Microsoft Excel 2010

Q. What is MS-Office Excel2010?

Microsoft excel 2010 is a latest version of Microsoft’s famous
spreadsheet application. Excel is one of the most powerful and widely
used spreadsheet applications. Excel provides the mathematic and
statistical function. The Created workbook extension of (.xlsx)

Q. How to open MS-Office Excel 2010?

1st Step 3rd Step
 Click on Start Button  Click on Start Button
 Click on All Program (All Apps)  Go to search box and type
for Windows 10 Excel
 Click on MS-Office 2010
 Click on MS-Office Excel 2010 4th Step

2nd Step  First look for the excel 2010

icon on your desktop and
 Click on Start Button double click on it.
 Click on Run (appear a Box)
 Type “Excel”
 Click on ok

1
Every business has numerical tasks to be performed, be it
related to accounts, taxes, sales or budgeting. Businesses also
need graphs and charts for analysis and projections. At homes,
we track our own budgets and investments. Mathematics and
Engineering students deal with big numbers, formulas and
calculations. Almost all of us deal with tables, data and
calculations in some or the other form. There are many
software packages available to assists us in all these number
based functions. Electronic spreadsheet is most common of
them.

Electronic spreadsheet can be used in any area of field that

works with numbers and are commonly found in the
accounting, budgeting, sales forecasting, financial analysis and
scientific fields. It can be used to create and maintain a list,
store database records, create charts or graphs, compare
numerical or financial data.

2
 Microsoft Excel 2010
Quick Access Minimize
Control Toolbar Title Bar Maximize
Box
Close
File Menu

Tabs
(Ribbon

Formula
Bar

Vertical
Scroll
Bar

Horizontal Scroll Bar

Sheet
Tabs
Status Bar Zoom Slider

3
Note- An Excel 2010 spreadsheet contains more than 16000
Column and 1000000 rows. That means 16000x1000000=
1600000000 individual cell in a sheet.

1. File Menu – File menu

appear in the upper-left
corner of the Excel Window.
When you click on the
button. It displays a menu
that can be used to create a
new workbook, open an
exiting workbook, save a
workbook, print and perform
many other tasks.

4
2. Quick Access Toolbar – It is present next to File
Menu on the top. It provides you access to the
commands you use. By default Following appear on
the Quick Access Toolbar.

Save Undo Redo Add other

(CTRL+S) (CTRL+Z) (CTRL+Y) option

5
 Save- To save your file (you may also press
keyboard button (Ctrl+S).

 Undo- To rollback the action that you last took

(Ctrl+Z).

 Redo – To reapply the action you rolled back or

to repeat an action (Ctrl+Y).

6
3. The Title Bar – it is next tot the Quick Access
Toolbar at the top. It displays the of the workbook
on which you are currently working. By default, the
first new workbook is named as Book1.

Workbook Active
Name application
name

7
4. The Status Bar : - The Status bar appears at the
very bottom of the Excel window and provides such
information as the sum, average, minimum, and
maximum value of selected numbers, set workbook
zoom level and workbook layout.

5. Arrow
1. Select Cells range

2. Miving Arrow

3. Select row and column

8
4. Auto fill data in next
cell

5. Resizing Arrow

6. Adjust column width

Adjust row height

9
5. Formula Bar : - Formula Bar appear in right below
of Tabs(Ribbon) on Excel window. It displays cell
name and formula which use in cell.
Cell
Name
Box Show
formula

6. Sheet Tab : - Sheet tab appear in below on excel

window and up of status bar.
Insert new
sheet
10
7. The Ribbon – The Ribbon is the panel at the top
portion of the document, right below the Title Bar.
To begin with it has following seven tabs.

 Home: - It has basic commands for creating,

formatting and editing the spreadsheets. It has
controls for working with the clipboard, fonts,
alignment, number, styles, cells and editing.

 Insert: - It has commands for inserting tables,

pictures, shapes, other illustrations, links, charts,
header, footer, etc.

11
 Page Layout: - The commands here help to set the
layout of the spreadsheet, apply a theme to set
the overall look, set the margins, orientation,
size, etc.
 Formulas: - It has commands that help you use
different formulas and functions.
 Data: - It has commands to import, query, view
data from external sources, sort & filter or
manage data.

 Review: - It has commands to add comments,

protect sheet, protect workbook, share
workbook, etc.

 View: - Helps to change the workbook views.

