Web

Design
Contract
Template

Prepared for Prepared by

[Recipient Name] [Sender Name]

[Company Name] [Company Name]
Parties Involved
This Agreement is entered into as of [Insert Date], by and between:

1. [Web Designer/Agency Name]

Address: [Full Address]
Email: [Email Address]
Phone: [Phone Number]

AND

2. [Client Name]
Address: [Full Address]
Email: [Email Address]
Phone: [Phone Number]

Hereinafter referred to as the "Parties."

Project Details
Description of the Web Design Project:
This Contract pertains to the design and, if specified, the development of a website for [Client
Name/Company]. The primary objective of the project is [Brief Objective, e.g., "to create an
online e-commerce platform for the sale of handmade crafts"].

Project Timeline:
The project is expected to commence on [Start Date] and reach completion by [End Date].

Key Milestones:

● Initial Design Mockups: [Date]

● Design Revision & Finalization: [Date]

● Development & Coding Phase (if applicable): [Date]

● Testing Phase: [Date]

● Client Review & Feedback: [Date]

● Final Deployment: [Date]

Scope of Work
The following is a detailed breakdown of the tasks and responsibilities assigned to each party:
For [Web Designer/Agency Name]:

● Design: Creation of unique web designs tailored to [Client Name/Company]'s

requirements and preferences. This includes [X number] of design revisions.

● Development: (If applicable) Developing the website using [Specify Technology, e.g.,
"HTML, CSS, JavaScript, and PHP"]. This will include setting up the website's backend,
database, and other necessary functionalities.

● Testing: Ensure the website's functionality across various browsers and devices, as well
as fixing any bugs or issues that arise.

For [Client Name/Company]:

● Content Provision: Providing all necessary text, images, videos, and other content for the
website by [Specific Date].

● Feedback: Giving timely feedback after each phase to ensure the project stays on track.

● Final Approval: Granting final approval once the website meets the agreed-upon
specifications and requirements.

Project Components:

● Homepage: Overview of the brand, featuring a dynamic slider, recent blog posts, etc.

● About Page: Detailing the history, mission, and values of [Client Name/Company].

● Product/Services Page: Displaying products/services with descriptions, prices, and

photos.

● Contact Page: With a contact form, Google Map integration, and other contact details.
[Add additional pages or features as required]

Budget and Payment

Total Project Cost:
The total cost for the web design and (if applicable) development project is [Specify Amount,
e.g., "$3,000"].

Payment Schedule:
To ensure smooth progression of the project, the following payment schedule has been
established:

​ Initial Deposit: [Specify Percentage, e.g., "30%"] of the total cost, amounting to
[Calculate Amount], payable upon signing of this contract.
 ​ Design Completion: [Specify Percentage, e.g., "30%"] of the total cost, amounting to
[Calculate Amount], payable after approval of the final design mockups.

​ Project Completion: The remaining [Specify Percentage, e.g., "40%"] of the total cost,
amounting to [Calculate Amount], payable after the project is completed and the website
goes live.

Accepted Payment Methods:

Payments can be made through:

● Bank Transfer (Details to be provided)

● Check payable to [Web Designer/Agency Name]

● [Other payment methods, e.g., "Credit Card, PayPal, etc."]

Late payments will incur a [Specify Percentage, e.g., "5%"] late fee for every [Specify Duration,
e.g., "week"] of delay.

Intellectual Property and Copyright

Upon full payment of the project, the following rights pertain to the produced website:

Ownership Rights:
The final website, in its entirety, including designs, code, and any created content, will be the
sole property of [Client Name/Company]. [Web Designer/Agency Name] acknowledges that the
website is a work made for hire for the [Client Name/Company], and as such, [Client
Name/Company] possesses all rights, titles, and interest in the website.

Usage Rights:
[Web Designer/Agency Name] retains the right to showcase the completed website in its
portfolio, marketing materials, or other professional galleries for promotional purposes. [Client
Name/Company] retains full rights to use, reproduce, display, and distribute the website as they
see fit.

