or accountancy. He /she is responsible for all activities related to
payroll accounting. He/she has sound knowledge of accounting principle and
globally accepted standards. The process add cost and value to the
organization.

Figure 2: Payroll Processing

c) Pay roll: - Pay roll outsourcing involves a third party in the calculation of
salaries and deduction. It save time and cost for the organization. If there is

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 more number of employees, say more than 900-1000, in the organization,
payroll outsourcing must be very beneficial.

The data is provided to the consultants/outsourcing firms. The various

payroll functions undertaken by the outsourcing organizations are as follows:

• Analysis of Payroll records, payroll taxes

• Medical claim processing

• Employee Insurance & Provident fund processing

• Quality Audit procedures & planning

Rationale

The proposed system will run through computer for payroll record with an

integration of biometric fingerprint scanner for time keeping. It contains the

automation of time keeping for every employee to generate payroll transaction. It

can update employee information, individual and groups reports, file leave, set a

non-working or working Holiday, access control and also calculation of 13th month

pay and tax refund yearly report.

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 Statement of the Project

1. Some common problems encountered by the accounting staff of some

organization in terms of using their manual system in processing payroll and time

keeping?

2. Does a LAN-Based Timekeeping and Payroll system using Biometrics will help

the accounting staff in terms of the generating payroll transaction, easy way

timekeeping using biometrics, secure all payroll records, calculating 13 month pay,

tax refund and generate all payroll reports?

3. If a LAN-Based Timekeeping and Payroll system using Biometrics will be used

and will it be more efficient and effective than the current manual system?

4. What is the level of efficiency of the system when evaluated by the user

evaluation result of the existing, the prototype system and the proposed system in

terms of Correctness, Reliability, Efficiency, Testability and portability?

5. What is the level of efficiency in the system when evaluated by the system testing

result?

6. Is there a significant difference between effectiveness of the system when

evaluated by the user evaluation result of the present, the proposed system and the

prototype system in terms of Correctness, Reliability, Efficiency, testability and

Portability?

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 Objective

A. General Objective

This study aimed to help a company to have an efficient and effective way

of monitoring their employee’s time keeping and payroll system to give a higher

quality of service.

B. Specific Objectives

Specifically, attain to:

B.1 Develop a system that will improve the company’s process in the Timekeeping

and Payroll;

B.2 Develop a system that will monitor employee’s data that is efficient to use;

B.3 Use biometrics tool (Fingerprint scanner) that will provide an easy log-in and

log-out of the employees and staff.

B.4 Secure the records of employees and to have more manageable files;

B.5 Calculate payroll transaction easily; and

B.6 Summarize all the Deducted Contribution of Employees.

Theoretical Assumption

❖ The proponents act fully responsibility to improve the Blanco Family

Academy operation in the Time Keeping and Payroll System to implement the needs

of the user of the system.

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❖ The proponents established that if the system will crash, the proponents will

prepare a back-up system which it can be restore the system but before the

proponents restore the system, the user should have back-up all the files and data in

the system.

❖ The proposed system will secure the records of employees and have more

manageable files.

❖ The proposed system will provide a (Local Area Network) LAN-Based to

easily share information accurately and it also transfer data faster.

(Figure 1 Network Diagram)

❖ The proposed system will monitor employees’ data which is efficient to use.

Figure 3: Network Diagram

Figure 1 shows the proposed network diagram, it refers the configuration

of cable, computer and other peripherals for LAN-Based Timekeeping and

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 Payroll using Biometrics of Family Blanco Academy. This is the method used

to pass information between the workstation.

Equipments

❖ Universal Twisted Pair Cable - This is the type of cable that will be use in our

Local Area Network.

❖ Router – The Local Area Network will use router that forwards data

packets between computer networks.

Scope and Limitation

Scope

The proposed Payroll System will cover many aspects of time keeping and

payroll process. This includes the capture of information based on the employee’s

work schedule, daily time worked and daily time rendered. The payroll process

encompasses all activities necessary to report employees’ time worked. The system

will convert the current company’s time keeping and payroll into Visual Basic

Program.

❖ The system will have a file management where it covers the records of employee

and system transaction log.

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❖ The system also covers the Payroll Processing and Reporting which includes the

pay calculation of salary slip and time off tracking.

❖ The employee will use biometrics to time-in and time-out for recording of

timekeeping.

❖ The system will have a report consist of summary of time sheet, summary of

Payroll Computation, Summary of Tax Refund and 13th Month Pay,

Withholding Tax, SSS, and Pag-IBIG Contributions.

Limitation

The employee’s salary will not be sent through Automated teller machine

(ATMs) or cheques, for the reason that the company insisted that salaries must be

on a cash basis. No other currencies are computed in the system but Philippine Peso

only. The proposed system cannot be accessed online and it focuses only on the

employees’ Time Keeping and Payroll System of the Blanco Family Academy. The

necessary required remittance form given by the SSS, PAG-IBIG, PHILHEALTH

will be remitted manually. This proposed system is only applicable and can only be

used by the management of any company.

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 Information Technology Innovation

Biometrics

If any company used time card in their timekeeping, when the system

implemented, the employees will use biometrics (finger scanner) for their

timekeeping to have an easy way of timekeeping and calculating their time of work.

Local Area Network

Local Area Network in technology system is the connecting of two or more

computers to common peripheral resources to compile all the data of Timekeeping

and payroll system.

Significance

To the management

An organization will greatly benefit with the proponent’s study because they

don’t need to hire any programmers to do the work in their system. The proponents

will develop their system. So the proponents ask for the support of the company.

This will lead in lessening the expenses of the company which can be used in their

other expenses. They will also find it easier to do task with the system like the

biometrics wherein they can assure that their time keeping system is secure.

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To the employees

The Employees will benefit in the system. They will find it easier to transact

about their records since searching in the system is faster than tracking in the record

book or log book. The biometrics will give them an easier time with their time log

and they don’t have to worry about losing their time cards because it is not

necessary.

Human Resources Personnel managing the time keeping will not be the same

again as they will experience relieve. It would be fast and easy for them to handle

transactions such as report making and monitoring time entries. Further determining

or computing the payroll manually will be eliminated that will lead to faster

transaction.

Accountant will able to manage employee services, hours, pay rates. An

automated time and attendance employee system also helps in implementing and

enforcing fair pay policies. By using the Security, Time Keeping and Payroll System

employee software, actual balances, and flexible labor distribution for projects and

work orders can be maintained. Other benefits of the time and attendance

employees’ software include the elimination of time cards and unauthorized

overtimes

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CHAPTER 2

This chapter includes a discussion of the related literature, theoretical

Framework and conceptual framework as components of a faculty evaluation.

Conceptual Framework

In this research, the researchers to provide a better way of monitoring the

attendance of an organization, where the staff and the manager can handle a faster

and easy way of recording and monitoring their daily Attendances. Only the Admin,

HR and Accounting department has the authority to use the system that can

manipulate the records in the system. The system will provide a reliable and

efficient way of Timekeeping activity. The study aims to produce a result of Time

keeping and Payroll System that can cope up with the needs of the company.

Operational Definition of Terms

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Barcode

This refers to acode consisting of a group of printed and variously patterned

bars and spaces and sometimes numerals that is designed to be scanned and read

into computer memory and that contains information (as identification) about the

object it labels.

Basic Pay

This refers to monthly rate divided by the number of working days multiplied

by the number of days worked.

Biometrics

This refers to the measurement of physical characteristics such as

fingerprints and DNA, or retinal patterns for use in verifying the identity of

individuals.

Bundy Clock

This refers to a clock card machine or punch clock or time recorder is a

mechanical (or electronic) timepiece used to assist in tracking the hours an

employee of a company worked.

Daily Time Record

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 This refers to a record of how a person’s time has been spent. It is used to

calculate pay, asses the efficient use of time, or charge for work done.

Database

This refers to a organized collection of data for one or more purposes, it is

usually in digital form.

Days Worked

This refers to the actual days worked by an employee, often well in excess

of those stated in the contract of employment and sometimes without the payment

of overtime.

Deduction

This refers to business expenses or losses which are legally permitted to be

subtracted from the gross revenue of a firm in computing its taxable income.

Employee

This refers to a person who is hired to provide services to a company on a

regular basis in exchange for compensation.

Gross Pay
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 This refers to total of an employee’s regular remuneration including

allowances, overtime pay, commissions and bonuses, etc. before any deductions are

made.

LAN (Local Area Network)

This refers to supplies networking capability to a group of computers in close

proximity to each other such as in an office building, school or home.

Loan

This refers to funds transferred from one party to another as payment for

purchased goods or services.

Net Pay

This refers to the remaining amount of an employee’s gross pay, after

deductions, such as taxes and retirement contributions, are made.

Payroll

This refers to a sum of all financial records of salaries for an

employee, wages, bonuses and deductions. In accounting, payroll refers to the

amount paid to employees for services they provided during a certain period of time.

Pay slip

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 This refers to a detailed breakdown on how much an employee is paid during

a Specific period.

Report

This refers to give an official account or statement of as a treasurer reports

the receipts and expenditures.

Router

This refers to a router is a device that forwards data

packets between computer networks, creating an overlay internetwork.