12
 Tabs and Command groups
Tabs Command Group Name

Home Clipboard, Fonts, Paragraph, Number, Style, Cells,

Editing
Insert Pivot Tables, Illustration, Links, Header & Footer,
Text, Symbol
Page Themes, Page Setup, Sheet Option, Arrange
Layout
Formula Function Library, Define Names, Formula Auditing,
Calculation
Data Get External Data, Connections, Sort & Filter, Data
Tools, Outline
Review Proofing, Language, Comments, Changes

View Workbook Views, Show & Hide, Zoom, Window,

Macro

13
 Home Tab
Home Tab
1. Clipboard- This is the first command group of Home
tab. It contains only three options Paste, cut and copy.
It holds the all cut and copied objects.

Cut(CTRL+X)

Copy (CTRL+C)

Paste (CTRL+V) Format Painter

14
2. Font- This is the Second command group of Home
tab. It is used to change font, size, color and style in
sheet.
Font Size
Grow Font Size (Ctrl+Shift+>)
Fonts

Shrink Font
Size(Ctrl+Shift+<)
Bold
(Ctrl+B) Text Color

Italic Cell Color

(Ctrl+I) Border
Underline
(Ctrl+U)

15
3. Paragraph- This is the third command group of
Home tab. It is used to set indent level, Alignment and
wrapping in sheet. Writing
Center Bottom orientation
Top Align Wrap
Align Text
Align

Left Align Merge

(Ctrl+L) Cell

Centre Align
(Ctrl+E) Increase
Indent

Right Align Decrease

(Ctrl+R) Indent
16
4. Number- This is the fourth command group of Home
tab to change numerical data format in number,
currency, date, time , etc.
Numerical
data format

Currency Decrease
Symbol Decimal Place

Comma Increase
Percentage
Decimal Place

17
5. Style - This is the fifth command group of Home tab

Conditional Formatting:- To highlight cells with any

condition.
Format as Table:- Convert selected cells range into
table.
Cell Style:- To change cell style.

18
6. Cells - This is the sixth command group of Home tab

Insert:- It option is used to insert a blank cell, row,

column and sheet in workbook.
Delete:- To delete selected cell, row, column and sheet
in workbook.
Format:- To adjust row & column height & weidth.

19
6. Editing - This is the seventh command group of
Home tab.

1. AutoSum:- To sum a column of numbers, select

the cell immediately below the last number in the
column. To sum a row of numbers, select the cell
immediately to the right.
AutoSum is in two locations:
Home > AutoSum, and Formulas > AutoSum.

2. Fill:- To auto fill data in next cell.

20
3. Clear:- It helps to delete or clear data
from selected cells.

4. Sort and Filter:- Sorting data is an

integral part of data analysis. You
might want to arrange a list of names
in alphabetical order, compile a list of
product inventory levels from highest
to lowest, or order rows by colors or
icons.

21
5. Find and Replace:- Use
the Find and Replace
features in Excel to search
for something in your
workbook, such as a
particular number or text.
Then you can replace it
with something else.

22
 Insert Tab
1. Table – This is the first command
group of Insert tab. It command
group contain options related to
table.

PivotTable- A PivotTable is a powerful tool to calculate,

summarize, and analyze data that lets you see
comparisons, patterns, and trends in your data.

Recommended PivotTables - Excel 2013 has a new

feature Recommended PivotTables under the Insert
tab. This command helps you to create PivotTables
automatically
Table– Convert selected cells-range into table.

18
2. Illustration – This is the second command group of
Insert tab. It is the most important command group of
Insert tab or excel application. It contains some
graphical objects like – Picture, Shapes, SmartArt,
Clipart (online Pictures) and screenshot.

19
1. Picture- It is used to insert an exiting picture in
document.
2. Online Pictures – To insert a picture from webpage.

3. Shapes – To insert the different types of shapes in

document.
4. SmartArt – It is used to insert the different types of
fancy graphical objects in document.
5. Chart – It is used to insert the different types of
chart (graph) in document.

20
3. Chart – This is the third command group of Insert
tab. A chart is a tool you can use in Excel to
communicate data graphically. Charts allow your
audience to see the meaning behind the numbers,
and they make showing comparisons and trends
much easier.

20
4. Sparkline – This is the fourth command group of
Insert tab. A Sparkline is a very small line chart,
typically drawn without axes or coordinates. It
presents the general shape of the variation (typically
over time) in some measurement, such as temperature
or stock market price, in a simple and highly
condensed way.

20
5. Hyperlink – To attach or
link external file or
webpage in selected text.