Exclusivity:
All designs and other creative assets developed for [Client Name/Company] during this project
are exclusive to [Client Name/Company]. [Web Designer/Agency Name] agrees not to produce
or use any designs that are substantially similar to the final design for any other client for a
duration of [Specify Duration, e.g., "two years"] from the completion date.
Client Responsibilities
For the timely and efficient completion of the project, [Client Name/Company] agrees to:

Content and Assets:

Provide all necessary content, including but not limited to text, images, videos, logos, and any
other digital assets by [Specific Date]. Any delays in the provision of the said materials may lead
to project delays.

Feedback and Approvals:

Provide clear and prompt feedback after each presented phase. Delays in feedback can affect
the project's timeline.

Domain and Hosting:

If not already in place, procure a domain name and suitable web hosting for the website. [Web
Designer/Agency Name] can provide recommendations if needed.

Collaboration:
Collaborate closely with [Web Designer/Agency Name], ensuring open communication and
providing any necessary resources or access as required.

Technical Access:
Provide [Web Designer/Agency Name] with necessary permissions or access to servers,
content management systems, or other platforms if required for the project's successful
completion.

Cancellation and Refunds

Cancellation by Client:
If [Client Name/Company] elects to cancel the project before its completion, a written notice
must be provided. Upon cancellation, [Client Name/Company] will be billed for all work
completed up to the date of cancellation. Any initial deposit is non-refundable.

Cancellation by [Web Designer/Agency Name]:

In the unlikely event that [Web Designer/Agency Name] cannot deliver on the project due to
unforeseen circumstances, the client will be notified immediately. Any payments made beyond
the initial deposit will be refunded, and any work completed up to that point will be handed over
to [Client Name/Company].

Refund Policy:
Any payments made are non-refundable, with the exception of the aforementioned scenario
where [Web Designer/Agency Name] initiates the cancellation.

Liability and Insurance

Liability:
[Web Designer/Agency Name] will not be held responsible for any losses incurred due to the
malfunction of the website or any other services provided under this contract. This includes, but
is not limited to, loss of data, loss of revenue, or any third-party claims.

Insurance:
It's recommended that [Client Name/Company] maintains an appropriate insurance policy for
any losses or damages that might arise from website malfunctions, cyber-attacks, or other
related issues.

Indemnification:
[Client Name/Company] agrees to indemnify and hold harmless [Web Designer/Agency Name]
against any and all claims, costs, and expenses, including legal fees, arising out of the content,
operation, or maintenance of the website.

[Web Designer/Agency Name] agrees to indemnify and hold harmless [Client Name/Company]
against any and all claims, costs, and expenses, including legal fees, arising out of the services
provided by [Web Designer/Agency Name] that are not explicitly covered under this contract.

Force Majeure
Neither party shall be held liable for a delay or failure in performance of the agreement for
services caused by circumstances beyond their reasonable control, including but not limited to
acts of God, natural disasters, wars, civil disturbances, labor disputes, government actions,
interruptions of power or telecommunications services, or the inability to obtain necessary
supplies.

In the event of a delay due to any of the above causes, the parties will establish an adjusted
timeline and communicate any new deadlines.

If the delay persists beyond a period of [Specify Duration, e.g., "30 days"], either party has the
right to terminate the agreement without penalty, subject to compensation for work already
completed.

Termination
By [Client Name/Company]:
[Client Name/Company] may terminate this agreement at any point by providing [Web
Designer/Agency Name] with a [Specify Duration, e.g., "14-day"] written notice. In such a case,
[Client Name/Company] will be billed for all work completed up to the date of termination, and
any initial deposit will be non-refundable.

By [Web Designer/Agency Name]:

[Web Designer/Agency Name] has the right to terminate this agreement if [Client
Name/Company] fails to comply with any provisions of this contract, including delayed
payments, with a [Specify Duration, e.g., "14-day"] written notice. Upon termination for this
reason, all payments made to date will be non-refundable.

Effects of Termination:
Upon termination of this agreement, all rights and duties of both parties, with respect to the
project, will cease, except for the rights of action accruing prior to termination and any
obligations already specified and lasting beyond termination.