Salary

This refers to wages received on a regular basis, usually weekly, bi-weekly

or monthly.

Spreadsheets

This refers to spreadsheet is a computer application with tools that increase

the user's productivity in capturing, analyzing, and sharing tabular data sets.

UTP or Unshielded Twisted Pair

This refers to type of cable used in telecommunications and computer

networks

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CHAPTER 3

System Design Methods

The Proponents used Descriptive method of researched; the

"Descriptive" method of research is where the person doing the research

presents it in a descriptive manner." The descriptive research designs enable

researchers to describe or present the picture of a phenomenon or phenomena

under investigation”. It is the opposite of another form of research

methodology called "Analytical".

1. The Descriptive Method

The proponents conduct a personal interview with our client. The project

team talked to the security personnel, HR, accountant for gathering of data

about the system specification, needed for creating our proposed system that

can help them for their security, timekeeping and payroll system in an efficient

manner.

1.1 Interview

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 During requirements gathering stage, the proponents conduct interview

with security personnel, HR, accountant of Blanco Family Academy, who gave

the resources about the flow of the current system and the process of computing

the salaries, monitoring and timekeeping of the employees.

1.2 Observation

The proponents had some inspection regarding the current system to

gather more ideas on how to design our proposed system. From this

observation, we noted some problems being encountered.

1.3 Internet Research

The proponents also conduct an internet research to gather more data

and topics that are related to our study.

1.4 Library Research

The proponents also used library materials like thesis documentation

and books that are related to our study in gathering significant information and

validation of our study.

1.5 Survey and Testing

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 The proponents conduct a survey and user testing to derive interpretations

and inferences. The survey is presented in accordance with the statement of the

specific problem. Proponents also conduct Usability testing, it is a technique used

in user-centered interaction design to evaluate a Payroll system using biometric for

the company.

1.6 System Testing

Proponents also conduct System Testing of software the testing

conducted on a complete, was based on the system's compliance with its

specified requirements.

Data Gathering Instruments

1. Company Observation.

The proponents had some inspection regarding the current system to

gather more ideas on how to design our proposed system. From this

observation, we noted some problems being encountered.

1.1 Naturalistic observation

Naturalistic observation is a research tool in which a subject is

observed in its natural habitat without any manipulation by the observer.

The Time Keeping and Payroll System of the Blanco Family

Academy are sometimes imprecise to use. Also, the Employees of the

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 company are using Bundy Clock to indicate in their Date Time Card

their time of work in and out every day and the Accountant administrator

based the wages of each employee in that time Card. It is hustle to use

and long term creating the payroll slip, and the time keeping which the

Human Resources need to encode all the attendance of employee using

spreadsheets. Therefore the School’s Time Keeping and Payroll system

need improvement

1.2 Participant observation

Participant observation is a structured type of research strategy.

It is a widely used methodology in many disciplines,

particularly, cultural anthropology, but also sociology, communication

studies, and social psychology. Its aim is to gain a close and intimate

familiarity with a given group of individuals (such as a religious,

occupational, or sub cultural group, or a particular community) and their

practices through an intensive involvement with people in their natural

environment, usually over an extended period of time.

The Proponents Indicate the Specific Problem of the Time

Keeping and Payroll for Blanco Family Academy.

1.2.1. The information on time consumed by employees can easily be

change.

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 1.2.2. The data are harder to monitor and more time consuming on the part

of Human Resources, Accountant and Administrator when it comes to

payroll computation.

1.2.3. The Date Time Card has a huge tendency to be lost by employees.

1.2.4. It’s so hard to monitor the employees attending by security

personnel.

Statistical Tools

These tools were used to compute the data gathered in relation to the

proponents study.

1. Percentage Distribution

Percentage and frequency of distribution were used to describe the profile of

the respondents of the study in terms of age, gender and profession using time

keeping and payroll system, and if they were the users, administrator or field

expertise on this system; this is solved by the formula: (Probability Statistics for

scientist and Engineer, 7th edition, Walpale Myer)

Percentage (%) = (f / n) * 100

Where:

P- Percentage distribution

f- Scores in the distribution

n- Number of respondents
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2. Weighted Mean.

This was used for most of the item in the questionnaire checklist, weighted

is utilized. The following scales and its equivalency used as follows:

Survey

Criteria Scale Value Rating Interpretation

Male Yes 1 Agree

Female No 2 Disagree

Table 1: Survey Criteria

User Evaluation

Table 2: User Evaluation Criteria

Criteria Scale Value Rating Interpretation

Correctness E 5 Excellent

Reliability G 4 Good

Efficiency A 3 Average

Testability P 2 Poor

Portability NI 1 Needs Improvement

System Testing

Criteria Scale Value Rating Interpretation

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 Block and white
Testing Full Compliance 3 Full Compliance

Unit Testing Partial Compliance 2 Partial Compliance

Security Testing Non-Compliance 1 Non-Compliance

Table 3: System Testing Criteria

It measures the average numerical value of a set of scores. It is calculated by

adding all the scores and dividing the sum of its frequency. The formulas are as

follows:

WM = ∑X

Where: X = Score

N = Number of cases or respondents

Analytical Tools

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 The analytical tools in conducting the proposed study were the Context

Diagram, Data Flow Diagram, System flowchart, HIPO (Hierarchical Input-

Process-Output) and VTOC (Visual Table of Contents).

Context Diagram. It is a data flow diagram, with only one massive central

process that subsumes everything inside the scope of the system. It shows how the

system will receive and send data flows to the external entities involved. The context

diagram shows how the main scope of the system wherein the employee will login

and the system will read the information entered by the employee. The human

resources manage the employee’s details including the reports coming from the

accountant who computes payroll transaction that will reflect on employee’s

payslip. (See Appendix B for the Context diagram).

Data Flow Diagram. It is a graphical representation of the "flow" of data

through an information system, modeling its process aspects. Often they are a

preliminary step used to create an overview of the system which can later be

elaborated. It also shows what kinds of data will be input to and output from the

system, where the data will come from and go to, and where the data will be stored.

Data flow diagram show the step by step procedure that is more complicated

on how the system will works for example, an employee registers and it will validate

the fingerprint automatically, the input information going through the database that

computes the time record, gross pay and net pay that generates the deduction one
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by one. It is much easier compared to the manual procedure which is time

consuming. (See Appendix C for the Data Flow diagram)

System Flowchart. It is the graphical representation of the flow of data in the

system, and represents the work process of the system. Information system

flowchart show how data flows from source documents through the computer to

final distribution to users. Program flowcharts show the sequence of instructions in

a single program or subroutine.

It shows the flow of the payroll system were the human resources is in charge

in adding new employee information including editing, deleting and set of salary

for every employee. The user allows all the employee to register their finger print

for their time log, the system will have a transaction were it will show all the

computation of payroll and generate the reports for the employee unlike the existing

system of Blanco family academy it is more sophisticated when it comes into

computation and filling the records of each employee. It will be efficient for the user

to use if the system is more accurate and fast when it comes into preparing the

payroll of employee. (See Appendix D for the System Flowchart)

HIPO (Hierarchy plus Input-Process-Output) technique is a tool for planning

and/or documenting a computer program. A HIPO model consists of a hierarchy

chart that graphically represents the program’s control structure and a set of IPO

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(Input-Process-Output) charts that describe the inputs to, the outputs from, and the

functions (or processes) performed by each module on the hierarchy chart.

Hierarchical Input process output is similar to vtoc where it shows the

module needed by the system. The process on how the data has been entered and

how it’s being process will show its output or results. (See Appendix E for the

Hierarchical input process output ).

VTOC or Visual Table of Contents. It is an analytical tool for planning and/or

documenting a computer program. Each function represented by a rectangular box

can be described in further detail in an IPO (or input-process-output) diagram. It

also show the scope of the system were the module are connected.

VTOC shows every module of the system, their module contains the form

where it reflects on how the modules are connected and every form represents the

detailed information of every module at it is arranged through tables.(See Appendix

F for the Visual table of contents)

ERD or Entity-Relation Diagram is a specialized graphic that illustrates

the relationships between entities in a database. ER diagrams often use symbols to

represent three different types of information. Boxes are commonly used to

represent entities. Diamonds are normally used to represent relationships and ovals

are used to represent attributes. ERD is used to see the relationship of different entity

in the system.

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 The entity relationship diagram shows the relations of entities or the user of

the system on how he/she does the process, you will see the flow where the user is

connected to what he/she does. Example is the input of registrations in filling the

records of every employee to the computation of salary deduction and to distribution

of employee’s pay slip. (See Appendix G for the Entity Relation Diagram)

Processes Used in Developing the Software

1. Agile Unified Process

AUP or Agile Unified Process is a simplified version of the Rational Unified

Process (RUP). It describes a simple, easy to understand approach to developing

business application software using agile techniques and concepts yet still

remaining true to the RUP. I've tried to keep the Agile UP as simple as possible,

both in its approach and in its description. The descriptions are simple and to the

point, with links to details (on the web) if you want them. The approach applies

agile techniques include test driven development (TDD), Agile Model Driven

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Development (AMDD), agile change management, and database refactoring to

improve your productivity.