 Select text
 Click on Hyperlink option in Insert (appear a
dialog box)
 Select file or webpage address
 Click on ok

21
Format of Hyperlink dialog box

22
6. Text – This is the fifth command group of
Insert tab. This command group is used to
insert the fancy text box, signature line,
date, time, wordart, etc. in sheet.

26
7. Symbol – This is the sixth command group
of Insert tab. This command group is used to
insert the different types of symbols and
mathematical equations in sheet.

27
 Page Layout Tab
1. Page Setup – This command groups
available in Page Layout tab. This command
group is used to set paper size, margin,
orientation, print area etc.

27
2. Sheet Option – MS Excel provides various
sheet options for printing purpose like
generally cell gridlines aren’t printed. If you
want your printout to include the gridlines,
Choose Page Layout » Sheet Options group »
Gridlines » Check Print.

27
1. Function Library– This is the first
command group of formula tab. A great place
to explore functions is in the Function
Library on the Formulas tab. Here, you can
search and select Excel functions based on
categories such as Financial, Logical, Text,
and Date & Time, etc.

27
 Mathematical Function
Simple Add

Example
=a1+b2
=a1+b2+c1+d1
+f4

27
1. Sum – The SUM function adds values. You
can add individual values, cell references or
ranges or a mix of all three.
For example
=SUM(B1:B10) Add
s the values in cells
A2:10.
=SUM(A1:E1) Adds
the values in cells
A1:E1.

27
Any formula use in excel
=SUM(B1:B10) =SUM(A1:E1)
Row wise Column Wise

=SUM(A1,E1,C3,D2,D5,E10)
Different cell

27
2. Subtract –
Subtract two or
more numbers in
a cell.

Example
=b5-b2
=a1-b2-c1-d1-f4

27
Simple Multiplication – Multiply two or more
numbers in a cell.

Example
=b2*b4
=a1*b2*c1*d1*
f4

27
3. Product – The PRODUCT function
multiplies all the numbers given as
arguments and returns the product.
Example
=PRODUCT
(A1:A10)
=PRODUCT
(A1:E1)
=PRODUCT
(A1,E1,C2,F
5,G2,J5)

27
=PRODUCT(B1:B10) =PRODUCT(A1:E1)
Row wise
Column Wise

=PRODUCT(A1,E1,C3,D2,D5,E10)
Different cell

27
Simple divide –

Example
=b4/b1

27
4. Quotient – The QUOTIENT function is one
of the math and trigonometry functions. It
is used to return the integer portion of a
division.
Example
=quotient(C10
,C1)

27
5. Count – Counts only numerical cell in
selected cells range.

Example
=count(C1:C
10)

27
6. Counta – Counts numerical and textual cell
in selected cells range.

Example
=counta(B1:
B10)

27
7. Countblank – Counts only blank cell in
selected cells range.

Example
=countblank
(A1:A10)

27
8. Max(Maximum) – The MAX function can be
used to return the largest value from any type
of numeric data.
Example
=max(C1:C10)

27
8. Min(Minimum) – The Excel MIN function
returns the smallest numeric value in the data
provided. The MIN function ignores empty
cells, the logical values TRUE and FALSE, and
text values.
Example
=min(D1:D10)

27
9. Average – The Excel AVERAGE
function calculates the average (arithmetic
mean) of supplied numbers.
Example
=average(D1
:D10)

27
10. Odd – ODD Function converts any EVEN
number or any number into the nearest odd
number.
Example
=odd(E1)

27
11. Even – EVEN Function converts any Odd
number or any number into the nearest even
number.
Example
=Even(F2)

27
12. LCM – returns the least common multiple
of integers.

Example
=lcm(EA:E10)
=lcm(A1,A4,C4,
C3,D1,F4,G5)

27
13. ABS – Convert negative value into positive.

Example
=abs(d2)

27
14. MOD – The Excel MOD function returns the
remainder of two numbers after division.

Example
=mod(b5,c5)

27
15. SQRT – The SQRT function is fully
automatic and will return the square root of
any positive number.

Example
=sqrt(100)
Result - 10
=sqrt(a2)

27
15. Power – returns a number raised to a given
power.

Example
=power(10,2)
Result - 100
=power(a2,b2)

27
15. Roman – The Excel ROMAN
function converts a number to a Roman
numeral as text.

Example
=roman(10)
Result - X
=power(b5)

27
16. Subtotal – The SUBTOTAL function in
Excel allows users to create groups and then
perform various other Excel functions such as
SUM, COUNT, AVERAGE, PRODUCT, MAX, etc.

Example
=subtotal(9
,B3:B8)

27