Governing Law and Jurisdiction

This contract shall be governed by the laws of [Specify Jurisdiction, e.g., "the State of California,
United States"]. Both parties consent to the exclusive jurisdiction and venue of the courts in
[Specify City and Jurisdiction, e.g., "Los Angeles, California"] for all disputes arising out of or
relating to the execution, interpretation, performance, or breach of this agreement.

Both parties agree that any controversies or claims shall be resolved in a court of competent
jurisdiction within the aforementioned region, and both parties hereby consent to the jurisdiction
of such courts.

Confidentiality
Both [Client Name/Company] and [Web Designer/Agency Name] recognize and acknowledge
that, in the course of fulfilling this contract, each may obtain confidential information about the
other. Such information includes, but is not limited to, business operations, strategies, client
lists, financial data, and other proprietary knowledge.

Both parties agree to treat all such information, both oral and written, as strictly confidential
during the tenure of this contract and for a period of [Specify Duration, e.g., "two years"] after
the termination of this contract.

Neither party shall, without the written consent of the other, disclose, share, or make use of any
of the aforementioned confidential information, except for the purposes of fulfilling the
obligations of this contract.
Any documents, notes, digital files, or other items that encompass or reveal any of this
confidential information, which are in the possession of either party in relation to the contract's
execution, must be returned or destroyed upon the contract's conclusion or termination.

Change Orders (Optional)

Any request by [Client Name/Company] to modify, expand, or reduce the scope of the project
after this agreement has been signed shall be termed a "Change Order."

Procedure:

● [Client Name/Company] shall submit a written request detailing the desired changes.

● [Web Designer/Agency Name] will evaluate the request and provide an estimate of
additional costs and time required, if any.

● Both parties must agree in writing to the terms of the Change Order, including any
adjustments to the project's budget or timeline, before the changes are implemented.

Cost Implications:
Additional costs incurred due to Change Orders will be billed separately and are not included in
the original contract amount. The payment terms for these additional costs will be specified in
the Change Order agreement.

Testing and Acceptance

Testing Phase:
Upon completion of the web design and development phase, [Web Designer/Agency Name] will
conduct both functional and performance testing of the website. This ensures it meets the
agreed-upon specifications and functions correctly across different browsers and devices.

Client Review:
[Client Name/Company] will then have a review period of [Specify Duration, e.g., "14 days"] to
test and review the website. During this period, [Client Name/Company] must notify [Web
Designer/Agency Name] of any discrepancies between the delivered website and the
agreed-upon specifications.

Corrections:
[Web Designer/Agency Name] will address and correct any reported discrepancies within a
reasonable time frame.
Acceptance:
If no discrepancies are reported by [Client Name/Company] within the review period, or once all
reported discrepancies are addressed, the website will be considered accepted by [Client
Name/Company].

Maintenance and Support (Optional)

Maintenance Period:
[Web Designer/Agency Name] agrees to provide [Client Name/Company] with maintenance
services for the website for a duration of [Specify Duration, e.g., "6 months"] following the date
of acceptance. This period can be extended upon mutual agreement.

Services Included:
The maintenance services shall include:

● Regular updates to ensure compatibility with the latest browsers and devices.

● Minor content updates or changes as requested by [Client Name/Company].

● Addressing any bugs or issues that may arise post-launch.

Exclusions:
Major changes or additions, such as adding new pages, redesigning existing pages, or adding
new functionalities, are not covered under this maintenance agreement and would require a
separate agreement or Change Order.

Support:
For any issues or requests, [Client Name/Company] can reach out to [Web Designer/Agency
Name] through [Specify Contact Method, e.g., "email or the provided support hotline"].
Response times will typically be within [Specify Timeframe, e.g., "48 hours"].

Signatures
This contract becomes effective and legally binding once signed by both parties. By signing
below, both parties affirm that they have read, understood, and agreed to all terms and
conditions outlined in this Web Design Contract.

For [Web Designer/Agency Name]:

Signature: ____________________________ Date: ______________

Printed Name: __________________________

Title/Position: __________________________

For [Client Name/Company]:

Signature: ____________________________ Date: ______________

Printed Name: __________________________

Title/Position: __________________________