Figure 4: The Agile Unified Process (AUP) lifecycle.

Figure shows depict the lifecycle of the AUP. The first thing that you'll

notice is that the disciplines have changed. First, the Model discipline encompasses

the RUP's Business Modeling, Requirements, and Analysis & Design

disciplines. Model is an important part of the AUP, as you can see, but it doesn't

dominate the process you want to stay agile by creating models and documents

which are just barely good enough. Second, the Configuration and Change

Management discipline is now the Configuration Management discipline. In agile

development your change management activities are typically part of your

requirements management efforts, which is part of the Model discipline.

Serial in the Large

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The serial nature of Agile UP is captured in its four phases

1. Inception. The goal is to identify the initial scope of the project, a potential

architecture for your system, and to obtain initial project funding and stakeholder

acceptance.

2. Elaboration. The goal is to prove the architecture of the system.

3. Construction. The goal is to build working software on a regular,

incremental basis which meets the highest-priority needs of your project

stakeholders.

4. Transition. The goal is to validate and deploy your system into your

production environment.

Iterative in the Small

Disciplines are performed in an iterative manner, defining the activities

which development team members perform to build, validate, and deliver working

software which meets the needs of their stakeholders. The disciplines are:

❖ Model: The goal of this discipline is to understand the business of the

organization, the problem domain being addressed by the project, and to identify a

viable solution to address the problem domain.

❖ Implementation: The goal of this discipline is to transform your model(s)

into executable code and to perform a basic level of testing, in particular unit testing.

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❖ Test: The goal of this discipline is to perform an objective evaluation to

ensure quality. This includes finding defects, validating that the system works as

designed, and verifying that the requirements are met.

❖ Deployment: The goal of this discipline is to plan for the delivery of the

system and to execute the plan to make the system available to end users.

❖ Configuration Management: The goal of this discipline is to manage access

to your project artifacts. This includes not only tracking artifact versions over time

but also controlling and managing changes to them.

❖ Project Management: The goal of this discipline is to direct the activities

that takes place on the project. This includes managing risks, directing people

(assigning tasks, tracking progress), and coordinating with people and systems

outside the scope of the project to be sure that it is delivered on time and within

budget.

❖ Environment: The goal of this discipline is to support the rest of the effort

by ensuring that the proper process, guidance (standards and guidelines), and tools

(hardware, software) are available for the team as needed.

Agile Processing in the system development

Agile process in Payroll Systems team of payroll development professionals

combine decades of industry experience to build an application and business model

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that is an efficient and precise process for operating your business. Reducing your

risk and servicing your clients are at the heart of the agile mission

Agile Payroll Systems provides comprehensive service bureau software and

services for those businesses dedicated to an integrated process for payroll and

payroll tax processing.

1. Integrated Payroll and Payroll Tax Processing Application;

2. Software as a Service Models; and

3. Hosted Solutions

This LAN-Based Time keeping and payroll using Biometrics for Blanco

Family Academy is using the agile software development process that puts both

clients and testing, front and center in the development process. Our system design

and development are client and test driven to ensure the resulting applications are

flexible, meet our clients' requirements and are of the highest quality.

Analysis Used for Project Evaluation

The Feasibility Study is a critical document which defines the initial system

concepts, objectives, requirements, and alternatives. The study also forms the

framework for the system development project and establishes a baseline for further

studies.
Payroll Management System Page 38
1. Technical Feasibility

Blanco Family Academy has agreed to implement this proposed system if it

will succeed; they provide adequate hardware and software for the completion of

this project.

1.1. Hardware Requirements

The hardware minimum recommended requirements and maximum

recommended requirements are listed below:

Minimum Maximum
Recommended
Hardware Recommended
Requirements
Requirements

Internal Memory 2.00 GB 3.00 GB or Higher

(RAM)
Hard Disk Capacity 60.00GB 80.00GB or Higher
(CPU)
Processor Intel Pentium Pentium (R) Dual
1.60GHZ Core 2.20 GHZ or
Higher
Monitor 17” Colored 32bit 18 ” Colored or Higher
32bit
Video Card 128MB AGP 256 MB AGP or
Higher
Biometrics Digital Persona Digital Persona uRu
uRu Latest Version

Payroll Management System Page 39

 Table 1: Hardware Requirements

1.2. Software Requirements

The software minimum recommended requirements and maximum

recommended requirements are listed below:

Software Minimum Maximum

Recommended Recommended

Requirements Requirements

System type Microsoft Win7 or Microsoft Win7

XP 32bit Operating 64bit Operating

System System

Database MS Access 20073 MS Access 2007

Programming Microsoft Visual Microsoft Visual

Language Studio 2008 Studio 2010

Table 2: Software Requirements

2. Operational Feasibility

This feasibility study measures how well a proposed system solves the

problems, and takes advantage of the opportunities identified during scope

Payroll Management System Page 40

definition and how it can organization adopt identified in the requirements analysis

phase of system development.

2.1 Implementing a payroll system

According to Steven Bragg on his book entitled “Accounting for Payroll”

he stated that the Employers are responsible for paying their workers correctly and

on time. To simplify the payroll process, the employer needs a payroll system. A

payroll system streamlines the payroll aspect of the business. Without one, it is

difficult to track and pay employees' time and to adhere to the changing payroll and

tax laws set by the government. When implementing a payroll system, the employer

must perform several steps.

2.1.1. Determine the type of payroll system you want to establish.

The payroll system you choose should be based on the size of your business

and how much payroll responsibility you would like to maintain.

2.1.2 Purchase payroll software and hire a payroll staff, Depending on the size of

your company.

A computerized payroll system saves on time and gives you access to an

onsite payroll staff.

2.1.3. Establish a pay date.

Payroll Management System Page 41

 Report pay frequencies are up to you; however, weekly and biweekly are

most common for hourly workers, and biweekly and semi-monthly are most

common for salaried workers.

2.1.4. Decide on a time-keeping method, such as a time clock.

According to the Department of Labor, an employer can use whichever time-

keeping strategy he chooses as long as it correct and complete.

2.1.5. Train the payroll staff on the payroll system, if necessary.

As Ultimate Software, consider hiring specialists to train the payroll staff.

Have the payroll department do a mock payroll before running the first payroll. A

test run will pinpoint any system glitches. Address issues before the time for doing

the actual payroll arrives.

2.1.6. Ensure your payroll department and your finance department is working

together, if applicable.

Some payroll personnel are responsible for wage reporting and tax matters.

However, some companies have a finance department that handles tax issues and

payroll accounting. If so, ensure the two departments are properly streamlined.

2.2 Proposed System Component

The in LAN-Based Payroll System Using Biometrics for Blanco Family

Academy can be completely parametaized to suit corporate salary / wages in entire

Payroll Management System Page 42

employees of a Company and is an ideal payroll management solution for this

company.

The following are the components provided in LAN-Based Payroll System.

2.2.1. Employee Management

Once an employee management is selected, a detailed employee profile is

updated which contains complete details. This information would then be

used for creating payroll. Create, update and delete employee accounts using

this section.

2.2.2. Finger print Scanner

The Finger print Scanner is use to register the employees finger print to allow

them to scan their finger for their daily time record.

2.2.3. Payroll Transaction

Payroll Transaction will generate monthly payroll employee, approve

overtime and print payroll slip.

2.2.4. Loan

This will be to acquire loan by selecting the loan type and amortization date.

In this section it can also cash advance.

2.2.5. Leave

This will be the employee who wants to request vacation or Sick leave.

Payroll Management System Page 43

2.2.6. Holiday

This would enable to set the Holidays (National Holiday or Non- working

Holiday.

2.2.7. Reports

This section would enable you to view and print the payroll, Witholding Tax,

SSS, PhilHealth, HDMF, 13th month, tax refund reports of all the employees,

individually or groups.

2.2.8. Control Access

It gives you the ability to access user to a specific section.

2.3 PAYROLL POLICY

The purpose of this Payroll Policy is to ensure that Blanco Family Academy

employees are paid correctly and timely. Accounting Clerks/Finance Officers must

work as a team to establish a good relationship with our employees to provide

assistance with payroll inquiries and produce accurate pay checks. Accounting

Clerks/Finance Officers must be familiar with the provisions of the various

Payroll Management System Page 44
collective bargaining agreements and need to keep informed of all changes. Payroll

entries must be done in accordance with generally accepted accounting principles.

INTERNAL POLICY PROCEDURES

2.3.1. Employee Responsibility

Time In / Time out Procedure. Employees must scan their finger print

to biometrics finger print scanner before they go in and out of work.

2.3.2 Finance Responsibility

2.3.2.1. Accounting Clerk/Finance Officer

2.3.2.1.1. The Accounting Clerk/Finance Officer is responsible for

generate payroll.

2.3.2.1.2 The Accounting Clerk/Finance Officer must then compute

the appropriate hours and date under the appropriate pay type code in

the payroll system so as to track the actual time worked/used for each

employee.

2.3.2.1.3 Once all payroll generate, the Accounting Clerk/Finance

Officer must run a GrossPay /Deduction Proof report.

2.3.2.1.4 Once the Earnings/Deduction Proof has been reviewed and

approved, the Accounting Clerk/Finance Officer can run the payroll

checks and the corresponding vendor payroll checks.

