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Project Settlement

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Ramesh Kumar K
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242 views12 pages

Project Settlement

Uploaded by

Ramesh Kumar K
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as DOC, PDF, TXT or read online on Scribd
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Project Settlement for wards

Following are the process flow for Project Settlement

Process 1 – to find out number of WBS for which project settlement is to be done and first check
whether

the final asset code is created or not for full settlement in cj03.

Process 2 - Full Settlement and Automatic Settlement of WBS elements through t-code
“CJ8G”/”CJ88”.

Process 3 – Adjustment Entries for each WBS element of which CJ8G is done

Process 4 – To confim project settlement is done.


Process 1 – to find out number of WBS for which project settlement is to be
done
To find out numbers of WBS elements of which project settlement is to be done, run GL report
for series “501000000” to “599999999”. In dynamic selection enter fund center e.g. 4020* and
exclude fund 12,30 and 40. Enter date e.g 01.04.2015 to 31.03.2016

Then Execute the report

Once you execute the said report, go for Sub total on “GL” and “WBS element” columns. Like
this you will get GL wise WBS elements.

Then go to Setting > summation levels > Choose as shown in below screen
Once you select Choose option, below screen will get appeared. Then Select option “WBS
ELEMENT” and deselect option “G/L Account” and Enter.

Report will get dispalyed as follows. Then press “Contol+Alt+Delete”. You will see screen like
shown below. Just click on any Star(*) out of three stars in bottom. Only single star (*) line items
will get displayed.. Export this report.
Filter report by User name of your wards

From this report you need to find out- WBS elements for full settlement and for Automatic
settlement only for your respective ward’s user name

Now go for Process – 2 as explained below

Process 2 - Full Settlement and Automatic Settlement of WBS elements through t-code
“CJ8G” - Multiple WBS

“CJ88” - Single WBS

Full settlement : In case of final bill

Automatic Settlement : In case of work carried from year to year.

As explained in Process-1 , please find out WBS elements for full settlement and for Automatic
settlement. Follow below steps for FULL settlement of WBS Elements

T-CODE - CJ8G/CJ88

Select Variant as “ZSETTLEMENT”

Settlement Period “12” ( Current Month / Period )

Enter Fiscal Year


Select Processing type from drop down list “FULL Settlement”.

Note: for Automatice settlement, select “Automatice Settlement” option instead of Full
Settlement option

Then click on the Editing option Below shown screen will get opened.
Go to the WBS Element – Multiple option. Below shown screen will get displayed.

Enter your WBS to be settled. Then click on (execute option). Once you click on Execute
option , SAVE button will get highlighted. Click on SAVE buttion. Then go back to previous
screen . Click on “Test Run” option. And Execute the same. Test Run is to be done to find out
Errors if any. If there are no errors in Test Run, then Untick the Test Run option and then excute
report.

Once the said report gets executed, Generate FBL3N GL report for “72000000” In dynamic
selection – select your fund center for e.g. 4050*. Run the report for 31 st March. Then Execute
the report.
Once you run the said report, Put filter on your USER NAME by which CJ8G is done.

You will get the list of WBS for which CJ8G is done. Export this Report. In this report you will
see all credit line items for each WBS element.

Journal Entry for Automatic settlement of WBS


Journal Entry for Full settlement of WBS

Process 3 – Adjustment Entries for each WBS element of which CJ8G


is done

Our next step is to upload adjustment entries throgh FB50 uploading format.

Before this, as explained in process 2 , export report for “720000000”

In this report, you will get all credit lines for each WBS element.

And adjustment entries are required to post for all these credit lines. These entries are posted in
order to nullify “5 series” GL.

Transaction code : ZFI_CAPGL_POSTING (if the adjument entry gets wrong then next you
have to entered manual FB50 for this by reversing the original by fb08)

Data to be entered:

Fiscal year : 2015

Posting Date : Project Close date (FB50 will be posted on same date)

GL Account : 5 series GL

WBS element : eg XXD-14-017.001

Tick on Display data.


Data will be displayed which is same in fbl3n of 5 series GL
After uploading FB50 adjustment entries, Once again Run the FBL3N report for GL 720000000
for your fund center. This report will show zero balance for this GL.

Now go for Process – 4 as explained below

Process 4 – To confim project settlement is settled fully in all respect

Enter t-code CJI3. Below screen will get appear. Go to Multiple Selection option of WBS
element. Then paste all WBS elements of which CJ8G and FB50 is done. Enter posting date
from 01.04.2007 to till date. Then Execute the report

You will see that each WBS element is settled


***** FB50 should be passed on 31.03.2016
First user has to assign the asset code from MHO-FAR in CJ20N  Edit  Costs
 Settlement rule.

If not assigned system will give error while CJ88 “"Maintain the settlement rule of
the sender"

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