2.3.3. Printing and Distribution of Payroll Checks & Transfers

Payroll Management System Page 45

 Once the check run is completed and all vendor processes are

completed, the payroll checks are given to the Treasurer for distribution. The

Treasurer will receive a report from the Accounting Clerk on the total amount

to transfer, by fund, into the Payroll checking account to cover the checks

issued.

2.3.4. Records

All records shall be kept in the Finance Section in compliance with

the retention schedule. Destruction of any financial record will be done in

compliance with the procedures set forth in the Blanco Family Academy

Records Managements Manual Payroll.

2.3.5. SL/VL of Absence Procedures

2.3.5.1.1 Sick leaves are filled by the employee 7 days before the date

of leave and with the approval of their heads.

2.3.5.1.2 The Accounting Clerk/Finance Officer must then collate the

leave form for Earnings/Deduction as of 2.3.2.1.3 payroll policy.

2.3.5.1.3 Every employee has number of SL/VL per year based on the

approval of their heads when their hired.

2.3.6. Compensation and Benefits

2.3.6.1. 13th Month Pay

Payroll Management System Page 46

 The company give the 13 month pay for compensation and

benefits to the entire employee. The 70% of the total basic income

given every 2nd payroll of December and the other 30% of the

total basic income will be given on the 2nd payroll of March the other

year.

2.3.6.2. Holidays

Pursuant to the provisions of the Labor Code, as amended in

relation to the observance of declared holidays and in response to the

queries received every time a Presidential Proclamation or a law is

enacted by Congress which declares certain days either as a regular

holiday, a special day or a special working holiday, the following

guidelines shall be observed by all employers in the private sector

2.3.8. Computation

2.3.8.1. Formulation of computing lates and overtime

❖ Lates

Monthly Salary 480min of 1day - Minutes of Lates

20 days

❖ Overtime
Payroll Management System Page 47
 Monthly Salary 480min of 1day * Minutes of Overtime

20days

2.3.8.2. Formulation computing 13month Pay Step 1.

Monthly Salary / 12 = 13month pay Monthly

Step 2. 13month Pay Monthly * Months of work = 13month

pay yearly

Step 3. 13month pay yearly * .70 =13month pay given by

December

Step 4. 13month pay yearly * .30 =13month pay given by March

2.3.8.3. Formulation computing Tax Refund

Tax Refund = Yearly Tax Computation - Yearly Tax Contribution

2.3.9. Cash Advance

Cash advance will be limited to 1thousan a month only.

External Policy

2.3.10.1. Contribution and loan Remittances

Remittance will only be done after the accomplishing the

necessary required form given by the SSS, PAG-IBIG,

PHILHEALTH and other remittance offices.

Payroll Management System Page 48

 2.2.10.2. Bank Transaction

The Treasurer will receive a report from the Accounting Clerk

on the total amount to transfer, by fund, into the Payroll checking

account to cover the checks issued and the bank will responsible to

divide the deposited check to distribute to the list account on the report

given by the accountant.

2.4. Disaster Recovery Plan

Disaster recovery is the process, policies and procedures related to preparing

for recovery or continuation of technology infrastructure critical to an organization

after a natural or human-induced disaster. Disaster recovery is a subset of business

continuity. While business continuity involves planning for keeping all aspects of a

business functioning in the midst of disruptive events, disaster recovery focuses on

the IT or technology systems that support business functions.

2.4.1. Plan A:

Main database will be located on a area that is water proof, fire proof to have

maximum security for the system and database that can only be access solely by an

administrator this is to prevent any forms of loss, leakage, corruption and tampering

of the data’s due to other uncontrollable and unforeseen circumstances.

2.4.2. Plan B:

System
Payroll Management System Page 49
 The LAN- Based Time Keeping and Payroll using Biometrics for Blanco

Family Academy system will be uploaded to www.mediafire.com, a hosting web

site where you can upload unlimited storage up to of 200 MB per file (4GB for Pro

users and 10GB for Business users) MediaFire does not enforce waiting times for

downloads, limit simultaneous downloading or set bandwidth limits. The admin of

the system will solely assign this for the backup.

Database

The Database of this system is uploaded also to MediaFire every end of the

day to back-up the record file of this system. The admin of this system assign to

update back-up.

2.5. Data Manipulating Language

The Proponents use Microsoft Visual Basic 2008 Express edition the system

can be update with the latest Microsoft Visual Basic programming language by the

programmer when it’s necessary.

3. Economic Feasibility

This is where the feasibility could be established by conducting a Market

Analysis or Cost Benefit Analysis. The researcher could choose the appropriate

tool. If the proposed software is customized for a particular company and there will
Payroll Management System Page 50
a basis for the computation of the operating cost, benefits, Return on Investment

(ROI), Payback Period. The researcher should present under this subsection, the

formula he/she will use in establishing the economic feasibility of his/her studies.

3.1 Operating costs:

Operating costs stated the annual of personnel expense, supplies and

equipment cost required for the existing and proposed system, the use of this is to

compare both of them to analyze which save more. The total annual cost for existing

is Php.387,784.20 and in the total annual cost for proposed is Php.196,703.95 (See

Appendix H for Economic Feasibility Study)

3.2 Development costs:

Development cost is incurred during the development of the system are one

time investment, its Include the Adequate Software, Hardware requirements, labor

cost, supplies cost, electric consumption, food and transportation cost. And total

development cost is Php.22,956.57 (See Appendix H. Economic Feasibility Study)

3.3 Cost and Benefits Analysis

Cost benefit analysis (CBA) it is important to identify cost and benefit

factors. It’s a technique designed to determine the feasibility of a project or plan by

Payroll Management System Page 51

quantifying its cost and benefits. Through this analysis you will be able to compute

the total cost saving, payback period and net saving by use of this formulation.(See

Appendix H. Economic Feasibility Study)

Annual Cost = Existing Cost – Proposed Cost

Payback Period = Annual Cost / Present Value

Net Saving = End Cumulative Present Value –

Total Development Cost

3.4 Return of Investment (ROI)

A performance measure used to evaluate the efficiency of an investment or

to compare the efficiency of a number of different investments. To calculate ROI,

the benefit (return) of an investment is divided by the cost of the investment; the

result is expressed as a percentage or a ratio.

The return on investment formula:

Return of Investment (ROI) (5 years) = ((End Cumulative Present Value –

Total Development Cost / End Cumulative Present Value) * 100

The "end cumulative present value" formula refers to the proceeds obtained

from selling the investment of interest. Return on investment is a very popular

metric because of its versatility and simplicity. That is, if an investment does not

have a positive ROI, or if there are other opportunities with a higher ROI, then the

Payroll Management System Page 52

investment should not be under taken. (See Appendix H. Economic Feasibility

Study)

CHAPTER 4

This chapter presents the data gathered through the research instrument.

These data are analyzed and statistically treated in order to derive interpretations
Payroll Management System Page 53
and inferences. The data are presented in accordance with the statement of the

specific problem.

Survey

The Employees of an organization respond in terms of gender and age to

answer the survey form to express the situation in their time keeping and payroll.

Table 3

Distribution of Respondents in Terms of Gender

Gender Employees % Rank

Male 24 45% 2

Female 36 55% 1

Payroll Management System Page 54

 Total 60 100%

In Table shows the distribution of Blanco Family Academy employees

respondents in terms of gender. It can be seen from this figure that 55% of the

respondents are female with a frequency of 11. On the other hand, 45% of the

respondents are male with a frequency of 9. It appears therefore that there are more

female respondents than the male respondents.

Table 4

Distribution of Respondents in Terms of Age

Age Employees % Rank

20-30 36 60% 1

31 and Above 24 40% 2

Total 60 100%

Table shows the frequency of the respondents’ profile in terms of age. The

figure shows that majority is 60% of the respondents are aged 20-30 years. Next age

Payroll Management System Page 55

reveals with a percentage of 40% were respondents whose ages were 31 and above

years old.

Question no. 1: Are you satisfied in your current Time keeping system using Bundy

clock?

Table 5

Distribution of the Respondents in Terms of

Satisfaction of using Bundy clock in their time keeping

Male Female

Yes 18 24 60%

No 6 12 40%

Total 24 36 60 100%

Table shows the distribution of the respondents’ in terms of satisfaction of

Employees in using Bundy clock in their time keeping. It can be seen from the data

that 60% of the employees’ respondents says yes, that they satisfied of using Bundy

clock in their time keeping, on the other hand 40% says no, that they are not satisfied

of using Bundy clock in their time keeping.

Payroll Management System Page 56

Question no. 2: Do you want to change your current time keeping and payroll system

in computer time keeping and payroll system using biometrics?

Table 6

Distribution of the Respondents in Terms of Upgrading in Computerize

time keeping and Payroll

Male Female

Yes 18 30 60%

No 4 6 40%

Total 24 36 60 100%

Table shows the distribution of the respondents’ in terms of Upgrading in

Computerize time keeping and Payroll. It can be seen from the data that 80% of the

employees’ respondents says yes, they want to upgrade their current time keeping

and payroll system into computerize time keeping and Payroll, on the other hand

20% says no, they don’t want to upgrade their current time keeping and payroll

system into computerize time keeping and Payroll.

Question no. 3: Do you think using biometrics is more accurate than using usual
time card?

Payroll Management System Page 57

 Table 7

Distribution of the Respondents in Terms of biometrics is more accurate

than using the usual time card.

Male Female

Yes 23 34 60%

No 1 2 40%

Total 24 36 60 100%

Table shows the distribution of the respondents’ in terms of Biometrics is

more accurate than using usual time card. It can be seen from the data that 95% of

the employees’ respondents says yes, Biometrics is more accurate than using usual

time card, on the other hand 5% says no, using usual time card is more accurate than

Biometrics.

Project Statement 4: Do you agree that implementing the proposed system to your

company would lessen the fraud committed by some of the employees?

Table 8

Distribution of the Respondents in Terms of proposed system would

lessen the fraud committed by some of the employees.

Payroll Management System Page 58

 Male Female

Yes 24 35 60%

No 0 1 40%

Total 24 36 60 100%

Table shows the distribution of the respondents’ in terms of proposed system

would lessen the fraud committed by some of the employees. It can be seen from

the data that 95% of the employees’ respondents says yes, proposed system would

lessen the fraud committed by some of the employees, on the other hand 5% says

no, proposed system would not lessen the fraud committed by some of the

employees.

Project Statement 5: Does the proposed system will optimized the process of the

company in computing wages and time keeping?

Table 9

Distribution of the Respondents in Terms of proposed system will

optimized the process in computing wages and time keeping.

Payroll Management System Page 59

 Male Female

Yes 24 36 60%

No 0 0 40%

Total 24 36 60 100%

Table shows the distribution of the respondents’ in terms of proposed system

will optimize the process of the company in computing wages and time keeping. It

can be seen from the data that 100% of all employees’ respondents says yes,

proposed system will optimized the process of the company in computing wages

and time keeping.

User Testing

Level of efficiency of the system when evaluated by the User

Evaluation result of the existing, the prototype system and the proposed system in

terms of: Correctness, Reliability, Efficiency, Testability and Portability.

Table 10

Payroll Management System Page 60

 Results of Software Evaluation According to Respondent’s Category of

Existing System

Criteria Technical Mean NonTechnical Mean Total Interpretation Rank

Mean

Correctness 5 2.20 5 2.80 2.60 A 2

Reliability 5 2.20 5 3.00 2.70 A 1

Efficiency 5 2.40 5 2.80 2.50 A 4

Testability 5 2.20 5 2.60 2.30 P 5

Portability 5 2.80 5 2.40 2.60 A 2

Overall Mean 2.54

Overall A

Interpretation:

Legend: E – Excellent P - Poor

G – Good NI – Needs Improvement

A – Average

The table illustrates the user evaluation results according to the respondents’

category; the computed weighted mean for Correctness corresponds to a 2.60

Payroll Management System Page 61

average which is interpreted as Average. On the other hand the computed weighted

mean for Reliability category is 2.70 which describe the analysis as Average. A 2.50

weighted mean is seen on the Efficiency category that equates to the interpretation

of Average, 2.30 weighted mean is shown on the Testability describe as Poor

category and 2.60 for Portability which equates to Average. The total computed

weighted mean for the user evaluation result is 2.54 which describes as the overall

computed mean as Average. From the tabulated result, the level of efficiency of the

existing system evaluated is Average.

Table 11

Results of Software Evaluation According to Respondent’s Category of

Prototype System
Criteria Technical Mean NonTechnical Mean Total Interpretation Rank
Mean

Correctness 5 3.00 5 3.40 3.10 A 4

Reliability 5 2.60 5 3.80 3.30 A 2

Efficiency 5 3.20 5 3.40 3.30 A 2

Testability 5 3.00 5 3.60 3.40 G 1

Portability 5 3.20 5 3.40 3.20 A 3

Payroll Management System Page 62

 Overall Mean 3.26

Overall A
Interpretation:

Legend: E – Excellent P - Poor

G – Good NI – Needs Improvement
A – Average

The table illustrates the user evaluation results of the prototype system

according to the respondents’ category; the computed weighted mean for

Correctness corresponds to a 3.10 average which is interpreted as Average. On the

other hand the computed weighted mean for Reliability category is 3.30 which also

describe the analysis as Average.

A 3.30 weighted mean is seen on the Efficiency category that equates to the

interpretation of Average, 3.40 weighted mean is shown on the Testability category

and 3.20 for Portability which equates to Average. The total computed weighted

mean for the user evaluation result is 3.26 which describes as the overall computed

mean as Average. From the tabulated result, the level of effectiveness of the

prototype system evaluated is Average.

Payroll Management System Page 63

 Table 12

Results of Software Evaluation According to Respondent’s Category of

Proposed System

Criteria Technical Mean NonTechnical Mean Total Interpretation Rank

Mean

Correctness 5 4.00 5 4.20 3.90 G 2

Reliability 5 3.40 5 4.60 4.10 G 1

Efficiency 5 3.60 5 4.20 4.10 G 1

Testability 5 3.60 5 4.20 3.90 G 2

Portability 5 3.80 5 4.20 4.10 G 1

Overall Mean 4.02

Overall G
Interpretation:

Payroll Management System Page 64

 Legend: E – Excellent P - Poor
G – Good NI – Needs Improvement
A – Average

The table illustrates the user evaluation results of the proposed system

according to the respondent’s category; the computed weighted mean for

Correctness corresponds to a 3.90 average which is interpreted as Good.

On the other hand the computed weighted mean for User Reliability category

is 4.10 which describe the analysis as Good. 4.10 weighted mean is seen on the

Efficiency category that equates to the interpretation of Good, 3.90 weighted mean

is shown on the Testability category and 4.10 for Portability which equates to Good.

The total computed weighted mean for the user evaluation result is 4.02 which

describes as the overall computed mean as Good. From the tabulated result, the level

of effectiveness of the proposed system evaluated is good.

C. System Testing
Table 13
Percentage of the System Efficiency Evaluated by the System Testing
Result

System Testing 3 2 1 AVG

Block and White 8 7 5 2.15

Box Testing

Unit Testing 9 8 3 2.30

Payroll Management System Page 65

 Security Testing 10 9 1 2.45

Integration Testing 12 6 2 2.50

No. of Respondents 20

Overall 2.35 (Full

Interpretation: Compliance)

(Results of System Testing in terms of Expertise)

The Table illustrates the system testing according to the field expertise, the

average measurement of Block and White testing 2.15, for the average measurement

of Unit Testing 2.30, for the average measurement of system testing 2.45 and for

the average measurement of integration testing 2.35. The respondents gave higher

rating on system testing of 2.50 than respondents who gave low rate of 2.15.

The total computer weighted mean for the system evaluation result is 2.35

which describes as Full Compliance.

There is no significant difference between effectiveness of the system

evaluated by the user evaluation result of the present, the proposed system and the

prototype system in terms of: Correctness, Reliability, Efficiency, Testability and

Portability.

Table 14

Payroll Management System Page 66

Result of Software Evaluation computed in One way ANOVA

Ave_Eval

Sum of Df Mean F Sig

Squares Square

Between 16.917 11 1.538 8.978 0.000

Groups

Within 3.083 18 0.171

Groups

Total 20.000 29

Table 15

Result of Software Evaluation: Existing, Prototype and Proposed

System

Ave_Result

Ave_Exist Ave_Prot Ave_Prop

Mean 2.54 3.26 4.02

Interpretation Average Average Good

The Table illustrate the computed difference was found to be significant

since the computed value 2.54 from the Existing System, and 3.26 from the

Prototype System is less than the tabular value of the Proposed System which

Payroll Management System Page 67

equates to 4.02 with this result the researcher rejects the null hypothesis that there

is no significant difference between the effectiveness of the system evaluated by the

user evaluation result of the present, the proposed system and the prototype system.

CHAPTER 5

Conclusion

The system proposal entitled “Payroll Management System” will be

beneficial to the company for maximizing its profits; and minimizing manpower

and additional equipments necessary for LAN-Based Time keeping and Payroll

System.

With the use of this new system, computations and gathering are all accurate,

Data manipulating and processing are expedited, report generations ate faster and

security for the held are better, and consumes less office space, a powerful business

tool that would greatly aid updating of new time keeping and payroll system.

Payroll Management System Page 68

 The computed difference was found to be significant since the computed

value 2.54 from the Existing System, and 3.26 from the Prototype System is less

than the tabular value of the Proposed System which equates to 4.02 with this result

the researcher rejects the null hypothesis that there is no significant difference

between the effectiveness of the system evaluated by the user evaluation result of

the present, the proposed system and the prototype system.

This “LAN-Based Timekeeping and Payroll System by using Biometrics”

thus increasing effectiveness by a very considerable amount.

Recommendation

Based on the performance of the LAN-Based Timekeeping and Payroll

system using Biometrics, the researchers highly recommend that this study be

implemented to any company and other possible branches. Also with its dependable

performance and easy to use procedures, this study can be a great help for companies

and organizations concerning their Time Keeping and Payroll system using

Biometrics.

Payroll Management System Page 69

 Appendix A

Context Diagram

0 Payroll Report
Payslip

Login
FingerPrint
Employee LAN-BASED TIMEKEEPING Human Resources
AND PAYROLL SYSTEM Employee Details
FOR BLANCO FAMILY
Invalid Finger Print
ACADEMY

SSS,PhilHealth, Pag-Ibig,
TAX Details

Employee
Details
SSS,PhilHealth, Pag-Ibig,
Login TAX Details
Payroll
Report

Accountant

Figure 4.1: Context Diagram for Time keeping and Payroll System

Payroll Management System Page 70

 Appendix B

Data Flow Diagram

Invalid Fingerprint

Employee Attendance Record

1
D1 Employee File
Fingerprint
Employee
Validate
Fingerprint Employee Record Employee Details

D2 Deduction File 67
Computed Deductions
(SSS, Pag-Ibig, PhilHealth ,
WithHolding Tax) Add
Employee

Computed Gross Pay

2
Employee Details

Compute
Gross Pay
Accountant/ Admin
Computed Gross Pay

Deduction Tables Employee File

D3 (SSS, PhilHealth, Pag-Ibig)
D1 D2 Deduction File
3 Employee Attendance Record Deduction Detail

SSS, Pag-Ibig,
Payslip Details 5
PhilHealth Deduction 4
Compute (Employee record, Deduction
Details)
Net Pay Computed payroll
(Net pay, Deductions) Generate
Generate
payroll
Payslip
Report
Computed Payroll
(net pay deductions)
Payroll Payroll
Payslip
Report Report

D1 Employee File Employee Admin Accountant

Employee Details

Deduction Details
7 D2 Deduction File
SSS, Pag-Ibig, PhilHealth
Deduction
Deduction
Update D3 (SSS, Pag-Ibig, PhilHealth)
Deduction or
Withholding Tax
Employee D4 Withholding Tax
Files

Deduction details,
Employee details
SSS, Pag-Ibig, PhilHealth
Deduction

Admin/Accountant

Payroll Management System Page 71

 Figure 5: Data Flow Diagram for Time keeping and Payroll System

Appendix C

System Flowchart

Enter New
Human Time Timesheet
Add Employee Employee Employee
Resources In & Out
information

Calculate
Set Basic Retrieve Old Finger Print Reports
Total hours
Salary Employee Record Registration
of worked

Calculating Calculating all

Scanning
Allowances Payroll the Earnings
Finger Print
Processess and Deductions

Deductions
Payslip
and Timekeeping Payslip
Loans And
Payroll

Employees

Figure 6: System Flowchart for Time keeping and Payroll System

Payroll Management System Page 72

 Appendix D

Hierarchical Input Process Output

Proponents: Chester I. Barry and Joemel A. Valenzuela Program: LAN-BASED Timekeeping and Payroll System using Biometrics for
Pag-IBIG Fund
Module: 1.0

Input Process Output

Add, Edit, Delete, save,&

1 Employee Management New employee record added
search Employee, Set salary.

Search Employee, set name of New employee finger print

2 Finger Print Registration
Finger to be enrolled/scan. record added

Retrieves the employees

3 Attendance Monitoring Attendance/Daily time record
In and out.

Search employee, Schedule

4 Payroll Transaction Print Payslip Report
Information Generate Payroll

Setting the loan type, amount New loan added to employees

5 Loan
and payment period record

New leave added to employee

6 Leave Set the leave date for employee
record

7 Holiday Set Holiday New holiday Record added

8 Report Generating Reports for payslip,

Taxes and timesheet Summary Reports

9 Access Control Privileges to access some

operations User privileges update

Figure 7: Hierarchical Input Process Output for Time keeping and Payroll
System
Payroll Management System Page 73
Proponents: Chester I. Barry and Joemel Valenzuela Program: LAN-BASED Timekeeping and Payroll
System using Biometrics for Blanco Family Academy
Module: 1.1 Employee Management

INPUT PROCESS OUTPUT

Add New Employee’s Input and Save Employee’s New Employee Information
Information Information

Employee Information
Edit Employee’s Information Search Employee and edit
updated

Search Employee to be
Set Schedule Employee Schedule Updated
Scheduled

Input Basic Salary Rate

Set Employees Salary Employee Salary Updated
And reset deduction

Proponents: Chester I. Barry and Joemel Valenzuela Program: LAN-BASED Timekeeping and Payroll
System using Biometrics for Blanco Family Academy
Module: 1.2 Finger Print Registration

INPUT PROCESS OUTPUT

Validating Employee
Employee Name Request Set Name of Finger Print Fingerprint

Finger to be enrolled Scanning of Fingerprint Employee Fingerprint updated

Figure 7.1: Hierarchical Input Process Output for Time keeping and Payroll
System

Payroll Management System Page 74

Proponents: Chester I. Barry and Joemel Valenzuela Program: LAN-BASED Timekeeping and Payroll System using
Biometrics for Blanco Family Academy
Module: 1.3 Attendance Monitoring

INPUT PROCESS OUTPUT

Scanning of Employee Verifying the Finger Print Time log updated

Fingerprint Login/Logout

Getting the Schedule to be

Manual Input of Time Time log updated
Logged

Proponents: Chester I. Barry and Joemel Valenzuela Program: LAN-BASED Timekeeping and Payroll System using
Biometrics for Blanco Family Academy
Module: 1.4 Payroll Transaction

INPUT PROCESS OUTPUT

Generate the employee’s Payroll Results

Employee Name
Payroll

Proponents: Chester I. Barry and Joemel Valenzuela Program: LAN-BASED Timekeeping and Payroll System using
Biometrics for Blanco Family Academy
Module: 1.5 Loan

INPUT PROCESS OUTPUT

Set Type of Loan and Interest Loan Updated

Search Employee Name
And Amortization Period

Checking of cash to be
Input amount of cash advance Cash advance updated
borrowed

Figure 7.2: Hierarchical Input Process Output for Time keeping and Payroll
System

Payroll Management System Page 75

Proponents: Chester I. Barry and Joemel Valenzuela Program: LAN-BASED Timekeeping and Payroll System using
Biometrics for Blanco Family Academy
Module: 1.6 Leave

INPUT PROCESS OUTPUT

Set Date Period to be

Checking of type of Leave New Leave File
submitted

Proponents: Chester I. Barry and Joemel Valenzuela Program: LAN-BASED Timekeeping and Payroll System using
Biometrics for Blanco Family Academy
Module: 1.7 Holiday

INPUT PROCESS OUTPUT

Add, delete and save type of

Set Type of Holiday New Holiday Added
Holiday

Proponents: Chester I. Barry and Joemel Valenzuela Program: LAN-BASED Timekeeping and Payroll System using
Biometrics for Blanco Family Academy
Module: 1.8 Reports

INPUT PROCESS OUTPUT

Setting the name of

Select type of report View Report
employee, month and year

Proponents: Chester I. Barry and Joemel Valenzuela Program: LAN-BASED Timekeeping and Payroll System using
Biometrics for Blanco Family Academy
Module: 1.9 Access Control

INPUT PROCESS OUTPUT

Enrolled sections to be
Select User New User Added
accessed by a user

Payroll Management System Page 76

 Figure 7.3: Hierarchical Input Process Output for Time keeping and Payroll
System

Appendix E

Visual Table of Contents (VTOC)

1.0
Timekeeping and
Payroll System

1.1 1.2 1.3 1.4

1.5
Employee Finger Print Attendance Payroll
Loan
Management Registration Monitoring Transaction

1.9
1.6 1.7 1.8
Access
Leave Holiday Reports
Control

Figure 8: Visual Table of Content for Time keeping and Payroll System

1.2
Finger Print
Registration

1.2.1 1.2.2
Search Scan
Employee Finger

Figure 8.1: Finger Print Registration

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 1.1
Employee
Management

1.1.1 1.1.2 1.1.3 1.1.4 1.1.5 1.1.6 1.1.7

Add Edit Delete Save Set Set Search
Employee Employee Employee Employee Salary Schedule Employee

Figure 8.2: Employee Management

1.3
Attendance
Monitoring

1.3.1
Time In & Out
Identifier

Figure 8.3: Attendance Monitoring

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 1.4
Payroll
Transaction

1.4.1 1.4.4
1.4.2 1.4.3
Search Schedule
Calculate Print
Employee Information

Figure 8.4: Payroll Transaction

1.5
Loan

1.5.1
Search 1.5.2 1.5.3 1.5.4
Employee Loan Type Loan Amount Amount Period

Figure 8.5: Loan

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 1.6
Leave

1.6.1 1.6.3
1.6.2
Search Submit
Set Date
Employee Leave

Figure 8.6: Leave

1.7
Holiday

1.7.1 1.7.2 1.7.3

Set Holiday Save Delete

Figure 8.7: Holiday

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 1.8
Reports

1.8.1 1.8.2 1.8.3 1.8.4 1.8.5

Payslip Tax SSS PhilHealth Pag-IBIG

1.8.7
1.8.6 1.8.8 1.8.9
Loan
Timesheet 13th Month Tax Refund
Contribution

Figure 8.8: Reports

1.9
Access
Control

1.9.6
1.9.1 1.9.2 1.9.3 1.9.4 1.9.5
Set Username &
Select User Enrolled Non Enrolled Submit Cancel
Password

Figure 8.9: Access Control

Payroll Management System Page 81

 Appendix F

Entity Relationship Diagram

Age
Address Status
Empname Position DeptID DeptName
EmployeeID Division

Works
Admin Register Employee Department
For

EmployeeID Name

File Record Has

Date

Time In & Out Daily Time

Record Position
Department

Position
PositionID PositionName

Goes
To

Distributes
Accountant
Payslip

Employees Computes Deduction Determine

EmployeeID Name Department

Employee’s Loans
Salary &
Taxes

PagIBIG

ITW (BIR) Gross Pay

PhilHealth Net Pay

SSS

Figure 9: Entity Relation Diagram of Time Keeping and Payroll System

Payroll Management System Page 82

 Appendix G

Economic Feasibility

OPERATION COST (Existing for a Pen Manufacturing Company)

A. Personnel Monthly Annually

(2) Payroll Personnel @ 16,000 32,0000.00 384,000.00

32,000.00 384,000.00

B. Supplies

(2) Log book @ 85.00 170.00 2,040.00

(5) Ball pen @ 7.00 35.00 420.00

(2) Two small box staple wire @ 19.25 38.05 462.00

(1) Liquid eraser @ 25.00 25.00 300.00

(1) Small box of paper clip @ 21.00 21.00 252.00

Total Supplies Cost 289.05 3,474.00

C. Equipment

(1) Calculator @ 270 Salvage value = 270.00 * .2

= 54.00

Description value = 270.00 – 54.00

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 = 216.00/year

(1) Medium stapler @ 75.00 Salvage value = 75.00 * .2

= 15.00

Description value = 75.00 – 15.00

= 60.00/year

(1) 12inch ruler @ 24.00 Salvage value = 24.00 * .2

= 4.80

Description value = 24.00 – 4.80.00

=19.20/year

Total Equipment Cost: 310.20

A. Personnel 384,000.00
B. Supplies 3,474.00
C. Equipment 310.20
Total Annual Cost (Existing System) 387,784.20

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 OPERATION COST (Proposed)

A. Personnel Monthly Annually

(1) Payroll Personnel @ 16,000 16,000.00 192,000.00

(The other personnel will be assign 16,000.00 192,000.00

Provided a new job description by the employer)

B. Supplies

(2) Ball pen @ 7.00 14.00 168.00

(4) Folder @ 8.00 32.00 384.00

(4) Fastener @ 3.00 12.00 144.00

(1) Ream bond paper @ 160.00 160.00 1,920.00

218.00 2,616.00

C. Equipment

(1) Medium stapler @ 75.00 Salvage value = 75.00 * .2

= 15.00

Description value = 75.00 – 15.00

=60.00/year

(1) Canon printer @ 6525.00 Salvage value = 6525.00 * .2

= 1,305.00

Description value = 6525.00 – 1305.00

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 3

=1,740.00/year

1BOX LAN CABLE @ 800.00 Salvage value = 800.00 * .2

= 160.00

Description value = 800.00 – 105.00

=213.33/year

1BOX RJ45 @ 150 .00 Salvage value =150.00 * .2

= 30.00

Description value = 150.00 – 30.00

=40.00/year

(1) Router @ 1398 .00 Salvage value =1398.00 * .2

= 270.06

Description value =1398.00 – 270.06

=375.08/year

Total Equipment Cost: 5280.33

A. Personnel 192,000.00

B. Supplies 2,369.13

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 C. Equipment 2334.82

Total Annual Cost (Proposed System) 196703.95

Development Cost

A. Hardware Cost
(3) Computer set @ 16181.00

Diamond Evolution LCD17 inch Monitor = 5082.00

Diamond Evolution AVR = 535.00

Diamond Evolution Mouse = 150.00

Diamond Evolution Key Board = 250.00

Diamond Evolution Desktop =10164.00

Desktop Specs.

Internal Memory RAM = 2.00GB

Hard Disk Capacity =60.00GB

Processor = Intel Pentium 1.60GHZ

Video Card =400 300 AGP

Window System Type = MS Window7 32bit

Salvage value = 48543.00 * .2

= 9708.06
Payroll Management System Page 87
 Description value = 48543.00 – 9708.06

=12,944.98/year

(1) Biometrics @ 4500.00 Salvage value = 4500.00 * .2

= 900.00

Description value = 4500.00 – 900.00

=1200.00/year

1BOX LAN CABLE @ 800.00 Salvage value = 800.00 * .2

= 160.00

Description value = 800.00 – 105.00

=213.33 year

1BOX RJ45 @ 150 .00 Salvage value =150.00 * .2

= 30.00

Description value =150.00 – 30.00

=40.00/year

(1) Router @ 1398 .00 Salvage value = 1398.00 * .2

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 = 270.6

Description value =1398.00 – 270.6

=375.8/year

(1) Canon printer @ 6525.00 Salvage value = 6525.00 * .2

= 1305.00

Description value = 6525.00 – 1305.00

=1740.00/year

Total Hardware Cost 16138.31

B. Software Cost

(1) Visual Studio 2008 @ 1825.00 Salvage value =1825.00 * .2

= 365.00

Description value =1825.00 – 365.00

= 486.26

Total Software Cost 486.26

C. Labor Cost
Programmer 12,000 per Month = 48000.00

Payroll Management System Page 89

 Total Labor Cost = 48000.00

D. Supplies Cost
Printer Ink 500.00

Ream bond paper 160.00

Ball pen 7.00

DVD-R 15.00

Total Labor Cost 682.00

E. Electric Consumption Cost

Florescent 25watts * Hrs usage in 4 months/ 4months

25watts * 128 / 4 = 800.00

Computer 220v * Hrs usage in 4 months/ 4months

220v * 128 / 4 = 2560.00

Total Labor Cost 3650.00

F. Food and Transportation Cost 2000.00

A. Hardware Cost 16,138.31

B. Software Cost 486.26
C. Labor Cost 48,000.00
D. Supplies Cost 682.00
E. Electric Consumption Cost 3,650.00
F. Food and Transportation Cost 2,000.00
Payroll Management System Page 90
 Total Development Cost 22,956.57

Cost and Benefits Analysis

Existing Cost 387,784.20

Proposed System Cost 196,703.95
Annual Cost Saving 191,980.25

YEAR ANNUAL COST PRESENT CUMMLATIVE

BENEFIT VALUE PRESENT VALUE

1 191,980.25 171,438.00 171,438.00

2 191,980.25 153,200.00 324,628.00

3 191,980.25 136,690.00 461,318.00

4 191,980.25 122,099.00 583,417.00

5 191,980.25 108,853.00 692,270.00

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To get the Present Value:

Present Value =191,980.25* 1 (1+12/100) 171,438.00

=191,980.25* 1 / (1.12) for first year

=191,980.25* .893

Present Value =191,980.25* 1 (1+12/100)2 153,200.00

=191,980.25* 1 / (1.12 x 1.12) for second year

=191,980.25* .797

Present Value =191,980.25* 1 (1+12/100)3 136,690.00

=191,980.25* 1 / (1.12 x 1.12 x 1.12) for third year

=191,980.25* .712

Present Value =191,980.25* 1 (1+12/100)4 122,099.00

=191,980.25* 1 / for fourth year

(1.12 x 1.12 x 1.12 x 1.12)

=191,980.25* .636

Present Value =191,980.25* 1 (1+12/100)5 108,853.00

=191,980.25* 1 / for fifth year

(1.12 x 1.12 x 1.12 x 1.12 x1.12)

=191,980.25* .567

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 To get the payback period:

Formula: Payback Period = Annual Cost / Present Value

Payback Period per Year Annual Cost Present Value

1.1198 YEAR 1 191,980.25 171,438.00

1.2531 YEAR 2 191,980.25 153,200.00

1.2531 YEAR 3 191,980.25 136,690.00

1.5723YEAR 4 191,980.25 122,099.00

1.76367 YEAR 5 191,980.25 108,853.00

To get the net saving:

Formula: Net Saving = End Cumulative Present Value – Total

Development Cost

Net Saving per Year End Cumulative Total

Present Value Development Cost

148,481.43 year1 171,438.00 22,956.57

301, 671.43 year2 324,628.00 22,956.57

438,361.43year3 461,318.00 22,956.57

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 560,460.43year4 583,417.00 22,956.57

669,313.43year5 692,270.00 22,956.57

To get the ROI:

Formula:

Return of Investment (ROI) (5 years) = ((End Cumulative Present

Value – Total Development Cost / End Cumulative Present Value) *
100

ROI End Cumulative Total End Cumulative

Present Value Development Cost Present Value

86.61 Year 1 171,438.00 22,956.57 171,438.00

92.93 Year 2 324,628.00 22,956.57 324,628.00

95.02 Year 3 461,318.00 22,956.57 461,318.00

96.06 Year 4 583,417.00 22,956.57 583,417.00

96.68 Year 5 692,270.00 22,956.57 692,270.00

Appendix H

Existing System
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 The Organization which is maintaining most of their day-to-day
transactions date in the register (manually). The employees of the organization
are doing the whole work manually. All the work is done manually (maintained
and registers) so different employees are appointed for the maintenance of
register containing all information related to the organization

The Timekeeping and Payroll System of any company is inaccurate

sometimes when it comes to computing their time logs and payroll. Also, the
Employees of the company are using Bundy Clock to indicate in their Date
Time Card their time of work in and out every day and the Accountant
administrator based the wages of each employee in that time Card. It is hustle
to use and long term creating the payroll slip, and the time keeping which the
Human Resources need to encode all the attendance of employee using
spreadsheets. Therefore the Company’s Time Keeping and Payroll system need
improvement.

Appendix I

User Manual

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 Figure 10: Main Form

Main Form

1.) Picture- it display the employee photo.

2.) Employee Information- it shows the information of the employee that has
been logged.

3.) Login- it display the login name and time of the employee.

4.) Time- display the current time.

5.) Logout-it display the logout name and time of the employee.

6.) Manual login- it allow the user to input the logged manually.

Payroll Management System Page 96

 Figure 11: Form Manual Login

Form Manual Login

1.) Username- Where the user inputs the username.

2.) Password- Where the user inputs the password.

3.) Login- Submit the username and password to enter the Form schedule.

4.) Back-cancel the session and to go back to the Main Form.

Figure 12: Form Manual

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Form Manual

1.) Employee Information- Select an Employee that will add a date and time
schedule.

2.) Date- it allow the user to select a date that will to set the schedule.

3.) Get Schedule- it allows the user to view the Schedule.

4.) Time- where the user inputs the time of the employee’s time in and out.

5.) Save- it allows the user to save the schedule.

6.) Back- it allow the user to close the form and go back to the main form.

Figure 13: Login Form

Login Form

1.) Username- Where the user inputs the username.

Payroll Management System Page 98

 2.) Password- Where the user inputs the password.

3.) Login- Submit the username and password to enter the Form Management.

4.) Cancel -cancel the session and to go back to the Main Form.

Figure 14: Form Management

Form Management

1.) Employee Management- it allows the user to add new employee

Information, were it can be edited, set it salary delete and view the
information about the employee.

2.) Finger Print Registration- It allows the user to select an employee that
will enroll its fingerprint.

3.) Payroll Transaction- Where the user select an employee to view the work
details and compute its salary deduction.

4.) Loan- it allow the user to view, add a new loan and cash advance for an
employee.

Payroll Management System Page 99

 5.) Leave- it allow the user to set a leave for an employee whether it Vacation,
Sick, Paternal or Maternal leave.

6.) Holiday- It set a Holiday if it’s Special or non working Holiday.

7.) Reports- it allow the user to view all kind of reports.

8.) Control access- It allows the admin to add an account that can be access a
limited section in the system.

9.) Logout- it allows the user to close the Form Management.

Figure 15: Employee Management Form

Employee Management Form

1.) Search- It allows the user to search the name of the Employee.

2.) Next & Previous – it allows the user to view the next or previous
Employee.

3.) Employee Information- it allow the user to enter new and edit information
of the employee.

4.) Add Employee- where the user can add new employee Information.

Payroll Management System Page 100

 5.) Edit Employee- where the user can edit the employee information.

6.) Salary- allows the user to set the salary for the employee.

7.) Set Schedule- allows the user to set the schedule of the employee

8.) Delete Employee- where the user can delete the current employee.

9.) Clear- where the user can clear the information of the employee.

10.) Save Employee- allows the user to save the new employee information.

11.) Back – it allows the user to go back in the Form Management

Figure 16: Form Schedule

Form Schedule

1.) Day- it allow the user to select the days of work of an employee.

2.) Start Time- It allows the user to select what time of start of work on the
employee.

3.) End Time- It allows the user to select what time of end of work on the
employee.

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 4.) Add- where the user can add the days and time of schedule of the
employee.

5.) Delete- where the user can remove the days of worked the employee.

Figure 17: Salary Form

Salary Form

1.) Allowances- it allows the user to add some aalowances into the employee.

2.) Monthly Salary- it allows the user to enter the basic salry of the employee.

3.) Deductions- it allow the user to see the deductions of SSS, Philhealth and
Tax and its contributions every month.

4.) Table- it will view the deduction table of SSS, Philhealth and Tax.

5.) Reset- it resets all the deduction of employee.

6.) Save- it saves the deductions of an employee.

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 Figure 18: Finger Print Registration Form

Fingerprint Registration Form

1.) Emloyeename- it allows the user to select the employee to be registered its
fingerprint.

2.) Search- it allows the user to search employee.

3.) Input finger- it allow the user to select what finger to be registered.

4.) Register- it registered the finger print of the employee.

5.) Cancel- cancel the registration of the finger print.

6.) Sensor- it recognize the fingerprint of employee to be registered.

Payroll Management System Page 103

 Figure 19: Payroll Transaction Form

Payroll Transaction Form

1.) Search- it allows the user to search the employee.

2.) Print-shows the print results of payslip of the employee.

3.) Close-it close then form and stop the transaction.

4.) Next & Previous- it view the next and previous employee.

5.) Late and Overtime – it Display the value of lates and overtime.

6.) Work Details- it shows the worked hours, days, present absent and leave of
employee.

7.) Deductions- it display the deduction of SSS, Philhealth, Tax and Loans.

8.) Month- it allows the user to select on what month of the transaction he/she
wants to transact.

9.) Year-it allows theuser yto input on what year he/she wants to transact.

10.) Calculate- it computes the worked details, OT,Lates adn deductions.

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 11.) Overtime- it shows if the user wants to add the overtime in the
computations.

12.) View calculations- it allows the user to view the computations of

the transaction.

Figure 20: Loan Form

Loan Form

1.) Search- it allows the user to search the employee’s name.

2.) Loan Type- it allows the user to select on what type of loan that it will be

given to the employee.

3.) Loan Amount and Interest- it inputs the amount and interest the loan.

4.) Amortization Period- it set the period of starting date to end and how long

it will be a fiished.

Payroll Management System Page 105

 5.) Compute- it computes the loan amount and interest.

6.) Save- save the current type of loan.

7.) Cash Advance Amount- it inputs the amount needed by the employee

maximum of 500 pesos.

8.) Save- save the cash advance.

9.) Cancel- cancel the transaction.

Figure 21: Leave Form

Leave Form

1.) Search- it allow the user to search the name of employee.

Payroll Management System Page 106
 2.) Date Period-it set the date of Leave.

3.) Type of leave- where the user can select what type of leave.

4.) Submit- submit the leave form of employee.

5.) Exit- it close the form and back to the Form Management.

Figure 22: Holiday Form

Holiday Form

1.) Date- sets the date of Holiday.

2.) Description- the user inputs the description of holiday.

Payroll Management System Page 107

 3.) Holiday Type- it allows the user to choose what type of holiday he/she

wants to add.

4.) Add- add new type of holiday.

5.) Save- saves the new type of holiday.

6.) Delete- It allows the user to delete a type of holiday.

7.) Back- it close the form Holiday.

Figure 23: Form Reports

Form Reports

1.) Reports- it allows the user to select a type of reports.

Payroll Management System Page 108

 2.) Report Type- where the user can select a type of report whether its group

or individual.

3.) Search- it allows the user to search the name of employee.

4.) Month- it allows the user to select what month he/she wants to generate.

5.) Year- it allows the user to select what year he/she wants to generate.

6.) Generate- it allows the user to generate the Report.

Figure 24: Form Access Control

5
Payroll Management System Page 109
6
Form Access Control

1.) Select user – it allows the admin to select user that he/she wants to give

some access on the system.

2.) Submit- it allows the admin to submit the enrolled section that will be

accessed by the user.

3.) Cancel- Cancel the enrolled section .

4.) Enrolled button- it allows the admin to enroll some section that he/she

wants to give some access in the system.

5.) Username- it allows the user to input its username to accessed the system.

6.) Password- it allows the user to input its password to accessed the system.

Payroll Management System Page 110

 Bibliography

A. Books

Steven bragg, “Accounting for Payroll” page 42-48, 2004

Walpale Myer, “Probability Statistics for scientist and Engineer”, 7th edition,

B. Journals and Magazines

Mendrz, Andrew: “Vision Designer Inc.”, 2010

Raks, Ramon: “The Computer Edge of the New Employment and

Opportunities”, The Daily Star, Page 14, October 2005.

Primer, Thomas: “Automated Computerize Process” Readers Digest magazine,

page 45, May 2005.

Better Humans: “Sweet FingerPrint”, 2003

Watson: “ESVES Biometrics System”, 2011

Johnson: “Modern Computer Accelerates”, 1994

C. Unpublished Materials (Theses)

Alam, Khan: “Automation of time attendance System”, Jagannath University,

Dhaka, March 2004.

Payroll Management System Page 111

 Computer Engineers: “Computerized Daily Time Record System”, BUET,

Dkaha, August 2007.

Ovic Alam: “Biometrics Attendance Record System”, University of Dhaka,

Manila, March 2001.

D. Electronic Sources

http://www.scribd.com/doc/45262822/Thesis-1-4-ted

Wikipedia: Terminologies

Http://Wikipedia.org

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